MODEL UX-BD80/UX-BD90 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Cordless Handset 3. SMS Text Messaging 4. Using the Answering Machine 5. Sending Faxes 6. Receiving Faxes 7. Making Copies 8. Special Functions 9. Printing Lists 10. Maintenance 11. Troubleshooting IMPORTANT PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE. PLEASE DO NOT THROW IT AWAY. IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP FACSIMILE IN THIS BOX.
all.book Page 1 Wednesday, October 6, 2004 3:44 PM MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
all.book Page 1 Wednesday, October 6, 2004 3:44 PM Introduction Welcome, and thank you for choosing a SHARP fax machine and cordless handset. In addition to the cordless handset(s) included with the machine (two cordless handsets are included with the UX-BD90, one cordless handset is included with the UX-BD80), other cordless handsets that support the DECT/GAP standard can also be added. The total number of cordless handsets that can be used with the machine is six.
all.book Page 2 Wednesday, October 6, 2004 3:44 PM Modem speed 14,400 bps with auto fallback to lower speeds. Transmission time** Approx. 6 seconds (only when ECM is on) Compatibility ITU-T (CCITT) G3 mode Compression scheme MR, MH, MMR Telephone function Yes (cannot be used if power fails) Applicable telephone line Public switched telephone network (TBR21) / PBX Reception modes TEL/FAX, TEL, FAX, A.M. Automatic document feeder 10 sheets max.
all.book Page 3 Wednesday, October 6, 2004 3:44 PM Humidity 25 - 80% RH Dimensions (without attachments) Width: 354 mm Depth: 247 mm Height: 138 mm Weight (without attachments) Approx. 3.2 kg Cordless handset specifications Standard DECT (Digital Enhanced Cordless Telecommunications) GAP (Generic Access Profile) Frequency 1.88 to 1.9 GHz Duplex operation TDMA (Time Division Multiple Access) Dimensions Width: 51 mm Depth: 29 mm Height: 145 mm Weight Approx.
all.book Page 4 Wednesday, October 6, 2004 3:44 PM Important: This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems.
all.book Page 5 Wednesday, October 6, 2004 3:44 PM Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.
all.book Page 6 Wednesday, October 6, 2004 3:44 PM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Wednesday, October 6, 2004 3:44 PM Table of Contents 4. Using the Answering Machine 86 Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 91 Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Remote Operations. . . . . . . . . . . . . .
all.book Page 8 Wednesday, October 6, 2004 3:44 PM Table of Contents Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Replacing the Cordless Handset Batteries . . . . . . . . . . . . . . . . . . . 156 11. Troubleshooting 158 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Messages and Signals . . . . . . . . . . . .
Page 9 Wednesday, October 6, 2004 3:44 PM 1. Installation all.book A Look at the Operation Panel 1 2 3 4 5 6 REC/MEMO RESOLUTION/ RECEPTION PLAY/HOLD INK 7 Z 8 A R POLL REPEAT 9 10 SKIP 11 DELETE 12 DIGITAL SPEAKERPHONE 13 14 15 16 17 18 1 REC/MEMO key Press this key to record an outgoing message or memo. 2 PLAY/HOLD key Press this key to play recorded messages (page 89). During a phone call on the speakerphone, press this key to place the call on hold (page 120).
all.book Page 10 Wednesday, October 6, 2004 3:44 PM 7 Arrow keys Use these keys to scroll through and select settings, and to search for autodial numbers (page 116). 8 FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 9 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 10 REPEAT key Press this key while listening to a message to play it again.
Page 11 Wednesday, October 6, 2004 3:44 PM 1. Installation all.book Icons in the display The exclamation point icon appears when the inbox is full. When checking the messages in your outbox, this appears if the message being viewed was not sent successfully. The envelope icon appears while an SMS message is being received. 01-JAN 10:30 01-JAN 12:00 TEL TEL TEL This appears when the reception mode is set to TEL. ! FAX This appears when the reception mode is set to FAX.
all.book Page 12 Wednesday, October 6, 2004 3:44 PM Cordless handset 1 2 8 3 4 9 5 10 11 6 7 1 Display This displays messages and prompts to help you use the cordless handset. key 2 Press the key and then or key to scroll through the most recent calls made and received on the cordless handset (received calls will only appear if you have Caller ID). If you have Caller ID, you can hold down the key to access the Caller ID list in the fax machine.
Page 13 Wednesday, October 6, 2004 3:44 PM 1. Installation all.book (OFF) key 4 Press this key to end a call. To turn off the power of the cordless handset, hold down this key until the display goes blank. 5 key Use this key to clear an entry, or to move back to the previous level in the settings. Press this key during a call to put the other party on hold. 6 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.
all.book Page 14 Wednesday, October 6, 2004 3:44 PM Icons in the cordless handset display 1 2 3 4 5 6 --1-1 This indicates how much power is left in the batteries. 2 This indicates that the cordless handset ringer (and the beeps that sound when keys are pressed) are turned off (silent ring). 3 This indicates when is pressed on the cordless handset, and blinks when a call comes in.
Page 15 Wednesday, October 6, 2004 3:44 PM 1. Installation all.book Characters that appear in the cordless handset display 1 2 3 4 5 6 7 8 9 0 A B C D E F G H I J K L M N O P Q R S T - U V W X Y Z # pause ? _ Note that lower case letters in the fax machine display will appear as upper case letters in the cordless handset display, and a letter with an umlaut will appear as a space.
all.book Page 16 Wednesday, October 6, 2004 3:44 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
Page 17 Wednesday, October 6, 2004 3:44 PM Setting Up Setting Up Selecting a location for the machine To maximize the talking range of the cordless handset, install the fax machine in a high and central location away from obstructions such as walls. High and central location with no obstructions Keep the machine away from other electrical appliances such as TVs, microwave ovens, computers, and other cordless phones. Do not place the machine in direct sunlight.
all.book Page 18 Wednesday, October 6, 2004 3:44 PM Setting Up Removing the packing tape 1 Open the operation panel. 2 Open the print compartment cover. 3 Remove the tape. 4 18 Close the print compartment cover and then the operation panel.
Page 19 Wednesday, October 6, 2004 3:44 PM Setting Up Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over. Caution! Do not pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly. 19 1. Installation all.
all.book Page 20 Wednesday, October 6, 2004 3:44 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 2 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. Insert the stack of paper into the tray, PRINT SIDE UP.
Page 21 Wednesday, October 6, 2004 3:44 PM Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230 V, 50 Hz, earthed (3-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 18). Plugging in the power cord without doing so may damage the machine. ♦ The power outlet must be installed near the equipment and must be easily accessible.
all.book Page 22 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge (SHARP UX-C70B) Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx.
Page 23 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 1 Press INK Display: . 29-MAY 12:00 REPLACE INK & • Make sure the cordless handset is not in use. If the cordless handset is in use, pressing INK will have no effect. 29-MAY 12:00 PRESS INK KEY • The print cartridge holder moves to the cartridge replacement position. 2 Open the operation panel. 3 Open the print compartment cover. 4 Remove only the tape from the new cartridge.
all.book Page 24 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 5 Make sure the cartridge holder has moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. Cable • If you are replacing the cartridge, remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.
Page 25 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 8 9 Close the print compartment cover. Close the operation panel, pressing down firmly to make sure it clicks into place. Display: 29-MAY 12:00 REPLACE INK & 29-MAY 12:00 PRESS INK KEY 10 Press INK to make the print cartridge holder return to its home position. 29-MAY 12:00 CHANGE CARTRIDGE 29-MAY 12:00 1=NEW, 2=OLD 11 Press (NEW) if the cartridge you installed is new.
all.book Page 26 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 12 Press START/ MEMORY . Display when “NEW” is selected: If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 151.
Page 27 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 15 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 16 Press START/ MEMORY and then repeat the entry. . • This completes the alignment procedure. Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.
all.book Page 28 Wednesday, October 6, 2004 3:44 PM Installing the Print Cartridge 4 Press The display briefly shows your selection, then: to turn on Quality mode, or HQ FAX PRINT to turn it off. 5 Press to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting.
Page 29 Wednesday, October 6, 2004 3:44 PM Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax machine. 1 Remove the seal covering the TEL. SET socket. 29 1. Installation all.
all.book Page 30 Wednesday, October 6, 2004 3:44 PM Setting Up the Cordless Handset 2 Connect the extension phone line to the TEL. SET socket using an appropriate adapter (please purchase an adapter separately). • Eire: Insert the extension phone line directly into the TEL. SET socket. TEL .SET TEL .LIN E Setting Up the Cordless Handset Installing the batteries and charging the cordless handset ♦ Be sure to read the battery precautions on page 5.
Page 31 Wednesday, October 6, 2004 3:44 PM Setting Up the Cordless Handset 1 2 3 Place thethe Connect battery battery cover connector on the cordless ➊ handset, making sure it snaps firmly into place. Place the cordless handset in the cradle on the machine with the dial pad facing up. • Important! The dial pad must face up, or the batteries will not charge. • The batteries charge automatically while the cordless handset is in the cradle.
all.book Page 32 Wednesday, October 6, 2004 3:44 PM Setting Up the Cordless Handset Using the cordless handset charger (on models with a second cordless handset) If your model includes a charger and a second cordless handset, install the batteries in the second cordless handset as explained in the previous section and then use the charger to charge the second cordless handset as explained below. 1 Plug the AC adapter into a standard 230 V AC outlet.
Page 33 Wednesday, October 6, 2004 3:44 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time as explained in the following section. Once you enter this information, it will automatically appear at the top of each fax page you send.
all.book Page 34 Wednesday, October 6, 2004 3:44 PM Entering Your Name and Fax Number 5 6 Press START/ MEMORY . Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 7 G= N= A= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= SPACE = U= ♦ To enter two letters in succession that require the same key, press after entering the first letter.
Page 35 Wednesday, October 6, 2004 3:44 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. REC/MEMO RESOLUTION/ RECEPTION PLAY/HOLD INK Z A R POLL REPEAT SKIP DELETE DIGITAL SPEAKERPHONE START/ MEMORY 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). once and 3 times.
all.book Page 36 Wednesday, October 6, 2004 3:44 PM Setting the Date and Time 5 6 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January DATE&TIME SET DATE 05-01-2004 Enter the year (four digits). The currently set time appears (example): Example: 2004 7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
Page 37 Wednesday, October 6, 2004 3:44 PM Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes. Note: SMS messages can be received in any of the reception modes. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 38 Wednesday, October 6, 2004 3:44 PM Setting the Reception Mode Setting the reception mode Make sure a document is not loaded in the document feeder, and then press RESOLUTION/ RECEPTION until the desired mode appears in the display.
Page 39 Wednesday, October 6, 2004 3:44 PM Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting. If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.
all.book Page 40 Wednesday, October 6, 2004 3:44 PM Volume Adjustment (on the Machine) Volume Adjustment (on the Machine) You can adjust the volume of the speaker and ringer on the machine using the up and down arrow keys. Note: To adjust the volume of the cordless handset receiver, see page 46. To adjust the volume of the cordless handset ringer, see page 60.
Page 41 Wednesday, October 6, 2004 3:44 PM Volume Adjustment (on the Machine) Machine ringer 1 Press or to select the desired volume level. (Make sure DIGITAL SPEAKERPHONE has not been pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected level. Display: 29-MAY 12:00 RINGER: HIGH 29-MAY 12:00 RINGER: MIDDLE 29-MAY 12:00 RINGER: LOW 29-MAY 12:00 RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to turn off the ringer, press START/ MEMORY .
all.book Page 42 Wednesday, October 6, 2004 3:44 PM Volume Adjustment (on the Machine) Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below. 1 Press once and 2 Press once and 3 Press once. 4 Press 4 times. Display: OPTION SETTING ERROR BEEP 3 times.
Page 43 Wednesday, October 6, 2004 3:44 PM Volume Adjustment (on the Machine) 3 Press 4 Press END BEEP 1=YES, 2=NO once. The display briefly shows your selection, then: to turn on the end beep or KEY TONE to turn off the end beep. 5 Press to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.
all.book Page 44 Wednesday, October 6, 2004 3:44 PM 2. Using the Cordless Handset About the Cordless Handset System Note: The cordless handset cannot be used to send SMS messages or read received SMS messages. Only the machine can be used for SMS messaging. However, will appear in the cordless handset display to inform you when a new SMS message has been received. (This will change to received SMS messages have been read at the machine.
all.book Page 45 Wednesday, October 6, 2004 3:44 PM About the Cordless Handset System One cordless handset can be used with up to four bases. By purchasing additional bases, the range of use of the cordless handset can be expanded. (Note that once a cordless handset receives a call, it must remain within the communication range of the base that is transmitting the call.
all.book Page 46 Wednesday, October 6, 2004 3:44 PM Making a Phone Call Making a Phone Call 1 Pick up the cordless handset and press • . appears in the display. • Note: If the cordless handset display shows BUSY, you must wait until the machine is no longer in use to use the cordless handset. 2 When you hear the dial tone, dial the number. • If you are on a Flash-type PBX and are dialing out, press , wait for the connection to the outside line, and then dial the number.
all.book Page 47 Wednesday, October 6, 2004 3:44 PM Receiving a Phone Call ♦ Check the number in the display before pressing mistake, press digits. . 2. Cordless Handset You can also dial by entering the phone number first and then pressing . If there is a to clear the mistake and then enter the correct Note: If a pause is needed between any of the digits to access an outside line or a special service, hold down until “ ” appears.
all.book Page 48 Wednesday, October 6, 2004 3:44 PM Receiving a Fax Using the Cordless Handset Receiving a Fax Using the Cordless Handset If you hear a fax tone after answering a call on the cordless handset, or if the other party speaks to you and then wants to send a fax, press . This signals the machine to begin fax reception (for more information, see page 129).
all.book Page 49 Wednesday, October 6, 2004 3:44 PM 4 Enter a name for the auto-dial number. To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears in the display. Up to 8 characters can be entered. SPACE, PAUSE ( M, N, O = ), - = A, B, C = D, E, F = T, U, V = G, H, I = W, X, Y, Z = 5 6 Press ), ?, _ = = J, K, L = To clear a mistake, press #( P, Q, R, S = . To clear all entered letters, hold down . NUMBER? .
all.book Page 50 Wednesday, October 6, 2004 3:44 PM Storing and Using Auto-Dial Numbers 8 Return to Step 2 to store another number, or press exit. repeatedly to Dialling an auto-dial number Note: If you are on a Flash-type PBX and are dialing out, press performing the procedure below. 1 Press 2 Press before once. or until the auto-dial number that you wish to dial appears in the display.
all.book Page 51 Wednesday, October 6, 2004 3:44 PM Storing and Using Auto-Dial Numbers You can also quickly dial an auto dial number by entering the first 3 letters of the name. 1 Enter the first 3 letters of the name of the auto dial number that you wish to dial. To enter each letter, hold down the number key with the desired letter until the letter appears in the display. • If you do not wish to enter all 3 letters, you can press and then enter one letter.
all.book Page 52 Wednesday, October 6, 2004 3:44 PM Storing and Using Auto-Dial Numbers Editing an auto-dial number If you need to make changes to a previously stored auto-dial number, follow these steps: Cordless handset display: 1 Press 2 Press 3 Press . 1 PHONE BK and then 12 EDIT . . • The name of one of your stored auto-dial numbers appears. 4 Press or until the name of the number that you wish to edit appears in the display. 5 Press 6 Edit the name. .
all.book Page 53 Wednesday, October 6, 2004 3:44 PM Storing and Using Auto-Dial Numbers • If you do not wish to change the number, go directly to Step 9. Press . 10 Press repeatedly to exit. 2. Cordless Handset DONE 9 Deleting an auto-dial number If you need to delete an auto-dial number, follow these steps: 1 Press 2 Press 3 Press Cordless handset display: . 1 PHONE BK and then . 13 DELETE . • The name of one of your stored auto-dial numbers appears.
all.book Page 54 Wednesday, October 6, 2004 3:44 PM Dialling From the Incoming/Outgoing Call List (Redial) Dialling From the Incoming/Outgoing Call List (Redial) The cordless handset keeps a list of the most recent calls that you have made and received on the cordless handset. You can view this list and automatically dial a number in the list. ♦ Important: Received calls only appear in the list if you subscribe to a Caller ID service and have activated the Caller ID function (see page 136).
all.book Page 55 Wednesday, October 6, 2004 3:44 PM Using the Intercom Feature Deleting all calls from the incoming/outgoing list Cordless handset display: 1 Press twice. 2 CALLS 2 Press once. 21 DELETE 3 Press to delete the calls. • To cancel, press 4 2. Cordless Handset To delete all calls from the incoming/outgoing list in the cordless handset, follow the steps below. (To erase all calls from the Caller ID list, see page 139.) Press . to repeatedly to exit.
all.book Page 56 Wednesday, October 6, 2004 3:44 PM Using the Intercom Feature 2 Press • . appears in the display. • If the number of the cordless handset or machine (0 to 6) is stored in the cordless handset’s phonebook with a name, the name will appear. 3 The paged device rings and the other person answers. (To answer on the machine, the other person presses 4 DIGITAL SPEAKERPHONE .) Talk with the other person. When you are ready to end the conversation, press .
all.book Page 57 Wednesday, October 6, 2004 3:44 PM Transferring Calls Talk with the other person (speak facing the operation panel). When you are ready to end the conversation, press or DIGITAL SPEAKERPHONE . 2.
all.book Page 58 Wednesday, October 6, 2004 3:44 PM Transferring Calls • The display will return to the standby display. • If nobody answers within 30 seconds, all cordless handsets will start ringing. If nobody answers within the next 30 seconds, the call will be disconnected. Transferring a call from a cordless handset to another cordless handset 1 During the call, press on the cordless handset (the call is put on hold).
all.book Page 59 Wednesday, October 6, 2004 3:44 PM Transferring Calls Transferring a call from the machine to a cordless handset 1 During the call, press on the 2 Machine display: machine. 29-MAY 12:00 PRESS HANDSET # • The numbers of cordless handsets will 29-MAY 12:00 1 2 3 4 5 appear. Enter the number of the cordless handset to which you wish to transfer the call. (Press to page all 2. Cordless Handset Note: A call can only be transferred once.
all.book Page 60 Wednesday, October 6, 2004 3:44 PM Adjusting the Ringing Melody and Volume Adjusting the Ringing Melody and Volume You can select one of six ringing melodies for the cordless handset, as well as adjust the ringer volume or turn it off. Selecting a ringing melody Cordless handset display: 1 Press 3 times. 2 Press once. 3 Press once. 4 Enter the number (from 1 to 6) of the desired melody (or press 3 RING 31 MELODY 1 DONE or until the desired number appears and press ).
all.book Page 61 Wednesday, October 6, 2004 3:44 PM Adjusting the Ringing Melody and Volume Press once and then 3 Press once. 4 Press or once. 32 VOLUME 2. Cordless Handset 2 3 to select a volume DONE level from 1 to 4 and then press . (You can also simply enter the number of the desired volume level.) 5 Press repeatedly to exit. Turning off the cordless handset ringer If you do not wish the cordless handset to ring when a call is received, follow these steps to turn the ringer off.
all.book Page 62 Wednesday, October 6, 2004 3:44 PM Other Features Turning beep sounds on and off A beep normally sounds when you press a key on the cordless handset. To turn the beep sounds on or off, follow these steps. Cordless handset display: 1 Press 3 times. 2 Press once and then 3 Press once. 4 Press or and then press 5 Press 3 RING once. 34 BEEPS ON to select ON or OFF DONE . repeatedly to exit.
all.book Page 63 Wednesday, October 6, 2004 3:44 PM 3 Press once. The duration appears. 4 Press repeatedly to exit. 2. Cordless Handset Other Features End call setting When this setting is turned on, calls can be ended by simply replacing the handset in the cradle (or charger if you have one) (there is no need to press ). Note that a call will end even if it has been placed on hold. Cordless handset display: 1 Press 3 times. 4 SET 2 Press once. 41 END CALL 3 Press once.
all.book Page 64 Wednesday, October 6, 2004 3:44 PM Other Features Listening to messages from the cordless handset When new messages have been received in the fax machine’s answering system, will appear in the display. To listen to the messages from your cordless handset, follow the steps below. 1 Press 2 Press 3 Cordless handset display: once. 6 ANSWER once. ANSWER Press to play all messages in the answering system, or play only new messages. • To repeat a message, press .
all.book Page 65 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets Registering Cordless Handsets 2. Cordless Handset In order to be used, a cordless handset must first be registered in the machine. The cordless handset that came with the machine is already registered. To register an additional cordless handset, follow the steps in Automatic registration or Custom registration on the following pages.
all.book Page 66 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets 4 Press START/ MEMORY . HS ENTRY WAITING HS ENTRY On the cordless handset 5 Press repeatedly until the display 5 BASE at right appears. 6 On the cordless handset, press 3 times. The cordless handset display changes as follows each time you press : 51 REGIST AUTO 7 When registration is finished, the machine and cordless handset will show the messages at right.
all.book Page 67 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets Programming a system PIN 2. Cordless Handset The system PIN is a 4-digit ID number that is used to prevent unauthorized registration of a cordless handset in a base. When the system PIN is set to a number other than 0000 (the initial factory setting), a cordless handset must be registered using custom registration and the correct system PIN must be entered on the cordless handset during registration.
all.book Page 68 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets 8 Enter the new system PIN once again for confirmation. 9 Press 10 Press START/ MEMORY . to return to the date and time display. Custom registration Use this procedure to register a cordless handset when the system PIN in the machine has been set to other than 0000, or when you are registering the cordless handset in multiple bases. On the fax machine 1 Press 2 Press once. 3 Press once.
all.book Page 69 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets 6 Press once. 7 Press once and 8 Press once and then press once. 2. Cordless Handset 51 REGIST CUSTOM or CODE ? to select the number (1 to 4) that you would like to assign to the machine (this number is used to identify the machine when the cordless handset is registered in multiple bases). Press 9 10 to enter the number. Enter the 4-digit system PIN number that is programmed in the machine.
all.book Page 70 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets Giving priority to a base When a cordless handset is registered in multiple bases, use the following setting to select which base the cordless handset will normally be used with. ♦ The initial setting is NONE. When NONE is selected (or when the selected base is not powered on), the cordless handset will be used with the first base that is powered on.
all.book Page 71 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets Cordless handset display language 2. Cordless Handset Use this setting to select the language used in the cordless handset display. ♦ This setting is selected on the machine. 1 On the fax machine, press and once Machine display: DECT SETTING twice. 2 Press once and 3 Press once. 4 Press or 5 Press 6 Press START/ MEMORY twice. HS LANGUAGE until the desired language appears in the display. .
all.book Page 72 Wednesday, October 6, 2004 3:44 PM Registering Cordless Handsets Deleting a cordless handset Follow these steps if you need to delete a cordless handset (cancel the registration in the machine). 1 On the machine, press once and Machine display: DECT SETTING twice. HS DELETE 2 Press once and 3 Press once. 4 Enter the number of the cordless handset that you wish to delete. 5 Press 6 Enter the 4-digit system PIN number that is programmed in the machine.
all.book Page 73 Wednesday, October 6, 2004 3:44 PM 3. SMS Text Messaging Your fax machine can be used to send and receive SMS (Short Message Service) text messages. Requirements: To use this feature, you must: British Telecom SMS Center has been preset in the machine. To subscribe, simply send an SMS message and you will be automatically registered for SMS service. For further information regarding the BT SMS service, please refer to the BT website at www.bt.com/text.
all.book Page 74 Wednesday, October 6, 2004 3:44 PM Sending an SMS Message Sending an SMS Message This section explains how to write and send an SMS message. A maximum of 160 characters can be entered in one message. ♦ When sending a message, you can manually enter the full phone number of the recipient, or select the number from your list of auto-dial numbers. Sending an SMS message (entering the number manually) 1 Press once and twice.
all.book Page 75 Wednesday, October 6, 2004 3:44 PM Sending an SMS Message Enter the message by pressing number keys for each letter as shown in the following chart. Example: I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33 G= N= U= A= H= O= V= B= SPACE = I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= ♦ To enter two letters in succession that require the same key, press 3. SMS Text Messages 6 after entering the first letter.
all.book Page 76 Wednesday, October 6, 2004 3:44 PM Sending an SMS Message 7 When you are ready to send the message, press START/ MEMORY . The fax machine will automatically call your SMS center and send the message. • After the message is sent, it is placed in the outbox.
all.book Page 77 Wednesday, October 6, 2004 3:44 PM Sending an SMS Message 6 Press START/ MEMORY . Enter the message by pressing number keys for each letter as shown in the following chart. Example: I WILL COME. = 444 1 9 444 555 SPACE = A= 555 1 222 666 6 33 G= N= H= O= V= 3. SMS Text Messages 5 U= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= ♦ To enter two letters in succession that require the same key, press after entering the first letter.
all.book Page 78 Wednesday, October 6, 2004 3:44 PM Sending an SMS Message ♦ When you have finished entering your message, you can check it by pressing 7 POLL to print it out. When you are ready to send the message, press START/ MEMORY . The fax machine will automatically call your SMS center and send the message. • After the message is sent, it is placed in the outbox.
all.book Page 79 Wednesday, October 6, 2004 3:44 PM Receiving SMS Messages Receiving SMS Messages Each time you receive an SMS message, your SMS center will call the fax machine and send the message. The envelope in the display appears while the message is being received. TEL 3. SMS Text Messages The envelope appears while a message is being received 01-JAN 12:00 Viewing unread messages When you have unread messages, you can go directly to the most recent unread message by pressing once.
all.book Page 80 Wednesday, October 6, 2004 3:44 PM Receiving SMS Messages 2 Press display. or • You can press until the message you wish to read appears in the and then START/ MEMORY to delete a message when it appears POLL in the display, or press 3 To read the message, press to print the message. . The text of the message appears in the display. • Press 4 or as needed to scroll through the message.
all.book Page 81 Wednesday, October 6, 2004 3:44 PM Viewing the Outbox If the inbox is full... The inbox can hold a maximum of 10 messages. When the inbox is full, an exclamation mark will appear in the date and time display. 01-JAN 12:00 “!” appears when the inbox is full. ! When you press , the following message briefly appears: 3. SMS Text Messages TEL INBOX IS FULL DELETE MESSAGE While the inbox is full, you will not be able to receive any new messages.
all.book Page 82 Wednesday, October 6, 2004 3:44 PM Viewing the Outbox 3 Press or to scroll through your sent messages. • If an exclamation mark (!) appears with a message, the message was not sent successfully. If you press , UNSENT appears followed by E0 or FE. E0 indicates that there was no Caller ID service. FE indicates that an error occurred during transmission. The fax machine will make 3 attempts at 5-minute intervals to resend the message.
all.book Page 83 Wednesday, October 6, 2004 3:44 PM Printing or Deleting all Messages Printing or Deleting all Messages Printing all messages Follow these steps to print all messages in the inbox or outbox. Press 2 Press 3 Press once and 3 times. Display: ALL PRINT 3. SMS Text Messages 1 1:INBOX 2:OUTBOX . ALL PRINT OK ? to print all messages in the inbox, or to print all messages in the outbox. 4 Press START/ MEMORY .
all.book Page 84 Wednesday, October 6, 2004 3:44 PM SMS Settings SMS Settings The following settings have been preset at the factory to allow you to use British Telecom SMS service. Normally the settings do not need to be changed. SMS Receive function The SMS Receive function allows you to receive SMS messages. This function is initially turned on. If you wish to refuse reception of all SMS messages, you can turn this function off. (Note: Turning off this setting only turns off SMS message reception.
all.book Page 85 Wednesday, October 6, 2004 3:44 PM SMS Settings SMS center numbers The numbers for the British Telecom SMS center have been pre-stored in your fax machine. Normally these numbers do not need to be changed. In the event that a change is necessary, use the following procedure. Two numbers must be entered: ♦ Outgoing number: This number is used to send SMS messages. Your fax ♦ Incoming number: This number is used to receive SMS messages.
all.book Page 86 Wednesday, October 6, 2004 3:44 PM 4. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. ♦ To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 87 Wednesday, October 6, 2004 3:44 PM Operating the Answering Machine To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY/HOLD . Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. Operating the Answering Machine Activating the answering machine RESOLUTION/ RECEPTION until 4.
all.book Page 88 Wednesday, October 6, 2004 3:44 PM Operating the Answering Machine Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages. ♦ The Toll Saver function is initially turned on. Toll Saver No received messages Hello! Hi! ing Ring R g R ing Rin Hi! 2 Rings Ring To turn off the Toll Saver function, see page 98.
all.book Page 89 Wednesday, October 6, 2004 3:44 PM Operating the Answering Machine Listening to received messages If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages. 1 Press PLAY/HOLD . • If you only want to listen to new messages (messages not previously listened to), continue to hold down for at least two seconds. The messages will play.
all.book Page 90 Wednesday, October 6, 2004 3:44 PM Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press , , and DELETE then START/ MEMORY . ♦ Erasing a single message: To erase a single message, press DELETE while the message is being played. Recording memos You can record memos for yourself and other users of the machine.
all.book Page 91 Wednesday, October 6, 2004 3:44 PM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
all.book Page 92 Wednesday, October 6, 2004 3:44 PM Optional Answering Machine Settings ♦ NO (do not switch to FAX mode): The machine will answer after 19 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 97). The initial setting is NO.
all.book Page 93 Wednesday, October 6, 2004 3:44 PM Transfer Function 3 Press 4 Press or 5 OGM ONLY MODE 1=YES, 2=NO . The display briefly shows your selection, then: to turn on OGM only mode, TOLL SAVER to turn it off. Press to return to the date and time display. 4. Answering Machine Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 94 Wednesday, October 6, 2004 3:44 PM Transfer Function 4 Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/ MEMORY . TRANSFER FUNC . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 95 Wednesday, October 6, 2004 3:44 PM Transfer Function 5 When finished, press on the cordless handset or on the machine. Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press PLAY/HOLD to check the message, or to DELETE erase the message. 4.
all.book Page 96 Wednesday, October 6, 2004 3:44 PM Transfer Function 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 97), . The machine will play back your messages.
all.book Page 97 Wednesday, October 6, 2004 3:44 PM Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 98 Wednesday, October 6, 2004 3:44 PM Remote Operations Toll Saver When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after two rings, you can simply hang up before it answers, saving yourself the cost of that call.
all.book Page 99 Wednesday, October 6, 2004 3:44 PM Remote Operations Retrieving your messages 1 Call the machine from a tone dial telephone. When your outgoing message begins, press on the telephone. • You will hear a short beep, and the outgoing message will stop. 2 Enter your remote code number and then press . or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message.
all.book Page 100 Wednesday, October 6, 2004 3:44 PM Remote Operations • Play new messages: To listen to only your new messages, first stop playback by pressing 0 and , and then press 6 and . • Erase a message: To erase the message you are currently listening to, press 4 3 and before it ends. When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and . .
all.book Page 101 Wednesday, October 6, 2004 3:44 PM Remote Operations Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command. ♦ When entering a command, do not pause longer than 10 seconds between each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared.
all.book Page 102 Wednesday, October 6, 2004 3:44 PM Remote Operations Recording a new outgoing message 1 2 Press 4 and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
all.book Page 103 Wednesday, October 6, 2004 3:44 PM Remote Operations Recording a new transfer message 1 2 Press 9 , 3 , and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 104 Wednesday, October 6, 2004 3:44 PM 5. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.
all.book Page 105 Wednesday, October 6, 2004 3:44 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 106 Wednesday, October 6, 2004 3:44 PM Loading the Document 3 Adjust the resolution and/or contrast settings as explained on page 107, then dial the receiving machine as explained on page 110. Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document.
all.book Page 107 Wednesday, October 6, 2004 3:44 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO. ♦ You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 108 Wednesday, October 6, 2004 3:44 PM Adjusting the Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press RESOLUTION/ RECEPTION Display: one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all.book Page 109 Wednesday, October 6, 2004 3:44 PM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press once and 2 Press once. FINE PRIORITY 3 Press once. FINE PRIORITY 1=YES, 2=NO 4 Press 5 Press Display: OPTION SETTING to set the default resolution to set it to STANDARD. The display briefly shows your selection, then: NUMBER OF RING 5.
all.book Page 110 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you press DIGITAL PEAKERPHON and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the speakerphone before sending the fax. ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 111 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other person answers, ask them to press their Start key (speak facing the operation panel at a distance of about 50 cm to 1m). This causes the receiving machine to issue a fax tone. 5 When you hear the fax tone, press START/ MEMORY .
all.book Page 112 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling 2 3 Press once. ENTER TEL/FAX # Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered (only 20 digits can be stored for an SMS number). (Note: A space cannot be entered.) Important: An SMS number must include the area code. • To clear a mistake, press DIGITAL SPEAKERPHONE .
all.book Page 113 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 114 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 2 Press once and once. Display: Press or until the number that you wish to edit or clear appears in the display. 3 Press 4 Press The selected name (or number) appears here. . for EDIT or SHARP 1=EDIT, 2=CLEAR for CLEAR.
all.book Page 115 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling 7 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 113). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 116 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling Using an auto-dial number to send a fax Follow the steps below to use an auto-dial number to send a fax. ♦ To use an auto-dial number to send an SMS message, see page 76. ♦ To use an auto-dial number to make a phone call using the cordless handset, see page 50. To use an auto-dial number to make a phone call using the speakerphone, see page 120. 1 Load the document(s).
all.book Page 117 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/ MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION to set the resolution and/or contrast.
all.book Page 118 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled on the fax machine. Follow the steps below to send a fax using redial. (To make a phone call on the speakerphone using redial, see page 120.) 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION to set the resolution and/or contrast. 29-MAY 12:00 READY TO SEND 2 Press once.
all.book Page 119 Wednesday, October 6, 2004 3:44 PM Sending a Fax by Automatic Dialling ♦ You can press to clear the message and stop automatic redialling. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 120 Wednesday, October 6, 2004 3:44 PM Using the Speakerphone to Make a Phone Call Using the Speakerphone to Make a Phone Call You can use the speakerphone to make a phone call. 1 Press 2 Dial using one of the following methods: DIGITAL SPEAKERPHONE . • Press the number keys.
all.book Page 121 Wednesday, October 6, 2004 3:44 PM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). 2 Press once and 3 Press once.
all.book Page 122 Wednesday, October 6, 2004 3:44 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 123 Wednesday, October 6, 2004 3:44 PM Sending a Fax From Memory 5 Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press 6 When you are ready to begin transmission, press START/ MEMORY . . • A Transaction Report is automatically printed out after Broadcasting is completed.
all.book Page 124 Wednesday, October 6, 2004 3:44 PM Sending a Fax From Memory If the memory becomes full... If the memory becomes full while the document is being scanned, FAX MEMORY FULL will appear in the display. ♦ Press START/ MEMORY if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages.
all.book Page 125 Wednesday, October 6, 2004 3:44 PM 6. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION until both TEL and FAX appear in the display. RESOLUTION/ RECEPTION 01-JAN 12:00 TEL FAX When the reception mode is set to TEL/FAX, the machine automatically answers all calls on one ring (the number of rings can be changed as explained on page 127). After answering, the machine monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 126 Wednesday, October 6, 2004 3:44 PM Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. 1 Press once and 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: 4 times. Display: OPTION SETTING PSEUDO RING 3 times.
all.book Page 127 Wednesday, October 6, 2004 3:44 PM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION RESOLUTION/ RECEPTION until FAX appears in the display. 01-JAN 12:00 FAX When the reception mode is set to FAX, the machine will automatically answer all calls on one ring (the number of rings can be changed as explained below) and receive incoming faxes. 1 ring Fax reception can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 128.
all.book Page 128 Wednesday, October 6, 2004 3:44 PM Using TEL Mode 2 Press once and 3 Press once. 4 NUMBER OF RING once. NUMBER OF RING ENTER (1-6) (1) The display briefly shows your selection, then: Enter the desired number of rings (any number from 1 to 6). TRANSACTION Example: 3 rings 5 Press to return to the date and time display. Using TEL Mode To select TEL mode, press RESOLUTION/ RECEPTION RESOLUTION/ RECEPTION until TEL appears in the display.
all.book Page 129 Wednesday, October 6, 2004 3:44 PM Using TEL Mode Receiving faxes in TEL mode Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) 1 When the machine and cordless handset ring, press DIGITAL SPEAKERPHONE machine or pick up the cordless handset and press 2 If you hear a fax tone, wait until the machine display shows FAX RECEIVING.
all.book Page 130 Wednesday, October 6, 2004 3:44 PM Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all.book Page 131 Wednesday, October 6, 2004 3:44 PM Optional Reception Settings 1 On the fax machine, press and twice. 2 Press once and 3 Press once. 4 Press once Display: DECT SETTING REMOTE FAX RX twice. REMOTE FAX RX 1=YES, 2=NO to select YES or The display briefly shows your selection, then: to select NO. 5 Press SYSTEM PIN to return to the date and time display.
all.book Page 132 Wednesday, October 6, 2004 3:44 PM Substitute Reception to Memory 2 Press once. 3 Press once. 4 Press to select AUTO, or RECEIVE RATIO RECEIVE RATIO 1=AUTO, 2=100% to select 100%. 5 Press The display briefly shows your selection, then: COPY CUT-OFF to return to the date and time display.
all.book Page 133 Wednesday, October 6, 2004 3:44 PM 7. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 sheets.) • If desired, press RESOLUTION/ RECEPTION to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 134 Wednesday, October 6, 2004 3:44 PM Making Copies 3 POLL When you are ready to begin copying, press . • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show FAX MEMORY FULL).
all.book Page 135 Wednesday, October 6, 2004 3:44 PM Making Copies 4 The display briefly shows your selection, then: Press to set copy cut-off to YES (the remaining part of the document QUALITY MODE will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 Press to return to the date and time display. High-quality copy setting (fast/slow printing of copies) The high-quality copy setting controls the speed at which copies are printed.
all.book Page 136 Wednesday, October 6, 2004 3:44 PM 8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.
all.book Page 137 Wednesday, October 6, 2004 3:44 PM 8. Special Functions Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the first ring. The information will continue to be displayed until the line is disconnected. Display example 5258693 JOHN DOE Caller’s number Caller’s name Note: Some caller ID services may not provide the name of the caller.
all.book Page 138 Wednesday, October 6, 2004 3:44 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 139 Wednesday, October 6, 2004 3:44 PM 8. Special Functions Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the DELETE call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the DELETE list.
all.book Page 140 Wednesday, October 6, 2004 3:44 PM Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 141 Wednesday, October 6, 2004 3:44 PM 8. Special Functions Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 1 Press 2 Press once and 3 Press once.
all.book Page 142 Wednesday, October 6, 2004 3:44 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.
all.book Page 143 Wednesday, October 6, 2004 3:44 PM 8. Special Functions PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.
all.book Page 144 Wednesday, October 6, 2004 3:44 PM 9. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press once and 2 Press once. 3 Press or 4 Press once. 5 Press 144 twice. Display: LISTING MODE TEL # LIST until the desired list appears in the display. Example: START/ MEMORY to print the list.
all.book Page 145 Wednesday, October 6, 2004 3:44 PM Printing Lists Telephone Number List 9. Printing Lists This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
all.book Page 146 Wednesday, October 6, 2004 3:44 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 147 Wednesday, October 6, 2004 3:44 PM Printing Lists You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press once and 4 times. 2 Press once and twice. 3 Press once. Display: OPTION SETTING TRANSACTION TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) 4 Press a number from to to select the condition for printing. ALWAYS PRINT A report will be printed after each transmission, reception, or error.
all.book Page 148 Wednesday, October 6, 2004 3:44 PM 10. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 2 3 Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down. Pull the left side of the white roller up and then pull the roller to the left and out of the machine.
all.book Page 149 Wednesday, October 6, 2004 3:44 PM Maintenance 4 Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the cloth with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers. 5 Replace the white roller, inserting the right end first.
all.book Page 150 Wednesday, October 6, 2004 3:44 PM Maintenance 7 Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth.
all.book Page 151 Wednesday, October 6, 2004 3:44 PM Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. 1 Press once and 3 times. 2 Press once and twice. 3 Press once. 4 Press Display: PRINT SET-UP ALIGN CART. ALIGN CART. 1=PRINT,2=SET to print an alignment page. (To enter an alignment value without printing an alignment page, press 5 10.
all.book Page 152 Wednesday, October 6, 2004 3:44 PM Maintenance 6 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 7 Press 8 Press START/ MEMORY and then repeat the entry. CLEAN NOZZLES . to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles. 1 Press once and 3 times.
all.book Page 153 Wednesday, October 6, 2004 3:44 PM Maintenance 5 Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates Breaks in the diagonal line at the top of the page indicate clogged nozzles. Unbroken lines at the bottom of the page indicate the nozzles were cleaned. 6 If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to run the nozzle test again.
all.book Page 154 Wednesday, October 6, 2004 3:44 PM Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 Press INK , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 23).
all.book Page 155 Wednesday, October 6, 2004 3:44 PM Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press INK , open the operation panel, open the 10. Maintenance print compartment cover, and remove the print cartridge (see the procedure beginning on page 23). Wipe ➊ on the holder with a damp cloth.
all.book Page 156 Wednesday, October 6, 2004 3:44 PM Maintenance Replacing the Cordless Handset Batteries Like any other battery, the rechargeable batteries will eventually wear out. The batteries can normally be used for about two years, although this will vary depending on the conditions of use. If you find that or appears in the cordless handset display soon after the batteries are charged, replace them with the following batteries: Replacement batteries: Use only 1.
all.book Page 157 Wednesday, October 6, 2004 3:44 PM Maintenance 5 Place the battery cover on the cordless handset, making sure it snaps firmly into place. 10. Maintenance 4 Place the cordless handset in the machine cradle with the dial pad facing up (or place the cordless handset facing forward in the charger if applicable). • Let the new batteries charge for at least 12 hours. Battery disposal The batteries are Nickel Metal Hydride batteries. The batteries must be disposed of properly.
all.book Page 158 Wednesday, October 6, 2004 3:44 PM 11. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.
all.book Page 159 Wednesday, October 6, 2004 3:44 PM Problems and Solutions Dialling and transmission problems Problem No dial tone when you press DIGITAL SPEAKERPHONE . Solution • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 29). • Make sure that the telephone line is good. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. The power is on, but no transmission takes place.
all.book Page 160 Wednesday, October 6, 2004 3:44 PM Problems and Solutions Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 161 Wednesday, October 6, 2004 3:44 PM Problems and Solutions SMS messaging problems Problem You cannot send SMS messages. Solution • Have you registered for SMS service? You cannot receive SMS messages. • Make sure that the correct center number is entered (see page 85) . When your SMS center calls your fax machine, the machine checks to see if the SMS center number sent by Caller ID matches the center incoming number entered as explained on page 85.
all.book Page 162 Wednesday, October 6, 2004 3:44 PM Problems and Solutions You receive a voice message from your SMS center. • This may happen if you attempt to send an SMS message without subcribing to an SMS service. • If the sender selected an SMS to Voice function, you will receive the message by voice. • If your inbox is full, the SMS server will send a voice message after several attempts to send a text message. Delete one or more messages from your inbox to allow text messages to be received.
all.book Page 163 Wednesday, October 6, 2004 3:44 PM Problems and Solutions Cordless handset problems Problem Solution The cordless handset does not operate and nothing appears in the display. • Make sure the batteries are correctly inserted in the cordless handset (see page 30). Calls cannot be made or received on the cordless handset. • Make sure the machine is plugged into a power outlet and has power. • Make sure the telephone line is properly connected to both the TEL.
all.book Page 164 Wednesday, October 6, 2004 3:44 PM Problems and Solutions The batteries do not charge. • Make sure the cordless handset is placed in the cradle with the dial pad facing up. • If you have a separate charger, make sure the AC adapter is connected correctly to the charger and the power outlet (see page 32). Make sure the cordless handset is facing forward. • Wipe the charger contacts with a cotton swab.
all.book Page 165 Wednesday, October 6, 2004 3:44 PM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 137 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press START/ MEMORY .
all.book Page 166 Wednesday, October 6, 2004 3:44 PM Messages and Signals FAX MEMORY FULL The document memory is full. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory on page 132). If you are attempting to transmit from memory, see If the memory becomes full on page 124. If you are copying, see If MEMORY IS FULL appears on page 134.
all.book Page 167 Wednesday, October 6, 2004 3:44 PM Messages and Signals NOT REGISTERED You attempted to delete, page, or transfer a call to a cordless handset that is not registered. OUT OF INK The cartridge is out of ink and must be replaced. Faxes will be received to memory. PAPER JAMMED The printing paper is jammed. See page 171. PRINTER ERROR A printer error has occurred. Open the printer compartment cover, make sure the print cartridge is installed correctly, and then close the cover.
all.book Page 168 Wednesday, October 6, 2004 3:44 PM Messages and Signals Display messages (cordless handset) BUSY C (blinking) When you attempt to make a phone call or page another device (machine or cordless phone), the system or other device is busy and cannot respond. Wait until the system or device is no longer busy.
all.book Page 169 Wednesday, October 6, 2004 3:44 PM Messages and Signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. 11.
all.book Page 170 Wednesday, October 6, 2004 3:44 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/ MEMORY . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism. 1 Open the operation panel.
all.book Page 171 Wednesday, October 6, 2004 3:44 PM Clearing Paper Jams Clearing jammed printing paper Gently pull the jammed paper out of the machine, taking care not to tear it. After removing the jammed paper, press to clear the error message (PAPER JAMMED) from the display. ♦ Normal operation cannot be resumed until you press to clear the error 11. Troubleshooting message.
all.book Page 172 Wednesday, October 6, 2004 3:44 PM Quick Reference Guide Sending Faxes Receiving Faxes 02-JAN 10:30 Place your document (up to 10 pages) face down in the document feeder. Press Normal Dialling 1. Press DIGITAL SPEAKERPHONE . . desired reception mode appears in the display. 02-JAN 10:30 TEL FAX 02-JAN 10:30 TEL or START/ MEMORY . TEL/FAX mode: The fax machine automatically answers and receives faxes. Voice calls are signalled by a special ringing sound. A.M.
all.book Page 173 Wednesday, October 6, 2004 3:44 PM Quick Reference Guide Using the Cordless Phone Storing auto dial numbers Making a phone call 1. Press 1. Pick up the cordless handset and press 2. Enter a name for the auto-dial number. . 2. When you hear the dial tone, dial the number. 3. When you are ready to end the call, press . and then press To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears in the display.
all.book Page 174 Wednesday, October 6, 2004 3:44 PM Index Redial, 54 Remote Fax Reception setting, 130 Ringer volume, 60 System PIN, 67 Talking range, 32 Turning off ringer, 61 Viewing calls, 54 A A.M.
all.book Page 175 Wednesday, October 6, 2004 3:44 PM Index Housing, cleaning, 150 I Intercom, 55 J Jams, clearing, 170 K Key tone off, 43 L Letters, entering, 34, 49, 75, 113 Line error, 158 Loading paper, 20 Loading the document, 105 M Memory transmission, 123 Memory, substitute reception to, 132 Message List, 145 Messages Erasing, 90 Listening to, 89 Listening to remotely, 99 Setting allowed time, 91 N Normal Dialling, 46, 110 Number of rings in A.M.
all.book Page 176 Wednesday, October 6, 2004 3:44 PM Index T TEL reception mode, 37, 128 TEL. LINE socket, 29 TEL.
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all.book Page 179 Wednesday, October 6, 2004 3:44 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 180 Wednesday, October 6, 2004 3:44 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ......................
all.book Page 181 Wednesday, October 6, 2004 3:44 PM SHARP ELECTRONICS (UK) LTD.
