UX-B30DE_GERMAN_G4441 UX-B30 MODELL UX-B30 TELEFAX TELEFAX BEDIENUNGSANLEITUNG 1. Installation 2. Sending Faxes 3. Receiving Faxes 4. Making Copies 5. Answering Machine Connection 6. Special Functions 7. Printing Lists 8. Maintenance 9.
all.book Page 1 Tuesday, June 1, 2004 4:24 PM CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.
all.book Page 111 Tuesday, June 1, 2004 4:24 PM Quick48 )KIJ=KI?DIAHLE?A Hotline: 0180/5 23 46 76 (0,12 EUR/Min.) Hotline: 0180/5 23 46 77 (0,12 EUR/Min.
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all.book Page 1 Tuesday, June 1, 2004 4:24 PM Introduction Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below. Print cartridge yield* (at 4% coverage**) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages Paper tray capacity Approx.
all.book Page 2 Tuesday, June 1, 2004 4:24 PM Automatic document feeder 10 pages max. (A4, 80 g/m2 paper) Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm Effective scanning width 210 mm max. 2 Scanning Resolution Horizontal: 8 lines/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.
all.book Page 3 Tuesday, June 1, 2004 4:24 PM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Tuesday, June 1, 2004 4:24 PM Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.
all.book Page 5 Tuesday, June 1, 2004 4:24 PM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Tuesday, June 1, 2004 4:24 PM Table of Contents Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 4. Making Copies 68 5. Answering Machine Connection 71 Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 71 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 6.
all.book Page 7 Tuesday, June 1, 2004 4:24 PM A Look at the Operation Panel 1 2 3 4 5 5 6 AUFLÖS./ EMPFANG TEL FAX Z PATRONE A TEL/FAX AB WAHLW. R ABRUF KOPIE/ HILFE STOP START/ SPEICHER HALTEN 7 8 9 10 11 12 13 1 Display This displays messages and prompts to help you operate the machine. 2 R key If you are on a Flash-type PBX, use this key to dial out (first press the R key and then dial the number; page 43).
all.book Page 8 Tuesday, June 1, 2004 4:24 PM 6 FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 7 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 8 POLL key Press this key after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (page 83).
all.book Page 9 Tuesday, June 1, 2004 4:24 PM Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press or (the volume reverts to the lowest setting each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening.
all.book Page 10 Tuesday, June 1, 2004 4:24 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
Page 11 Tuesday, June 1, 2004 4:24 PM Attachments Attachments Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
all.book Page 12 Tuesday, June 1, 2004 4:24 PM Attachments 3 4 Remove the tape. Close the print compartment cover and then the operation panel. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket.
Page 13 Tuesday, June 1, 2004 4:24 PM Attachments Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over. Caution! Do not touch or pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly. 13 1. Installation all.
all.book Page 14 Tuesday, June 1, 2004 4:24 PM Loading Printing Paper Loading Printing Paper You can load up to 100 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 2 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. Insert the stack of paper into the tray, PRINT SIDE UP.
Page 15 Tuesday, June 1, 2004 4:24 PM Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 220-230 V, 50 Hz, earthed AC (2-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 11). Plugging in the power cord without doing so may damage the machine. ♦ The power outlet must be installed near the equipment and must be easily accessible.
all.book Page 16 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge (SHARP UX-C70B) Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx.
Page 17 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge 1 Press PATRONE . Display: • Make sure the handset is on its cradle. REPLACE INK & If the handset is not on the cradle, pressing PATRONE will have no effect. PRESS INK KEY • The print cartridge holder moves to the cartridge replacement position. 2 Open the operation panel. 3 Open the print compartment cover. 4 Remove only the tape from the new cartridge. • Important: Make sure you remove all of the tape.
all.book Page 18 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge 5 Make sure the cartridge holder has moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. Cable • If you are replacing the cartridge, remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.
Page 19 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge 8 9 Close the print compartment cover. Close the operation panel, pressing down firmly to make sure it clicks into place. Display: REPLACE INK & PRESS INK KEY 10 PATRONE Press to make the print cartridge holder return to its home position. CHANGE CARTRIDGE 1=NEW, 2=OLD 11 Press (NEW) if the cartridge you Display when “NEW” is selected: installed is new. Press (OLD) if the cartridge you NEW CART. OK? installed is old.
all.book Page 20 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge START/ SPEICHER 12 Press . If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 92.) Display when “NEW” is selected: ALIGN CARTRIDGE If you selected “NEW”, the display will show the alternating messages at right.
Page 21 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge 15 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 16 STOP and then repeat the entry. START/ SPEICHER Press . • This completes the alignment procedure. Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.
all.book Page 22 Tuesday, June 1, 2004 4:24 PM Installing the Print Cartridge 4 Press to turn on Quality mode, or HQ FAX PRINT to turn it off. 5 The display briefly shows your selection, then: STOP Press to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting.
Page 23 Tuesday, June 1, 2004 4:24 PM Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE ♦ Note for Germany: In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line.
all.book Page 24 Tuesday, June 1, 2004 4:24 PM Connecting the Telephone Line Cord Other devices If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket.
Page 25 Tuesday, June 1, 2004 4:24 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. AUFLÖS./ EMPFANG Z PATRONE A TEL/FAX AB WAHLW. R KOPIE/ HILFE ABRUF STOP START/ SPEICHER HALTEN STOP START/ SPEICHER Display: 1 Press 2 Press once.
all.book Page 26 Tuesday, June 1, 2004 4:24 PM Entering Your Name and Fax Number 5 6 START/ SPEICHER Press . Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 7 G= N= A= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= SPACE = U= ♦ To enter two letters in succession that require the same key, press after entering the first letter.
Page 27 Tuesday, June 1, 2004 4:24 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. AUFLÖS./ EMPFANG Z PATRONE A TEL/FAX AB WAHLW. R KOPIE/ HILFE ABRUF STOP START/ SPEICHER HALTEN STOP 1 Press once and START/ SPEICHER twice. Display: ENTRY MODE 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”).
all.book Page 28 Tuesday, June 1, 2004 4:24 PM Setting the Date and Time 5 6 7 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January DATE 05-01-2004 Enter the year (four digits). The currently set time appears (example): Example: 2004 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
Page 29 Tuesday, June 1, 2004 4:24 PM Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 30 Tuesday, June 1, 2004 4:24 PM Setting the Reception Mode Setting the reception mode Make sure a document is not loaded in the document feeder, and then press AUFLÖS./ EMPFANG until the arrow in the display points to the desired mode. AUFLÖS./ EMPFANG TEL FAX 01-JAN 10:30 TEL/FAX AB AUFLÖS./ EMPFANG AUFLÖS./ EMPFANG Z PATRONE A TEL FAX 01-JAN 10:30 TEL/FAX AB TEL/FAX AB WAHLW.
Page 31 Tuesday, June 1, 2004 4:24 PM Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting. If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.
all.book Page 32 Tuesday, June 1, 2004 4:24 PM Setting the Display Language Setting the Display Language If desired, you can change the language used in the display, reports and lists. Press the keys on the operation panel as follows: Display: 1 Press 2 Press once and 3 Press once. 4 Press or 5 once and 3 times. OPTION SETTING 8 times. LANGUAGE until the desired language appears in the display. START/ SPEICHER Press .
Page 33 Tuesday, June 1, 2004 4:24 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. AUFLÖS./ EMPFANG Z PATRONE A TEL/FAX AB WAHLW. R ABRUF KOPIE/ HILFE STOP START/ SPEICHER HALTEN Speaker 1 2 Press . Press or to select the desired volume level. • Press again to turn off the speaker. Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 33 1. Installation all.
all.book Page 34 Tuesday, June 1, 2004 4:24 PM Volume Adjustment Ringer 1 Press or to select the desired volume level. (Make sure Display: RINGER: HIGH has not been pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected level. RINGER: MIDDLE RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to START/ SPEICHER turn off the ringer, press . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off.
Page 35 Tuesday, June 1, 2004 4:24 PM Volume Adjustment Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Press 3 times.
all.book Page 36 Tuesday, June 1, 2004 4:24 PM Volume Adjustment 3 Press 4 Press 1=YES, 2=NO once. to turn on the end beep or to turn off the end beep. 5 The display briefly shows your selection, then: KEY TONE STOP Press to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below. 1 Press 2 Press once and 3 Press once.
all.book Page 37 Tuesday, June 1, 2004 4:24 PM 2. Sending Faxes 2. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.
all.book Page 38 Tuesday, June 1, 2004 4:24 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 39 Tuesday, June 1, 2004 4:24 PM Loading the Document Insert the document face down in the document feeder. The top edge of the document should enter the feeder first. 2. Sending Faxes 2 • READY TO SEND will appear in the display. 3 Adjust the resolution and/or contrast settings as explained on page 40, then dial the receiving machine as explained on page 43. Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.
all.book Page 40 Tuesday, June 1, 2004 4:24 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO. ♦ You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 41 Tuesday, June 1, 2004 4:24 PM Adjusting the Resolution and Contrast 1 Load the document(s). 2. Sending Faxes • The document must be loaded before the resolution and contrast can be adjusted. 2 Press AUFLÖS./ EMPFANG Display: one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 42 Tuesday, June 1, 2004 4:24 PM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once. FINE PRIORITY 3 Press once. 1=YES, 2=NO 4 Press to set the default resolution to FINE, or 5 42 to set it to STANDARD. STOP Press to return to the date and time display.
all.book Page 43 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling ) and dial by ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
all.book Page 44 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling • If the other person answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. 5 START/ SPEICHER When you hear the fax tone, press . Replace the handset. • Important: Remove the document as soon as it exits the machine. Otherwise, ink from received faxes and copies may soil the document.
all.book Page 45 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling 3 Press ENTER FAX # once. 2. Sending Faxes 2 Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.) • To clear a mistake, press . • If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen. Several pauses can be entered in a row.
all.book Page 46 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 47 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 2 Display: Press once and once. Press or until the number that you wish to edit or clear appears in the display. 3 Press 4 Press 1=EDIT, 2=CLEAR . for EDIT or for CLEAR. • If you selected CLEAR, go to Step 8. 5 If you selected EDIT, make the desired changes to the number.
all.book Page 48 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling 7 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 46). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 49 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling If you are sending a fax, press . Dialling and transmission begins. 2. Sending Faxes 3 START/ SPEICHER • Important: Remove the document as soon as it exits the machine. Otherwise, ink from received faxes and copies may soil the document. • If the transmission is completed successfully, the machine will beep once.
all.book Page 50 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling 2 Enter the number of the receiving machine by pressing the number keys. • If a pause is required between any of the digits to access a special service or an outside line, press . The pause will appear as a hyphen. Several pauses can be entered in a row. • If you are on a Flash-type PBX and are dialing out, press R , press to insert a pause, and then enter the number of the receiving machine.
all.book Page 51 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 52 Tuesday, June 1, 2004 4:24 PM Sending a Fax by Automatic Dialling ♦ You can press STOP to clear the message and stop automatic redialling. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 53 Tuesday, June 1, 2004 4:24 PM Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). 2 Press once and once. Display: PAGE COUNTER 3 4 Press ENTER # (01 - 99) once.
all.book Page 54 Tuesday, June 1, 2004 4:24 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 55 Tuesday, June 1, 2004 4:24 PM Sending a Fax From Memory Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To STOP delete a destination, scroll to the destination and then press 6 . START/ SPEICHER When you are ready to begin transmission, press . • A Transaction Report is automatically printed out after Broadcasting is completed.
all.book Page 56 Tuesday, June 1, 2004 4:24 PM Sending a Fax From Memory If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦ Press START/ SPEICHER if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages.
all.book Page 57 Tuesday, June 1, 2004 4:24 PM 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, AUFLÖS./ EMPFANG AUFLÖS./ EMPFANG TEL FAX until the arrow in the display points to TEL/FAX. 3. Receiving Faxes press TEL/FAX AB When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 59).
all.book Page 58 Tuesday, June 1, 2004 4:24 PM Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: PSEUDO RING 4 times.
all.book Page 59 Tuesday, June 1, 2004 4:24 PM Using FAX Mode Using FAX Mode To select FAX mode, press AUFLÖS./ EMPFANG TEL FAX until the arrow in the display points to FAX. TEL/FAX AB 3. Receiving Faxes AUFLÖS./ EMPFANG When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.
all.book Page 60 Tuesday, June 1, 2004 4:24 PM Using TEL Mode 2 Press once and 3 Press once. 4 once. NUMBER OF RING ENTER (2-5) (2) Enter the desired number of rings (any number from 2 to 5). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 STOP Press to return to the date and time display. Using TEL Mode To select TEL mode, press AUFLÖS./ EMPFANG until the arrow in the display points to TEL. AUFLÖS.
all.book Page 61 Tuesday, June 1, 2004 4:24 PM Using TEL Mode Answering with the fax’s handset Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) 2 When the fax machine rings, pick up the handset. If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. 3.
all.book Page 62 Tuesday, June 1, 2004 4:24 PM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) Auto-Cordless Fax Control (answering with an extension phone in TEL mode) Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.
all.book Page 63 Tuesday, June 1, 2004 4:24 PM Stiller Faxempfang Putting a call on hold To put the other party on hold during a phone conversation, press HALTEN . When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the HALTEN again to resume conversation.
all.book Page 64 Tuesday, June 1, 2004 4:24 PM Optional Reception Settings Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all.book Page 65 Tuesday, June 1, 2004 4:24 PM Optional Reception Settings Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press once and 3 times. Display: 2 Press once and 3 Press once. 4 twice. Enter the desired number (any number from 0 to 9). 3.
all.book Page 66 Tuesday, June 1, 2004 4:24 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 67 Tuesday, June 1, 2004 4:24 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. START/ SPEICHER When you add paper (and press ), or clear the jam, or replace the print cartridge, the stored documents will automatically print out.
all.book Page 68 Tuesday, June 1, 2004 4:24 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 sheets.) • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 69 Tuesday, June 1, 2004 4:24 PM Making Copies 3 KOPIE/ HILFE When you are ready to begin copying, press . • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.
all.book Page 70 Tuesday, June 1, 2004 4:24 PM Making Copies 4 Press to set copy cut-off to YES (the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 The display briefly shows your selection, then: QUALITY MODE STOP Press to return to the date and time display. High-quality copy setting (fast/slow printing of copies) The high-quality copy setting controls the speed at which copies are printed.
all.book Page 71 Tuesday, June 1, 2004 4:24 PM 5. Answering Machine Connection Preparations If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.
all.book Page 72 Tuesday, June 1, 2004 4:24 PM Using the Answering Machine Connection 2 Set your answering machine to auto answer. ♦ Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling. ♦ If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.
all.book Page 73 Tuesday, June 1, 2004 4:24 PM Optional A.M. Mode Settings Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds.
all.book Page 74 Tuesday, June 1, 2004 4:24 PM Optional A.M. Mode Settings 3 4 Press once. Enter a number from 01 to 10, or enter 00 to turn off the function. ENTER (00-10) 04 The display briefly shows your selection, then: QUIET START Example: 3 seconds 5 74 STOP Press to return to the date and time display.
all.book Page 75 Tuesday, June 1, 2004 4:24 PM Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
all.book Page 76 Tuesday, June 1, 2004 4:24 PM Optional A.M. Mode Settings On A.M.Failure When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
all.book Page 77 Tuesday, June 1, 2004 4:24 PM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.
all.book Page 78 Tuesday, June 1, 2004 4:24 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Display example JOHN DOE 5258693 Caller’s name Caller’s number Note: Some caller ID services may not provide the name of the caller.
all.book Page 79 Tuesday, June 1, 2004 4:24 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 80 Tuesday, June 1, 2004 4:24 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.
all.book Page 81 Tuesday, June 1, 2004 4:24 PM Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 82 Tuesday, June 1, 2004 4:24 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 1 Press once and twice.
all.book Page 83 Tuesday, June 1, 2004 4:24 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.
all.book Page 84 Tuesday, June 1, 2004 4:24 PM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.
all.book Page 85 Tuesday, June 1, 2004 4:24 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. once. LISTING MODE TEL # LIST until the desired list appears in the display. PRESS START KEY START/ SPEICHER Press to print the list. 7.
all.book Page 86 Tuesday, June 1, 2004 4:24 PM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
all.book Page 87 Tuesday, June 1, 2004 4:24 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 88 Tuesday, June 1, 2004 4:24 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press 2 Press once and 3 Press once. 4 Press a number from once and Display: 3 times. OPTION SETTING TRANSACTION 3 times. 1:ALWAYS PRINT (Selections appear alternately) to to select the condition for printing.
Page 89 Tuesday, June 1, 2004 4:24 PM 8. Maintenance all.book 8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 2 3 Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down. Pull the left side of the white roller up and then pull the roller to the left and out of the machine.
all.book Page 90 Tuesday, June 1, 2004 4:24 PM Maintenance 4 Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol.
Page 91 Tuesday, June 1, 2004 4:24 PM Maintenance 7 Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth.
all.book Page 92 Tuesday, June 1, 2004 4:24 PM Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press once and Display: twice. PRINT SET-UP 2 Press once and 3 Press once. 4 Press 1=PRINT,2=SET to print an alignment page. (To enter an alignment value without printing an alignment page, press 5 ALIGN CART. twice. .
Page 93 Tuesday, June 1, 2004 4:24 PM Maintenance 6 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press STOP and then repeat the entry. CLEAN NOZZLES START/ SPEICHER 7 Press 8 Press . STOP to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles. 1 Press once and twice.
all.book Page 94 Tuesday, June 1, 2004 4:24 PM Maintenance 5 Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles. Unbroken lines at the bottom of the page indicate the nozzles were cleaned. 6 If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to run the nozzle test again.
Page 95 Tuesday, June 1, 2004 4:24 PM Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 PATRONE Press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 17).
all.book Page 96 Tuesday, June 1, 2004 4:24 PM Maintenance 4 Reinstall the print cartridge and repeat the nozzle test as explained in the previous section. Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To PATRONE clean the print cartridge holder, press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 17). Wipe ➊ on the holder with a damp cloth.
all.book Page 97 Tuesday, June 1, 2004 4:24 PM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL.
all.book Page 98 Tuesday, June 1, 2004 4:24 PM Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 12. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 23). • Make sure that the telephone line is good. Dialling is not possible.
all.book Page 99 Tuesday, June 1, 2004 4:24 PM Problems and Solutions Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine.
all.book Page 100 Tuesday, June 1, 2004 4:24 PM Problems and Solutions Answering machine connection Problem The answering machine connection does not operate properly. Solution • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE socket is connected to the wall socket. Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).
all.book Page 101 Tuesday, June 1, 2004 4:24 PM Messages and Signals Messages and Signals 9. Troubleshooting Display messages Note: If you have turned on the Caller ID function, see page 78 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add START/ SPEICHER paper and then press .
all.book Page 102 Tuesday, June 1, 2004 4:24 PM Messages and Signals FAX RX IN MEMORY A fax has been received in memory because the print cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed. FUNCTION MODE has been pressed. INK NEAR EMPTY The cartridge is nearly empty (approximately one eighth of the ink remains). LINE ERROR Transmission or reception was not successful.
all.book Page 103 Tuesday, June 1, 2004 4:24 PM OUT OF INK The cartridge is out of ink and must be replaced. Faxes will be received to memory. PAPER JAMMED The printing paper is jammed. See page 105. PRINTER ERROR A printer error has occurred. Open the printer compartment cover, make sure the print cartridge is installed correctly, and then close the cover. Press 9. Troubleshooting Messages and Signals STOP to clear the message. PRINTER ERROR/ CHECK PAPER A paper jam may have occurred.
all.book Page 104 Tuesday, June 1, 2004 4:24 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, START/ SPEICHER or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism. 1 Open the operation panel.
all.book Page 105 Tuesday, June 1, 2004 4:24 PM Clearing Paper Jams Clearing jammed printing paper Gently pull the jammed paper out of the machine, taking care not to tear it. 9. Troubleshooting STOP After removing the jammed paper, press to clear the error message (PAPER JAMMED) from the display. ♦ Normal operation cannot be resumed until you press STOP to clear the error message.
all.book Page 106 Tuesday, June 1, 2004 4:24 PM Quick Reference Guide Sending Faxes TEL FAX AUFLÖS./ EMPFANG 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB Place your document (up to 10 pages) face down in the document feeder. TEL FAX 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB FAX mode: The fax machine automatically answers and receives faxes. TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax Normal Dialling 1.
all.book Page 107 Tuesday, June 1, 2004 4:24 PM Guide de référence rapide Envoi de télécopies TEL FAX 01-JAN 10:30 AUFLÖS./ EMPFANG TEL/FAX AB TEL FAX 01-JAN 10:30 Placez le document (pouvant compter jusqu'à 10 pages) dans le chargeur de documents, face imprimée vers le bas. TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB Mode FAX : Le télécopieur répond et reçoit automatiquement les télécopies.
all.book Page 108 Tuesday, June 1, 2004 4:24 PM Index A E A.M. reception mode, 29, 71 Answering machine connection Activating, 71 Connecting, 71 On A.M.
all.book Page 109 Tuesday, June 1, 2004 4:24 PM Index N Normal Dialing, 43 Number of rings in FAX reception mode, 59 P Page numbering, batch, 53 Paper feed roller, cleaning, 91 Paper jams, clearing, 104 Paper trays, 13 Paper, loading, 14 Polling, 83 Power cord, 15 Print cartridge Aligning, 92-93 Cleaning nozzles, 93 Installing, 16-21 Wiping nozzles, 95 Print cartridge holder, wiping, 96 Priority Call, 80 Pseudo Ring Duration, 58 Q Quality mode, 21 R A.M.
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