UX-B30A_ENGLISH_E4438 UX-B30 MODEL UX-B30 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Faxes 3. Receiving Faxes 4. Making Copies 5. Answering Machine Connection 6. Special Functions 7. Printing Lists 8. Maintenance 9.
all.book Page 1 Monday, May 10, 2004 2:03 PM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Monday, May 10, 2004 2:03 PM Introduction Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below. Print cartridge yield* (at 4% coverage**) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B / FO-C60B Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages Paper tray capacity Approx.
all.book Page 2 Monday, May 10, 2004 2:03 PM Applicable telephone line Public switched telephone network Reception modes TEL/FAX, TEL, FAX, A.M. Automatic document feeder 10 sheets max. (A4, 80 g/m2 paper) Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm Effective scanning width 210 mm max. 2 Scanning Resolution Horizontal: 8 lines/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.
all.book Page 3 Monday, May 10, 2004 2:03 PM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Monday, May 10, 2004 2:03 PM This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.
all.book Page 5 Monday, May 10, 2004 2:03 PM - Connect the equipment to an outlet on a different circuit to that which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.
all.book Page 6 Monday, May 10, 2004 2:03 PM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Monday, May 10, 2004 2:03 PM Table of Contents Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 67 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 6. Special Functions 72 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 72 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 77 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . .
all.book Page 8 Monday, May 10, 2004 2:03 PM A Look at the Operation Panel 1 2 TEL FAX 3 4 5 5 6 RECEPTION INK Z A TEL/FAX A.M. RESO. 7 8 9 10 11 12 13 1 Display This displays messages and prompts to help you operate the machine. 2 RESOLUTION key When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 39).
all.book Page 9 Monday, May 10, 2004 2:03 PM 7 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 8 POLL key Press this key after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (page 79). 9 HOLD key Press this key to put the other party on hold during a phone conversation (page 59).
all.book Page 10 Monday, May 10, 2004 2:03 PM Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press or (the volume reverts to the lowest setting each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening.
Page 11 Monday, May 10, 2004 2:03 PM 1. Installation all.book 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items.
all.book Page 12 Monday, May 10, 2004 2:03 PM Attachments Attachments Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Page 13 Monday, May 10, 2004 2:03 PM Attachments 3 4 Remove the tape. Close the print compartment cover and then the operation panel. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. 13 1.
all.book Page 14 Monday, May 10, 2004 2:03 PM Attachments Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over. Caution! Do not touch or pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.
Page 15 Monday, May 10, 2004 2:03 PM Loading Printing Paper Loading Printing Paper You can load up to 100 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 2 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. Insert the stack of paper into the tray, PRINT SIDE UP.
all.book Page 16 Monday, May 10, 2004 2:03 PM Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 12). Plugging in the power cord without doing so may damage the machine. ♦ When disconnecting the machine, unplug the telephone line cord before unplugging the power cord.
Page 17 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B / FO-C60B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge (SHARP UX-C70B / FO-C60B) Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx.
all.book Page 18 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 1 INK Press Display: . • Make sure the handset is on its cradle. REPLACE INK & If the handset is not on the cradle, PRESS INK KEY INK pressing will have no effect. • The print cartridge holder moves to the cartridge replacement position. 2 Open the operation panel. 3 Open the print compartment cover. 4 Remove only the tape from the new cartridge. • Important: Make sure you remove all of the tape.
Page 19 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 5 Make sure the cartridge holder has moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. Cable • If you are replacing the cartridge, remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.
all.book Page 20 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 8 9 Close the print compartment cover. Close the operation panel, pressing down firmly to make sure it clicks into place. Display: REPLACE INK & PRESS INK KEY 10 INK Press to make the print cartridge CHANGE CARTRIDGE holder return to its home position. 1=NEW, 2=OLD 11 Press (NEW) if the cartridge you Display when “NEW” is selected: installed is new. Press (OLD) if the cartridge you NEW CART.
Page 21 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 12 Press START/ MEMORY . If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 87.) Display when “NEW” is selected: ALIGN CARTRIDGE If you selected “NEW”, the display will show the alternating messages at right.
all.book Page 22 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 15 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 16 Press START/ MEMORY and then repeat the entry. . • This completes the alignment procedure. Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.
Page 23 Monday, May 10, 2004 2:03 PM Installing the Print Cartridge 4 Press to turn on Quality mode, or The display briefly shows your selection, then: to turn it off. 5 Press HQ FAX PRINT to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting.
all.book Page 24 Monday, May 10, 2004 2:03 PM Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. For Australia TE L.S ET For New Zealand TE L.L INE Setting the dial mode The fax machine is set for tone dialling.
Page 25 Monday, May 10, 2004 2:03 PM Connecting the Telephone Line Cord Moving your fax and reconnecting If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.
all.book Page 26 Monday, May 10, 2004 2:03 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. RECEPTION INK Z A TEL/FAX A.M. RESO. START/ MEMORY Display: 1 Press 2 Press once. OWN NUMBER SET 3 Press once. ENTER FAX # 26 once and twice.
Page 27 Monday, May 10, 2004 2:03 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press 5 6 Press START/ MEMORY . To enter “+”, press . . . Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.
all.book Page 28 Monday, May 10, 2004 2:03 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. RECEPTION INK Z A TEL/FAX A.M. RESO. START/ MEMORY 1 Press once and twice. Display: ENTRY MODE 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). DATE&TIME SET once.
Page 29 Monday, May 10, 2004 2:03 PM Setting the Date and Time 5 6 7 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January DATE 05-01-2004 Enter the year (four digits). The currently set time appears (example): Example: 2004 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press 9 Press START/ MEMORY to start the clock.
all.book Page 30 Monday, May 10, 2004 2:03 PM Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
Page 31 Monday, May 10, 2004 2:03 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. RECEPTION INK Z A TEL/FAX A.M. RESO. Speaker 1 2 Press . Press or to select the desired volume level. • Press again to turn off the speaker. Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 31 1. Installation all.
all.book Page 32 Monday, May 10, 2004 2:03 PM Volume Adjustment Ringer 1 Press or to select the desired volume level. (Make sure Display: RINGER: HIGH has not been pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected level. RINGER: MIDDLE RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to turn off the ringer, press START/ MEMORY . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off.
Page 33 Monday, May 10, 2004 2:03 PM Volume Adjustment Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Press 3 times.
all.book Page 34 Monday, May 10, 2004 2:03 PM Volume Adjustment 3 Press 4 Press 1=YES, 2=NO once. to turn on the end beep or to turn off the end beep. 5 Press The display briefly shows your selection, then: KEY TONE to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below. 1 Press 2 Press once and 3 Press once.
all.book Page 35 Monday, May 10, 2004 2:03 PM 2. Sending Faxes 2. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.
all.book Page 36 Monday, May 10, 2004 2:03 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 37 Monday, May 10, 2004 2:03 PM Loading the Document Adjust the resolution and/or contrast settings as explained on page 38, then dial the receiving machine as explained on page 41. 2. Sending Faxes 3 Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document.
all.book Page 38 Monday, May 10, 2004 2:03 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.
all.book Page 39 Monday, May 10, 2004 2:03 PM Adjusting the Resolution and Contrast 1 Load the document(s). 2. Sending Faxes • The document must be loaded before the resolution and contrast can be adjusted. 2 Press RESO. one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all.book Page 40 Monday, May 10, 2004 2:03 PM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press once and 2 Press once. FINE PRIORITY 3 Press once. 1=YES, 2=NO 4 Press to FINE, or 5 40 Press 3 times. Display: OPTION SETTING to set the default resolution to set it to STANDARD. to return to the date and time display.
all.book Page 41 Monday, May 10, 2004 2:03 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling ) and dial by ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. RESO.
all.book Page 42 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling 5 When you hear the fax tone, press START/ MEMORY . Replace the handset. • Important: Remove the document as soon as it exits the machine. Otherwise, ink from received faxes and copies may soil the document. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 82).
all.book Page 43 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.) • To clear a mistake, press . • If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row. 4 5 Press START/ MEMORY .
all.book Page 44 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling 7 Return to Step 2 to store another number, or press to return to the date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 2 Display: Press once and once. Press or until the number that you wish to edit or clear appears in the display. 3 Press 4 Press 1=EDIT, 2=CLEAR .
all.book Page 45 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling Press 7 Make the desired changes to the name. • Press . or 2. Sending Faxes START/ MEMORY 6 to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 43). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 46 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. RESO. READY TO SEND 2 Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).
all.book Page 47 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling START/ MEMORY 2. Sending Faxes You can also enter a full number with the number keys and then press the key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. RESO.
all.book Page 48 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. RESO. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 49 Monday, May 10, 2004 2:03 PM Sending a Fax by Automatic Dialling ♦ Under certain conditions (for example if a person answers the call on a Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.
all.book Page 50 Monday, May 10, 2004 2:03 PM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). 2 Press once and once.
all.book Page 51 Monday, May 10, 2004 2:03 PM Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 52 Monday, May 10, 2004 2:03 PM Sending a Fax From Memory 5 Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press 6 When you are ready to begin transmission, press START/ MEMORY . . • A Transaction Report is automatically printed out after Broadcasting is completed.
all.book Page 53 Monday, May 10, 2004 2:03 PM Sending a Fax From Memory If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦ Press START/ MEMORY if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages.
all.book Page 54 Monday, May 10, 2004 2:03 PM 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RECEPTION until the arrow in the display points to TEL/FAX. RECEPTION TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 56). After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 55 Monday, May 10, 2004 2:03 PM Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: 3. Receiving Faxes PSEUDO RING 5 times.
all.book Page 56 Monday, May 10, 2004 2:03 PM Using FAX Mode Using FAX Mode To select FAX mode, press RECEPTION until the arrow in the display points to FAX. RECEPTION TEL FAX TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.
all.book Page 57 Monday, May 10, 2004 2:03 PM Using TEL Mode 2 Press once and 3 Press once. ENTER (2-4) (2) Enter the desired number of rings (any number from 2 to 4). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 Press to return to the date and time display. Using TEL Mode To select TEL mode, press RECEPTION until the arrow in the display points to TEL. RECEPTION TEL FAX TEL/FAX A.M.
all.book Page 58 Monday, May 10, 2004 2:03 PM Using TEL Mode Answering with the fax’s handset Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) 1 2 When the fax machine rings, pick up the handset. If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
all.book Page 59 Monday, May 10, 2004 2:03 PM Using TEL Mode Answering on an extension phone connected to the same line Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) 2 Answer the extension phone when it rings. 3. Receiving Faxes 1 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.
all.book Page 60 Monday, May 10, 2004 2:03 PM Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem.
all.book Page 61 Monday, May 10, 2004 2:03 PM Optional Reception Settings Press once and 3 Press once. 4 twice. FAX REMOTE # ENTER (0-9) (5) Enter the desired number (any number from 0 to 9). The display briefly shows your selection, then: 3. Receiving Faxes 2 TRANSACTION Example: 5 Press to return to the date and time display. Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper.
all.book Page 62 Monday, May 10, 2004 2:03 PM Substitute Reception to Memory 3 Press 4 Press 1=AUTO, 2=100% once. to select AUTO, or to The display briefly shows your selection, then: select 100%. 5 Press COPY CUT-OFF to return to the date and time display. Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.
all.book Page 63 Monday, May 10, 2004 2:03 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 sheets.) • If desired, press to set the resolution and/or contrast. (The default resolution setting for copying is FINE.) RESO.
all.book Page 64 Monday, May 10, 2004 2:03 PM Making Copies 3 When you are ready to begin copying, press . • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL).
all.book Page 65 Monday, May 10, 2004 2:03 PM Making Copies 4 Press to set copy cut-off to YES (the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 Press The display briefly shows your selection, then: QUALITY MODE to return to the date and time display. The high-quality copy setting controls the speed at which copies are printed.
all.book Page 66 Monday, May 10, 2004 2:03 PM 5. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the TEL. SET socket on the fax as shown, the setup will not operate properly. 1 2 Remove the seal covering the TEL. SET socket.
all.book Page 67 Monday, May 10, 2004 2:03 PM Using the Answering Machine Connection Note: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment. Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company.
all.book Page 68 Monday, May 10, 2004 2:03 PM Optional A.M. Mode Settings How answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
all.book Page 69 Monday, May 10, 2004 2:03 PM Optional A.M. Mode Settings Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.
all.book Page 70 Monday, May 10, 2004 2:03 PM Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
all.book Page 71 Monday, May 10, 2004 2:03 PM Optional A.M. Mode Settings On A.M.Failure When this function is turned on, your fax will answer the call after 4 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
all.book Page 72 Monday, May 10, 2004 2:03 PM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.
all.book Page 73 Monday, May 10, 2004 2:03 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Display example JOHN DOE 5258693 Caller’s name Caller’s number Note: Some caller ID services may not provide the name of the caller.
all.book Page 74 Monday, May 10, 2004 2:03 PM Caller ID (Requires Subscription to Service) Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.
all.book Page 75 Monday, May 10, 2004 2:03 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.
all.book Page 76 Monday, May 10, 2004 2:03 PM Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 77 Monday, May 10, 2004 2:03 PM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, the machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
all.book Page 78 Monday, May 10, 2004 2:03 PM Blocking Reception of Unwanted Faxes 4 Press or The display briefly shows your selection, then: to turn on distinctive ring, FAX SIGNAL RX to turn it off. 5 Press 6 Set the reception mode to FAX. to return to the date and time display. RECEPTION TEL FAX TEL/FAX A.M. Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify.
all.book Page 79 Monday, May 10, 2004 2:03 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.
all.book Page 80 Monday, May 10, 2004 2:03 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps. 80 Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press once and once. LISTING MODE START/ MEMORY TEL # LIST until the desired list appears in the display. to print the list.
all.book Page 81 Monday, May 10, 2004 2:03 PM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Caller-ID List 7.
all.book Page 82 Monday, May 10, 2004 2:03 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 83 Monday, May 10, 2004 2:03 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press 2 Press once and 3 Press once. 4 Press a number from once and Display: 3 times. OPTION SETTING TRANSACTION 3 times. 1:ALWAYS PRINT (Selections appear alternately) to select the condition for printing.
all.book Page 84 Monday, May 10, 2004 2:03 PM 8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 2 3 Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down. Pull the left side of the white roller up and then pull the roller to the left and out of the machine.
Page 85 Monday, May 10, 2004 2:03 PM Maintenance 4 Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol.
all.book Page 86 Monday, May 10, 2004 2:03 PM Maintenance 7 Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth.
Page 87 Monday, May 10, 2004 2:03 PM Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press once and Display: twice. PRINT SET-UP 2 Press once and 3 Press once. 4 Press 1=PRINT,2=SET to print an alignment page. (To enter an alignment value without printing an alignment page, press 5 ALIGN CART. twice. .
all.book Page 88 Monday, May 10, 2004 2:03 PM Maintenance 6 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 7 Press 8 Press START/ MEMORY and then repeat the entry. CLEAN NOZZLES . to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles. 1 Press once and twice.
Page 89 Monday, May 10, 2004 2:03 PM Maintenance 5 Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles. Unbroken lines at the bottom of the page indicate the nozzles were cleaned. 6 If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to run the nozzle test again.
all.book Page 90 Monday, May 10, 2004 2:03 PM Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 Press INK , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 18).
Page 91 Monday, May 10, 2004 2:03 PM Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press INK , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 18). Wipe ➊ on the holder with a damp cloth.
all.book Page 92 Monday, May 10, 2004 2:03 PM 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.
all.book Page 93 Monday, May 10, 2004 2:03 PM Problems and Solutions Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 13. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 24). • Make sure that the telephone line is good. Dialling is not possible.
all.book Page 94 Monday, May 10, 2004 2:03 PM Problems and Solutions A distorted image is received at the other end. • Noise on the telephone line may cause distortion. Try sending the document again. • Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service. Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL.
all.book Page 95 Monday, May 10, 2004 2:03 PM Problems and Solutions Answering machine connection The answering machine connection does not operate properly. Solution 9. Troubleshooting Problem • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE socket is connected to the wall socket. Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).
all.book Page 96 Monday, May 10, 2004 2:03 PM Problems and Solutions General problems Problem Solution A loud howling sound occurs when the speaker is used. • Feedback (a loud howling sound) may occur if you replace the handset while the speaker is on. To avoid Nothing appears in the display. • Make sure the power cord is properly plugged into a power outlet. feedback, turn off the speaker (press replace the handset.
all.book Page 97 Monday, May 10, 2004 2:03 PM Messages and Signals Messages and Signals 9. Troubleshooting Display messages Note: If you have turned on the Caller ID function, see page 73 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press START/ MEMORY .
all.book Page 98 Monday, May 10, 2004 2:03 PM Messages and Signals LINE ERROR Transmission or reception was not successful. Press to clear the message and then try again. If the error persists, see Line error on page 92. LOW INK The cartridge is low on ink (approximately one quarter of the ink remains).
all.book Page 99 Monday, May 10, 2004 2:03 PM PRINTER ERROR/ CHECK PAPER A paper jam may have occurred. Follow the procedure on page 101 to clear the jam. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 48.
all.book Page 100 Monday, May 10, 2004 2:03 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the document doesn't feed out, remove it as explained below. START/ MEMORY . If Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism. 1 Open the operation panel.
all.book Page 101 Monday, May 10, 2004 2:03 PM Clearing Paper Jams Clearing jammed printing paper After removing the jammed paper, press (PAPER JAMMED) from the display. to clear the error message ♦ Normal operation cannot be resumed until you press to clear the error message. 101 9. Troubleshooting Gently pull the jammed paper out of the machine, taking care not to tear it.
all.book Page 102 Monday, May 10, 2004 2:03 PM Quick Reference Guide Sending Faxes Receiving Faxes Place your document (up to 10 pages) face down in the document feeder. RECEPTION Press until the arrow in the display points to the desired reception mode. TEL FAX RECEPTION 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. Normal Dialling TEL FAX 01-JAN 10:30 TEL/FAX A.M. 1. Lift the handset or press . 2. Dial the fax number. 3.
all.book Page 103 Monday, May 10, 2004 2:03 PM Index A Document, maximum scanning size, 35 A.M. reception mode, 30, 67 Answering machine connection Activating, 67 Connecting, 66 On A.M.
all.book Page 104 Monday, May 10, 2004 2:03 PM Index Memory, substitute reception to, 62 N Normal Dialing, 41 Number of rings in FAX reception mode, 56 P Page numbering, batch, 50 Paper feed roller, cleaning, 86 Paper jams, clearing, 100 Paper trays, 14 Paper, loading, 15 Polling, 79 Power cord, 16 Print cartridge Aligning, 87-88 Cleaning nozzles, 88 Installing, 17-22 Wiping nozzles, 90 Print cartridge holder, wiping, 91 Priority Call, 75 Pseudo Ring Duration, 55 R Reception mode A.M.
all.book Page 27 Monday, May 10, 2004 2:03 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED.
