MODEL UX-A255 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9.
all.book Page 1 Tuesday, October 9, 2001 6:14 PM WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
all.book Page 1 Tuesday, October 9, 2001 6:14 PM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialing 30 numbers Imaging film Initial starter roll (included with machine): 32 ft. (10 m) (approx. 30 letter-size pages) Replacement roll (not included): UX-5CR 164 ft. (50 m) (one roll yields approx. 150 letter-size pages) Memory size* 504 KB (approx.
all.book Page 2 Tuesday, October 9, 2001 6:14 PM Display 16-digit LCD display Applicable telephone line Public switched telephone network 2 Paper tray capacity Letter: Approx. 50 sheets (20-lb. copier paper at room temperature; maximum stack height should not be higher than the line on the tray) Legal: 5 sheets Recommended paper weight is 20-lb. Copy Bond Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.
all.book Page 3 Tuesday, October 9, 2001 6:14 PM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important safety information Do not disassemble this machine or attempt any procedures not described in this manual.
all.book Page 4 Tuesday, October 9, 2001 6:14 PM Table of Contents A Look at the Operation Panel 6 1. Installation 8 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 5 Tuesday, October 9, 2001 6:14 PM Table of Contents 6. Making Copies 71 7. Special Functions 73 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 73 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 78 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 79 8. Printing Lists 80 9. Maintenance 84 10. Troubleshooting 87 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Tuesday, October 9, 2001 6:14 PM A Look at the Operation Panel 1 2 3 4 5 ABC UP TEL FAX REC/ MEMO 1 PLAY GHI Z A RESOLUTION/ REDIAL RECEPTION MODE STOP COPY/HELP START/MEMORY FUNCTION 8 9 10 11 12 PQRS 13 14 3 MNO 5 TUV 6 WXYZ 8 9 0 SPEAKER D OW N 7 JKL 7 OpenLCR DEF 2 4 TAD 6 REPEAT SKIP 15 16 DELETE 17 1 Display This displays messages and prompts to help you operate the machine.
all.book Page 7 Tuesday, October 9, 2001 6:14 PM 9 START/MEMORY key Press this key after dialing to begin fax transmission. Press this key before dialing to send a fax through memory. The key can also be pressed in the date and time display to show the percentage of memory currently used. 10 RESOLUTION / RECEPTION MODE key When a document is in the feeder, press this key to adjust the resolution for faxing or copying.
all.book Page 8 Tuesday, October 9, 2001 6:14 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners.
Page 9 Tuesday, October 9, 2001 6:14 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
all.book Page 10 Tuesday, October 9, 2001 6:14 PM Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. TE LINL. E Dial mode: The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the keys on the operation panel as follows: 1 Press FUNCTION once and twice.
Page 11 Tuesday, October 9, 2001 6:14 PM Connections Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. ♦ The fax machine is not compatible with digital telephone systems.
all.book Page 12 Tuesday, October 9, 2001 6:14 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. When replacing the film, use a roll of Sharp UX5CR imaging film.
Page 13 Tuesday, October 9, 2001 6:14 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print compartment. 2 slots Fit ends of rolls onto hubs Thick roll to rear 7 Rotate the front gear as shown until the film is taut.
all.book Page 14 Tuesday, October 9, 2001 6:14 PM Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows: Letter size: Legal size: Approx. 50 sheets (20-Ib. copier paper at room temperature; maximum stack height should not be higher than the line on the tray) 5 sheets 1 Fan the paper, and then tap the edge against a flat surface to even the stack.
Page 15 Tuesday, October 9, 2001 6:14 PM Loading Printing Paper Setting the paper size The fax has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL. 1 Press 2 Press once and 3 Press once. 4 Select the paper size: FUNCTION LETTER: 5 Press once and STOP Display: twice. OPTION SETTING PAPER SIZE SET 1=LETTER,2=LEGAL LEGAL: 1 twice.
all.book Page 16 Tuesday, October 9, 2001 6:14 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send.
Page 17 Tuesday, October 9, 2001 6:14 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press START/MEMORY SPEAKER . . 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. to enter the fax number in memory.
all.book Page 18 Tuesday, October 9, 2001 6:14 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. Do not set the date and time if you are using OpenLCR! OpenLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data. To ensure accurate use of the rate data, do not change the date and time setting yourself.
Page 19 Tuesday, October 9, 2001 6:14 PM Setting the Date and Time 6 Example: 2001 7 The currently set time appears (example): Enter the year (four digits). 2 0 0 1 TIME 12:19 PM Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press 9 Press 10 Press 0 9 2 to select A.M. or START/MEMORY STOP TIME 09:25 PM 5 to select P.M. to start the clock. ANTI JUNK # to return to the date and time display.
all.book Page 20 Tuesday, October 9, 2001 6:14 PM Setting the Reception Mode Setting the Reception Mode Your fax has three modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes. TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine.
Page 21 Tuesday, October 9, 2001 6:14 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker, handset, and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 SPEAKER Speaker 1 Press 2 Press SPEAKER • Press . or SPEAKER until the display shows the desired volume level. again to turn off the speaker. 21 1. Installation all.
all.book Page 22 Tuesday, October 9, 2001 6:14 PM Volume Adjustment Handset 1 When talking through the handset, Display: press or until the display shows the desired volume level. RECEIVER: HIGH • Note: The volume reverts to MIDDLE each time you replace the handset. RECEIVER: MIDDLE RECEIVER: LOW Ringer 1 Press or . Display: SPEAKER (Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder.
all.book Page 23 Tuesday, October 9, 2001 6:14 PM Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate. ♦ OpenLCR service is free of charge. The only cost to you is that of a periodic call (usually once every three months) to OpenLCR to receive the latest rate data. (Once you have registered with OpenLCR, your fax machine automatically makes this call.
all.book Page 24 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR Registering by fax To register by fax, fill in the Fax Transmission Test and OpenLCR Line Activation Form, and then fax the form as follows: 1 Place the form with the side you wrote on face down, and push it gently into the document feeder of the fax machine. READY TO SEND 2 Press OpenLCR , 5 , and then START/MEMORY . • Your fax automatically calls OpenLCR and sends the form.
all.book Page 25 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR If the display shows the alternating messages at right, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long). When finished, press START/MEMORY 10 DIGITS . (If the message at right doesn’t appear, this step is not necessary.) 4 SET OWN NUMBER Important! Be sure that you enter your correct area code and fax number.
all.book Page 26 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR Note: If you wish to connect more than one OpenLCR-enabled device to the same line, please call OpenLCR at 970-206-1207. If you replace an old OpenLCRenabled device with a new one, you must re-register with OpenLCR to use the new device. Note: OpenLCR cannot be used if your fax machine is connected to a Private Branch Exchange (PBX).
Page 27 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR Caution! If you unplug the fax machine or an interruption occurs in your power supply, the rate data will be erased. If this happens, the highlighted “C” in the display will blink to alert you.The fax machine will automatically call OpenLCR within the next 24 hours to receive new rate data; however, if you want to use OpenLCR service before that time, you should download the rate table manually as explained on page 26.
all.book Page 28 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR Temporarily turning off OpenLCR If needed, you can temporarily turn off OpenLCR. ♦ When you temporarily turn off OpenLCR, long distance and international calls will not be routed by OpenLCR. However, your fax will still call OpenLCR periodically to receive rate data. Display: 1 Press 2 Press once. LCR DIAL 3 Press once. 1=YES, 2=NO 4 Press 2 (NO) to turn off OpenLCR. (Press 1 OpenLCR back on.
all.book Page 29 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR Changing your user profile machine, and then press OpenLCR followed by 2. Setting Up OpenLCR If you need to change your user profile, pick up the handset on the fax 3 . Follow the instructions you hear. ♦ If the display shows the alternating messages SET OWN NUMBER / 10 DIGITS, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long).
all.book Page 30 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR To obtain the correct phone number, call OpenLCR at 970-206-1207, and then program the number into the fax machine as explained below. ♦ Note: The number that you will obtain is the number for manually downloading rate data (dialed by pressing the OpenLCR key and 2).
all.book Page 31 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR 2. Setting Up OpenLCR Note: The following settings are not required as of the printing of this manual. OpenLCR will inform you through its Web site (www.OpenLCR.com) if the settings become necessary in the future. Selecting a long or short call Before you make a long distance or international phone/fax call, select whether the call will be a long call or a short call.
all.book Page 32 Tuesday, October 9, 2001 6:14 PM Setting Up and Using OpenLCR ♦ When you change the SHORT TIME and/or LONG TIME setting, the fax machine will automatically call OpenLCR and receive rate data for the new times. 1 Press FUNCTION once and Display: once. LCR SETTING 2 Press 3 Press 4 Enter a 2-digit number (“01” to “ 29”) for the number of minutes of the SHORT TIME setting. (If the number is less than 10, enter a 0 before the number.) 5 once and once.
all.book Page 33 Tuesday, October 9, 2001 6:14 PM 3. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. 3. Answering Machine To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to TAD.
all.book Page 34 Tuesday, October 9, 2001 6:14 PM Operating the Answering Machine 4 Press START/MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY .
all.book Page 35 Tuesday, October 9, 2001 6:14 PM Operating the Answering Machine Note: In TAD mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.
all.book Page 36 Tuesday, October 9, 2001 6:14 PM Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. 1 Press PLAY . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY down for at least two seconds. The messages will play.
all.book Page 37 Tuesday, October 9, 2001 6:14 PM Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press then START/MEMORY FUNCTION , , and DELETE . This can only be done when the display shows TOTAL ♦ Erasing a single message: To erase a single message, press 3.
all.book Page 38 Tuesday, October 9, 2001 6:14 PM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION once and Display: once. T.A.D.
all.book Page 39 Tuesday, October 9, 2001 6:14 PM Optional Answering Machine Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 45). 1 Press FUNCTION once and once. 3. Answering Machine Automatic fax reception is set to NO at the factory before shipping.
all.book Page 40 Tuesday, October 9, 2001 6:14 PM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 2 Press . to turn on OGM only mode, STOP The display briefly shows your selection, then: TOLL SAVER to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 41 Tuesday, October 9, 2001 6:14 PM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION . . 3. Answering Machine 4 to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 42 Tuesday, October 9, 2001 6:14 PM Transfer Function 4 Press START/MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 43 Tuesday, October 9, 2001 6:14 PM Override Ringing 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 45), . The machine will play back your messages. Operations later in this chapter (see page 45).
all.book Page 44 Tuesday, October 9, 2001 6:14 PM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 Press to store the override code, and then the date and time display. once and 3 times. OVERRIDE CODE . START/MEMORY STOP to return to Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a touch-tone telephone.
all.book Page 45 Tuesday, October 9, 2001 6:14 PM Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 46 Tuesday, October 9, 2001 6:14 PM Remote Operations 1 Press FUNCTION once and once. Display: T.A.D. SETTING 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on the Toll Saver function, or 5 Press STOP 2 to turn it off. The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. Retrieving your messages 1 Call the machine from a touch-tone telephone.
all.book Page 47 Tuesday, October 9, 2001 6:14 PM Remote Operations 3 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. 3. Answering Machine • Skip forward: To skip forward to the next message, press 5 and on the telephone.
all.book Page 48 Tuesday, October 9, 2001 6:14 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 49 Tuesday, October 9, 2001 6:14 PM Remote Operations Recording a new outgoing message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
all.book Page 50 Tuesday, October 9, 2001 6:14 PM Remote Operations Recording a new transfer message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 51 Tuesday, October 9, 2001 6:14 PM 4. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size 8.5" (216 mm) 5.8" (148 mm) 8.5" (216 mm) 5.8" (148 mm) 5.5" (140 mm) Maximum size 5.5" (140 mm) 11" (279 mm) 23.6" (600 mm) Minimum weight 14 lbs.
all.book Page 52 Tuesday, October 9, 2001 6:14 PM Loading the Document Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 53 Tuesday, October 9, 2001 6:14 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 54. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. 4.
all.book Page 54 Tuesday, October 9, 2001 6:14 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 55 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press SPEAKER ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed SPEAKER , you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. Load the document(s).
all.book Page 56 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing 5 When you hear the fax tone, press used it. START/MEMORY . Replace the handset if you • When transmission is completed, the fax will beep once. Sending a Fax by Automatic Dialing You can store up to 30 fax or phone numbers in the machine for automatic dialing. ♦ Auto-dial numbers are dialed by pressing START/MEMORY appears in the display, and then until the desired number .
all.book Page 57 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 58 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: until the number you wish to edit or clear appears in . 1 1=EDIT, 2=CLEAR CLEAR: 2 • If you selected CLEAR, go to Step 8.
all.book Page 59 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. . STOP to Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 60 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 61 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing Redial You can automatically redial the last number dialed. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. 2 Press once. appears in the display, followed by the last number dialed. Make sure the number that appears is the number you wish to dial.
all.book Page 62 Tuesday, October 9, 2001 6:14 PM Sending a Fax by Automatic Dialing Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well. If desired, you can turn ECM off.
all.book Page 63 Tuesday, October 9, 2001 6:14 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
all.book Page 64 Tuesday, October 9, 2001 6:14 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Memory transmission You can also send a fax through memory when sending to a single location.
all.book Page 65 Tuesday, October 9, 2001 6:14 PM 5. Receiving Faxes Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TAD When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the 4 rings 5.
all.book Page 66 Tuesday, October 9, 2001 6:14 PM Using TEL Mode 2 Press once. 3 Press once. 4 Enter the desired number of rings (any number from 2 to 5). Example: 3 rings 5 Press STOP NUMBER OF RING ENTER (2-5) (4) The display briefly shows your selection, then: TRANSACTION 3 to return to the date and time display. Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.
all.book Page 67 Tuesday, October 9, 2001 6:14 PM Using TEL Mode Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set the Fax Signal Receive 3 START/MEMORY If the other party first speaks with you and then wants to send a fax, press START/MEMORY START/MEMORY to begin reception. RECEIVING 5.
all.book Page 68 Tuesday, October 9, 2001 6:14 PM Optional Reception Settings 2 If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up. Beep Pronounced, high-pitched tones 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, set the phone done (do not hang up), walk over to the fax, lift the fax’s handset, and press START/MEMORY .
all.book Page 69 Tuesday, October 9, 2001 6:14 PM Optional Reception Settings 4 Press 2 5 1 to turn on the function, or CALLER-ID to turn it off. Press STOP The display briefly shows your selection, then: to return to the date and time display. Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off.
all.book Page 70 Tuesday, October 9, 2001 6:14 PM Substitute Reception to Memory 5 Press STOP to return to the date and time display. Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.
all.book Page 71 Tuesday, October 9, 2001 6:14 PM 6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 72 Tuesday, October 9, 2001 6:14 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and twice. Display: OPTION SETTING 2 Press once and 3 Press once.
all.book Page 73 Tuesday, October 9, 2001 6:14 PM 7. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services.
all.book Page 74 Tuesday, October 9, 2001 6:14 PM Caller ID (Requires Subscription to Service) 7 Press 8 Press START/MEMORY STOP to store your area code. ECM MODE to return to the date and time display. How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
all.book Page 75 Tuesday, October 9, 2001 6:14 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 76 Tuesday, October 9, 2001 6:14 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 77 Tuesday, October 9, 2001 6:14 PM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 78 Tuesday, October 9, 2001 6:14 PM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
all.book Page 79 Tuesday, October 9, 2001 6:14 PM Blocking Reception of Unwanted Faxes The display briefly shows your selection, then: STOP 5 Press 6 Set the reception mode to FAX. FAX SIGNAL RX to return to the date and time display. TEL FAX RESOLUTION/ RECEPTION MODE TAD ♦ When using distinctive ring, you must set the reception mode of your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings.
all.book Page 80 Tuesday, October 9, 2001 6:14 PM 8. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press FUNCTION once and twice. Display: LISTING MODE 80 2 Press once. 3 Press or 4 Press once. 5 Press START/MEMORY TEL # LIST until the desired list appears in the display. to print the list.
all.book Page 81 Tuesday, October 9, 2001 6:14 PM 8. Printing Lists Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialing. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
all.book Page 82 Tuesday, October 9, 2001 6:14 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 83 Tuesday, October 9, 2001 6:14 PM 8. Printing Lists Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and twice. OPTION SETTING once. TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) 4 Press a number from 1 to 5 to select the condition for printing.
all.book Page 84 Tuesday, October 9, 2001 6:14 PM 9. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol. Caution! • Do not use benzene or thinner.
all.book Page 85 Tuesday, October 9, 2001 6:14 PM Maintenance Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). 9. Maintenance 4 Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
all.book Page 86 Tuesday, October 9, 2001 6:14 PM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 87 Tuesday, October 9, 2001 6:14 PM 10. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at 1-800-BE SHARP. Problem LINE ERROR appears in the display. 10. Troubleshooting Line error Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL.
all.book Page 88 Tuesday, October 9, 2001 6:14 PM Problems and Solutions Dialing and transmission problems Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct jack. See Connecting the handset on page 9. Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack.
all.book Page 89 Tuesday, October 9, 2001 6:14 PM Problems and Solutions Reception and copying problems Solution The fax machine doesn't receive documents automatically. • Make sure that the reception mode is set to FAX. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring on page 78.
all.book Page 90 Tuesday, October 9, 2001 6:14 PM Problems and Solutions The quality of copies is poor and/or dark vertical lines appear. • Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 85. Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down.
all.book Page 91 Tuesday, October 9, 2001 6:14 PM Messages and Signals Messages and Signals Display messages ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in the tray) and then press the START/MEMORY key.
all.book Page 92 Tuesday, October 9, 2001 6:14 PM Messages and Signals LCR DOWNLOADING The fax machine has called OpenLCR and is receiving carrier rate data. This message only appears if you have registered with OpenLCR. LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 87. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full.
all.book Page 93 Tuesday, October 9, 2001 6:14 PM PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) The print head has failed and requires service. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialing on page 61.) T.A.D.
all.book Page 94 Tuesday, October 9, 2001 6:14 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/MEMORY the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 95 Tuesday, October 9, 2001 6:14 PM Clearing Paper Jams Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). 10. Troubleshooting 4 Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 96 Tuesday, October 9, 2001 6:14 PM Ordering Parts Ordering Parts To order parts, contact the parts distribution center located nearest you. When ordering a part, use the part order number shown below.
all.book Page 97 Tuesday, October 9, 2001 6:14 PM FCC Regulatory Information FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment.
all.book Page 98 Tuesday, October 9, 2001 6:14 PM S H A R P Date Revised: . Date Issued :July. 3. 2001 MATERIAL SAFETY DATA SHEET (1/2) MSDS No. B-1026 Section 1. Product and Company Identification Product Name : IMAGING FILM UX-5CR Supplier Identification : Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Manufacturer : DAINIPPON PRINTING CO. LTD. 591-2, Kamihirose, Higashikubo, Sayamashi, Saitama, 350-1321 JAPAN Emergency telephone number : +81-42-952-9666 Local suppliers are listed below.
all.book Page 99 Tuesday, October 9, 2001 6:14 PM S H A R P Date Revised: . Date Issued :July. 3. 2001 MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1026 Section 6. Accidental Release Measures Rumpling the product may cause the wax layer to peel off. Sweep up or vacuum. When sweeping, avoid raising film or dust. If a vacuum is used , motor should be rated as dust tight. Wash any residue off skin with soap and water. Garments may be wasted or dry cleaned after removal of loose film or dust. Section 7.
all.book Page 100 Tuesday, October 9, 2001 6:14 PM Quick Reference Guide Sending Faxes Receiving Faxes Place your document (up to 10 pages) face down in the document feeder. Press RESOLUTION/ RECEPTION MODE until the arrow in the display points to the desired reception mode. TEL FAX JAN-01 10:30 Normal Dialing TAD RESOLUTION/ RECEPTION MODE TEL FAX JAN-01 10:30 1. Lift the handset or press SPEAKER TAD . TEL FAX JAN-01 10:30 TAD 2. Dial the fax number. 3.
all.book Page 101 Tuesday, October 9, 2001 6:14 PM Guía de referencia rápida Transmisión de mensajes telefax Recepción de mensajes telefax RESOLUTION/ Coloque el original (hasta 10 páginas) cara abajo en el alimentador de documentos. Oprima RECEPTION MODE hasta que la flecha que hay en el display señale hacia el número de recepción deseado TEL FAX JAN-01 10:30 TAD RESOLUTION/ RECEPTION MODE Marcación normal TEL FAX JAN-01 10:30 TAD TEL FAX 1.
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all.book Page 107 Tuesday, October 9, 2001 6:14 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 108 Tuesday, October 9, 2001 6:14 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start .........................
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