MODEL UX-485 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below. DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner.
Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 5 numbers Speed Dialling: 40 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx. 30 A4 pages) Replacement film: UX-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages) Automatic document feeder 10 sheets max. Memory size*: 512 KB (approx.
2 Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Intended use Analogue public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 210 mm max.
As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.
Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The socket-outlet must be installed near the equipment and must be easily accessible.
Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 1. Installation 7 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . .
Table of Contents 5. Making Copies 67 6. Making Telephone Calls 69 7. Special Functions 72 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1. Installation 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items. Paper tray extension Original document support Rapid key labels Handset Operation manual Handset lead Telephone line cord Gears (4) Imaging film cartridge Emergency labels Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight.
A Look at the Operation Panel 2 1 3 4 5 7 6 8 9 10 TEL FAX TEL/FAX A.M. ABC 1 GHI 2 JKL 7 3 REPEAT MNO 4 PQRS SPEED DIAL DEF 5 REDIAL 8 VOLUME DOWN UP RESOLUTION FUNCTION DELETE 6 WXYZ TUV RECEPTION MODE REC/MEMO PLAY/SKIP COPY/HELP SEARCH 9 R STOP SYMBOLS SPEAKER 01 02 03 04 05/POLL 0 START/MEMORY 11 12 13 14 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. 2 REDIAL key Press this key to automatically redial the last number dialled.
10 Panel release Grasp this finger hold and pull toward you to open the operation panel. 11 Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures. 12 SEARCH/R key Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call. 17 STOP key Press this key to cancel operations before they are completed.
Connections Connections Handset Connect the handset as shown and place it on the handset rest. Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet. ♦The ends of the handset lead are Caution! The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. identical, so they will go into either socket.
Telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Comments: ♦If you intend to use a computer fax modem on the same phone line, you must reset Option Setting 9 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings. ♦The facsimile machine will not ring TE SEL. T T EL LI .
Connections Trays Attach the paper tray extension. ♦Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4 pages. Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.
Loading the Imaging Film 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 4 Remove the used film from the cartridge. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
8 9 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 11 Rotate the large gear toward you until the film is taut. 12 Gently close the print compartment Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
Loading the Imaging Film 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading Printing Paper.
Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: ♦60 for paper from 60 to 75 g/m2 ♦50 for paper from 75 to 90 g/m2 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 3 Insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper. 2 Pull the paper release plate toward you.
Loading Printing Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. 5 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION 6 Press 2 times PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT.
Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. 3 key 1 2 3 4 5 6 8 9 7 FUNCTION key 0 # key STOP key Note: The imaging film and printing paper must be loaded before your name and fax number can be entered. 2 START/MEMORY key Press the START/MEMORY key.
Entering Your Name and Fax Number 3 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. 3 1 4 5 2 4 2 4 4 Example: SHARP = 77777 444 22 7777 77 1 1 (Example) SPACE = J= T= A= K= U= B= • To insert a space between digits, press the # key. To insert a "+", press the * key. C= D= E= F= G= • If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
6 Press the START/MEMORY key to save your name in memory. START/MEMORY The display will show: SECURITY SELECT 7 Press the STOP key to return to the date and time display. STOP 21 1.
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key 1 2 3 4 5 6 8 9 7 FUNCTION key 0 * key Note: The imaging film and printing paper must be loaded before the date and time can be set. 1 START/MEMORY key STOP key 3 Enter a two-digit number for the day ("01" to "31").
5 Enter the year (four digits). 2 0 0 1 Example: 2001 6 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). 0 9 2 5 Example: 9:25 7 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: STORE JUNK # 8 Press the STOP key to return to the date and time display. STOP 23 1.
Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key Ringer 1 1 2 3 4 5 6 7 8 9 0 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) DOWN SPEAKER key UP or RINGER: HIGH Speaker RINGER: MIDDLE 1 Press the SPEAKER key. RINGER: LOW SPEAKER RINGER: OFF OK ? 2 Press the UP or DOWN key. DOWN 3 • The ringer will ring once at the selected level, then the date and time will reappear in the display.
2. Using the Answering Machine The UX-485's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out. Recording an Outgoing Message The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.
Recording an Outgoing Message Pick up the handset, press the START/MEMORY key, and speak into the handset. START/MEMORY • The outgoing message can be up to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long. • While recording, the display will To listen to the outgoing message To listen to the outgoing message, follow Steps 1 through 3 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it.
Operating the Answering Machine Operating the Answering Machine Activating the answering machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Activate the answering machine before you go out as follows: Press the RECEPTION MODE key until the arrow in the display points to A.M..
Operating the Answering Machine message, press the REPEAT key within 3 seconds of the beginning of the current message. REPEAT • To skip forward to the next message, press the PLAY/SKIP key. PLAY/SKIP Note: Playback will stop if you receive a call, lift the handset, or press the STOP key. Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full.
Operating the Answering Machine Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. 4 Press the STOP key. STOP ♦The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9. 1 Press these keys: 0 FUNCTION ICM CONFIRMATION 2 Press 4 times Press the START/MEMORY key. The number of messages recorded will appear in the display.
Optional Answering Machine Settings Fax reception on A.M. failure Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
Optional Answering Machine Settings 1 Calling Party Control detection Press these keys: 0 FUNCTION Press 3 times ON A.M. FAILURE 2 Press 1 to turn automatic fax reception on, or 2 to turn it off. 1 3 When a caller hangs up, your local telephone exchange will issue a signal called a Calling Party Control (CPC) signal via the telephone line.
Optional Answering Machine Settings OGM only mode Press "1" to turn CPC detection on, or "2" to turn it off. 1 3 or If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.) 2 Press the STOP key. STOP 1 Press these keys: 0 FUNCTION OGM ONLY MODE 2 Press 1 to turn on OGM only mode, or 2 to turn it off.
Transfer Function Transfer Function The Transfer function is used to make the UX-485 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location. When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering machine will then play back your messages.
Transfer Function The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example: "Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now." Turning the Transfer function on and off 1 2.
Override Ringing Override Ringing This function allows selected callers using a tone dial telephone to override the answering machine's outgoing message and cause the UX-485 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
Override Ringing The caller should enter the override code and "#" by pressing the appropriate keys on their telephone. 5 5 2. Answering Machine 2 4 (Example) • If an incorrect code is entered, the caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected. 3 The UX-485 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.
Remote Operations Remote Operations You can call the UX-485 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number Toll Saver To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.
Remote Operations Retrieving your messages Press 1 to turn Toll Saver on, or 2 to turn it off. 1 3 or Note: You can also access the UX485 for remote operation when the reception mode is set to FAX. In this case, call the UX-485, press the "#" key immediately after it answers, and then continue from Step 2 below. 2 Press the STOP key. 1 STOP Call the UX-485 from a touch-tone telephone. When your outgoing message begins, press the "#" key on the telephone.
Remote Operations 3 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press "5" and "#" on the telephone. 5 • Stop: To stop playback, press "0" and "#" on the telephone.
Remote Operations ♦When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, reenter the correct command. ♦When entering a command, do not pause longer than 10 seconds between each digit. If you do, a 4beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, reenter the command from the beginning.
Remote Operations Recording a new outgoing message Changing the transfer telephone number 1 1 Press "4" and "*" on the telephone. 9 4 2 Press "9", "0", and "#" on the telephone. When you hear a short beep, speak into the telephone to record the new message. 2 0 After you hear a short beep, enter the new telephone number. When finished, press "#". ABC • The message can be up to 15 seconds long.
Remote Operations 1 Press "9", "3", and "#" on the telephone. 9 2 3 When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically. 3 When you are finished, press "0" and "#".
3. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned.
Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming. one at a time, insert each page into the feeder as the previous page is being scanned.
Loading the Document Removing a document from the feeder 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 46 Open the operation panel by grasping the finger hold and pulling up.
Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. 3. Sending Documents You must adjust the settings each time you don't want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiving a document.
Resolution and Contrast 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦Normal Dialling allows you to listen to the line and make sure the other fax 1 Load the document(s).
Sending a Fax by Normal Dialling 5 Using the REDIAL key When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. START/MEMORY • When transmission is completed, the fax will beep once. 50 You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL key.
Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦When you store a fax or telephone number, you select a two-digit Speed Dial Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialling. 3. Sending Documents number for it.
Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 1 4 Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). ABC Press these keys: 1 GHI FUNCTION 4 3 PQRS 7 FAX/TEL # MODE 2 Press 1 to select SET. 2 JKL 5 TUV DEF 3 MNO 6 WXYZ 8 9 • Press the SPEED DIAL key to clear a mistake. 1 • If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key.
Sending a Fax by Automatic Dialling Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. • If you don't want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor. (The SPEAKER key moves the cursor forward, and the SEARCH/R key moves the cursor backward.
Sending a Fax by Automatic Dialling Making changes Clearing numbers 1 To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively). Press these keys: FUNCTION 3 FAX/TEL # MODE ♦A lithium battery keeps 2 Press 2 to select CLEAR.
Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). Load the document(s). 3.
Sending a Fax by Automatic Dialling 3 Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.) 2 Enter the number of the receiving machine by pressing the numeric keys. ABC 1 JKL GHI 4 START/MEMORY 7 3 MNO 6 5 TUV PQRS DEF 2 WXYZ 8 9 Direct Keypad Dialling • If a pause is required between any You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling.
Sending a Fax by Automatic Dialling If you can't remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/ MEMORY key.
Sending a Fax by Automatic Dialling 4 Automatic redialling Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.
4. Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent. ♦If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.
Receiving Documents Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes. 2 rings Fax reception ♦You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.
Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX 4. Receiving Documents TEL/FAX A.M. In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.
Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line. Answering with the fax's handset 1 Pick up the handset when the machine rings.
Receiving Documents 1 2 Answer the extension phone when it rings. If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall socket), then hang up. Beep 3 Comments: ♦Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.
Receiving Documents 2 in 1 Print Reception Ratio To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below. 1 6 Press 1 to turn on the function, or 2 to turn it off. YES 1 NO or 2 PRINT CONTRAST 1 Press these keys: FUNCTION 6 Press the STOP key.
Receiving Documents 2 Press 1 to turn automatic reduction on, or 2 to turn it off. AUTO 1 100% or 2 • If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. 93% 1 4 4. Receiving Documents 3 100% or 2 Press the STOP key.
Receiving Documents Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED.
5. Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenient office copier. 1 ♦If you are only making one copy of Load the document(s) face down. (Maximum of 10 pages.) the original (or of each original) and don't want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.
Making Copies 4 Copy Cut-off If you are making one copy per original, press the START/ MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number). 0 When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder).
6. Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER 3 Speak with the other party when they answer. • If you pressed the SPEAKER key, pick up the handset to talk. or Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys.
Making Telephone Calls Chain Dialling After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.
Making Telephone Calls Making enquiry calls Transferring calls 1 1 SEARCH SEARCH R 2 When you hear the dial tone, dial the number of the third party for the enquiry call. 3 When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up. During the telephone conversation, press the SEARCH/R key. This puts the other party on hold. R 2 When you hear the dial tone, dial the number to which you want to transfer the call.
7. Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. How Caller ID operates Important: ♦To use this function, you must subscribe to a caller identification service from your telephone company. ♦Your fax may not be compatible with some caller identification services. ♦Caller ID may not function if the machine is connected to a PBX.
Caller ID Viewing the Caller ID list One of the following messages will appear while the fax rings if caller information is not available. If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. NO SERVICE No caller information was received from your telephone company.
Caller ID 3 Priority Call If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).
Caller ID Blocking voice calls Press the START/MEMORY key and then the STOP key. STOP START/MEMORY Note: This facility will not work if the calling party has instructed the telephone network to withhold their Caller ID information. With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).
Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s). 4 Press the START/MEMORY key. START/MEMORY • Set the resolution and/or contrast if desired.
Cover Sheet Cover Sheet You can have the Fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
Cover Sheet Selecting a header message (optional) 3 When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 1 Load the document(s). (Example) • The document must be loaded before a message can be selected.
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 10 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. Comments: ♦Up to 5 numbers can be entered in the Anti Junk Number List.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). ABC 1 GHI 4 PQRS 7 5 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or 7.
Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.
Sending Documents From Memory If the memory becomes full... Press the START/MEMORY key if you entered a Speed Dial number or a full number. If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. • Press the START/MEMORY key if START/MEMORY • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 05/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
Polling (Requesting a Fax Transmission) 4 Enter the fax number (max. of 20 digits). ABC 2 1 GHI JKL 4 PQRS 5 TUV 7 5 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 8 To cancel an operation Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). RESOLUTION 9 If you need to cancel an operation after it has been set, follow the steps below. 1 Press these keys: FUNCTION Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
8. Option Setting 8. Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION and 4, then press * or # to scroll through the options.
Option Settings Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes. ♦Initial setting: 05 FUNCTION 4 Enter a number from 01 to 15 Press until display shows: RECALL INTERVAL STOP RECALL TIMES Setting 4: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 10.
Setting 6: REMOTE RECEPTION SELECT If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.
Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL/ FAX. Enter a number from 1 to 4 as follows: 1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds ♦Initial setting: 1 FUNCTION 4 Enter a number from 1 to 4 Press until display shows: PSEUDO RING DUR.
8. Option Setting Option Settings Setting 10: JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers. ♦Initial setting: 2 FUNCTION 4 YES Press until display shows: JUNK # CHECK NO STOP 1 or 2 POLLING Setting 11: POLLING Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.
Option Settings Setting 13: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. ♦Initial setting: 2 FUNCTION 4 YES Press until display shows: COVER SHEET MODE NO STOP 1 or 2 AUTO PRINT OUT Setting 14: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.
You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Activity Report Press the FUNCTION key and 2. FUNCTION 2 LISTING MODE 2 Press the # key or the * key until the desired list appears in the display.
Printing Lists Explanation of headings SENDER/ RECEIVER The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal. P.FAIL - A power failure occurred.
Printing Lists This list shows the timer operations which are currently set. Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 7 as described in Chapter 8. ♦The same headings appear in the Transaction Report as in the Activity Report.
10. Maintenance Clean the printing head frequently to assure optimum printing performance. 1 First unplug the telephone line, then unplug the power lead. 2 Pull the paper release plate forward and remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. 10.
Maintenance 5 Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! ♦Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning. 6 100 Place the imaging film cartridge back in the print compartment.
Maintenance 8 ♦Make sure that all dirt and stains Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies. for removal of debris from the rollers. (Take care not to leave any pieces of tape on the rollers.
11. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 14 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
Problems and Solutions The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. Nothing is printed at the receiving end.
Problems and Solutions General print quality is poor. • It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality. The received document is faint. • Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem.
Problems and Solutions General problems Problem Check and remedy Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. Nothing appears in the display. • Make sure the power cord is properly plugged into a power outlet.
Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. A.M. TRANSFER The answering machine's transfer function has been turned on as explained in Transfer Function in Chapter 2. CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray. Remove the paper and load A4-size paper. COVER OPEN The print compartment cover (under the operation panel) is open.
MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory in Chapter 4). If you are attempting to transmit from memory, see Sending Documents from Memory in Chapter 7.
Messages and Signals SEARCH DIAL The SEARCH/R key has been pressed. Press # or * to search for an automatic dialling number, or press STOP to return to the data and time display. (See Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3.) SET PAPER &/ PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document 3 If the original document doesn't feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn't feed out, remove it as follows: Close the operation panel, making sure it clicks into place. Click! 1 Open the operation panel by grasping the finger hold and pulling up. Clearing jammed printing paper 1 2 11.
Clearing Paper Jams 2 110 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.
Clearing Paper Jams Pull the paper release plate toward you, reinsert the paper in the paper tray and push the paper release plate back down. 11. Troubleshooting 5 If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/MEMORY key.
Quick Reference Guide INSTALLATION 1 2 ENTERING YOUR NAME AND NUMBER Note: Imaging film and paper must be loaded to perform the following operation. 1. Press: 3 Display shows: TEL SET. TE L LIN . E 3 FUNCTION OWN NUMBER SET 2. Press: START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 1. Connect the handset as shown. • If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake, then enter the correct number or letter. 2.
Quick Reference Guide SETTING THE DATE AND TIME SENDING DOCUMENTS Note: Imaging film and paper must be loaded to perform the following operation. Place your document (up to 10 pages) face down in the document feeder. Press: FUNCTION 3 Display shows: DATE & TIME SET Press the START/MEMORY key: START/MEMORY Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). Enter four digits for the Year (Ex: 2001). Enter two digits for the Hour (00 through 23).
Index A A.M. Program List, 97 A.M.
Index M Memory Sending documents from, 82 Substitute reception to, 66 Message List, 97 Messages Checking date and time, 30 Erasing, 29 Listening to, 28 Listening to remotely, 39 Setting allowed time, 31 N Normal Dialling, 49, 69 Number keys, 9 Number of rings in AUTO answer mode, 89 O Option Setting List, 97 Outgoing message, 26 Override Ringing, 36 P Panel release, 9 Paper jams, clearing, 109 Passcode List, 97 Pauses in automatic dialling, 56 Play/Skip key, 8, 29 Polling, 84 - 85 Polling key, setting,
Index Timer List, 97 Timer operations, 87 Transaction Report, 98 Transaction Report Print Select, 91 Transfer Function, 34 116 Two-in-one printing, 64 V Volume keys, 8, 25
REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ..................................
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