Specifications

Douglas County Government
Request for Proposal #029-13
Pacific Office Automation Response
G. Mandatory Requirements to be Included in Proposal Response:
All RFP responses must address each of the following. Do not exclude any major or minor items of information
not specifically mentioned, but which would normally and reasonably be provided. Please be advised that the
greater the degree of specificity, the more likely it will be for the County to review your response favorably. As
part of your response, repeat each numbered question below followed by a detailed explanation.
1) Vendors shall state, in a clear concise manner, their understanding of the above-mentioned overview,
general requirements, minimum requirements, and minimum technical specifications. Include a statement
as to why you believe that your company is the best qualified to provide the equipment and perform the
services, as described.
POA is offering the personnel, new equipment, consulting services and infrastructure to provide a smooth
transition over the next two years through the replacement of approximately 70 devices in a variety of county-
wide buildings as the lease agreements expire. PO4 has offered cost-per-copy pricing that includes set-up,
delivery, installation, training, network assistance and all supplies (except paper) for a term of 3 years.
We understand Douglas County's need for security with respect to both the HDD and POA personnel and will
address both aspects as outlined in this response. We look forward to a partnership with Douglas County to
review, evaluate and make recommendations regarding your print/copy environment.
PO4 is offering models from both the Sharp and the Konica Minolta lines of multifunction devices. As a dealer,
we are situated to offer product regardless of manufacturerthat best meets your needs.
Although there are currently several choices of dealers in the Denver area, PO4 brings the following unique
benefits:
Most tenured dealership in the Western US (37 years)
Strongest depth and breadth of inventory, parts and supplies
o
Over 14 million dollars in new equipment inventory
o
Over 7 million dollars in parts inventory
o
Over 6 million dollars in supply inventory
o
Fleet of loaner copiers ready to be used as needed by current customers
Strong tenure of service experience within POA
Onsite manufacturer certified training facility
Professional Services Organization that provides customized printing and software solutions.
Benefits of Sharp and P0k
Longest authorization with Sharp Electronics (since 1976)
Excellent sales and service support team from Sharp Electronics
2nd
largest Sharp dealer in the US
Benefits of Konica Minolta and POA:
Largest Konica Minolta dealer in North America
Great Konica Minolta support team consisting of S dedicated Konica personnel for production print,
software solutions, printers and technical support as well as wholesale, government and major account
sales focus
2)
Provide a brief description of your company, primary services provided, address of your local office,
telephone number, web address, date your company was established, number of employees, and the team
member (accoutit manager) that will serve as our County contact throughout the contract term.
Also,
include your company's philosophy, mission statement, goals and objectives of how your company
approaches this type of opportumty.
PACIFIC OFFICE AUTOMATION
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