Specifications

H. Value-Added Products & Services:

Douglas County requests that all vendors address the following value-added products and associated supplies

and services.

The following black & white copiers are needed on an annual basis, during the timeframe specified. The hard

drives on both copiers will be retained by the County.

Small desktop copier to be used for approximately one-week (in August) during the Douglas County

Fair. Copies will be made from the glass and therefore, no document feeder or staple function is required.

Mid-size stand-alone copier to be used for approximately two-months (in the fall) during the Douglas

County Board of Equalization (BOE) Hearings.

Copies will be made from the glass and through the

document feeder; this machine must have the ability to sort and staple.

Fee Schedule:

Douglas County wishes to avoid any contract/obligation with a third-party leasing company.

It is our

preference to partner with a vendor who will write and hold its own lease agreement throughout the term of the

contract.

Provide pricing for a wide variety of copiers (black & white and color) with accessories that are being proposed

as a part of this RFR Vendors should provide a quarterly cost, per machine, for the initial three (3) year contract

and then for the two (2) one-year extension options.

Prior to submitting your pricing, please review the minimum technical specifications

All copiers should be priced with the abiLity to serve as a copier, network printer, and scanner

Optional fax pricing should be provided

All copiers should be priced with the standard document feeder and stapling finisher

All copiers (except the smallest desktop machines) must have their own stand

Pricing shall include an all-inclusive black & white and color cost-per-copy amount (maximum of four decimal

places). This cost-per-copy amount should include all service, parts, labor, and supplies necessary to maintain

all copiers in excellent working condition.

Service is to include the diagnosis and remedy of all copier

malfunctions and failures as well as all preventative maintenance.

All consumable supplies (including toner,

toner collection bottles, staples, developer, drums, parts, etc.), excluding paper, will be included as a part of the

cost-per-copy amount.

Qucstions/Inquires/Addendums:

All questions related to this RFP must be directed to the attention of Carolyn Riggs, Purchasing Supervisor, 100

Third Street, Suite 130, Castle Rock, Colorado 80104, 303-660-7434, crigs(douglas.co.us.

All questions

must be in writing and responses will be shared with all potential respondents, as appropriate.

Questions will be received until the close-of-business on Monday, August 12, 2013. Responses to all questions

will be posted on the Rocky Mountain E-Purchasing System no-later-than Wednesday, August 14, 2013.

If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable

an exact

interpretation of the provisions of this request, an addendum will be issued.

It is the responsibility of the

respondent to ensure that they have received all addendums prior to submitting their RFP

response.