Specifications

6)
Copies per minute for each make/model of copier proposed:
8/2 x 11, single sided
8½ x 11, double sided
8½ x 14, single sided
8½ x 14, double sided
II x 17, single sided
I)
II x 17, double sided
7)
Explain the following processes:
Ordering/Delivery (FedEx, UPS, USPS) of Supplies & Approximate Delivery Timeframe
Placement ofa "Malfunctioning Machine" Service Call & Estimated Response Time
Placement of a "Preventative Maintenance" Service Call & Estimated Response Time
Copier Toner Recycling Program
Upgrading or downgrading of individual copiers based upon the needs of the department/office
all
pricing shall remain the same throughout the term of the contract
Training of End-Users and Information Technology Staff.
Submission of Quarterly Copier Meter Readings.
8) All equipment (Phase I and Phase 11 separately) must be billed together on one invoice.
Each machine
must be broken-out (by department/office in alphabetical order) on the invoice with the following
information. Please confirm that your "system" can accomplish this provide a sample copy of an invoice
that includes this information. All invoices shall include:
Department/Office Name and Address
Equipment Make, Model, Serial Number, and ID Number
Prior Quarter Meter Reading
Current Quarter Meter Reading
Black & White Copies made, multiplied by the cost-per-copy rate, and totaled
0
Color Copies made, multiplied by the cost-per-copy rate, and totaled
9)
Provide a summary of the partnership you envision with Douglas County.
10) Is your company currently involved in any discussions or negotiations to be acquired by another firm? Has
your company ever operated under a different business name?
11) Vendors shall list, on a separate sheet of paper, boldly marked "EXCEPTIONS TO PROPOSAL
QUALIFICATIONS AND/OR REQUIREMENTS", any proposed deviations from the qualifications and/or
requirements contained within. Each deviation shall be explained in detail, listing its advantages and/or
disadvantages. The County, at its sole discretion,
has the option of accepting or rejecting the
"EXCEPTIONS TO PROPOSAL QUALIFICATIONS AND/OR REQUIREMENTS".
12) All vendors must submit written disclosure of any known potential conflicts of interest that may result
during the course of performance of the services listed herein.
13) List any and all (past and present) legal disputes, mediations, arbitrations, and/or lawsuits in which you or
your company has been involved in the last ten (10) years; include details related to the current status
and/or outcome. This information should be provided in a separate sealed envelope titled "Legal Dispute
Information" and submitted with your proposal response.
14) All responses shall include a list of three (3) current references of similar size and potential number of
machines.
All references shall include name, title, address, telephone number, and e-mail address for
which you are currently furnishing machines and services on a same or similar contract or agreement. In
addition, all responses must include a minimum of two (2) previous clients that you have no longer retained
as a customer. The failure to include all reference information and/or the inability to contact the references
shall be ample cause for rejection of the proposal.
6