Specifications

SECTION ONEGENERAL & DETAILED PROPOSAL INFORMATION:
Overview:
Through this Request for Proposal (RFP), the Purchasing Division in cooperation with all Departments and
Offices of Douglas County Government, hereinafter referred to as the County, respectfully requests proposals
from responsible and qualified vendors for the lease plus cost-per-copy for approximately seventy (70) multi-
functional copiers to replace the machines that are currently in place.
The award of this RFP will be implemented in two phases. Phase us for approximately fifty (50) multi-
functional copiers located in a variety of county-wide buildings; the current lease agreement for these machines
will expire on 12/31/13. Phase II is for approximately twenty (20) multi-functional devices that are located in
several Sheriff's Office buildings; the current lease agreement for these machines will expire on 5/31/14.
The issuance of this RFP does not imply nor guarantee the award of Phase land/or Phase!! of this RFP.
The initial agreement (Phase I), issued as a result of this RFP, will be for a period of three (3) years, beginning
approximately January 1,2014 to and including December 31, 2016. All proposed fees shall be firm and fixed
for the initial contract period. The County shall have an option to renew thisagreement for two (2) additional
periods of one (1) year each, with the same terms and conditions. This agreement and/or extension to the
original period of a subject agreement shall be contingent upon annual funding being appropriated, budgeted
and otherwise made available for such purposes and subject to the County's satisfaction with the services
received during the preceding agreement period.
The RFP documents may be reviewed and/or printed from the Rocky Mountain E-Purchasing System website at
www.rockymountainbidsysteni.com. The RFP documents are not available for purchase from Douglas County
Government and can only be accessed from the above-mentioned website.
Profile of Douglas County:
Douglas County was formed in 1861 as one of the sixteen original Colorado counties. The County covers 844
square miles in the 1-25 corridor between Denver and Colorado Springs. A majority of residents live in urban
designated areas, such as unincorporated Highlands Ranch, the city of Lone Tree, the city of Castle Pines, and
the towns of Castle Rock (county seat), Parker and Larkspur. The County has a population of about 293,521;
and since the 2000 census the County population has grown 65%.
The County's strength, as the centerpiece of the Denver/Colorado Springs Development Corridor, comes from a
perfect blend of quality lifestyle and business environment. To preserve the area's natural environment, 70% of
the corridor will retain agricultural, ranching, parks, and open space uses. Recreational facilities include more
than 146,000 acres of Pike National Forest, Roxborough and Castlewood Canyon State Parks, Chatfield State
Recreation Area, and numerous county, municipal, and local parks, trails, and open spaces. The pioneer spirit
and eternal beauty of the mountains, foothills, and plains remain in Douglas County.
The three-member Board of County Commissioners serves as the legislative, policy-making, and administrative
body governing the unincorporated area of the County. The commissioners are elected at large from one of
three geographical districts and serve staggered four-year terms (term-limited to two terms).
Detailed information in regards to Douglas County Government and its finances can be found in the Annual
Budget Book and/or the Comprehensive Annual Financial Report.
There are five incorporated municipalities fully contained within the boundaries of Douglas County, Castle
Rock, Castle Pines, Larkspur, Lone Tree, and Parker.
Each has its own mayor and provides services in
cooperation with Douglas County. Additionally there are two municipalities partially contained within Douglas
County, the cities of Aurora and Littleton.
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