Operation Manual, MX-M364N-M464N-M564N-FR45U ,EN

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Introduction
The MX-FR45U adds a security function to the SHARP Digital Multifunctional System.
When the copy, printer, or fax function of a SHARP Digital Multifunctional System with the
security function is used, image data generated in each job is encrypted, and when the job
is finished, the encrypted data is immediately erased from the memory and hard disk.
■ Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
● The administrator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of administrator.
● Be sure to change the administrator password immediately each time a new person
takes over as administrator.
● Change the administrator password on a regular basis (at least once every 60 days).
● Do not select a password that can be easily guessed for the administrator password .
● The system settings (administrator) are very important for security management. If
you leave the machine when using the system settings (administrator), be sure to
touch the [Logout] key to quit the system settings (administrator). The administrator of
the machine should inform users that they are not to access the system settings
(administrator) without permission.
● The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.
● Even when the data security kit is installed, note that fax data in the polling memory
box used by the facsimile
function can be read.
● When connecting a machine with the data security kit installed to a network, do not
connect the machine directly to the Internet; join the machine to one of subnetworks
into which routers divide a LAN protected by a firewall; and only devices (computers,
etc.) permitted to communicate with the machine should be on such a subnetwork
together with the machine. To maintain such condition at all times, be sure to manage
devices on the subnetwork for the machine. And, use the filter setting function to
prevent unauthorized accessing to the machine.