MX-FR44U Data Security Kit Operation Guide Contents Introduction....................................................................................................................................2 When the data security kit is installed ...........................................................................................4 ● Security settings of the data security kit ..................................................................................4 ● Document control function .......................
Warranty While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. © Copyright SHARP Corporation 2013. All rights reserved.
Introduction The MX-FR44U adds a security function to the SHARP Digital Multifunctional System. When the copy, printer, or fax function of a SHARP Digital Multifunctional System with the security function is used, image data generated in each job is encrypted, and when the job is finished, the encrypted data is immediately erased from the memory and hard disk.
■ About passwords for the Web page If an incorrect "users" or "admin" password is entered 3 times in a row when attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "users" or "admin" password will be prohibited for 5 minutes. Some of the procedures for operating the machine change when the data security kit is installed.
1 When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Tap the icon ( ) to display the next screen, and then tap the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically erased after each job. When data clearing begins, the message "Data is being cleared." appears for 6 seconds*.
When the data security kit is installed Authority group registration screen When the data security kit is installed, the following items are added to the "Authority Group Registration" menu screen in the setting mode (administrator). This screen is displayed by selecting "Settings (Administrator)" > "User Control" > "Authority Group List".
When the data security kit is installed ■ Confidential folders and confidential files of the document filing function If an incorrect password is entered 3 times in a row for a specific confidential folder or file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on File/ Folder Operation" (page 18 of this manual). ● All files with the same user name and password can be printed at once using the Batch Print feature of the document filing function.
When the data security kit is installed ■ Login when user authentication is enabled When "User Authentication" in the setting mode (administrator) is enabled, login is required in the login screen before the machine can be used. When "A Warning when Login Fails" (Settings (Administrator) > "User Control" > "Default Settings") is enabled, the machine will lock for 5 minutes if login fails 3 times in a row. The "A Warning when Login Fails" setting is always enabled when the data security kit installed.
When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Name" and "Password" for the FTP server. (The Pull Print function allows a file on a previously stored FTP server to be printed directly from the operation panel of the machine without using the printer driver.
When the data security kit is installed Product Key To initially enable the security function, you must use "System Settings" in the setting mode (administrator) to enter the product key (password). The name of the system setting used for this purpose is "DATA SECURITY KIT". Please ask your dealer for the product key. (This work is performed by a service technician at the time of installation of the data security kit.
2 Security settings This section explains the "Security Settings" items that are added when the data security kit is installed. Using the security settings in the setting mode (administrator) Follow the procedure in "Setting Mode" of the User's Manual (PC) to configure the settings in the setting mode (administrator). For explanations of each of the settings, see the following pages.
Security settings Page Setting ● Jobs ● Job Completed List Display Setting Lock on File/Folder Operation * 17 Use this to select whether or not the job status completed job screen is displayed. 18 Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen. 18 Use this to release locked files and folders.
Security settings Clear Data Area This function is used to manually clear data saved in each area of the memory or hard disk of the machine. ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. Use "Clear Address Book and Registered Data" (page 14 of this manual) to clear the following types of data.
Security settings ■ Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in the job status jobs completed screen. (The job status jobs completed screen appears when the [Complete] key (job status screen selector key) of the job status screen is tapped.) ● Printer user names ● Image send destinations ● Senders of faxes that are received Step 1: Tap the [Clear] key. A confirmation message prompting you to select "Yes" or "No" will appear.
Security settings ■ Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" (➞ Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults"). The following types of data can be cleared.
Security settings Other Settings This system enables various settings such as setting the timing and the number of times data is automatically cleared and setting the items to prohibit operations and displays. ■ Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. The following types of data can be cleared.
Security settings ■ Number of Times Data Clear is Repeated/Number of Times Power Up Auto Clear Program is Repeated/Number of Times Auto Clear at Job End Program is Repeated To further strengthen the security settings, you can have data clearing repeated a set number of times in each area. Tap the select box of each item and select the number of times that you wish data clearing to be repeated. When finished, tap the [Submit] key.
Security settings ■ Disabling of Document Filing This program is used to restrict the filing modes of the document filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode). ● Tap the checkboxes of filing modes that you wish to disable. When you have finished selecting the checkboxes, tap the [Submit] key.
Security settings ■ Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information for security reasons, select the appropriate checkboxes. ■ Release Lock on File/Folder Operation This function is used to release document filing folders and files and encrypted PDF files, that are locked due to the entry of an incorrect password.
3 Document Control Setting Document control The document control function is used to embed a document control pattern on the paper when a copy, print job, received fax, or list print is printed. If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control function enabled, the message "Document control pattern is detected. This job is canceled." will appear and an e-mail will be sent to the administrator.
Document Control Setting Modes to which the document control function can be added The document control function can be used to print with an embedded document control pattern in the following modes: ● Copy ● Printer ● Document Filing Print ● Internet Fax Receive ● Direct SMTP Receive ● Fax Receive ● List Print Enabling the document control function To enable the document control function, follow these steps.
Document Control Setting ■ Settings related to Copy/Printer/Document Filing Print modes Settings related to copy, print, and document filing print modes can be configured in the "Copy", "Printer", and "Prints (Document Filing)" fields of the document control setting screen. ● Document Control Print Select (Select the printing method) Tap the select box to display the list of items, and then tap one of the items to select it. Not Printing: The document control pattern is not printed.
Document Control Setting Using the document control function When the document control function is used, a document control pattern is printed on the paper on which copies, print jobs, received faxes, and list prints are printed. ■ Pages on which a document control pattern is printed (all modes) ● The document control pattern is printed on all pages output by a Sharp machine that has the document control function, including the back side of pages printed by 2-sided printing.
Document Control Setting Settings for the document control function. Document Control Print Select (Copy) setting "Others" screen [Document Control] key display Following steps [Not Printing] Grayed out Not available [Always Print] Highlighted When the key is tapped, a beep sounds to indicate that the key is not available. [Allow User to Select] Normal display When tapped, the key is highlighted and the function is enabled. Step 2: Tap the [Start] key.
Document Control Setting ■ Using the document control function in printer mode ● When [Always Print] is enabled in [Document Control Print Select] in the setting mode, a document control pattern is always printed. ● If [Allow User to Select] is enabled, follow the procedure below to print a document control pattern. Step 1: Select the [Data Security Kit] checkbox in the initial settings screen (properties screen) of the printer driver.
Document Control Setting ■ Using the document control function in Internet Fax Receive/ Fax Receive/List Print modes No special operation is required. When printing takes place, a document control pattern is embedded according to the document control function settings. ■ Body text commands for E-mail Direct Print The command below can be entered in the body text of a direct print e-mail to specify whether or not a document control pattern is to be printed.
EX1
