MODEL: MX-2300G MX-2300N MX-2700G MX-2700N System Settings Guide MX-3500N MX-3501N MX-4500N MX-4501N
Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1 SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) . . . . . . . . 5 System Settings (General) List . . . . . . . . . . . . . . . . . 9 Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 List Print (User) . . . . . . .
About This Manual Please note • Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N • This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. • Considerable care has been taken in preparing this manual.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine.
1 SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.
When User Authentication is Enabled When "User Authentication Setting" (page 81) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting" (page 81). If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. Please enter your login name / password.
Please select a user to be logged in. 2 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH All Users ABCD Select the user. Back EFGHI Admin Login 1 25 JKLMN Direct Entry OPQRST UVWXYZ ABC User • You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the numeric keys to directly select the corresponding user.
Login by user number Enter your user number with the numeric keys. Enter your user number. Each entered digit will be displayed as " 1 ". Touch the [OK] key. Enter your user number. OK Admin Login 2 • When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 65). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page 25 ■ Paper Tray Settings ● Tray Settings X Tray 1 Plain, Auto-AB (Auto-Inch) (A4 or 8-1/2" x 11" on the MX-2300/2700 Series) X Tray 2 Plain, Auto-AB (Auto-Inch) (A3 or 11" x 17" on the MX-2300/2700 Series) 25 X Tray 3 X Tray 4 Varies depending on the machine configuration X Tray 5 X Bypass Tray Plain, Auto-AB (Auto-Inch) ● Paper Type Registration X User Type 1 – X User Type 2 – X User Type 3 – X User Type 4 – X User Type 5 – X User Type 6 – X User Ty
Item Factory default setting Page Internet Fax*5 • Search Number – • Name – • Initial – • Index – • Address – • Key Name – • Compression – • I-Fax Report – 31 X Group Search Number – Group Name – Initial – Index – Address – Key Name – 35 X Program Program Name – Settings • Address – • Resolution – • Exposure – • Special Modes – X Amend/Delete – 39 41 ● Custom Index X User 1 – X User 2 – X User 3 – X User 4 – X User 5 – X User 6 – 4
Item Factory default setting Page 47 ■ Printer Condition Settings*1 ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size A4 (8-1/2" x 11") X Default Output Tray*6 Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2-Sided Print 1-Sided X Colour Mode B/W X N-Up Print 1-Up 47 ● PCL Settings*1 X PCL Symbol Set Setting 3. PC-8 X PCL Font Setting Internal Font, 0. Courier X PCL Line Feed Code 0.
The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Item Factory default setting ■ Address Control ● Direct Address/Program X Individual Fax*8 • Search Number – • Name – • Initial – • Index – • Fax No.
Item Factory default setting ■ Fax Data Receive/Forward ● Fax Receive Settings*8 Auto Reception X Multiple Set Print Disable X Staple*9 Disable ● Fax Data Forward*8 – *1 When the printer expansion kit is installed on MX-2300G/2700G models. *2 When the PS3 expansion kit is installed. *3 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on MX-2300G/2700G models.
Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 1 System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 2 Touch the [Total Count] key.
Device Count This is used to display or print the counts of the peripheral devices installed on the machine. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Device Count] key. System Settings OK Total Count 3 Job Count Device Count Check the device counts.
Default Settings Display Contrast Use this to adjust the display to make it easier to view. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Display Contrast] key.
Clock Use this to set the date and time in the machine's built-in clock. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Default Settings] key. Touch the [Clock] key.
Daylight saving time setting Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM Europe Last Sunday in March, 1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM Last Sunday in March 3:00 to 2:00 AM Other countries Select the [Daylight Saving Time Setting] checkbox so that a checkmark appears.
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Keyboard Select] key.
List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Touch the [Printer Test Page] key.
Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Document Filing Folder List This shows the folder names for document filing. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Print the Document Filing Folder List.
Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 1 System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 2 Exit Touch the [Paper Tray Settings] key. Touch the [Tray Settings] key.
Touch the desired paper type. Example: Tray 1 is selected System Settings Cancel Tray 1 Type/Size Setting Select the paper type. 1/2 Plain Letter Head Pre-Printed Pre-Punched Recycled Colour 1/2 5 System Settings Cancel Tray 1 Type/Size Setting Select the paper type. 2/2 User Type 1 User Type 2 User Type 3 User Type 5 User Type 6 User Type 7 User Type 4 1/2 • The paper types that can be selected vary by paper tray. For more information, see "Tray settings" (page 28).
Select print functions for the tray. System Settings OK Paper Tray Settings Type / Size Tray 1 1/6 Fixed Paper Side Plain / A4 Disable Duplex Print Copy I-Fax Fax Doc. Filing (1) Touch the checkboxes as desired so that they show or . (2) Touch the [OK] key. Disable Staple Disable Punch (1) (2) 7 • Normally all checkboxes are selected checkmark . .
Tray settings Paper Tray Tray 1, 2 • • • • • • • Tray 3, 4 (varies depending on the peripheral devices installed) Stand/1x500 sheet paper drawer, Stand/2x500 sheet paper drawer installed Tray 4, 5 (varies depending on the peripheral devices installed) Large capacity tray installed Bypass tray Paper Type Plain Letter Head Pre-Printed Pre-Punched Recycled Colour User Type Size MX-2300/2700 Series A3, A4, A4R, A5R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13"), 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2
Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. Press the [SYSTEM SETTINGS] key.
Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Paper Tray Settings] key.
Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Storing a One-touch Key (E-mail / Internet Fax) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Direct Address / Individual E-mail Internet Fax Touch the [E-mail] key or the [Internet Fax] key so that a checkmark appears . Exit Fax 001 Search Number 1/2 Name Initial Index Fax No. 5 • The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has already been stored cannot be used.
Select the index. (2) (1) Next Direct Address / Individual Exit (1) Touch the key of the desired index. No.001 (2) Touch the [OK] key. OK Index Select the custom index where you register this address.
● To set the format E-mail Next Direct Address / Individual Exit No.001 (1) Touch the desired file type key. OK File Format Compression Mode File Type PDF None Encrypt PDF MH(G3) TIFF MMR(G4) (2) Touch the desired compression mode key. B/W Colour/Grey (1) (2) Exit No.001 Compression Ratio PDF Low JPEG Encrypt PDF Medium TIFF High 12 Scanning in colour/greyscale (1) Change the mode to Colour/Greyscale mode. OK File Format File Type (3) Touch the [OK] key.
Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
Next Direct Address / Group Search Number Group Name Exit (1) Touch the [Initial] key. BBB BBB Initial Index 6 Enter initials. 001 (2) Enter initials on the text entry screen that will appear. Address Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The initials you enter here determine the position of the one-touch key in the ABC index.
(2) (1) (1) Touch the keys of the desired destinations. Direct Address / Group OK Select address. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use 10 Select the destination addresses. ABCD EFGHI JKLMN 1/2 The selected destinations are highlighted and stored in the group key. Direct Entry Address Review (2) Touch the [OK] key. 0 OPQRST UVWXYZ Sort Address • Touch the [OK] key. "Registration is completed." will appear.
Direct entry • To enter an address that is not stored in a one-touch key, touch the [Direct Entry] key, select the mode, and enter the address. Direct Address / Group OK Select address. AAA AAA BBB BBB Address Review Internet Fax CCC CCC Frequent Use Direct Entry E-mail Fax ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Checking addresses • To check the addresses that have been selected, touch the [Address Review] key in the address selection screen. The selected addresses are displayed.
Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. Press the [SYSTEM SETTINGS] key.
Next Program Exit Touch the [Settings] key. OK Select settings for the program. No.1 Program Name 6 Settings CCC CCC Address Resolution Exposure Special Modes Enter program you require. Scan Mode Switch Image Settings Cancel Fax Address Book Address Review Internet Fax Special Modes (1) Touch the [Mode Switch] key to select the mode that you wish to store in the program. (2) Select the destinations and settings that you wish to include in the program.
Amend/Delete Follow the steps below to edit or delete a one-touch key, group, or program. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
Edit/Delete ● Editing Individual (1) (2) E-mail Name (1) Touch the keys of the items that you wish to edit. Fax Internet Fax Search Number Exit Delete Direct Address / Amend/Delete Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 001 1/2 AAA AAA Initial A Address abc@aaa.co.jp Index User 1 (2) Touch the [Exit] key.
If you cannot edit or delete an individual (one-touch) key or group key... • If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission.
Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Address Control] key. Touch the [Custom Index] key.
Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] > [Internet Fax Settings] is selected in the Web page menu. (When the Internet fax expansion kit is installed.
Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Printer Condition Settings The printer condition settings are used to configure basic printer settings. Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
(2) (1) (1) Touch the keys that you wish to configure. System Settings OK Printer Default Settings Orientation Default Paper Size When a key is touched, a setting screen appears. Configure the settings. 1/3 1 Copies Configure the default printer settings. Portrait (2) Touch the [OK] key.
Settings Item Settings Copies Factory default setting 1 - 999 sets Orientation 1 • Portrait • Landscape Default Paper Size Portrait A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", 8K, 16K Default Output Tray*1 A4 (8-1/2" x 11") • Centre Tray • Finisher Tray*2 • Right Tray Centre Tray (Finisher Tray*2) Default Paper Type Plain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour Plain Paper Line Thickness*3 0-9 5
PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 and PCL5c environment. Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Settings Item Settings Factory default setting PCL Symbol Set Setting Specify the symbol set used for printing. Select from 35 items. 3. (PC-8) PCL Font Setting Use this to select the font used for printing. • Internal Font • Extended Font (List of internal fonts when extended fonts are not installed.) Internal Font 0. (Courier) PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received.
Postscript Settings When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed. This procedure can be performed when the PS3 expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Custom Folder Registration No.001 Folder Name 5 Exit Enter initials. (1) Touch the [Initial] key. User 1 (2) Enter initials on the text entry screen that will appear. Password Initial User Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Next Custom Folder Registration No.001 Folder Name 6 Initial Exit Touch the [User Name] key. User 1 U Password User Name Select the user.
Custom Folder Registration No.001 Registration is completed. Folder Name Initial 10 User Name Next Exit Touch the [Exit] key. User 1 U Password BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 4. Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder. To delete a folder, see "Amend/Delete Custom Folder" (page 56).
Amend/Delete Custom Folder Follow the steps below to edit or delete a custom folder. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Document Filing Control] key. Exit Touch the [Amend/Delete Custom Folder] key.
Edit/Delete ● Editing Delete Custom Folder / Amend/Delete No.001 Folder Name Initial User Name Exit (1) Touch the keys of the items that you wish to edit. User 1 U Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Password BBB BBB (2) Touch the [Exit] key. (2) (1) ● Deleting Delete Custom Folder / Amend/Delete No.001 5 Folder Name Initial User Name (1) Touch the [Delete] key. (2) Touch the [Yes] key.
USB-Device Check This lets you check the connection when a USB device is connected to the machine. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Check the status of the connection. System Settings USB-Device Check Touch the [USB-Device Check] key.
User Control • This setting can only be configured when "User Authentication Setting" (page 81) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. Amend User Information The information of the currently logged in user can be edited. Press the [SYSTEM SETTINGS] key.
(1) (2) Exit Amend User Information No.001 User Name Modify user information. (1) Touch the desired items and edit the contents. AAA AAA Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 1/2 Initial Login Name A Index User 1 AAA AAA Password E-mail Address xxx@xx.xxx.com (2) Touch the [Exit] key. (1) 4 Amend User Information (2) Exit No.
2 SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting" (page 81) is not enabled, follow the procedure below to log in. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
System Settings Logout Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Logout User Control Energy Save Operation Settings Device Control Copy Settings Network Settings Printer Settings Image Send Settings Document Filing Settings Exit 1/3 Configure the desired system settings.
When User Authentication is Enabled When "User Authentication Setting" (page 81) is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see "User Control" (page 81). • When auto login is enabled, the login screen will not appear. ● Login by login name and password (and e-mail address*) (1) Touch the [Login Name] key.
Enter the administrator password. Enter the administrator password. (From 5 to 32 characters) Cancel 2 (1) Touch the [Password] key and enter the administrator password. OK Password For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [OK] key. (2) (1) Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 3 This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key. System Settings Configure the desired system settings.
System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page ● Actions when the Limit of Pages for Output Jobs Job is Stopped when the Limit of Pages is Reached 84 ● Authority Group Registration – 85 ● Favourite Operation Group Registration – 87 ● User Count Display – 88 ● User Count Reset – 88 ● User Information Print X All User Information Print – X User List – X List of Number of Pages Used – X Page Limit Group List – X Authority Group List – X Favourite Operation Group List – 89 ● The Number of User
Item Factory default setting Page ● Disabling of Clock Adjustment Disable 92 ● Disabling of Covers/Inserts Mode*3 Disable 92 ● Customize Key Setting X Copy Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Scan*4 Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Internet Fax*5 Customize 1 Special Modes Customize 2 File Customize 3 Quick File 92 X Fax*6 Customize 1 Special Modes Customize 2 File Customize 3 Quick Fil
Item Factory default setting Page ● Disabling of Optional Paper Drawer*8 Disable 95 ● Disabling of Tray Setting Disable 95 ● Disabling of Finisher*9 Disable 95 ● Disabling of Offset Disable 95 ● Disabling of Stapler*9 Disable 95 ● Saddle Stitch Position Adjust*10 0.
Item Factory default setting Page ● Add or Change Extra Preset Ratios X Reduction – X Enlargement – ● Setting a Maximum Number of Copies 999 97 97 ● Initial Margin Shift Setting X Side-1 98 10 mm (1/2") X Side-2 ● Erase Width Adjustment X Edge 98 10 mm (1/2") X Centre ● Card Shot Settings X Original Size X: 86 mm (3-3/8") Y: 54 mm (2-1/8") X Fit to Page Disable 98 ● Automatic Saddle Stitch*10 Enable 98 ● Initial Tab Copy Setting 10 mm (1/2") 98 ● Disabling Deletion of Job Programs
Item Factory default setting Page X Print Density Level Colour 3 B/W 3 X Bypass Tray Settings 102 102 Enable Detected Paper Size in Bypass Tray Disable 102 Enable Selected Paper Type in Bypass Tray Enable 102 Exclude Bypass-Tray from Auto Paper Select Disable 102 Enable 102 X Job Spool Queuing ● Interface Settings 103 X Hexadecimal Dump Mode*1 Disable 103 X I/O Timeout 60 sec.
Item Factory default setting Page X The Number of Direct Address Keys Displayed Setting 6 106 X Disable Switching of Display Order Disable 106 Received Data Hold Disable 106 Password Setting – X Hold Setting for Received Data Print X Settings to Disable the Registration of Destination 107 Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable 107 Disable Registering Destination on Web Page*15 • Group Disab
Item Factory default setting ● Scan Settings*4 Page 108 X Default Sender Set – 108 X Default Colour Mode Settings Colour Mode Auto, Greyscale B/W Mode Mono 2 Disable Change of B/W Setting in Auto Mode Disable 108 X Initial File Format Setting B/W • File Type PDF • Compression Mode MMR (G4) • Specified Pages per File Disable 108 Colour/Grey • File Type PDF • Compression Ratio Medium • Specified Pages per File Disable X Compression Mode at Broadcasting Black & White MH
Item Factory default setting Original Print on Transaction Report Print Out Error Report Only Page 110 Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report 111 Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable 111 Body Text Print Select Setting Disable 111 Pre-Setting Mail Signature Disable 111 X I-Fax Send Settings
Item Factory default setting Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable Page X Scan Send*4 Copy Disable Scan Send Enable I-Fax Send (Incl. PC-I-Fax) Disable Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable X I-Fax Send*5 Copy Disable Scan Send Disable I-Fax Send (Incl. PC-I-Fax) Enable Fax Send (Incl. PC-Fax) Disable Scan to HDD Disable 115 X Fax Send*6 Copy Disable Scan Send Disable I-Fax Send (Incl.
Item Factory default setting Page ● Delete All Quick Files X Delete – X Delete quick files at power up. (Protected file excluded) Enable ● Disable Stamp for Reprinting 116 Disable 116 X Selection of [All Users] is not allowed. Enable 116 X Selection of [User Unknown] is not allowed.
Item Factory default setting ● Operation Settings Page 119 X Cancel Auto Clear Timer Disable 119 X Disabling of Job Priority Operation Disable 119 X Disabling of Bypass Printing Disable 119 X Disable Auto Key Repeat Disable 119 X Disabling of Clock Adjustment Disable 119 X Disabling of Covers/Inserts Mode Disable 119 ● Device Control 119 X Disabling of Document Feeder*3 Disable 119 X Disabling of Duplex Disable 119 X Disabling of Large Capacity Cassette*7 Disable 119 X Disab
Item Factory default setting X Settings to Disable the Registration of Destination Page 121 Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable 121 Disable Registering Destination on Web Page*15 • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable 121 Disable Registration Using Network Scanner Tools*15 Disable X Settings to Disab
Item Factory default setting See "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide.
Item Factory default setting Remote Reception Number Setting 5 Original Print on Transaction Report Print Out Error Report Only Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable ECM Enable Distinctive Ring Detection*2
Item Factory default setting X Fax Polling Security *1 *2 *3 *4 *5 *6 *7 *8 *9 *10 *11 *12 *13 *14 *15 *16 *17 *18 *19 Polling Security Setting Enable Passcode Number Setting – When the printer expansion kit is installed on MX-2300G/2700G models. This function is not available in some countries and regions. When an automatic document feeder is installed. When the network scanner expansion kit is installed on MX-2300G/2700G models. When the Internet fax expansion kit is installed.
User Control This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. • Device Account Mode Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed automatically. This function saves you the bother of logging in but still allows the settings of the selected user (network settings, favourite operations, etc.) to be applied.
Amend/Delete User Registration This is used to store, edit, and delete users when user authentication is enabled. Touch one of the following keys: 1 Select the user. User / Exit Amend/Delete Select user to amend/delete.
Items stored See the table below for the items that are stored. Some items must be entered before the keys of other items can be selected. Enter items whose keys can be selected first. User Name*1 Applied to L/N Store the name of the user (max. 32 characters). This user name will be used for the key name in the login screen, the user name for document filing, and the sender name. (More than one user cannot have the same user name.
Edit or Delete Pages Limit Group Registration This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. 1 Select a stored group. OK Pages Limit Group / Register/Clear Select the pages limit group for register/clear. No.01 ABC Group 1/2 Storing groups No.02 DEF Group No.03 Up to 8 groups can be stored. No.04 1 Select a group that is blank.
Edit or delete the group. Authority Group Registration Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. 1 Select a stored group. OK Authority Group / Register/Clear Select the authority group to be registered/cleared. No.01 ABC Group 1/2 Storing groups No.02 DEF Group No.03 Up to 8 groups can be stored. No.04 1 Select a group that is blank.
List of settings and factory default settings of template groups Factory-stored authority group Item Admin Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Edit or delete the group. Favourite Operation Group Registration 1 A group of customized settings can be stored for each user. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favourite operation group, the language is automatically selected when the user logs in.
Items stored in favourite operation groups Item User Count Display Settings This displays the total number of pages printed by each user. Copy Initial Status Settings Select settings for Colour Mode, Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output. OK User Count Display Select users whose counts are to be displayed. Image Send AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG Initial Status Settings Select settings for Resolution, Exposure, and File Format.
• When the single user is selected Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Count Reset User Name This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorised person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Auto Power Shut-Off Timer (When the printer expansion kit is installed on MX-2300G/2700G models.) Toner Save mode can be enabled to reduce toner consumption when printing. This setting is only effective for printing that does not use the printer driver.
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode. The time until Auto Clear activates can be set to any number of minutes from 10 to 240.
Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. (When an automatic document feeder is installed.) This setting is used to prohibit the use of the covers and inserts function.
4 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key. When the [OK] key is touched, a confirmation message will appear. Touch the [Yes] key to apply the selected function name to the customized key. (The name of the key can also be changed.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. (When an automatic document feeder is installed.) Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Disabling of Optional Paper Drawer Saddle Stitch Position Adjust (When a saddle stitch finisher is installed.) When a saddle stitch finisher is installed, this setting is used to adjust the stapling position (folding position) of the pamphlet staple function. The value can be adjusted in increments of 0.1 mm within a range of ± 3.0 mm from the home position of each paper size. (When an optional paper drawer is installed.
Auto Paper Selection Setting Tandem Connection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper Select the desired paper type setting and touch the [OK] key. The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting.
Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings Add or Change Extra Preset Ratios The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed.
Initial Margin Shift Setting Initial Tab Copy Setting The default setting for margin shift can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8"). Specify the default settings for "Side 1" (front) and "Side 2" (back) with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) This is used to set the default image shift width (tab width) for tab copying. The default width can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8").
Auto Selection Setting of Tray that is Supplied the Paper Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour copies is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected. When this setting is enabled and paper is loaded in a tray while the machine is on standby in copy mode, that tray is automatically selected. To enable this setting, select the checkbox and touch the [OK] key.
B/W 600dpi x 600dpi Scanning Mode for Document Feeder (When an automatic document feeder is installed.) The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower. To enable this setting, select the checkbox and touch the [OK] key.
Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( ) back on to make the new settings take effect. ), wait a brief IP Address Setting Enable EtherTalk When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine.
Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. To enable this setting, select the checkbox and touch the [OK] key. Enable Detected Paper Size in Bypass Tray Prohibit Test Page Printing This setting is used to disable printing of test pages.
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode USB Port Emulation Switching (When the printer expansion kit is installed on MX-2300G/2700G models.) This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout" (page 103) elapses, the port changes to auto selection. Select one of the keys and touch the [OK] key. The following two print ports are available on the machine: • USB port • Network port Colour Adjustments This is used to adjust greyscale and colour balance.
Image Send Settings Scan, Internet fax, and fax settings are described below. • Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed. • Settings for fax are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Operation Settings Scan, Internet fax, and fax settings are described below. Touch the [Image Send Settings] key, touch the [Operation Settings] key, and configure the settings.
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key. If a user attempts to enter the next address without touching the [Next Address] key, a double-beep alarm will sound and the entry will be rejected.
Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode.
Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Can be enabled on MX-2300G/2700G models when the network scanner expansion kit is installed. Default Sender Set Initial File Format Setting If a sender is not selected when a Scan to E-mail transmission is performed, the sender information stored in this setting is automatically used.
2 Maximum Size of E-mail Attachments (E-mail) Touch the [Add Selected] key and select the address. Select one of the keys and touch the [OK] key. To prevent the transmission of excessively large image files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the size of the image file created by scanning the original exceeds the limit, the image file is discarded.
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings. I-Fax Own Name and Address Set I-Fax Speaker Volume Settings This is used to configure the sender name and address for Internet fax.
Transaction Report Print Select Setting This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Print Out All Report: Print a report after each transmission. • Print Out Error Report Only: Print a report when transmission fails. • No Printed Report: Never print a report. Broadcasting • Print Out All Report: Print a report after each broadcast transmission.
I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Setting Maximum Size of E-mail Attachments (E-mail) This setting is used to request a reception report when an Internet fax is sent. The reception report is returned to the sender address stored in "I-Fax Own Name and Address Set".
I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. Auto Receive Reduce Setting Letter Size RX Reduce Print When a fax is received that includes the sender's name and number, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
Deleting Anti Junk Mail/Domain Name Setting This setting is used to allow or refuse reception from specified addresses/domains. To refuse reception from specified addresses/domains, select the [Reject Reception] key and touch the [OK] key. When permitting only reception from the address or the domain that you program, touch the [Allow Reception] key and then the [OK] key. To allow reception from all addresses/domains even when there are addresses/domains specified, select [All Invalid].
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. System Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the file information screen will be selected . Select one of the keys and touch the [OK] key.
Default Exposure Settings Default Output Tray This setting is used to adjust the exposure level for scanning in document filing mode. (When a right tray is installed.) This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration. Select one of the keys and touch the [OK] key. System Settings OK Default Exposure Settings Auto Text/ Prtd.Photo Text/Photo Text Photo Printed Photo Map Manual 1 .
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send* • Document Filing • Security • Common • All Administrator Settings List Touch the desired key. Printing will begin.
Security Settings The following settings are related to security. Touch the [Security Settings] key and configure the settings. SSL Settings SSL transmission can be applied to a data transmission on the network. SSL is the protocol enable to encrypt the data and receive and send it. Encrypting data makes it possible to transmit and receive sensitive information safely.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other). Disabling of Clock Adjustment User Control This setting is used to prohibit changing of the date and time.
Disabling of Tray Setting This setting is used to prohibit tray settings. To enable this setting, select the checkbox touch the [OK] key. Disabling of Master Machine Mode This prohibits the use of the machine as a master machine for tandem printing. To enable this setting, select the checkbox and touch the [OK] key. (Normally this setting is not necessary.) and Disabling of Finisher (When a saddle stitch finisher or finisher is installed.
Disabling of Auto Paper Selection This setting is used to disable the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place. To enable this setting, select the checkbox and touch the [OK] key. Disable Scan Function This is used to disable PC scan and USB memory scan.
Settings to Disable Transmission Document Filing Settings These settings are used to disable the following transmission operations. Disable Stamp for Reprinting Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable selection from the Address Book This is used to disable selecting the destination from the Address Book.
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Change Administrator Password Cancel OK Enter the administrator password.(From 5 to 32 characters) New Password Confirmation 1 Touch the [New Password] key and enter the new password. Enter 5 to 32 characters for the password and touch the [OK] key. 2 Touch the [Confirmation] key and enter the password again.
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. • For the product key to be entered, contact your dealer. Network Scanner Expansion Kit E-mail Alert and Status Enter the product key for using the machine as a network scanner. Enter the product key with the numeric keys and touch the [Enter] key.
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
System Settings Guide MODEL: MX-2300G MX-2300N MX-2700G MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N MX4500-EX-SYS-Z1
