MODEL FO-781 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
all_fo781a.book Page 1 Thursday, January 11, 2001 12:06 PM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all_fo781a.book Page 1 Thursday, January 11, 2001 12:06 PM Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 8 numbers Speed Dialling: 80 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx. 30 A4 pages) Replacement film: FO-3CR 30 m roll (two rolls in package, one roll yields approx.
all_fo781a.book Page 2 Thursday, January 11, 2001 12:06 PM Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels (When sending) Applicable telephone line Public switched telephone network 2 Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max.
all_fo781a.book Page 3 Thursday, January 11, 2001 12:06 PM Dimensions Width: 343 mm Depth: 313 mm Height: 312 mm Weight Approx. 3.4 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all_fo781a.book Page 4 Thursday, January 11, 2001 12:06 PM Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative. Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm.
all_fo781a.book Page 5 Thursday, January 11, 2001 12:06 PM WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure. WARNING - Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation.
all_fo781a.book Page 6 Thursday, January 11, 2001 12:06 PM IMPORTANT NOTICE FOR NEW ZEALAND USERS Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
all_fo781a.book Page 7 Thursday, January 11, 2001 12:06 PM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 7 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all_fo781a.book Page 8 Thursday, January 11, 2001 12:06 PM Table of Contents 6. Answering Machine Connection 56 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 56 Activating the answering machine connection . . . . . . . . . . . . . . . . . 58 7. Special Functions 59 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Page 9 Thursday, January 11, 2001 12:06 PM 1. Installation all_fo781a.book 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items.
all_fo781a.book Page 10 Thursday, January 11, 2001 12:06 PM A Look at the Operation Panel A Look at the Operation Panel 1 5 4 3 2 6 7 8 FACE DOWN (MAX 10 SHEETS) TEL FAX TEL/FAX A.M. ABC 1 GHI 2 JKL 4 PQRS SPEED DIAL DEF MNO 5 RESOLUTION REDIAL VOLUME DOWN UP FUNCTION 6 WXYZ TUV 7 RECEPTION MODE 3 8 9 HOLD/ SEARCH 01 02 COPY/HELP 03 STOP SPEAKER 04 05 06 07 08/POLL 0 START/MEMORY 9 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number.
Page 11 Thursday, January 11, 2001 12:06 PM A Look at the Operation Panel 10 HOLD/SEARCH key Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold. 11 SPEAKER key Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.
all_fo781a.book Page 12 Thursday, January 11, 2001 12:06 PM Connections Connections Handset Power lead Connect the handset as shown and place it on the handset rest. Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. ♦The ends of the handset lead are identical, so they will go into either socket. Caution: When disconnecting the fax, unplug the telephone line cord before unplugging the power lead.
Page 13 Thursday, January 11, 2001 12:06 PM Connections Moving your fax and reconnecting Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord. Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the TEL. SET socket.
all_fo781a.book Page 14 Thursday, January 11, 2001 12:06 PM Connections Trays Extension phone (optional) Attach the paper tray extension. If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. ♦To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection.
Page 15 Thursday, January 11, 2001 12:06 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4 pages.
all_fo781a.book Page 16 Thursday, January 11, 2001 12:06 PM Loading the Imaging Film 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 4 Remove the used film from the cartridge. Insert the large gear into the green end of the empty spool.
Page 17 Thursday, January 11, 2001 12:06 PM Loading the Imaging Film 8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
all_fo781a.book Page 18 Thursday, January 11, 2001 Loading the Imaging Film 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading Printing Paper.
Page 19 Thursday, January 11, 2001 12:06 PM Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: ♦60 for paper from 60 to 75 g/m2 ♦50 for paper from 75 to 90 g/m2 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 3 Insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.
all_fo781a.book Page 20 Thursday, January 11, 2001 12:06 PM Loading Printing Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. 5 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT.
Page 21 Thursday, January 11, 2001 12:06 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. 3 key FUNCTION key Once you enter this information, it will automatically appear at the top of each fax page you send.
all_fo781a.book Page 22 Thursday, January 11, 2001 12:06 PM Entering Your Name and Fax Number 3 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. 3 1 4 5 2 4 2 4 4 1 Example: SHARP = 77777 444 22 7777 77 1 (Example) • To insert a space between digits, press the # key. To insert a "+", press the * key.
Page 23 Thursday, January 11, 2001 12:06 PM Entering Your Name and Fax Number 6 Press the START/MEMORY key to save your name in memory. START/MEMORY The display will show: SECURITY SELECT 7 Press the STOP key to return to the date and time display. STOP 23 1. Installation all_fo781a.
all_fo781a.book Page 24 Thursday, January 11, 2001 12:06 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key 1 2 3 4 5 6 8 9 7 FUNCTION key 3 0 • To correct a mistake, press the STOP key SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.
Page 25 Thursday, January 11, 2001 12:06 PM Setting the Date and Time 6 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). 0 9 2 5 Example: 9:25 7 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: STORE JUNK # 8 Press the STOP key to return to the date and time display. STOP 25 1. Installation all_fo781a.
all_fo781a.book Page 26 Thursday, January 11, 2001 12:06 PM Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line.
Page 27 Thursday, January 11, 2001 12:06 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 7 8 9 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 0 Ringer Speaker 1 1 Press the SPEAKER key. SPEAKER Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) UP DOWN or 2 Press the UP or DOWN key.
all_fo781a.book Page 28 Thursday, January 11, 2001 Volume Adjustment • The ringer will ring once at the selected level, then the date and time will reappear in the display. 2 If you selected RINGER:OFF OK ?, press the START/MEMORY key. START/MEMORY Silent ring fax detection system You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/FAX.
all_fo781a.book Page 29 Thursday, January 11, 2001 12:06 PM 2. Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned.
all_fo781a.book Page 30 Thursday, January 11, 2001 12:06 PM Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all_fo781a.book Page 31 Thursday, January 11, 2001 12:06 PM Loading the Document If you need to remove a document from the feeder, open the operation panel. 3 Close the operation panel, making sure it clicks into place. 2. Sending Documents Removing a document from the feeder Click! Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document.
all_fo781a.book Page 32 Thursday, January 11, 2001 12:06 PM Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don't want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
all_fo781a.book Page 33 Thursday, January 11, 2001 12:06 PM Resolution and Contrast Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. 2. Sending Documents 2 • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
all_fo781a.book Page 34 Thursday, January 11, 2001 12:06 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.
all_fo781a.book Page 35 Thursday, January 11, 2001 12:06 PM Sending a Fax by Normal Dialling When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. 2. Sending Documents 5 START/MEMORY • When transmission is completed, the fax will beep once. Using the REDIAL key You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling.
all_fo781a.book Page 36 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.
all_fo781a.book Page 37 Thursday, January 11, 2001 12:06 PM Storing fax and telephone numbers for Automatic Dialling 1 4 Press these keys: Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.) ABC 1 GHI FUNCTION 4 3 PQRS 7 DEF 3 2 JKL MNO 6 5 TUV WXYZ 8 9 FAX/TEL # MODE 2 • Press the SPEED DIAL key to Press 1 to select SET. clear a mistake.
all_fo781a.book Page 38 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 5, Making Telephone Calls. • If you don't want to enter a name, skip this step.
all_fo781a.book Page 39 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling Press the START/MEMORY key. 2. Sending Documents 4 START/MEMORY 5 Return to Step 3 to clear another number, or press STOP to exit. Step 3 or STOP Making changes To make changes in a number previously stored, repeat the storing procedure.
all_fo781a.book Page 40 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. 1 Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). Load the document(s).
all_fo781a.book Page 41 Thursday, January 11, 2001 12:06 PM 3 Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.) 2 Enter the number of the receiving machine by pressing the numeric ABC DEF keys.
all_fo781a.book Page 42 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling 1 • If you don't remember the first Load the document(s). letter, go to Step 4 (you will scroll through the list from the beginning). • If a name wasn't stored for the number, press 0. This will cause numbers, not names, to appear when you scroll. 4 READY TO SEND • Set the resolution and/or contrast if desired.
all_fo781a.book Page 43 Thursday, January 11, 2001 12:06 PM Sending a Fax by Automatic Dialling Automatic redialling 2. Sending Documents If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes. ♦To stop automatic redialling, press the STOP key.
all_fo781a.book Page 44 Thursday, January 11, 2001 12:06 PM 3. Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
all_fo781a.book Page 45 Thursday, January 11, 2001 12:06 PM Using FAX Mode Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. TEL FAX 3. Receiving Documents RECEPTION MODE TEL/FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes. 2 rings Fax reception ♦You can change the number of rings on which the machine answers calls by changing Option Setting 2.
all_fo781a.book Page 46 Thursday, January 11, 2001 12:06 PM Using A.M. Mode Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.
all_fo781a.book Page 47 Thursday, January 11, 2001 12:06 PM Using TEL Mode Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. TEL FAX 3. Receiving Documents RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line. Answering with the fax's handset 1 Pick up the handset when the machine rings.
all_fo781a.book Page 48 Thursday, January 11, 2001 12:06 PM Using TEL Mode Answering with an extension phone 1 2 Answer the extension phone when it rings. If you hear a fax tone when you answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. Phone goes dead If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone).
all_fo781a.book Page 49 Thursday, January 11, 2001 12:06 PM Using TEL Mode Reception Ratio To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.
all_fo781a.book Page 50 Thursday, January 11, 2001 Using TEL Mode 2 Press 1 to turn automatic reduction on, or 2 to turn it off. AUTO 1 100% or 2 • If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. 3 If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. 93% 1 4 100% or Press the STOP key.
all_fo781a.book Page 51 Thursday, January 11, 2001 12:06 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. ♦If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used.
all_fo781a.book Page 52 Thursday, January 11, 2001 12:06 PM 4. Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 ♦If you are only making one copy of Load the document(s) face down. (Maximum of 10 pages.) the original (or of each original) and don't want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.
all_fo781a.book Page 53 Thursday, January 11, 2001 12:06 PM Making Copies 4 Copy Cut-off If you are making one copy per original, press the START/ MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).
all_fo781a.book Page 54 Thursday, January 11, 2001 12:06 PM 5. MakingTelephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER 3 Speak with the other party when they answer. • If you pressed the SPEAKER key, pick up the handset to talk.
all_fo781a.book Page 55 Thursday, January 11, 2001 12:06 PM Making Telephone Calls Chain Dialling After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers.
all_fo781a.book Page 56 Thursday, January 11, 2001 12:06 PM 6. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET socket. Note: When Fax Ability or Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line.
all_fo781a.book Page 57 Thursday, January 11, 2001 12:06 PM Connecting an Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
anua.fm Page 58 Thursday, January 11, 2001 2:01 PM Activating the answering machine connection Activating the answering machine connection Before you go out, activate the answering machine connection as follows: 1 Set the reception mode to A.M. RECEPTION MODE TEL FAX TEL/FAX A.M. 2 Set your answering machine to auto answer. How answering machine mode operates While you are out, all of your incoming calls will be answered by the answering machine and its outgoing message will play.
all_fo781a.book Page 59 Thursday, January 11, 2001 12:06 PM 7. Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: ♦To use this function, you must 3 subscribe to a caller identification service from your telephone company. Australia 1 ♦Your fax may not be compatible with some caller identification services.
all_fo781a.book Page 60 Thursday, January 11, 2001 12:06 PM Caller ID How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all_fo781a.book Page 61 Thursday, January 11, 2001 12:06 PM Caller ID To print out the list, see Chapter 9, Printing Reports and Lists. 1 To delete calls from the caller list If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.
all_fo781a.book Page 62 Thursday, January 11, 2001 12:06 PM Caller ID 3 Blocking voice calls Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). ABC 1 JKL GHI 4 7 4 3 MNO 6 5 TUV PQRS DEF 2 WXYZ 8 9 Press the START/MEMORY key and then the STOP key.
all_fo781a.book Page 63 Thursday, January 11, 2001 12:06 PM Distinctive Ring Distinctive Ring If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.
all_fo781a.book Page 64 Thursday, January 11, 2001 12:06 PM Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 4 Load the document(s). Press the START/MEMORY key.
all_fo781a.book Page 65 Thursday, January 11, 2001 12:06 PM Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
all_fo781a.book Page 66 Thursday, January 11, 2001 12:06 PM Cover Sheet Selecting a header message (optional) 3 When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 1 (Example) before a message can be selected. • The cover sheet function must be turned on.
all_fo781a.book Page 67 Thursday, January 11, 2001 12:06 PM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s).
all_fo781a.book Page 68 Thursday, January 11, 2001 12:06 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
all_fo781a.book Page 69 Thursday, January 11, 2001 12:06 PM Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). ABC 1 GHI 4 PQRS 7 5 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or 7.
all_fo781a.book Page 70 Thursday, January 11, 2001 12:06 PM Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all_fo781a.book Page 71 Thursday, January 11, 2001 12:06 PM Sending Documents From Memory 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary). If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.
all_fo781a.book Page 72 Thursday, January 11, 2001 12:06 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.
all_fo781a.book Page 73 Thursday, January 11, 2001 12:06 PM Polling (Requesting a Fax Transmission) Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
all_fo781a.book Page 74 Thursday, January 11, 2001 12:06 PM Polling (Requesting a Fax Transmission) 4 Enter the fax number (max. of 20 digits). ABC 2 1 GHI JKL 4 PQRS 5 TUV 7 5 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
all_fo781a.book Page 75 Thursday, January 11, 2001 12:06 PM Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.
all_fo781a.book Page 76 Thursday, January 11, 2001 12:06 PM Timer Operations 8 Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). 2 Press # to cancel a transmission operation, or * to cancel a polling operation. or RESOLUTION 9 3 Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission. Press 2 to select CLEAR.
Page 77 Thursday, January 11, 2001 12:06 PM 8. Option Setting all_fo781a.book 8. OptionSettings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION and 4, then press # or * to scroll through the options.
all_fo781a.book Page 78 Thursday, January 11, 2001 12:06 PM Option Settings Setting 3: 4 RINGS TEL ANSWER Press 1 (YES) to have the fax machine answer a call after 4 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off. ♦Initial setting: 2 FUNCTION 4 YES Press until display shows: 4 RINGS TEL ANS.
all_fo781a.book Page 79 Thursday, January 11, 2001 12:06 PM Setting 6: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TIMER/MEM): A report will be printed after an error, timer operation, or memory operation. 3 (SEND ONLY): A report will be printed only after a transmission.
all_fo781a.book Page 80 Thursday, January 11, 2001 12:06 PM Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds or 2 for 30 seconds. ♦Initial setting: 1 FUNCTION 4 15 Press until display shows: PSEUDO RING DUR. 30 STOP 1 or QUIET DETECT TM.
all_fo781a.book Page 81 Thursday, January 11, 2001 12:06 PM Setting 11: DISTINCTIVE RING If you subscribe to a distinctive ring service from your telephone company, press 1 to have your fax signal voice calls and fax transmissions by different ring patterns. Press 2 to turn the function off. (This setting is described in more detail in Distinctive Ring in Chapter 7.
all_fo781a.book Page 82 Thursday, January 11, 2001 12:06 PM Option Settings Setting 14: POLLING Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. ♦Initial setting: 2 FUNCTION 4 YES until display shows: Press POLLING NO STOP 1 or 2 CALLER-ID Setting 15: CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function, press 1. To turn Caller ID off, press 2.
all_fo781a.book Page 83 Thursday, January 11, 2001 12:06 PM Setting 17: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press 2 to turn automatic print-out off. ♦Initial setting: 2 FUNCTION 4 YES Press Display will show: AUTO PRINT OUT NO STOP 1 or 2 FINE PRIORITY 83 8.
all_fo781a.book Page 84 Thursday, January 11, 2001 12:06 PM 9. Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Activity Report Press these keys: FUNCTION 2 LISTING MODE 2 Press the # key or the * key until the desired list appears in the display. or 3 Press the START/MEMORY key.
all_fo781a.book Page 85 Thursday, January 11, 2001 12:06 PM Printing Lists SENDER/ RECEIVER The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal. P.
all_fo781a.book Page 86 Thursday, January 11, 2001 12:06 PM Printing Lists Timer List This list shows the timer operations which are currently set. Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
all_fo781a.book Page 87 Thursday, January 11, 2001 12:06 PM 10. Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. First unplug the telephone line, then unplug the power cord. 10.
all_fo781a.book Page 88 Thursday, January 11, 2001 12:06 PM Maintenance 5 Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! ♦Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning. 6 88 Place the imaging film cartridge back in the print compartment.
all_fo781a.book Page 89 Thursday, January 11, 2001 12:06 PM Maintenance Document rollers Reinsert the paper in the paper tray and push the paper release plate back down. 10. Maintenance 8 Scanning glass Caution! ♦When wiping, take care not to Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.
all_fo781a.book Page 90 Thursday, January 11, 2001 12:06 PM 11. Troubleshooting Problems and Solutions Answering machine connection Problem The answering machine connection does not operate properly. Check and remedy • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE socket is connected to the wall socket.Make sure your fax machine's TEL.
all_fo781a.book Page 91 Thursday, January 11, 2001 12:06 PM Answering machine connection Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.
all_fo781a.book Page 92 Thursday, January 11, 2001 12:06 PM Answering machine connection The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible.
all_fo781a.book Page 93 Thursday, January 11, 2001 12:06 PM Answering machine connection General print quality is poor. • It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality. The received document is faint. • Ask the other party to send higher contrast documents.
all_fo781a.book Page 94 Thursday, January 11, 2001 12:06 PM Answering machine connection General problems Problem Check and remedy Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. Nothing appears in the display.
all_fo781a.book Page 95 Thursday, January 11, 2001 12:06 PM Messages and Signals Messages and Signals Display messages A.M. OFF HOOK When the fax is in A.M. reception mode, this message appears when the handset of an answering machine (or extension phone) connected to the fax has been lifted. CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray. Remove the paper and load A4-size paper. COVER OPEN The print compartment cover (under the operation panel) is open.
all_fo781a.book Page 96 Thursday, January 11, 2001 12:06 PM Messages and Signals LINE IS IN USE An extension phone connected to the fax is being used. Do not lift the fax's handset or attempt transmission at this time, as this will interrupt the conversation on the extension phone. MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out.
all_fo781a.book Page 97 Thursday, January 11, 2001 12:06 PM Messages and Signals This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 2.) SEARCH DIAL The HOLD/SEARCH key has been pressed.
all_fo781a.book Page 98 Thursday, January 11, 2001 12:06 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document 3 If the original document doesn't feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn't feed out, remove it as follows: Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all_fo781a.book Page 99 Thursday, January 11, 2001 12:06 PM Clearing Paper Jams Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 5 Reinsert the paper in the paper tray and push the paper release plate back down. 11.
all_fo781a.book Page 100 Thursday, January 11, 2001 12:06 PM Quick Reference Guide INSTALLATION ENTERING YOUR NAME AND NUMBER 2 1 Note: Imaging film and paper must be loaded to perform the following operation. 1. Press: TEL. SET TEL. LIN E FUNCTION 3 Display shows: 3 OWN NUMBER SET 2. Press: START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 1. Connect the handset as shown.
all_fo781a.book Page 101 Thursday, January 11, 2001 12:06 PM Quick Reference Guide SETTING THE DATE AND TIME SENDING DOCUMENTS Note: Imaging film and paper must be loaded to perform the following operation. Place your document (up to 10 pages) face down in the document feeder. Press: FUNCTION 3 Display shows: DATE & TIME SET Press the START/MEMORY key: START/MEMORY Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12).
all_fo781a.book Page 102 Thursday, January 11, 2001 12:06 PM Index A A.M. reception mode, 26, 58 Activity Report, 84 Automatic printing, 83 Answering machine hookup Activating, 58 Connecting, 56 Fax Reception When A.M.
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all_fo781a.book Page 104 Thursday, January 11, 2001 12:06 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. Cnr Mahunga Drive & Hastie Ave.
