MODEL FO-730 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below. DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner.
Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 8 numbers Speed Dialling: 80 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx. 30 A4 pages) Replacement film: UX-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages) Automatic document feeder 10 sheets max.
Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Applicable telephone line Public switched telephone network / PBX Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max.
Important safety information • Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine. • Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. • Use caution when installing or modifying telephone lines. • Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. • Do not use a telephone to report a gas leak in the vicinity of the leak. • The socket-outlet must be installed near the equipment and must be easily accessible.
Regulatory information ♦ This facsimile machine is only designed to operate in the country where approved. Your Sharp FO-730 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling. Your facsimile machine is not suitable as an extension to some payphones or for use on shared service lines.
Memory dialling Loudspeaking (Call Progress Monitor) On-hook dialling Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone(s) Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted.
Table of Contents 1 Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . .
7 Special Functions 70 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . .
1. Installation Chapter 1 Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
A Look at the Operation Panel A Look at the Operation Panel 5 4 3 2 1 6 7 8 TEL FAX TEL/FAX A.M. ABC 1 GHI 2 JKL 4 PQRS SPEED DIAL DEF MNO 5 RECEPTION MODE 3 RESOLUTION REDIAL COPY/HELP SEARCH 8 FUNCTION 6 WXYZ TUV 7 VOLUME DOWN UP 9 R 01 02 03 05 06 07 STOP SYMBOLS SPEAKER 0 04 08/POLL START 9 10 11 12 13 14 15 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. 2 REDIAL key Press this key to automatically redial the last number dialled.
6 VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. 7 FUNCTION key Press this key to select various special functions. 8 Panel release Grasp this finger hold and pull toward you to open the operation panel. 9 Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 13 1.
Connections Power lead Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet. ♦ Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead. Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines.
Telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE SEL. T T EL LI . N E Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the TEL. SET socket. Comments: • Your fax is set for tone dialling. If you are on a pulse only dial line, you must set the fax for pulse dialling by changing Option Setting 9.
Connections Trays Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection. ♦ Eire: Remove the seal covering the socket marked TEL. SET on the fax. Insert the plug of the extension phone line directly into the TEL. SET socket. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL.
Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4 pages. When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.
If you are installing the imaging film for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 19 1.
Loading the Imaging Film 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.
8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders. 10 Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment. 21 1.
Loading the Imaging Film 11 Rotate the large gear toward you until the film is taut. 12 Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Click! 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading the Printing Paper.
Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: 2 ♦ 60 for paper from 60 to 75 g/m 2 ♦ 50 for paper from 75 to 90 g/m 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Pull the paper release plate toward you. 3 Insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.
Loading Printing Paper 4 Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. 5 Your fax has been set at the factory to print at normal contrast.
Entering Your Name and Fax Number Once you enter this information, it will automatically appear at the top of each fax page you send. Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. 3 key 1 2 3 4 5 6 8 9 7 FUNCTION key START key 0 # key 1 Press these keys: STOP key FUNCTION 3 The display will show: ENTRY MODE 2 Press the # key twice: The display will show: OWN NUMBER SET 25 1.
Entering Your Name and Fax Number 3 Press the START key. START The display will show: ENTER FAX # 4 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. • To insert a space between digits, press the # key. • If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
A= J= S= B= K= T= C= L= U= D= M= V= E= N= W= F= O= X= G= P= Y= H= Q= Z= I= R= SPACE = ABC DEF GHI JKL MNO PQRS TUV WXYZ SPEED DIAL Press this key to delete the letter highlighted by the cursor. REDIAL Press this key to change case. SEARCH Press this key to move the cursor to the left. R SYMBOLS SPEAKER Press this key to move the cursor to the right. Press either key repeatedly to select one of the following symbols: .
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key 1 2 3 4 5 6 7 8 9 FUNCTION key START key 0 * key 1 Press these keys: STOP key FUNCTION The display will show: ENTRY MODE 2 Press the * key three times. The display will show: DATE & TIME SET Note: The fax is Year 2000 compliant.
3 Press the START key. START • The currently set date will appear in the display. 4 Enter a two-digit number for the day ("01" to "31"). • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. Example: the 5th 5 0 1 1 9 Enter the year (four digits). Example: 1999 7 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).
Setting the Date and Time 8 Press the START key to start the clock. START The display will show: STORE JUNK # 9 Press the STOP key to return to the date and time display.
Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
Selecting the Reception Mode Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. RECEPTION MODE key 1 2 3 4 5 6 8 9 7 0 TEL FAX 14 FEB 10:30 TEL/FAX A.M. TEL FAX 14 FEB 10:30 RECEPTION MODE TEL/FAX A.M. TEL FAX 14 FEB 10:30 TEL/FAX A.M. TEL FAX 14 FEB 10:30 TEL/FAX A.M. For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M.
Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 7 8 9 0 Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. SPEAKER Display: SPEAKER: HIGH DOWN or UP SPEAKER: MIDDLE SPEAKER: LOW 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 33 1.
Volume Adjustment Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) DOWN Display: RINGER: HIGH or UP RINGER: MIDDLE • The ringer will ring once at the selected level, then the date and time will reappear in the display. 2 RINGER: LOW RINGER:OFF OK ? If you selected RINGER:OFF OK ?, press the START key. START Note: When set to TEL mode, the fax machine will ring even if the ringer is turned off.
Chapter 2 Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 210 mm Minimum size Maximum size 148 mm 140 mm 600 mm Minimum weight Maximum weight 157 g/m² 52 g/m² Loading several pages at once: Minimum size Maximum size 148 mm 210 mm 140 mm 297 mm Maximum weight Minimum weight 52 g/m² 80 g/m² 35 2.
Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 5 mm Letters in the shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.
Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place.
Resolution and Contrast Resolution and Contrast The default resolution setting is STANDARD and the default contrast setting is AUTO. 2. Sending Documents If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiving a document.
Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. RESOLUTION • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling 2. Sending Documents With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep • If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone. 5 When you hear the reception tone, press the START key. Replace the handset if you used it.
Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling 2. Sending Documents You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.
Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 1 Press these keys: FUNCTION 3 The display will show: FAX/TEL # MODE 2 Press 1 to select SET. 1 The display will show: FAX/TEL # SET ENTER SPEED # 3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling). 0 4 1 (Example) Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).
Sending a Fax by Automatic Dialling 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. 2. Sending Documents • If you don’t want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Sending a Fax by Automatic Dialling Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 5, Making Telephone Calls. Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.
Sending a Fax by Automatic Dialling Rapid Key Dialling 1 2. Sending Documents If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 RESOLUTION Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display.
Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys. RESOLUTION SPEED DIAL 2 • To enter numbers 1 through 9, first 0 enter 0 and then the number. (Example) 3 48 Check the display.
Sending a Fax by Automatic Dialling Direct Keypad Dialling 1 2. Sending Documents You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired. 2 Enter the number of the receiving machine by pressing the numeric keys.
Sending a Fax by Automatic Dialling Using the SEARCH/R key If you can’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired.
Sending a Fax by Automatic Dialling * Press the # key or the key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 2. Sending Documents 4 • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 5 Press the START key. The document will be automatically transmitted once the connection is made.
Chapter 3 Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 1 ring. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Receiving Documents • You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.) Using FAX Mode RECEPTION MODE TEL 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to FAX. FAX TEL/FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on 1 ring and receive incoming faxes.
Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.
Receiving Documents Using TEL Mode RECEPTION MODE TEL 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to TEL. FAX TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
Receiving Documents 3 If the other party first talks and then wants to send a fax, press the START key after speaking (press your START key before the sender presses their Start key). • Make sure that the display shows RECEIVING, then replace the handset. START RECEIVING Answering with an extension phone 1 Answer the extension phone when it rings.
Receiving Documents Comments: • Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. • If you have set Option Setting 16 to NO and hear a fax tone when you answer * * the extension phone, you must press 5, , and if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START key if you are on a pulse dial only phone. • The code used to activate fax reception from a tone dial extension phone 3.
Receiving Documents 2 Press 1 to turn automatic reduction on, or 2 to turn it off. 100% AUTO 1 or 2 If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. 3 If you selected AUTO, select the reception ratio to be used in the event that the reception buffer becomes full (automatic reduction is not possible when the buffer is full). Press 1 for 93% or 2 for 100%. 93% 1 4 58 Press the STOP key.
Chapter 4 Making Copies Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmitting it to see if the resolution or contrast needs adjustment. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: • Set the resolution and/or contrast if 4. Making Copies READY TO SEND RESOLUTION desired. (The default setting for copying is SUPER FINE.) 2 Press the COPY/HELP key.
Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.
Chapter 5 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone. Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys. • Rapid Key Dialling: Press the SPEAKER or ABC 1 GHI 4 PQRS 7 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 5.
Making Telephone Calls Comments: • While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. • The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer.
Making Telephone Calls Issuing tone signals * If you are on a pulse dial line, you can use the " " key to temporarily issue tone signals when you press the numeric keys. This allows you to use certain telephone services which require entering tone signals. * When you need to enter one or more tone signals, press the " " key and then press the appropriate numeric keys.
Making Telephone Calls Making enquiry calls 1 During the telephone conversation, press the SEARCH/R key. This puts the other party on hold. 2 When you hear the dial tone, dial the number of the third party for the enquiry call. 3 When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up. SEARCH R Transferring calls 1 2 During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.
Chapter 6 Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the extension telephone socket on the fax as shown, the set-up will not operate correctly. 1 Remove the seal covering the TEL. SET socket. 2 Connect the answering machine’s telephone line plug to the TEL.
Activating the Answering Machine Hookup Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
Activating the Answering Machine Hookup Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.
Activating the Answering Machine Hookup Optional A.M. Connection Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory.
Activating the Answering Machine Hookup Select Auto Receive When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory. If you want to turn it on, reset Option Setting 14 as explained in Chapter 8, Option Settings.
Chapter 7 Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • To use this function, you must subscribe to a caller identification service from your telephone company. • Your fax may not be compatible with some caller identification services. • Caller ID may not function if the machine is connected to a PBX.
Caller ID 4 Press the STOP key to return to the date and time display. STOP ♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more rings (see Chapter 8). How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.
Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 20 calls, each new call will delete the oldest call.
Caller ID 3 If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. • If you want to send a fax, load the document and then press the START key. START • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) 4 Press the STOP key when you have finished viewing the list.
Caller ID 1 2 3 4 Press the keys shown at right. PRIORITY CALL # will appear in the display. FUNCTION 3 Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 1 5 5 2 or 5 1 2 3 4 (Example) Press the START key and then the STOP key.
Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
Cover Sheet 3 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: YES 1 NO or 2 AUTO PRINT OUT 4 Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 Load the document(s).
Cover Sheet 4 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 1 (Example) Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder. 7.
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
Batch Page Numbering Comments: • If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. • If the number of pages actually transmitted does not coincide with the batch 7. Special Functions number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 17 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. Comments: • Up to 5 numbers can be entered in the Anti Junk Number List.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). 5 5 5 1 2 3 4 (Example) 5 Press the START key. START Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or 7.
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible whilst your fax is on polling standby. Polling security Polling Security allows you to prevent unauthorized polling of your machine.
Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the # key four times. PASSCODE # MODE will appear in the display. 3 Press 1 to store a number, or 2 to clear a number. 4 Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 6 Enter the Speed Dial number of the receiving fax machine. 5 0 • If this is a polling operation, go to (Example) Step 9. 7 Press the START key. START 8 Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings). 9 Press the START key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
Option Settings 8.Option Settings Chapter 8 The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION First press FUNCTION and 4, then press # or to scroll through the options.
Option Settings Setting 3: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5. • Initial setting: 1 FUNCTION 4 Enter a number from 1 to 5 Press until display shows: NUMBER OF RINGS STOP RECALL INTERVAL Setting 4: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc.
8.Option Settings Option Settings Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE) If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, , and on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.
Option Settings Setting 9: DIAL MODE This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line. • Initial setting: 1 until display shows: FUNCTION 4 TONE Press DIAL MODE PULSE or 1 STOP 2 PSEUDO RING DUR. Setting 10: PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL/FAX. Enter a number from 1 to 4 as follows: Eire: Settings 3 and 4 are not available. 1 (15 SEC.): 2 (30 SEC.
8.Option Settings Option Settings Setting 12: QUIET DETECT START TIMING This setting can be used to delay the start of the Quiet Detect Time function used for an answering machine connection. Enter a 2-digit number equal to the desired number of seconds of the delay (01 to 15), or enter 00 for no delay. (See Chapter 6 for more details.
Option Settings Setting 15: PBX RECALL This sets the recall mode used for transferring calls on a PBX or utilising BT Network services. Refer to your PBX manual or consult your supplier for the correct setting if the factory setting is inappropriate. Enter 1 for earth recall, 2 for time break recall, or 3 for no operation.
Setting 17: JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers. • Initial setting: 2 until display shows: FUNCTION 4 YES Press JUNK # CHECK NO STOP 1 or 2 POLLING Setting 18: POLLING Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.
Option Settings Setting 20: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. • Initial setting: 2 FUNCTION 4 YES Press until display shows: COVER SHEET MODE NO STOP or 1 2 AUTO PRINT OUT Setting 21: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.
Chapter 9 Printing Reports and Lists 9. Printing Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Press these keys: FUNCTION 2 The display will show: LISTING MODE 2 Press the # key or the display. * key until the desired list appears in the or 3 Press the START key.
Printing Reports and Lists ♦ If Option Setting 21 (Auto Print Out) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) ♦ All information is erased after a report is printed out. If automatic print-out is disabled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.
Printing Reports and Lists COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you. Timer List This list shows the timer operations which are currently set.
Printing Reports and Lists Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows the current status of the option settings.
Printing Reports and Lists Anti Junk Number List 9. Printing Lists This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.
Printing Reports and Lists Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions.
Chapter 10 Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. First unplug the telephone line, then unplug the power lead. 2 Pull the paper release plate forward and remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 10.
Maintenance 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. 5 Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects. • The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.
6 Place the imaging film cartridge back in the print compartment. 7 Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 8 Reinsert the paper in the paper tray and push the paper release plate back down. 103 10.
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth. ♦ Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers.
Chapter 11 Troubleshooting Problems and Solutions Answering machine connection Problem Check and remedy The answering machine connection does not operate properly. • Make sure your fax machine’s reception mode is set to A.M. is connected to the wall socket. Make sure your fax machine’s TEL. SET socket is connected to your answering machine’s telephone line socket (not the answering machine’s extension phone socket). • Make sure your answering machine’s outgoing message is under 10 seconds.
Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
Problems and Solutions • Make sure that the fax is set to the correct dialling mode for your telephone line. See Option Setting 9 in Chapter 8. The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. • If the receiving machine is in manual mode with no attendant, reception will not be possible.
Problems and Solutions • It is important to select a paper that is General print quality is poor. appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality. • Ask the other party to send higher contrast The received document is faint. Received images are distorted. documents. If the contrast is still too low, your fax may have a problem.
Problems and Solutions General problems Problem Check and remedy • Make sure the fax is plugged in and the imaging Information cannot be programmed in the fax. Nothing appears in the display. film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. • Make sure the power cord is properly plugged into a power outlet.
Display Messages Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. COVER OPEN The print compartment cover (under the operation panel) is open. Open the operation panel (grasp the top and pull toward you), and then press down firmly on both sides of the print compartment cover to close it. DOCUMENT JAMMED The original document is jammed. See the following section, Clearing Paper Jams.
Display Messages NO # STORED You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t been programmed (a full number hasn’t been assigned to it). OUT OF PAPER You are out of printing paper (or the paper release plate is open). Load paper as described in Loading Printing Paper in Chapter 1. ON HOOK DIAL The SPEAKER key has been pressed and the fax is waiting for you to dial. (To return to the date and time display, press the SPEAKER key again.
Display Messages Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 bleeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid intermittent tone 35 seconds (0.7 seconds on, 0.3 seconds off) Indicates that the handset is off hook.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If it doesn’t feed out, remove it as follows: 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. 11.
Clearing Paper Jams Clearing jammed printing paper 1 Pull the paper release plate forward and remove the paper. 2 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
4 Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 5 Reinsert the paper in the paper tray and push the paper release plate back down. 11.
QUICK REFERENCE GUIDE ENTERING YOUR NAME AND NUMBER INSTALLATION FUNCTION 1 1. Press: 3 2 Display shows: OWN NUMBER SET 2. Press: TEL SET. START TEL LIN . E 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 3 ♦ If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake, then enter the correct number or letter. 4. Press: 1. Connect the handset as shown. START 2. Plug the power lead into an earthed, 230 V outlet. 3.
SENDING DOCUMENTS SETTING THE DATE AND TIME Press: FUNCTION 3 Display shows: DATE & TIME SET Press the START key: Place your document (up to 10 pages) face down in the document feeder. Normal Dialling START Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). Enter four digits for the Year (Ex: 1999). Enter two digits for the Hour (00 through 23). Enter two digits for the Minute (00 through 59). STOP When finished, press: START 1.
Index A A.M.
Index L Option Setting List, 98 Reception mode A.M.
Index Timer List, 97 Timer operations, 85 Transaction Report, 100 Transaction Report Print Select, 89 V Volume keys, 11, 33 120
SHARP ELECTRONICS (U.K.) LTD.
