FO-475 MODEL FO-475 FACSIMILE FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
FO475A- WARRANTY WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
QUICK REFERENCE GUIDE ENTERING YOUR NAME AND NUMBER INSTALLATION FUNCTION 1. Press: Display shows: Australia TEL SET. TEL LIN . E 3 OWN NUMBER SET START/MEMORY 2. Press: 3. Enter your fax number (max. of 20 digits) by pressing the number keys. ♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter. New Zealand START/MEMORY 1. Connect the handset as shown. 4. Press: 2.
QUICK REFERENCE GUIDE SETTING THE DATE AND TIME Press: Place your document (up to 10 pages) face down in the document feeder. FUNCTION 3 Display shows: SENDING DOCUMENTS DATE & TIME SET Normal Dialling 1. Lift the handset or press Press the START/MEMORY key: SPEAKER START/MEMORY 2. Dial the fax number. Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4.
Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 10 numbers Speed Dialling: 20 numbers Memory size*: 512 KB (approx.
Halftone (greyscale) 64 levels Recording system Thermal recording Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 210 mm max.
Important safety information • For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal. • In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman.
• Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. • Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. • Use caution when installing or modifying telephone lines. • Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. • Do not use a telephone in the vicinity of a gas leak.
WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure. WARNING Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation.
IMPORTANT NOTICE FOR NEW ZEALAND USERS Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Table of Contents 1 Installation 1 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Original Document Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . .
7 Special Functions 70 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . . . Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . . . Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Memory .
1. Installation Chapter 1 Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
A Look at the Operation Panel A Look at the Operation Panel 1 2 3 5 4 6 7 9 10 11 12 8 PANEL RELEASE TEL FAX RECEPTION MODE FUNCTION DOWN VOLUME REC RESOLUTION UP DIGITAL TEL/FAX ANS ABC REPEAT PLAY/SKIP DELETE REMINDER ANSWERING SYSTEM STOP DEF SPEED DIAL GHI JKL TUV 02 03 04 05 06 07 08 COPY/HELP REDIAL PQRS 01 MNO WXYZ HOLD/SEARCH START/MEMORY SPEAKER 09 13 14 16 17 15 2 10/POLL 18 19 20 1 Display This displays messages and prompts during operation and pr
5 RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document. 6 VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. 7 REC key Press this key to record a phone conversation or a message. 8 REPEAT key Press this key to repeat playback of a message. 9 PLAY/SKIP key Press this key to play recorded messages.
A Look at the Operation Panel 4 16 SPEAKER key Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. 17 HOLD/SEARCH key Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.
Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Connections Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset cord goes into the unmarked socket on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually.
Power lead Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. ♦ Caution: When disconnecting the fax, unplug the telephone line cord before unplugging the power lead. ♦ Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.
Connections Telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall. TEL SET. TEL LIN . E For Australia For New Zealand Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the TEL. SET socket. Comments: • Your fax is set for tone dialling.
Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket. TE SEL. T T EL LI . NE Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment. 9 1.
Loading the Fax Paper Original Document Support Rotate the original document support so that it points straight out. Paper Guide Attach the paper guide by inserting the ends into the holes in the front of the fax as shown. Loading the Fax Paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper. The fax’s print head creates text and images by applying heat to the thermal paper.
1 2 Pull the release marked PANEL RELEASE toward you and open the operation panel. Remove the packing paper from the paper compartment. Remove cardboard and tape 3 Unwrap the roll of fax paper and place it in the compartment. YES NO! • Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.) 11 1.
Loading the Fax Paper 4 Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax. Paper inlet The paper will reappear here. Make sure it is aligned between the arrows on each side of the guide, and then passes under the plate and out the front of the fax. 5 Close the operation panel, making sure it clicks into place.
6 A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the loading procedure.) Note: The fax has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism will be more effective at the beginning of the paper roll and less effective towards the end. Replacing the fax paper When the paper runs out, OUT OF PAPER will appear in the display. Reception and copying will no longer be possible.
Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. 3 key Once you enter this information, it will automatically appear at the top of each fax page you send.
3 Press the START/MEMORY key. The display will show: 4 START/MEMORY ENTER FAX # Enter your fax number by pressing the number keys. Up to 20 digits can be entered. • To insert a space between digits, press the # key. To insert a "+", press the key. * • If you make a mistake, press the HOLD\SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
Entering Your Name and Fax Number 6 Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. 3 key FUNCTION key STOP key * key 1 Press these keys: The display will show: 2 Press the FUNCTION 3 ENTRY MODE * key three times. The display will show: 3 START/MEMORY key DATE & TIME SET Press the START/MEMORY key. • The currently set date will appear in the display. START/MEMORY 17 1.
Setting the Date and Time 4 Enter a two-digit number for the day ("01" to "31"). Example: the 5th 5 0 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. Example: January 6 9 0 2 8 5 START/MEMORY STORE JUNK # Press the STOP key to return to the date and time display.
Selecting the Reception Mode Your fax has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must be answered first by picking up the fax’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes sent automatically.
Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel. DOWN key UP key Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. SPEAKER DOWN 3 or When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.
Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. Display: DOWN or UP RINGER: HIGH RINGER: MIDDLE RINGER: LOW RINGER OFF: OK? 2 If you selected RINGER: OFF OK?, press the START/MEMORY key. START/MEMORY Silent ring fax detection system You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call.
Using the Answering Machine The FO-475’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. When the reception mode is set to ANS., the answering machine will automatically answer incoming calls and play your outgoing message. Voice callers can leave a message just as with any regular answering machine. If the call is a fax transmission, the FO-475 will automatically receive it.
Recording an Outgoing Message 3 Press the START/MEMORY key. 4 Press a number key to select the outgoing message you want to record: START/MEMORY • 0: General outgoing message 0 • 1: Box 1 outgoing message 1 • 2: Box 2 outgoing message 2 • 3: Box 3 outgoing message 3 • 4: Transfer outgoing message 4 (This is used for the Transfer function, which is described in Transfer Function in this Chapter.) 5 Boxes 1, 2, and 3 are personal boxes.
Recording an Outgoing Message 7 Go back to Step 4 to record an outgoing message for another box, or press the STOP key twice to return to the date and time display. STOP STOP To listen to or erase an outgoing message To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice.
Operating the Answering Machine Activating the answering machine Activate the answering machine before you go out as follows: Press the RECEPTION MODE key until the arrow in the display points to ANS.. • Each outgoing message will play (you can stop playback by pressing the STOP key). RECEPTION MODE TEL FAX TEL/FAX ANS. • It will not be possible to set the reception mode to ANS. if a general outgoing message has not been recorded. When the reception mode is set to ANS.
Operating the Answering Machine 1 Press the PLAY/SKIP key. • If you only want to listen to new messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds. 2 3 4 PLAY/SKIP If you want to listen to the messages in a personal box, enter the number of that box by pressing the appropriate number key. If the box (general or personal) has a passcode, enter the passcode by pressing the appropriate number keys.
Operating the Answering Machine Erasing received messages • Erasing general messages: To erase all messages in the General Box, press and hold down the DELETE key for at least 2 seconds. If the General Box has a passcode, press the DELETE key and then enter the passcode. 2. Answering Machine It is important to erase received messages after you listen to them to ensure that the memory does not become full.
Operating the Answering Machine Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. ♦ The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9. 1 Press these keys: The display will show: 2 FUNCTION 0 ANS. SETTINGS Press these keys: The display will show: ICM CONFIRMATION 3 Press the START/MEMORY key. The number of messages recorded will appear in the display.
Optional Answering Machine Settings Programming a passcode A 3-digit passcode can be programmed for each of the boxes. If this is done, the passcode must be entered before messages in the box can be listened to or erased. Program a new passcode or clear a previously programmed passcode by pressing the panel keys as shown below. ♦ The numbers "1", "2", and "3" cannot be selected for the first digit of the passcode.
Optional Answering Machine Settings Fax reception in boxes If desired, you can turn on the Fax Box function to receive faxes in personal boxes. When a fax is sent to a personal box, it will not be printed out immediately. Instead, it will print out when you play back the messages left in the box. If you program a passcode for the box, you will be able to receive confidential faxes.
Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. • Note that with all the settings, the machine will stop recording if it detects a period of silence or the caller has hung up or there is a fax machine calling automatically.
Optional Answering Machine Settings Fax reception on ANS. failure If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON ANS. FAILURE setting is used to choose the response of the machine to incoming calls when this happens: ♦ Automatic fax reception NO: The FO-475 will answer after 20 rings, after which it will wait to receive a remote command.
Transfer Function Transfer Function 2. Answering Machine The Transfer function is used to make the FO-475 automatically call you at a specified number every time it receives an incoming message in a selected box. This allows you to hear your messages immediately after they come in, even when you are at a remote location. When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call.
Transfer Function 3 Press the START/MEMORY key. 4 Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys. 5 5 START/MEMORY 5 1 2 3 4 (Example) 5 Press the START/MEMORY key and START/MEMORY then the STOP key. STOP Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
Transfer Function Turning the Transfer function on and off Press these keys: The display will show: 2 4 0 ANS. SETTINGS Press these keys: The display will show: 3 FUNCTION 2. Answering Machine 1 TRANSFER FUNC Press "1" to turn the Transfer function on, or "2" to turn it off. (If you pressed "2", go to Step 5.) or 1 Enter the number of the box for which you want the Transfer function to operate (for the General Box, enter "0"). 2 1 (Example) 5 Press the STOP key.
Override Ringing Override Ringing This function allows selected callers using a touch-tone telephone to override the answering machine’s outgoing message and cause the FO-475 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
Override Ringing Overriding the answering machine 1 2. Answering Machine Your callers should follow the steps below to override the answering machine. Your caller calls the FO-475 from a touch-tone telephone. When the outgoing message begins, they should press the "#" key on their telephone. • The caller will hear a short beep, and the outgoing message will stop. 2 The caller should enter the override code and "#" by pressing the appropriate keys on their telephone.
Remote Operations Remote Operations You can call the FO-475 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number When you call the FO-475, you must enter the passcode for the box you want to listen to, or a remote code number if the box does not have a passcode. One remote code number can be programmed, and it is used to access all boxes which do not have passcodes.
Remote Operations When you call the FO-475 to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if no messages are received. This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.
Remote Operations Retrieving your messages Follow the steps below to listen to your messages from a remote location. Note that you can only access one box per call; if you want to access more than one box, you must make a separate call for each box. Note: You can also access the FO-475 for remote operation when the reception mode is set to FAX or TEL/FAX.
Remote Operations 4 2. Answering Machine • If no messages have been received in the box, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section "Other remote operations". While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends.
Remote Operations 5 When you have finished listening to your messages, you can do any of the following: • Erase all messages: To erase all of the messages in the box, press "3", "3", and "#". • Repeat playback: To listen to your messages again, press "7" and "#". 3 3 7 • Perform other operations: You can enter any of the commands described in the following section, "Other remote operations".
Remote Operations Other remote operations Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command. Changing the fax reception mode Select a new reception mode by pressing the keys as follows: • ANS. mode: "8", "1", and "#". 8 • FAX mode: "8", "2", and "#". 1 (Example) • TEL mode: "8", "3", and "#".
Remote Operations Turning the Transfer function on or off To turn Transfer on: Press "9", "1", and "#", followed by the number of the box ("0" for the General Box) and "#". 9 1 1 To turn Transfer off: Press "9", "2", and "#" on the telephone. (Example) Changing the transfer telephone number 1 Press "9", "0", and "#" on the telephone. 2 After you hear a short beep, enter the new telephone number. When finished, press 5 "#".
Remote Operations Recording a "Memo" 2. Answering Machine You can leave a "memo" for yourself or other users of the machine. It will be recorded in the General Box, and played back when messages in that box are listened to. * 1 Press " " and "#" on the telephone. 2 When you hear a short beep, speak into the telephone to record the memo. 3 When you are finished, press "0" and "#". • If the FO-475 detects a certain period of silence, it will stop recording automatically.
Chapter 3 Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 3. Sending Documents 4 mm 4 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.
Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document Removing a document from the feeder Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Pull the release marked PANEL RELEASE toward you and open the operation panel. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. Click! 49 3. Sending Documents If you need to remove a document from the feeder, open the operation panel.
Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
Resolution and Contrast 1 Load the document(s). 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. 3. Sending Documents • The document must be loaded before the resolution and contrast can be adjusted. RESOLUTION • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep 5 When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. 3. Sending Documents • If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START/MEMORY key. This causes the receiving machine to issue a reception tone.
Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 30 Speed Dial numbers are available.
Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 2 Press these keys: FUNCTION The display will show: FAX/TEL. # MODE 3 Press 1 to select SET. 1 The display will show: 3. Sending Documents 1 FAX/TEL. # SET ENTER SPEED # 3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling). 1 0 4 (Example) Enter the fax or voice number by pressing the number keys (max.
Sending a Fax by Automatic Dialling 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered. • If you don’t want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Sending a Fax by Automatic Dialling Clearing numbers FUNCTION Press these keys: 3 The display will show: FAX/TEL. # MODE 2 Press 2 to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 2 0 1 (Example) 4 Press the START/MEMORY key. 5 Return to Step 3 to clear another number, or press STOP to exit. START/MEMORY STOP Step 3 or Making changes To make changes in a number previously stored, repeat the storing procedure.
Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 10, you can dial it by pressing the corresponding Rapid Key. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display.
Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). 3. Sending Documents The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys. RESOLUTION SPEED DIAL • To enter numbers 1 through 9, first enter 0 and then the number.
Sending a Fax by Automatic Dialling Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Enter the number of the receiving machine by pressing the numeric keys.
Sending a Fax by Automatic Dialling Using the HOLD\SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key. Load the document(s). 3. Sending Documents 1 The display will show: READY TO SEND • Set the resolution and/or contrast if desired.
Sending a Fax by Automatic Dialling 4 * Press the # key or the key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 5 Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.
Chapter 4 Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. TEL TEL/FAX FAX ANS. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings (See Option Setting 2 in Chapter 8). After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Using TEL mode Using ANS. Mode In ANS. mode, your fax will automatically receive voice and fax messages. See Chapter 2 for more details. Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX TEL/FAX ANS. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.
Using FAX mode Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX TEL/FAX ANS. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep 4.
Using TEL mode Answering with an extension phone 1 Answer the extension phone when it rings. 2 If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. Beep Phone goes dead 3 If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, , and on the extension phone (only on a tone dial phone). Hang up.
Chapter 5 Making Copies Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmitting it to see if the resolution or contrast needs adjustment. ♦ The default resolution for copying is FINE. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND 2 Press the COPY/HELP key. RESOLUTION 5. Making Copies • Set the resolution and/or contrast if desired. (The default setting for copying is FINE.
Chapter 6 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER or 2 Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys. • Rapid Key Dialling: Press the appropriate Rapid Key.
Making Telephone Calls Chain Dialling After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.
Chapter 7 Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • To use this function, you must subscribe to a caller identification service from your telephone company. • Your fax may not be compatible with some caller identification services. 1 Press these keys: The display will show: 2 Press the 4 OPTION SETTING * key.
Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 unanswered calls and/or unsuccessful faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used.
Caller ID 4 STOP Press the STOP key when you have finished viewing the list. To delete calls from the caller list If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list. Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number.
Caller ID Direct Call If desired, you can allow a designated phone number to access a personal box directly when the answering machine is activated. In this case the caller will immediately hear the outgoing message of the personal box instead of that of the general box. You can designate one phone number for each personal box. Note: This function cannot be used if you are using Distinctive Ring. 1 Press the keys shown at left. "DIRECT CALL #" will appear in the display.
Distinctive Ring Note: The blocked number must be input in the same format as Caller I.D. to be recognised, including applicable area codes. Note: Blocking will not operate for numbers stored as priority or direct call numbers. Note: Blocking voice calls will not operate if the number is already set as a direct or priority call number. Distinctive Ring If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function.
Distinctive Ring 1 Press these keys: The display will show: 2 4 OPTION SETTING Press these keys: The display will show: 3 FUNCTION DISTINCTIVE RING Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off. YES 1 The display will show: NO or 2 FAX SIGNAL RX 4 Press the STOP key. 5 Set the reception mode to FAX or ANS. . STOP TEL RECEPTION MODE FAX TEL/FAX ANS. or TEL FAX TEL/FAX ANS.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as described in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). 5 5 5 1 2 3 (Example) 5 Press the START/MEMORY key. 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 10/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Turnaround polling After polling a fax machine, you can send a document to that machine on the same connection. Simply place the document to be sent in the feeder and follow the steps described above in "Requesting transmission". When polling is finished, the document will be automatically transmitted. ♦ The other fax machine must also have Turnaround Polling capability. ♦ Turnaround Polling cannot be performed when a timer transmission operation is set.
Polling (Requesting a Fax Transmission) 4 START/MEMORY Press the START/MEMORY key and then the STOP key. STOP Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the # key four times. PASSCODE # MODE will appear in the display. 3 Press 1 to store a number, or 2 to clear a number. 4 Storing: Enter a 2-digit number from 01 to 10.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 6 Enter the Speed Dial number of the receiving fax machine. 5 0 • If this is a polling operation, go to Step 9. 7 Press the START/MEMORY key. 8 Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings). 9 Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
Memory Memory Your fax has a memory which can be used to temporarily store both incoming and outgoing documents. ♦ Approximately 20 pages of average content can be held in memory when no voice messages (including outgoing messages) have been recorded. Less can be held if any pages were scanned using fine or halftone resolution. ♦ To see the percentage of memory that is currently occupied, press the START/MEMORY key with no document in the feeder. The percentage will appear in the display.
Memory 3 Enter the number of the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number. 01 02 03 04 06 (Example) • Enter a full telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document is first scanned and stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary).
Memory Substitute reception into memory This is a back-up function which is automatically activated if your fax runs out of paper or the paper jams. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER or PAPER JAMMED. When you add paper or clear the paper jam, the stored documents will automatically be printed out.
Broadcasting Broadcasting This function allows you to send the same document to as many as 10 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. Load the document(s). 2 Press the START/MEMORY key and then 2.
Broadcasting 5 Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.
Reminder Function Reminder Function The Reminder function allows you to send either a voice message, fax message, or both to another person or yourself at a preset time. If the reminder is for another person, the FO-475 will call the other machine and transmit the message when the selected time arrives. If the reminder is for you, the FO-475 will prompt you to press the REMINDER key to play and/or print out the message. ♦ Only one reminder (voice message, fax, or both) can be set at one time.
Reminder Function 6 Press the START/MEMORY key. 7 To record a voice message, pick up the handset, press the START/MEMORY key, and speak into the handset. When finished, press the STOP key and replace the handset. (Skip this step if you only want to send a fax message.) 8 Press the START/MEMORY key. 9 If you are only sending a voice message, press the REMINDER key.
Reminder Function To check or cancel a reminder message To check a reminder message before it is sent, press the REMINDER key and then press "1". The set date and time will appear, follwed by the telephone or fax number of the receiving party if the reminder is for another person. Press the START/MEMORY key to play the recorded message and/or print the document.
Chapter 8 Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION FUNCTION and 4, then press # or to scroll through the options.
8. Option Settings Option Settings Setting 3: 4 RINGS TEL ANSWER Press 1 (YES) to have the FAX answer a call after 4 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off. • Initial setting: 2 until display shows: FUNCTION 4 Press YES 1 4 RINGS TEL ANS.
Option Settings Setting 6: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 4 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TMR/MEM. PRINT): A report will be printed after an error or a timer operation. 3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT): A report will never be printed.
8. Option Settings Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds or 2 for 30 seconds. • Initial setting: 1 FUNCTION 4 15 1 Press until display shows: 30 or PSEUDO RING DUR. STOP 2 PAPER SAVE Setting 9: PAPER SAVE This reduces the vertical length of documents received, allowing you to save paper.
Option Settings Setting 10: TIME SAVE This reduces the vertical length of documents transmitted by 20%, saving line time and thereby allowing you to reduce telephone costs. Press 1 to turn the function on, or 2 to turn it off.
Setting 13: JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers. • Initial setting: 2 until display shows: FUNCTION 4 Press JUNK # CHECK NO YES or 1 STOP POLLING 2 Setting 14: POLLING Press 1 if you want to use Rapid Key 10/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.
Chapter 9 Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are shown below. Printing a list 1 Press these keys: FUNCTION The display will show: 2 Press the # key or the 2 LISTING MODE * key until the desired list appears in the display. or 3 Press the START key.
Printing Reports and Lists Telephone Number List 9. Printing Lists This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Printing Reports and Lists Option Setting List This list shows the current status of the option settings. Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. ANS. Program List This list shows the settings and codes programmed for the answering machine.
Printing Reports and Lists This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM or memo). Caller ID List This list shows information about your most recent unanswered calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.) 101 9.
Printing Reports and Lists Transaction Report This report is printed out automatically after an operation is performed to allow you to check the result. Your fax is set at the factory to print out the report after a timer operation or when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 as described in Chapter 8. ♦ The Transaction report cannot be printed out manually.
Chapter 10 Maintenance Fax print head 10. Mainenance Clean the print head frequently to ensure optimum printing performance. To clean the print head, first disconnect the telephone line, then unplug the power lead, open the operation panel (pull the release marked PANEL RELEASE toward you), and remove the fax paper. Wipe the print head with a soft cloth dampened with methyl alcohol. Print head Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects.
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (pull the release marked PANEL RELEASE toward you), and wipe the scanning glass and rollers with a soft cloth. ♦ Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers.
Chapter 11 Troubleshooting Problems and Solutions Line error Problem • Try the operation again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting your fax to a different telephone line.
Problems and Solutions Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the telephone line is connected to the Dialling is not possible. correct socket. See Handset in Connections in Chapter 1. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
Problems and Solutions Reception and copying problems Problem The power is on, but no reception takes place. Check and remedy • Make sure the wall socket is connected to the TEL. LINE socket, and not the TEL. SET socket. • Check that fax is not set to distinctive ringing. • Check the FO-475 is set to FAX or ANS. mode. The fax paper does not come out. • The fax paper may be jammed. See Clearing The fax paper comes out blank when you try to receive or copy a document.
Problems and Solutions • If reception or copying has been done Reception/copying is interrupted. A received document or copy prints out in strips. continuously for a long time, the print head may have become overheated. Turn off the power and let it cool down. • Make sure the operation panel is completely closed (press down on both sides). General problems Problem Nothing appears in the display. Check and remedy • Make sure the power cord is properly plugged into a power outlet.
Problems and Solutions • The operation of this equipment on the same line as the telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause problem, contact your Sharp authorised Service Centre for information. 11.
Display Messages Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. ANS. TRANSFER The answering machine’s transfer function has been turned on as explained in Transfer Function in Chapter 2. DOCUMENT JAMMED The original document is jammed. See the following section, Clearing Paper Jams. FUNCTION MODE The FUNCTION key has been pressed.
Display Messages PAPER JAMMED The fax paper is jammed. See the following section, Clearing jammed fax paper. READY TO SEND A document has been loaded and the fax is waiting for transmission or copying instructions. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 3.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn’t feed out, remove it as follows: Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Pull the release marked PANEL RELEASE toward you and open the operation panel. 2 Remove the document.
Clearing Paper Jams 2 Remove the paper roll. • If any pieces of paper are stuck in the cutter, remove them with caution. 3 Cut off the wrinkled part of the paper. 4 Reload the paper. 11.Troubleshooting • Press the START/MEMORY key to reset the cutter. • Jammed fax paper is often caused by improper loading. Be sure to carefully follow the instructions for paper loading given in Loading the Fax Paper in Chapter 1.
Index A ANS. Program List, 100 ANS.
Index J P Jams, clearing, 112 Junk Number Check, 97 Panel release, 2 Paper jams, clearing, 112 Paper Save setting, 95 Paper, fax, 10 Passcode List, 99 Passcodes for boxes, 26 - 27, 29, 40 Pauses in automatic dialling, 55, 60 Play/Skip key, 3, 26 Polling, 79 - 81 Polling key, setting, 97 Print head, cleaning, 103 Priority Call, 73 Pseudo ringing duration, 95 L Letters, entering, 16 Line error, 105 Loading the document, 48 M Maintenance, 103 Memory, 84 Reception, 86 Transmission, 84 Memo recording, 45 M
Index S Scanning glass, cleaning, 104 Search Dialling, 61, 69 Sender’s name and number, entering, 14 Speaker key, 4, 20, 52, 68 Speaker volume, 20 Speed Dial key, 3, 59, 68 Speed Dialling, 59, 68 Start key, 4 Stop key, 3 T TEL reception mode, 19, 65 TEL. LINE socket, 8 TEL.
REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. If you want to listen to a personal box, enter its number. 3. Enter your passcode or remote code: . 4. Press # . 5. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
• • • • REMOTE COMMANDS • FAX RECEPTION MODES PLAYBACK Play messages. . . . . . . . . . Move backward/repeat. . . . Skip forward . . . . . . . . . . . . Stop . . . . . . . . . . . . . . . . . . Play new messages only . . (first stop playback) 7 # 2 # 5 # 0 # 6 # ERASING MESSAGES Erase single message . . . . 3 # Erase all messages . . . . . . 3 3 # RECORDING A MEMO # Start . . . . . . . . . . . . . . . . . . End . . . . . . . . . . . . . . . . . . . 0 # RECORDING A NEW OGM Start . . . . . . . .
SCA BACK SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. Cnr Mahunga Drive & Hastie Ave.
