MODEL FO-1460 FACSIMILE OPERATION MANUAL 1. Installation 2. Initial Settings 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Answering Machine Connection 8. Special Functions 9. Optional Settings 10. Printing Reports and Lists 11. Maintenance 12.
MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below. DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner.
Quick Reference Guide Note: Steps which are optional are enclosed in a dotted frame: Transmitting documents Normal Dialling Load document → → RESOLUTION Wait for reception tone → → Direct Keypad Dialling Load document → RESOLUTION → Rapid Key Dialling Load document → RESOLUTION → Speed Dialling Load document Redialling Load document → RESOLUTION → → RESOLUTION → Lift handset or press SPEAKER START → SPEED DIAL → Dial (press numeric keys) Hang up → Dial (press numeric keys)
Quick Reference Guide FUNCTION key menu The following chart shows the layout of the functions and settings accessed by pressing the FUNCTION key. First press the FUNCTION key, the appropriate numeric key as shown, and then "#" or "*" until the desired setting appears. Instructions for making each setting appear in the display. If you have any difficulty, refer to the detailed instructions on the page shown below the setting.
Quick Reference Guide 5 6 7 Cover Sheet Print Set-up Program/Group Cover Sheet Header (29) Initialize Film (5) Program Entry Mode (63) Reception Ratio (39) 2 in 1 Print (39) Paper Type Set (12) Copy Cut-off (42) Group Entry Mode (24) Page Count (30)
Introduction Welcome to the FO-1460 and thank you for choosing Sharp! In addition to providing you with the ease and convenience of plain-paper printing, the FO-1460 features a variety of special functions designed to increase the range and power of your communications. This manual gives you easy-to-follow instructions for installing and using the FO-1460. The Table of Contents will show you where instructions for using each feature are located.
Regulatory information This facsimile machine is only designed to operate in the country where approved. Your Sharp FO-1460 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling. Your facsimile machine is not suitable as an extension to some payphones or for use on shared service lines.
Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone(s) Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted. Series connection When connected via series apparatus, difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations.
Table of Contents 1 Installation 1 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Loading Printing Paper . . . . . . . . . . . . . . . . . . .
8 Special Functions 52 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 1 Installation Unpacking Checklist After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer.
Chapter 1 Installation Loading the Imaging Film The printer unit in your fax creates printed text and images by applying heat to the imaging film, which causes ink to be transferred from the film to the page. Follow the steps below to install or replace the imaging film. 1 Press the release button marked OPEN and open the print compartment cover. • Caution! The printing head (the strip of metal on the underside of the cover) applies heat to the imaging film.
Chapter 1 3 Installation Take the new film out of its package, and insert two of the gears provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool. • Do not yet remove the band which holds the spools together. 2 tabs 4 5 Hold the empty spool so that the end with only one slot is on the left, and lower the spools into the front of the printing compartment.
Chapter 1 Installation 6 Pull the empty spool toward the back of the compartment, unwinding the film as you pull. 7 Insert the empty spool into the back of the compartment so that the gear and the flange fit into the slots on the sides of the compartment. • Make sure that the green gear engages with the white gear below it. 8 4 Wind the film slightly (rotate the gear on the right side of the empty spool) so that there is no slack in the film.
Chapter 1 9 Installation Close the print compartment cover, making sure it clicks into place. • Caution! Close the cover slowly to make sure it doesn’t pinch your fingers. 10 If you replaced the film, initialize the new film by pressing the FUNCTION key, the "6" key, and the "#" key on the operation panel. Make sure that INITIALIZE FILM appears in the display, and then press the START key. (Do not perform this step if you installed the initial sample roll of film.
Chapter 1 Installation Connections Power lead Plug the power lead into a 230 V, earthed (3-prong) AC outlet. ♦ The fax does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead. ♦ Important: Whenever you unplug the power lead, disconnect the fax machine from the telephone network first. ♦ Caution: The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible.
Chapter 1 Installation Comments: • Your fax is set for tone dialling. If you are on a pulse dial line, you must reset the fax for pulse dialling. This is done by resetting Option Setting 8 as described in Chapter 9, "Optional Settings". • If you are connecting the fax to a PBX, you may need to reset the fax to the appropriate recall mode for the PBX.
Chapter 1 Installation Connecting an answering machine If desired, you can connect an answering machine to your fax. This will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 7. To connect an answering machine, remove the seal covering the socket marked TEL. SET on the fax. Insert the modular plug of the socket adaptor into the TEL. SET socket, and then insert the plug of the answering machine line into the U.K.
Chapter 1 Installation Attachments Insert the paper tray into the back of the fax as shown. If desired, attach the original document support by inserting the ends into the holes in the bottom of the fax as shown.
Chapter 1 Installation Loading Printing Paper The paper tray holds the paper on which received documents and copies are printed. Up to 200 sheets of A4-size paper from 60 to 80 g/m2 can be loaded in the tray. Less sheets can be loaded when using heavier paper. The maximum allowed paper weight is 90 g/m2. Note: When receiving or copying documents, do not allow more than 100 pages to collect in the received document outlet. Otherwise, the outlet may become obstructed, causing paper jams.
Chapter 1 3 Installation Pull the paper release plate toward you and insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper. 4 Replace the paper cover on the paper tray and then push the paper release plate back down. • Important: Be sure to replace the paper cover before you push the paper release plate down.
Chapter 1 5 12 Installation Your fax has been set at the factory to print on regular paper. If you have loaded high quality thermal transfer paper, you must change this setting to HIGH QUALITY. Press the FUNCTION key, the "6" key, the "*" key two times, and then press "1" to select regular, or "2" to select high quality paper. When finished, press the STOP key. Be sure to change this setting again if you change back to regular paper.
Chapter 2 Initial Settings Setup Guide Before you can begin using your fax, there are some settings that must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax. The procedures for making the settings are described in this chapter in the order shown below.
Chapter 2 Initial Settings A Look at the Operation Panel Before you make the settings, take a moment to familiarise yourself with the operation panel. REDIAL key SPEED DIAL key Press this key to automatically redial the last number dialled. Press this key to dial a 2-digit Speed Dial number. ABC DEF 1 2 3 Number keys GHI JKL MNO Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
Chapter 2 Initial Settings VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. Display This displays various messages during operation and programming. RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document. FUNCTION key Press this key to select various special functions. MEMORY key Press this key to scan a document into memory before transmitting it.
Chapter 2 Initial Settings Entering Your Name and Fax Number To have your name and fax/telephone number printed at the top of every page you transmit, program them by pressing the panel keys as shown below. ♦ If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.) 1 Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display. 2 Press the "#" key two times.
Chapter 2 Initial Settings Entering Letters for Names Names are programmed by pressing the numeric keys. You will notice that letters are indicated above each of the number keys "2" through "9". To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, followed by the letters in the order indicated above the key). The keys used for entering letters and editing are shown below.
Chapter 2 Initial Settings Symbol list To enter a symbol from the list below, press the "#" key or the "*" key repeatedly until the desired symbol appears. #→ ←* . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | }→ ← Example The following is an example of entering the name "ABC Co. #1".
Chapter 2 Initial Settings Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. ♦ To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. 1 Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display. 2 Press the "*" key two times.
Chapter 2 Initial Settings Selecting the Reception Mode Your fax has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes.
Chapter 2 Initial Settings Storing Numbers for Automatic Dialling Automatic dialling is a quick and convenient way of dialling which is performed by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key and entering a 2-digit number (Speed Dialling). Automatic dialling can be used for both fax transmissions and voice calls. To use automatic dialling, you must first store the full number in your fax and assign a 2-digit Speed Dial number to it.
Chapter 2 Initial Settings 1 Press the keys shown at right. FAX/TEL. # MODE will appear in the display. 2 Press "1" to select SET. 1 3 Enter a two-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number. 0 4 Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). FUNCTION 3 1 (Example) 5 5 5 1 3 2 (Example) 5 Press the START key.
Chapter 2 Initial Settings Clearing numbers 1 Press the keys shown at right. FAX/TEL. # MODE will appear in the display. 2 Press "2" to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 4 Press the START key. 5 Return to Step 3 to clear another number, or press STOP to exit. FUNCTION 3 2 0 1 (Example) START STOP Step 3 or Making changes To make changes in a number previously stored, repeat the storing procedure.
Chapter 2 Initial Settings Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. They are convenient for the Broadcasting function, which is used to transmit a document to a group of fax machines. Rapid Keys 18/G1 and 19/G2 can be programmed as Group Keys. To program or clear a Group Key, follow the steps below. Note that one key cannot be simultaneously programmed as both a Rapid Key and a Group Key.
Chapter 2 Initial Settings Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel. Speaker The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display. Press the SPEAKER key again to turn the speaker off. Ringer The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF.
Chapter 3 Sending Documents Transmittable Documents Your fax can transmit most standard office documents. Specific guidelines are as follows: Size and weight The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once. One sheet at a time: 52 g/m2 157 g/m2 128 mm 1.
Chapter 3 Sending Documents Loading the Document Up to 20 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom. ♦ If you need to send or copy more than 20 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Chapter 3 Sending Documents Optional Transmission Settings If desired, there are several transmission settings which are possible before dialling and transmitting the document. Note: To make the settings, the document must first be loaded in the feeder. Resolution Your fax has four resolution settings. If you do not make a setting, the fax will automatically send the document in STANDARD resolution. STANDARD: Use STANDARD for ordinary documents.
Chapter 3 Sending Documents Cover Sheet You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialling number is used. The total number of pages sent is indicated on the bottom. ♦ Your name and number must be programmed in order for them to appear on the cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.
Chapter 3 Sending Documents Batch Page Numbering (Page Counter) This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing pages. ♦ If you are sending a cover sheet, do not include the cover sheet in the total number of pages.
Chapter 3 Sending Documents Dialling and Transmission Once you have loaded the document and made any desired contrast/resolution settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialling, and you can select the one which best suits your needs. Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial as you would to make a telephone call.
Chapter 3 4 Sending Documents When you hear the reception tone, press the START key. Replace the handset if you used it. COPY/ HELP START STOP • When transmission is completed, the fax will beep. Direct Keypad Dialling If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKER key.
Chapter 3 Sending Documents Rapid Key Dialling If the number you want to dial has been stored for automatic dialling as a Speed Dial number from 01 to 38 (see "Storing Numbers for Automatic Dialling" in Chapter 2), you can dial it by pressing the corresponding Rapid Key. (If the Speed Dial number is from 20 to 38, press the SHIFT key and then press the Rapid key.
Chapter 3 Sending Documents Using the SEARCH/R key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key. 1 Press the SEARCH/R key.
Chapter 3 Sending Documents Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, your fax will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes. ♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the fax redials with Option Setting 4, and the interval at which redialling takes place with Option Setting 3. See Chapter 9, "Optional Settings".
Chapter 4 Receiving Documents Using FAX mode When the reception mode is set to FAX (press the RECEPTION MODE key until the arrow in the display points to FAX), your fax automatically answers all calls on 1 ring and receives the incoming documents. ♦ You can change the number of rings after which the fax answers incoming calls by changing Option Setting 2 (see "Optional settings" in Chapter 9). Any number from "1" to "5" can be selected ("1" to "3" rings in Eire).
Chapter 4 Receiving Documents Receiving documents on an extension phone If you hear a fax tone when you answer an extension phone, wait until your fax answers with a pronounced, high-pitch tone, and then hang up. Your fax will automatically receive the document. ♦ If your fax does not respond within 5 seconds, noise on the line may be preventing it from detecting the fax tone. In this case, manually activate fax reception as described in the following paragraph.
Chapter 4 Receiving Documents Using TEL/FAX mode When the reception mode is set to TEL/FAX (press the RECEPTION MODE key until the arrow in the display points to TEL/FAX), your fax automatically answers all calls on 1 ring. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent. ♦ If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.
Chapter 4 Receiving Documents 2 in 1 Print To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below. 1 Press the keys shown at right. 2 IN 1 PRINT will appear in the display. 2 Press "1" to turn on the function, or "2" to turn it off. 3 Press the STOP key.
Chapter 5 Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier. ♦ The default resolution for copying is SUPER FINE. ♦ If you are making multiple copies of more than one original, you can choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY). The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.
Chapter 5 3 4 Press "1" (MULTI COPY) if you don’t want the copies sorted, or "2" (SORT COPY) if you want them sorted. Enter the desired number of copies with the numeric keys. • If the desired number of copies is from 1 to 9, enter "0" first. Making Copies Sort Multi 1 1 or 2 2 (Example) • If you don’t want to make a reduction or enlargement setting, press the START key. Copying will begin. 5 Set the amount of reduction or enlargement by entering a number from "1" to "5" as shown below.
Chapter 5 Making Copies Copy Cut-off When making a copy, your fax has been set at the factory to not print the remaining part of a document if the document is longer than the printing paper. If you want your fax to always print the remaining part of the document on a second page, follow the steps below. 1 Press the keys shown at right. COPY CUT-OFF will appear in the display.
Chapter 6 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER or 2 Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys. • Rapid Key Dialling: Press the appropriate Rapid Key.
Chapter 6 Making Voice Calls Using the SEARCH/R key You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in "Using the SEARCH/R key" in "Dialling and Transmission" in Chapter 3, then pick up the handset or press the SPEAKER key. The number will be dialled automatically (do not press the START key). Redial The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key).
Chapter 6 Making Voice Calls Note: To perform PBX operations, Option Setting 14 must be set to the appropriate recall mode for your PBX (see Chapter 9, "Optional Settings"). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 14 must be set to time-break recall. (This is the initial factory setting).
Chapter 7 Answering Machine Connection Preparations If you have connected an answering machine to your fax as described in "Connections" in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.
Chapter 7 Answering Machine Connection Using the Connection 1 Set the reception mode of your fax to A.M. by pressing the RECEPTION MODE key. 2 Set your answering machine to auto answer. RECEPTION MODE • Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling. • If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.
Chapter 7 Answering Machine Connection How the answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax machine will quietly monitor the line. If your fax machine detects a fax tone or a duration of silence equal to four seconds (called "Quiet Detect Time"), it will take over the line and begin reception.
Chapter 7 Answering Machine Connection If it doesn’t work If the connection doesn’t operate properly, first make sure that the answering machine is properly connected to the fax. One end of the answering machine line should be inserted in the "TEL. SET" socket on the fax (or another wall line socket), and the other end in the answering machine’s telephone line socket. If the connections are correct and A.M.
Chapter 7 Answering Machine Connection Optional A.M. Connection Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory.
Chapter 7 Answering Machine Connection Select Auto Receive When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory. If you want to turn it on, reset Option Setting 13 as described in Chapter 9, "Optional Settings".
Chapter 8 Special Functions Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 16 to YES as described in Chapter 9, and then enter the fax numbers from which you do not want to receive faxes as shown below. Comments: • Up to 5 numbers can be entered in the Anti Junk Number List.
Chapter 8 4 Special Functions Enter the fax number (max. of 20 digits). 5 5 5 1 2 3 4 (Example) 5 Press the START key. 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Chapter 8 Special Functions Memory Your fax has a memory which can be used to temporarily store both incoming and outgoing documents. ♦ Approximately 39 pages of average content (based on ITU-T Test Chart #1 at standard resolution) can be held in memory if they are all going to be transmitted (27 pages if Option Setting 20, Error Correction Mode, is set to YES), or 30 pages if they are all received (29 pages if Option Setting 20 is set to YES).
Chapter 8 4 Press the START key if you entered a Speed Dial number or a full number. Special Functions START • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary). If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.
Chapter 8 Special Functions Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s). 2 Press the MEMORY key and then "2".
Chapter 8 5 Press the START key. Transmission will begin. Special Functions START • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.
Chapter 8 Special Functions Polling (Requesting a Fax Transmission) Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others. To use the polling function, you must first reset Rapid Key 15/POLL for use as a polling key. This is done by resetting Option Setting 17, as described in Chapter 9, "Optional Settings".
Chapter 8 Special Functions Being polled (polling standby) To let another fax machine poll your fax, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your fax and activates polling. Automatic reception is possible whilst your fax is on polling standby. Polling security Polling Security allows you to prevent unauthorized polling of your fax.
Chapter 8 Special Functions Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the "#" key four times. PASSCODE # MODE will appear in the display. 3 Press "1" to store a number, or "2" to clear a number. 4 Storing: Enter a 2-digit number from "01" to "10". This number identifies the fax number you will store in the next step.
Chapter 8 Special Functions Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Chapter 8 6 Special Functions Enter the Speed Dial number of the receiving fax machine. 0 5 • If this is a polling operation, go to Step 9. 7 Press the START key. 8 Adjust the resolution and/or contrast (skip this step if you don’t want to change settings). 9 Press the START key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
Chapter 8 Special Functions Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key cannot be used if it is already being used for Rapid Key Dialling. ♦ Only Speed Dial numbers can be used to enter fax numbers of receiving machines in the Program Keys.
Chapter 8 Special Functions 5 Press the START key. 6 Press the "#" key or the "*" until the desired operation appears in the display. The operations will appear in the following order: • Transmission ("SEND") • Polling • Broadcasting 7 Press the START key and then continue with the specific procedure for your operation (see the following pages). START or START Transmission (Continued from "Initial procedure".
Chapter 8 11 Enter the Speed Dial number of the receiving fax machine. Special Functions 5 2 (Example) 12 Press the START key. 13 If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step). 14 Press the START key and then the STOP key. START RESOLUTION STOP START Polling (Continued from "Initial procedure".) 8 9 10 11 Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).
Chapter 8 Special Functions Broadcasting (Continued from "Initial procedure".) 8 9 Enter the Speed Dial numbers of the receiving machines. Press the START key. 10 If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step). 11 Press the START key and then the STOP key. 2 5 3 5 (Example) START RESOLUTION STOP START Clearing a Program key To clear a Program key, follow these steps: 1 Press the keys shown at right. PRG.
Chapter 8 Special Functions Using a Program key A programmed operation is performed as follows: 1 Load the document. 2 Press the appropriate Program Key. 16/P1 35 (Example) Note: A maximum of 2 timer operations can be set at any one time, including both timer operations set by pressing a Program Key and operations set as described in "Timer Operations" in this chapter.
Chapter 9 Optional Settings A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below. Accessing the settings 1 Press the keys shown at left. OPTION SETTING will appear in the display. 2 Move through the list of settings by pressing "#" to move forward, or "*" to move backward. The settings will appear in the order listed below.
Chapter 9 Optional Settings Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Press "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15 minutes. • Initial setting: "05" Setting 4: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from "00" to "04". (In Eire, enter any number from "01" to "03").
Chapter 9 Optional Settings Note: All telephone lines accept pulse dialling but only modern types of exchange systems accept tone. To check your line type lift the receiver as if to make a telephone call and attempt dialling in the tone dial mode. If after dialling a digit you find that the dial tone has been removed from the line, you are on a tone dial line. If not, you are on a pulse dial line. Repeat the above in the pulse dial mode to confirm.
Chapter 9 Optional Settings Setting 12: OFF HOOK HOLD TIME This setting can be used to make the fax automatically take over the line a set number of seconds after an answering machine connected to the fax answers. Set the number of seconds by entering a 3-digit number ("001" to "255"), or enter "000" to turn off the function. (See Chapter 7 for more details.
Chapter 9 Optional Settings Setting 18: AUTO COVER SHEET Press "1" (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press "2" (NO) to turn the function off. • Initial setting: "2" Setting 19: ACTIVITY REPORT AUTO PRINT OUT Press "1" to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press "2" to turn automatic print-out off.
Chapter 10 Printing Reports and Lists You can print out a variety of lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing out a list 1 Press the keys shown at left. LISTING MODE will appear in the display. 2 Press the "#" key or the "*" key until the desired list appears in the display. 3 Press the START key.
Chapter 10 Printing Reports and Lists Explanation of headings SENDER/ The fax number of the other machine involved in the transaction. In the case RECEIVER of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal. P.
Chapter 10 Printing Reports and Lists Reception errors E-0 Able to recognise handshake signal, but it has errors. E-1 Line disconnected during reception. E-2 Cannot recognise the handshake signal from the transmitter side. E-3 Cannot recognise the last handshake signal from the transmitter side. E-4 Cannot recognise the handshake signal for next page from the transmitter side in the case of mode change. E-5 Cannot recognise the handshake signal for next page from transmitter side.
Chapter 10 Printing Reports and Lists Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows the current status of the optional settings.
Chapter 10 Printing Reports and Lists Anti Junk Number List This list shows the fax numbers from which reception is not allowed. Program and Group List The top part of this list shows the programs which have been entered. The bottom part shows the fax numbers which have been stored in each Group Key.
Chapter 10 Printing Reports and Lists Print Setup List This list shows the current status of the printing settings made by pressing the FUNCTION key and the "6" key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions.
Chapter 11 Maintenance Fax print head Clean the print head frequently to ensure optimum printing performance. To clean the print head, first unplug the power lead, open the print compartment cover (press the release marked OPEN), and remove the imaging film. Wipe the print head, frame and roller with a soft cloth dampened with denatured alcohol. Print head Frame Rollers Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects.
Chapter 11 Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and wipe the scanning glass, white backplate, and rollers with a soft cloth. ♦ Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies.
Chapter 12 Troubleshooting Problems and Solutions Note: For problems with an answering machine connection, see "If it doesn’t work" in Chapter 7, "Answering Machine Connection". Problem Nothing appears in the display. Check and remedy • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to confirm that it has power. The fax does not respond when you press any of its keys.
Chapter 12 Troubleshooting Automatic document feeding does not work for transmission or copying. • Check the size and weight of the document (see Nothing is printed at the receiving end. • Make sure that the document for transmission is "Transmittable documents" in Chapter 3). placed face down in the feeder. • Make sure that the fax paper is properly loaded at the receiving machine. A distorted image is received at the other end. • Noise on the telephone line may cause distortion.
Chapter 12 Reception/copying is interrupted. Troubleshooting • If reception or copying has been done continuously for a long time, the print head may have become overheated. Turn off the power and let it cool down. • The fax may interrupt during a voice call if Voice calls taken on an extension phone are interrupted by the fax. reception mode is set to A.M. To prevent interruption on a tone dial extension phone, press any three keys on the extension phone after answering.
Chapter 12 Troubleshooting Messages and Signals Display messages COVER OPEN The printing compartment cover is open. Close it. DOCUMENT JAMMED The original document is jammed. See the following section, "Clearing Paper Jams". FAX RX IN MEMORY A fax has been received in memory because the imaging film needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed. FILM END The imaging film may need replacement.
Chapter 12 Troubleshooting Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 bleeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid intermittent tone 35 seconds (0.7 seconds on, 0.3 seconds off) Indicates that the handset is off hook.
Chapter 12 Troubleshooting Clearing Paper Jams Clearing a jammed document If a document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn’t feed out, open the operation panel (grasp the front edge at the "PANEL RELEASE" mark and pull up) and pull it out gently. Clearing jammed fax paper 1 Press the release marked OPEN and open the print compartment cover.
Chapter 12 3 Gently pull the jammed paper out of the printing compartment. 4 Replace the imaging film, making sure that the flange goes into the rear slot on the left side of the printing compartment. Also, make sure that the right, rear gear engages with the gear below it. 5 Wind the film slightly (rotate the gear on the right side of the rear spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.
Specifications Applicable telephone line: Public switched telephone network/PBX Compatibility: ITU-T (CCITT) G3 mode Configuration: Half-duplex, desktop transceiver Memory size*: 512 KB (approx. 30 average pages with ECM function off) 1 MB add-on available as option Compression scheme: MH, MR, MMR Scanning method: Flat-bed, solid-state CCD Resolution: Horizontal: 8 lines/mm Vertical: Standard 3.85 lines/mm Fine /Halftone 7.7 lines/mm Super fine 15.
Specifications Contrast control: Automatic/Dark selectable Copy function: Single/Multi-copy/Sort-copy (99 copies/page) Telephone function: Standard (cannot be used if power fails) Power requirements: 230 V AC, 50 Hz Operating environment: 5 - 35°C, 20 to 80% RH Power consumption: Stand-by: 5 W Maximum: 95 W Dimensions: Width: 365 mm Depth: 353 mm Height: 193 mm (Without attachments) Weight: Approx. 4.
Index A A.M.
Index L Letters, entering, 17 Loading printing paper, 10 Loading the document, 27 M Memory, 54 Reception, 55 Transmission, 54 Memory key, 15, 54, 56 N Network Services, 44 Normal dialling, 31, 43 Number keys, 14 Number of rings in FAX and TEL/FAX answer mode, 68 O Option Setting List, 76 P Paper jams, clearing, 86 Paper Type setting, 12 Passcode List, 76 Pauses, auto-dial, 21 PBX operations, 44 PBX setting (recal mode), 71 Phone Plus Services, 44 Polling, 58 - 60 Print head, cleaning, 79 Print Setup Li
Index U Up key, 15 V Volume keys, 25 92
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