MODEL AL-2061 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION GUIDE (for general information)
In some areas, the "POWER" switch positions are marked "I" and " " on the copier instead of "ON" and "OFF". If your copier is so marked, please read "I" for "ON" and " " for "OFF". Caution! For a complete electrical disconnection, pull out the main plug. The socket-outlet shall be installed near the equipment and shall be easily accessible. Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations.
CONTENTS INTRODUCTION .............................................................................................. 4 MAIN FEATURES ............................................................................................. 5 1 PREPARATIONS PART NAMES ................................................................................................... 7 POWER ON AND OFF ................................................................................... 10 SETTING THE DATE AND TIME ........................
6 PRINTER FUNCTIONS PRINTER/SCANNER FUNCTIONS ............................................................... 59 USING THE PRINTER MODE ....................................................................... 60 BASIC PRINTING ........................................................................................... 61 OPENING THE PRINTER DRIVER FROM THE "START" BUTTON ............. 63 PRINTER DRIVER SETTINGS ...................................................................... 64 TWO-SIDED PRINTING ......
9 TROUBLESHOOTING AND MAINTENANCE DISPLAY MESSAGES .................................................................................. 142 TROUBLESHOOTING THE MACHINE ........................................................ 147 PROBLEMS DURING SETUP THE SOFTWARE ........................................ 154 MISFEED REMOVAL ................................................................................... 157 TD (TONER/DEVELOPER) CARTRIDGE REPLACEMENT ........................ 161 DRUM CARTRIDGE REPLACEMENT ..
INTRODUCTION This model may not be available in some countries. Using the manual This machine has been designed to provide convenient copying features in a minimum amount of office space and with maximum operational ease. To get full use of all machine features, be sure to familiarize yourself with this manual and the machine. About the operation guides The operation guides for the machine are as follows: Operation Guide (this manual) Explains the machine and how to use it as a copier.
MAIN FEATURES High-speed laser copying First-copy time*1 is only 8.0*2 seconds. Copying speed is 20 copies per minute. This is ideal for business use and provides a big boost to workplace productivity. *1 The first-copy time is measured after the power save indicator turns off following power on, using the document glass with the polygon rotating in the copy ready state and "LSU SETTING" set to ON in the user programs (A4, paper fed from paper tray). *2 When user program 24 is set to OFF.
LCD panel displays messages The LCD panel displays messages that show function settings and the status of the machine. Laser printer function • Printer function The accompanying printer driver can be installed to enable use of the machine as a printer. • Network printer function A LAN connector is provided as a standard feature that allows the machine to be used as a network printer.
1 Chapter 1 PREPARATIONS This chapter provides basic information that you should know before using the machine. PART NAMES The following illustration shows the part names of the AL-2061.
PREPARATIONS Operation panel 1 2 AL-2061 6 7 1 [MODE SELECT] key / Mode indicators 2 3 4 5 6 7 7 8 Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner mode indicators). Display This shows messages indicating the machine status and any problems that occur, as well as user programs and function setting menus. Numeric keys Use these to enter the number of copies and other numerical settings.
PREPARATIONS 3 4 5 Display READY TO COPY. 100% A4 18 16 20 21 17 [ZOOM] key Press to select an enlargement or reduction ratio. To select a preset ratio setting, press the [ZOOM] key and select the desired preset ratio. To select a ratio that is not preset, press the [ZOOM] key, select the preset ratio that is closest to the desired ratio, and then press the [ ] key ( ) ] key ( ) to increase or or [ decrease the ratio in increments of 1%.
POWER ON AND OFF The power switch is located on the left side of the machine. If you use the machine in a country other than the country where the machine was purchased, you will need to make sure that your local power supply is compatible with your model. If you plug the machine into an incompatible power supply, irreparable damage to the machine will result. Power on Turn the power switch to the "ON" position.
SETTING THE DATE AND TIME Following to the language setting, Date and Time setting screen appears. Set the date and time by pressing the keys on the operation panel as shown below. If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number. The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/ Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.
PREPARATIONS To change the display format to 12-hour or 24-hour format, follow the steps below: 1 Press the [MENU] key. Be sure that the COPY mode is selected before pressing [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "1:USER PROGRAM" appears, and then press the [OK] key. Selection "1:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.
PREPARATIONS 6 Press the [OK] key. 7 Press the [MENU] key. Press the [MENU] key to exit.
PREPARATIONS To change the order of display of the date, follow the steps below: 1 Press the [MENU] key. Be sure that the COPY mode is selected before pressing [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "1:USER PROGRAM" appears, and then press the [OK] key. Selection "1:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.
PREPARATIONS 6 Press the [OK] key. 7 Press the [MENU] key. Press the [MENU] key to exit. To change the date and time or the format after once they are set, see page 138 (USER PROGRAMS) and select program number 31 or 32 of copy mode. Initial settings The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, or when no keys are pressed for the preset "AUTO CLEAR" time following the end of a copy job.
PREPARATIONS Power off Make sure that the machine is not in operation and then turn the power switch to the "OFF" position. If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be canceled. In cases where the machine will not be used for a long time, turn off the power switch and remove the power cord from the outlet. Check the following to make sure the machine is not in operation: • The ready indicator is lit.
2 Chapter 2 LOADING PAPER The tray location indicator will blink when there is no paper in the selected paper tray, or when the selected paper tray is not closed or is improperly closed. PAPER For best results, use only SHARP recommended paper.
LOADING PAPER Special papers Follow these guidelines when using special papers. ● Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or printing). ● There are many varieties of special paper available on the market, and some cannot be used with this machine.
LOADING PAPER 3 Store the pressure plate lock which has been removed in step 2. To store the pressure plate lock, rotate the lock to secure it as shown below. Pressure plate lock 4 Fan the paper and insert it into the tray. Make sure that the edges go under the corner hooks. • Do not load paper above the maximum height line ( ). Exceeding the line will cause a paper misfeed. • If the paper is not fanned, double-feeds or misfeeds may occur. • Make sure the stack of paper is straight before loading it.
BYPASS FEED (including special paper) The bypass tray can be used to feed standard paper, transparency film, labels, envelopes, and other special purpose paper. Important points when inserting paper in the bypass tray Up to 50 sheets of standard copy paper can be inserted in the bypass tray. (Capacity will vary depending on the type of paper loaded.) Be sure to place envelopes horizontally as shown in the following diagram.
LOADING PAPER Loading paper in the bypass tray • Paper must be fed narrow side first into the feed slot. • Special papers such as transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray. • When copying onto transparency film, remove each copy promptly. Do not let copies stack up. 1 Open the bypass tray and extend the tray.
CHANGING A TRAY'S PAPER SIZE SETTING Follow these steps to change a tray's paper size setting. • The paper size setting cannot be changed when the machine has stopped temporarily due to running out of paper or a misfeed. • During printing (even in copy mode), the paper size setting cannot be changed. 1 Press the [MENU] key. Press the [ ] key ( ) or [ ] key ( ) until "PAPER SIZE" appears, and then press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) to select the tray, and then press the [OK] key.
3 Chapter 3 MAKING COPIES This chapter explains basic copying functions. NORMAL COPYING Using the document glass • The document glass can scan up to an A4 original. • When a copy is made, the edges will not be copied (image loss). For the image loss, see the "SPECIFICATIONS" (p.171). 1 Open the RSPF, and place the original face down on the document glass. [How to place the original] Original scale Align the original with the original scale and the centering ( ) mark. mark 2 Gently close the RSPF.
MAKING COPIES Using the RSPF • Originals that are A5 to A4 and 56 g/m2 to 90 g/m2 can be used. A maximum of 50 pages can be placed at once. • Straighten curled originals before placing them in the document feeder tray. Curled originals may cause misfeeds. • Place originals horizontally. • Before placing originals in the document feeder tray, be sure to remove any staples or paper clips from them. • When a copy is made, the edges will not be copied (image loss).
MAKING COPIES Originals that cannot be used in the RSPF The following originals cannot be used. These may cause misfeeds or smudging and unclear images. • Transparencies, tracing paper, other transparent or translucent paper, and photographs. • Carbon paper, thermal paper. • Originals that are creased, folded, or torn. • Glued originals, cut-out originals. • Originals with binder holes. • Originals printed using an ink ribbon (thermal transfer printing), originals on thermal transfer paper.
MAKING COPIES Setting the number of copies Press the numeric keys to set the number of copies. OPY. A5 55 The set number of copies appears in the display. A maximum of 99 copies can be set. If you wish to make only a single copy, copying is possible with the display showing "0". If you enter the wrong number, press the [CLEAR] key ( enter the correct number. ) and SELECTING THE TRAY Press the [TRAY SELECT] key ( ).
MAKING A COPY DARKER OR LIGHTER Automatic exposure adjustment is initially enabled. This function automatically adjusts the copy image according to the original being copied. If you wish to select the exposure level yourself, follow the steps below. (Select from two original types and five exposure levels for each original type.) The exposure level used in automatic exposure adjustment can also be changed with "AE LEVEL ADJUST" in the user programs (p.137). Original types ● AUTO ......
REDUCTION/ENLARGEMENT/ZOOM Copies can be reduced down to 25% or enlarged up to 400%. (When the RSPF is being used, the zoom copy ratio range is 50% to 200%.) The [ZOOM] key can be pressed to quickly select a ratio from among eight preset ratios. In addition, the [ ] key ( ) and [ ] key ( ) can be pressed to select the ratio in increments of 1%. 1 Check the original and paper size, and place the original(s). 2 Press the [ZOOM] key.
4 Chapter 4 CONVENIENT COPY FUNCTIONS AUTOMATIC TWO-SIDED COPYING Two originals can be automatically copied onto both sides of a single sheet of paper. When the RSPF is used, two-sided copies of two-sided originals can easily be made. Original → Paper Usable paper One-sided original → Two sides A4, B5, A5 • The bypass tray cannot be used. Document glass One-sided original → Two sides RSPF Two-sided original → Two sides Two-sided original → One side A4, B5, A5 • Special paper cannot be used.
CONVENIENT COPY FUNCTIONS Using the document glass 1 Place the original that you wish to copy onto the front side of the paper on the document glass and close the RSPF. 2 Press the [2-SIDED COPY ( )] key until "1 TO 2" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) to select the binding edge and then press the [OK] key. 2-SIDED COPY 1 TO 2 BINDING EDGE LONG EDGE Select "LONG EDGE" or "SHORT EDGE".
CONVENIENT COPY FUNCTIONS Using the RSPF 1 Place the original(s) in the RSPF. (p.24) If you place an odd number of originals for one-sided to two-sided copying, the last page will be one-sided. 2 Press the [2-SIDED COPY ( )] key and select the two-sided copy mode that you wish to use.
SORT COPY Copies of multiple original pages can sorted into sets. The number of pages that can be scanned varies depending on the original type (photo, text, etc.) and the amount of memory allocated to the printer. The amount of memory allocated to the printer can be changed with "MEM. FOR PRINTER" in the user programs. (p.137) 1 2 3 3 1 2 3 2 1 1 2 3 Sort copy Using the document glass 1 Place the first original. (p.23) 2 Press the [E-SORT/SP.
CONVENIENT COPY FUNCTIONS Using the RSPF 1 Place the originals. (p.24) • If "SORT AUTO SELCT" is enabled in the user programs, the default output mode for copying from the RSPF is sort mode (p.138). In this case go directly to step 4. A checkmark " " will automatically appear in the display (p.9). • If "SORT AUTO SELECT" is disabled, the default output mode will be non-sort mode. Follow the steps below to select sort mode. 2 Press the [E-SORT/SP.
COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2 IN 1 copy) Multiple originals can be copied onto a single sheet of paper in a selected layout pattern. This function is convenient for compiling multi-page reference materials into a compact format, or for providing an overview of all pages of a document on a single page. Pattern 1 Pattern 2 • An appropriate ratio setting will be automatically selected based on the size of the originals, the size of the paper.
CONVENIENT COPY FUNCTIONS 4 Press the [ ] key ( ) or [ ] key ( ) to select the original size and then press the [OK] key. ORIG. SIZE ENTER A4 The following original sizes can be selected: "A4", "B5", "A5", "8.5x14", "8.5x13", "8.5x11", "8.5x5.5" 5 Set the number of copies and any other settings, and then press the [START] key ( ). "[START] : NEXT SCAN [#] : START PRINT" appears and the original is scanned into memory. To immediately print the scanned image, press the [ ] key.
CONVENIENT COPY FUNCTIONS Using the RSPF 1 Place the originals. (p.24) 2 Press the [E-SORT/SP.FUN ( )] key until "2IN1" appears and then press the [OK] key. 3 Press the [ ] key ( ) to move " " to the "ON" position and then press the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( ) to select the original size and then press the [OK] key. SPECIAL FUNCTION 2IN1 2IN1 ON OFF ORIG. SIZE ENTER A4 The following original sizes can be selected: "A4", "B5", "A5", "8.5x14", "8.5x13", "8.5x11", "8.5x5.
CREATING MARGINS WHEN COPYING (Margin shift) The margin shift function is used to automatically shift the text or image or the copy paper approximately 10mm. As shown below, LONG EDGE or SHORT EDGE can be selected. AB SHORT EDGE RSPF BA LONG EDGE AB AB Margin Margin Copy Document glass Original • This feature cannot be used with the 2 IN 1 feature. • The margin width can be changed with "MARGIN WIDTH" in the user programs. (p.
CONVENIENT COPY FUNCTIONS 3 Press the [ ] key ( ) to move " " to the "ON" position and then press the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( ) to select the margin position and then press the [OK] key. MARGIN SHIFT ON OFF MARGIN SHIFT LONG EDGE Select "LONG EDGE" or "SHORT EDGE". For the margin position, see the previous page. 5 Select the number of copies and other settings, and then press the [START] key ( ). The copy is delivered to the paper output tray.
ID CARD COPY You can copy the front and reverse sides of ID card onto a page through this function. The ID card print image is shown as follows. Originals Copies Front Back • ID card copy feature cannot be used in combination with two-sided copy and sort functions. • The following paper sizes can be used: A5R, A4, B5, 8.5"x5.5"R, 8.5"x11", 8.5"x14" and 16K. (A5R and 8.5"x5.5"R can only be used in bypass tray.) • The image may cut off even if using standard paper size.
5 Chapter 5 INSTALLING THE SOFTWARE This chapter explains how to install and configure the software that is required for the printer and scanner functions of the machine. • The screen images in this manual are mainly for Windows XP. With other versions of Windows, some screen images may be different from those in this manual. • Where "AL-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see the operation panel on the machine.
INSTALLING THE SOFTWARE BEFORE INSTALLATION Hardware and software requirements Check the following hardware and software requirements in order to install the software. Computer type IBM PC/AT or compatible computer equipped with a USB2.0*1 or 10Base-T/100Base-TX LAN interface 2 *3 *4 Windows 2000 Professional, Windows XP, Windows Operating system* Server 2003, Windows Vista, Windows Server 2008, Windows 7 Display 1024 x 768 dots resolution and 16-bit color or higher is recommended.
INSTALLING THE SOFTWARE • If you need to use a different connection method after installing the software using a USB or network connection, you must first uninstall the software and then install it using the new connection method. • In the following explanations it is assumed that the mouse is configured for right hand operation. • The scanner feature only works when using a USB cable. • If an error message appears, follow the instructions on the screen to solve the problem.
INSTALLING THE SOFTWARE 6 Read the "Readme First" in the "Welcome" window and then click the "Next" button. 7 To install all of the software, click the "Standard" button of "Connected to this computer" and go to step 12. To install particular packages, click the "Custom" button and go to next step. 8 Click the "MFP Driver" button. Click the "Display Readme" button to show information on packages that are selected. 9 The files required for installation of the MFP driver are copied.
INSTALLING THE SOFTWARE 10 You will return to the window of step 8. If you wish to install Button Manager, click the "Button Manager" button. If you do not wish to install the Button Manager, click the "Close" button and go to step 12. After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer. 11 If you wish to install the PC-Fax driver, click the "PC-Fax Driver" button in step 8.
INSTALLING THE SOFTWARE Connecting a USB cable Follow the procedure below to connect the machine to your computer. A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the appropriate cable for your computer. • USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows 2000 Professional, Windows XP, Windows Vista or Windows 7 preinstalled. • Do not connect the USB cable before installing the printer driver.
INSTALLING THE SOFTWARE Using the machine as a network printer Interface cables for connecting the machine to your computer are not included with the machine. Please purchase the appropriate cable for your computer. 1 Insert the LAN cable into the LAN connector on the machine. Use a network cable that is shielded. 2 Turn on the machine. 3 Insert the "Software CD-ROM" into your computer's CD-ROM drive. 4 Click the "start" button, click "My Computer" ( double-click the CD-ROM icon ( ).
INSTALLING THE SOFTWARE 8 Click the "Standard" button of the "Connect via the network" menu. 9 Printers connected to the network are detected. Select the machine and click the "Next" button. If the machine is not found, make sure that the machine is powered on and connected to your computer and then search again. If the machine is still not found, use the custom installation procedure to directly specify the IP address. 10 A confirmation window appears.
INSTALLING THE SOFTWARE 12 Follow the on-screen instructions. Read the message in the window that appears and click the "Next" button. Installation begins. • If you are using Windows 2000/XP/Server 2003 If a warning message regarding the Windows logo test or digital signature appears, be sure to click the "Continue Anyway" or "Yes" button. • If you are using Windows Vista/7/Server 2008 If a security warning window appears, be sure to click "Install this driver software anyway".
INSTALLING THE SOFTWARE Sharing the printer using windows networking If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the client computer. To configure the appropriate settings in the print server, see the operation guide or help file of your operating system. "Print server" as explained here, is a computer that is directly connected to the machine, and a "Client" is any other computer that is connected to the same network.
INSTALLING THE SOFTWARE 7 Click the "Printer Driver" button. 8 Select "Shared Printer" and click the "Next" button. 9 For the port to be used, select the machine set as a shared printer, and click the "Next" button. To view information on the software, click the "Display Readme" button. If you are using Windows 2000/XP, you can also click the "Add Network Port" button and select the printer to be shared by browsing the network in the window that appears.
INSTALLING THE SOFTWARE 13 Click the "Close" button in the window of step 7. After the installation, a message prompting you to restart your computer may appear. If this message appears, click the "Yes" button to restart your computer. This completes the installation of the software. • After installation, see "CONFIGURING THE PRINTER DRIVER" (p.55) to check the printer driver settings. • To install the Printer Status Monitor, see "Installing the printer status monitor" (p.52).
INSTALLING THE SOFTWARE Installing the printer status monitor 1 Insert the "Software CD-ROM" into your computer's CD-ROM drive. 2 Click the "start" button, click "My Computer" ( double-click the CD-ROM icon ( ). ), and then • In Windows Vista/7, click the "Start" button, click "Computer", and then double-click the "CD-ROM" icon. • In Windows 2000, double-click "My Computer" and then double-click the CD-ROM icon. 3 Double-click the "setup" icon ( 4 The "SOFTWARE LICENSE" window will appear.
INSTALLING THE SOFTWARE 7 Click the "Printer Status Monitor" button. To view information on the software, click the "Display Readme" button. 8 Follow the on-screen instructions. 9 When the installation completed screen appears, click the "Finish" button. To have the Printer Status Monitor start automatically when your computer is started, select the "Add this program to your Startup folder" checkbox. 10 Click the "Close" button in the window of step 7.
HOW TO INSTALL SHARPDESK The "Sharpdesk Information Guide" provides detailed instructions for installing Sharpdesk. However, if you need to use Sharpdesk, please refer to the "Sharpdesk" CD-ROM. 1 Turn on your computer. 2 Insert the "Sharpdesk" CD-ROM into your CD-ROM drive. 3 Click on "Sharpdesk" folder and then click on the "setup.exe" button. Follow up the instructions shown on the screen.
CONFIGURING THE PRINTER DRIVER After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper trays on the machine and the size of paper loaded in each tray. 1 Click the "start" button, click "Control Panel", click "Printers and Other Hardware", and then click "Printers and Faxes". • In Windows Vista/7, click the "Start" button, click "Control Panel" and then click "Printer".
INSTALLING THE SOFTWARE 4 Click the "Set Tray Status" button and select the size of paper that is loaded in each tray. Select a tray in the "Paper source" menu, and select the size of paper loaded in that tray from the "Set Paper Size" menu. Repeat for each tray. 56 5 Click the "OK" button in the "Set Tray Status" window. 6 Click the "OK" button in the printer properties window.
SETTING UP BUTTON MANAGER Button Manager is a software program that works with the scanner driver to enable scanning from the machine. To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps below to link Button Manager to scanner events. Windows XP/Vista/7 1 Click the "Start" button, click "Control Panel", click "Hardware and Sound", and then click "Scanners and Cameras". • In Windows 7, click the "start" button and then click "Devices and Printers".
INSTALLING THE SOFTWARE Windows 2000 1 Click the "Start" button, select "Settings", and then click "Control Panel". 2 Double-click the "Scanners and Cameras" icon. 3 Select "SHARP AL-xxxx" and click the "Properties" button. 4 In the "Properties" screen, click the "Events" tab. 5 Select "SC1:" from the "Scanner events" pull-down menu. 6 Select "Sharp Button Manager Z" in "Send to this application".
6 Chapter 6 PRINTER FUNCTIONS PRINTER/SCANNER FUNCTIONS The machine includes a USB connector and a LAN connector as standard equipment. The printer and scanner functions can be used through the USB connector and the LAN connector. (Scan using TWAIN and Button Manager can only be used through USB connector.) The machine has the following features: • High-speed data transfer (when connected to a USB 2.0 connector) • ROPM* function * ROPM is an acronym for "Rip Once Print Many" processing.
USING THE PRINTER MODE The procedure for loading paper for printing is the same as for loading copy paper. See "LOADING PAPER" (p.17). • Print jobs received while the machine is copying will be stored in memory. When the copy job is finished, the print jobs will begin printing. • Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.
BASIC PRINTING The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine. 1 Start WordPad and open the document that you wish to print. 2 Select "Print" from the application's "File" menu. The "Print" dialog box will appear. 3 Make sure that "SHARP XX-XXXX" is selected as the printer.
PRINTER FUNCTIONS If the tray runs out of paper during printing Printing will automatically resume when paper is loaded in the tray. When using the bypass tray, select printer mode with the mode select key on the machine, load paper as instructed by the message in the display, and then press the [START] key to resume printing.
OPENING THE PRINTER DRIVER FROM THE "START" BUTTON Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.) 1 Click the "start" button, and then click "Control Panel".
PRINTER DRIVER SETTINGS To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction. 1 2 3 4 5 6 7 8 9 10 1 Tab 2 3 4 5 64 The settings are grouped on tabs.
PRINTER FUNCTIONS The settings and the image of the machine will vary depending on the model. The printer driver setup screen allows you to select various functions. For information on the printer functions, see "PRINTER DRIVER SPECIFICATIONS" (p.91). TWO-SIDED PRINTING The printer driver setup screen of models that support two-sided printing contains a "Document Style" setting in the "Main" tab. This feature allows you to print on both sides of the paper.
PRINTER FUNCTIONS Pamphlet style Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. To use this function, open the printer driver and select "Pamphlet Style" in "Document Style" in the "Main" tab.
PRINTING MULTIPLE PAGES ON ONE PAGE This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the "Main" tab. The order of the pages can be changed in the "Order" menu. ☞ See "BASIC PRINTING" (p.61) for details on how to open the printer driver.
FITTING THE PRINTED IMAGE TO THE PAPER The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print an A4 size document onto a B5 size paper. ☞ See "BASIC PRINTING" (p.61) for details on how to open the printer driver. The "Fit To Paper Size" setting is not available when "Zoom" is selected. ☞"PRINTING MULTIPLE PAGES ON ONE PAGE" (p.
ROTATING THE PRINT IMAGE 180 DEGREES The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. To use the feature, select the image orientation in "Image Orientation" on the "Main" tab, and then select the "Rotate 180 degrees" checkbox. ☞See "BASIC PRINTING" (p.61) for details on how to open the printer driver.
PRINTING A WATERMARK You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the "Watermarks" tab, and follow the steps below. ☞ See "BASIC PRINTING" (p.61) for details on how to open the printer driver. How to Print a Watermark From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing. Print sample You can enter text to create your own custom watermark.
PRINTING TEXT AND LINES/GRAPHICS IN BLACK Color text, lines and vector graphics that are faint when printed normally can be printed in black to improve legibility. Printing text in black Text that is any color other than white is printed in black. To use this function, open the printer driver setup screen and select the "Text To Black" checkbox in the "Advanced" tab.
PRINTER UTILITY Printer Status Monitor (for general users) "Printer Status Monitor" is on the "Software CD-ROM". This allows the user to check on the computer screen whether or not the machine is able to print. It provides information on error states such as paper misfeeds and shows the configuration of the machine (number of trays, etc.) by means of illustrations. Available paper sizes and paper remaining are also indicated.
USING THE PRINTER UTILITY Starting up the printer utility If the Printer Status Monitor is not running, use the following procedure to start the utilities. Printer Status Monitor Click the "Start" button, point to "All Programs" ("Programs" in Windows 2000) and then "SHARP Printer Status Monitor". Select "Printer Status Monitor". Using the printer utilities For information on using the Printer Status Monitor, see the Help files.
PRINTER FUNCTIONS Changing the Printer Status Monitor settings Once installed, the Printer Status Monitor normally runs in the background in Windows. If you need to change the Printer Status Monitor settings, follow the steps below. 74 1 Right-click the Printer Status Monitor icon ( ) on the task bar, and select "Preferences" from the pop-up menu. 2 Change the Printer Status Monitor settings as desired. For information on the Printer Status Monitor settings, see Printer Status Monitor Help.
PRINTER FUNCTIONS Checking the printer status The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine. 1 Right-click the Printer Status Monitor icon ( ) on the task bar, and select "SHARP XX-XXXX Status" from the pop-up menu. The icon turns red when printing is not possible due to a machine error or other problem. 2 Click the "Detail" button. The window expands to show machine status details.
PRINTER FUNCTIONS To collapse the window, click the "Hide detail" button. By default, the collapsed window initially appears when "SHARP XXXXXX Status" is selected in Step 1. If desired, you can change the setting to have the expanded window initially appear. ☞"Changing the Printer Status Monitor settings" (p.
PRINTER FUNCTIONS When "Paper Feed" is set to "Auto Select" If "Paper Feed" is set to "Auto Select" in the Print window and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT" setting in the user programs (see "USER PROGRAMS" in the Operation Guide).
ABOUT THE WEB PAGES The Web server is accessed using a Web browser on your computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages, users can monitor the machine, directly print a file specified on a computer, and select printer configuration settings. In the administrator Web pages, the administrator can configure the machine's e-mail settings, settings for print by e-mail, and passwords. Only the administrator is allowed to configure these settings.
ABOUT THE WEB PAGES (FOR USERS) When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. 1 2 3 4 5 1 Menu frame 3 Printer Test Page Click a setting in the menu to configure it. 2 System Information Shows the current status of the machine and model name.
CONFIGURING THE PRINTER CONDITION SETTINGS The printer condition settings allow basic printer settings to be configured. The following items can be set: • Default Settings: • PCL Settings: Basic settings that are mainly used when the printer driver is not used. PCL symbol set, font, line feed code, and other settings.
PRINTER FUNCTIONS Printer condition setting menu Click on a setting to view an explanation of the setting.
PRINTER FUNCTIONS Item Selections Description Default Paper Source Auto, Tray 1, Tray 2*, Bypass (Auto) Set the default paper tray. * Selections available depend on the trays that are installed. 2-Sided Print 1-Sided, 2-Sided (Book), 2-Sided (Tablet) When [2-Sided (Book)] is selected, two-sided printing takes place so as to allow binding at the left side. When [2-Sided (Tablet)] is selected, two-sided printing takes place so as to allow binding at the top.
ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR) In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.
PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords]) Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The administrator must change the password from the factory default setting. The administrator must also take care to remember the new password. The next time the Web pages are accessed, the new password must be entered. A password can be set for the administrator and a password can be set for users.
KEY OPERATOR PROGRAMS The key operator programs are used to prohibit changes to the [Condition Settings] and to configure interface settings. • Default Settings (p.81): Select the setting for which you wish to prohibit changes. • Interface settings (p.86): Enable monitoring of data sent to the network port and set restrictions. Configuring a setting in the key operator programs 1 Click [Key operator programs] in the menu frame. The "Default Settings" screen of the [Key operator programs] will appear.
PRINTER FUNCTIONS Key operator programs When "YES, NO" appears in the "Settings" column, "YES" is selected when a checkmark appears in the checkbox of the item, and "NO" is selected when checkmark does not appear. Default settings Item Settings Description Prohibit Test Page Printing YES, NO This setting is used to prohibit printing of a printer test page. Disable Default Setting Changes YES, NO This setting is used to prohibit changes to the default condition settings.
E-MAIL STATUS AND E-MAIL ALERT SETTINGS These functions send information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer. Information setup Machine identification information for the status and alert e-mail functions is configured in the "Information Setup" screen. The entered information will be included in status and alert e-mail messages.
PRINTER FUNCTIONS Status message setup Use the status message function to send the current counter information, including the copy count, print count, and total output count, basis on the specified schedule. The destinations can be set for administrators and dealers respectively. To set up the status message, follow these steps. 1 Click [Status Message] in the menu frame. The "Status Message Setup" screen will appear.
PRINTER FUNCTIONS Alerts message setup Use the alert message function to send alert information, such as empty toner and paper and trouble including paper misfeeds, to specified destinations when such problems occur. The destinations can be set for administrators and dealers respectively. To set up the alert message, follow the procedure below. 1 Click [Alerts Message] in the menu frame. The "Alerts Message Setup" screen will appear. 2 Enter the destination addresses.
REMOVING THE SOFTWARE In the event that you need to remove the printer driver or utilities, follow these steps: Windows 1 Click the "start" button, and then click "Control Panel". 2 Click "Add or Remove Programs". 3 Select the driver or utility that you wish to remove from the list, and click the appropriate button to remove it. On Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel". • On Windows Vista/7, click the "Uninstall a program".
PRINTER DRIVER SPECIFICATIONS Function Frequently used functions PCL6 Number of copies 1 to 999 Printing orientation Yes Two-sided printing Yes Binding Style Pamphlet Style Number N-up Border Yes/No Custom Paper Size 1 size Yes Cover Settings Yes 600/300 dpi Graphics Mode Yes Zoom Yes Fit to Page Yes Selectable download fonts Auto configuration Settings Other functions Yes Source Selection Resident fonts Fonts 2, 4, 6, 8, 9, 16 Selectable Resolution Graphics Yes Order Paper Si
USING THE SCANNER MODE The procedure for placing the original is the same as for copying. See "NORMAL COPYING" (p.23). Scanner mode cannot be used at the following times: • A misfeed has occurred (paper misfeed or original misfeed in the RSPF). • The user programs are being used. • The tray paper size is being set. • The machine is being used in copy mode. • The front cover or side cover is open.
7 Chapter 7 SCANNER AND FAX FUNCTIONS ABOUT THE SCAN TO USB AND NETWORK SCANNER FUNCTION With this machine a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, your own computer or USB memory installed on the machine. You can select from the following transmission methods as the destination where you wish to send the scanned image, depending on where you wish to send the scanned image data.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured. To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later, Safari 1.5 or later or Firefox 2.0 or later).
ABOUT THE WEB PAGE (FOR USERS) When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame. 1 2 3 4 1 Menu frame The various settings appear in this frame.
SCANNER AND FAX FUNCTIONS Storing scanning settings - Scan to USB Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.100 to p.106) including Scan to USB.
SCANNER AND FAX FUNCTIONS Scan Mode settings Item Description Default setting Color Mode Select Full Color, Grayscale, or Mono 2 gradation for the color mode. Full Color Resolution Select the resolution. 150 dpi Void Area Select "On" to not scan the 4 mm around the edges of the image and instead attach a white border. Off Light Source When "Mono 2 gradation" or "Grayscale" is selected for "Color Mode", select "Red", "Green", or "Blue" for the light source.
SCANNER AND FAX FUNCTIONS Storing scanning settings - Network Scanning 1 Click "Network Scanning" in the menu frame of the Web page. 2 Click "Add" below the scan list. 3 Select the desired scanning settings. 4 When you have finished selecting the settings, click "Submit". If you need to change the settings in a previously stored scan mode, select the scan mode and click "Edit". To delete a scan mode, select the scan mode and click "Delete".
SCANNER AND FAX FUNCTIONS Default setting Item Description Light Source When "Mono 2 gradation" or "Grayscale" is selected for "Color Mode", select "Red", "Green", or "Blue" for the light source. Green File Type Select "JPG", "PDF", or "TIFF" for the file type of the scanned image. PDF Compression Select "None", "MH (G3)", or "MMR (G4)" for the Mode compression mode of the scanned image. None Pages Per File Select the number of pages per image file.
SCANNER AND FAX FUNCTIONS Storing destinations To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (p.108) A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations. Fax, Speed Dial (ip to 100) and Group (Fax) (up to 18 combined with Rapid Dial) destinations can also be stored. *Multiple e-mail addresses can be stored as a group (up to 100).
SCANNER AND FAX FUNCTIONS 4 When you have finished entering the information, click [Submit]. The entries will be stored. To perform Scan to E-mail, the SMTP server settings must first be established. (p.116) E-mail destination information Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destination (maximum of 10 characters).
SCANNER AND FAX FUNCTIONS 3 Enter the destination information. 4 When you have completed all the entries, click [Submit]. For the settings, see the following table. The entries will be stored. • If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.100) from "Email Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image data (Scan to FTP (Hyperlink)).
SCANNER AND FAX FUNCTIONS FTP destination information Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations. Custom Index Names can be assigned to the custom indexes as desired (p.95), allowing convenient grouping of destinations.
SCANNER AND FAX FUNCTIONS Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Sharpdesk" CD-ROM that accompanies the machine.
SCANNER AND FAX FUNCTIONS Scan to Desktop destination information Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations. Custom Index Names can be assigned to the custom indexes as desired (p.95), allowing convenient grouping of destinations.
SCANNER AND FAX FUNCTIONS Storing Groups (Scan to E-mail) You can send a scanned image to multiple e-mail destinations in a single Scan to Email operation. If you frequently transmit to a fixed group of destinations, you can store the destinations as a group. Up to 100 destinations can be stored in one group. 106 1 Click [Destination] in the menu frame of the Web page. 2 Click [Group(E-mail)]. 3 Enter the destination information. 4 When you have completed all of the entries, click "Submit".
SCANNER AND FAX FUNCTIONS Storing a group of destinations Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destinations (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations. Custom Index Names can be assigned to the custom indexes as desired (p.95), allowing convenient grouping of destinations.
SCANNER AND FAX FUNCTIONS Storing destinations for Fax 1 Click [Destination] in the menu frame of the Web page. 2 Click [Fax]. 3 Enter the destination information. 4 When you have completed all the entries, click [Submit]. For the settings, see the following table. The entries will be stored. Fax Destination Control Information Item 108 Description Name (Required) Enter the name of the destination (up to 20 characters).
SCANNER AND FAX FUNCTIONS Storing destinations for Speed Dial 1 Click [Destination] in the menu frame of the Web page. 2 Click [Speed Dial]. 3 Enter the destination information. 4 When you have completed all the entries, click [Submit]. For the settings, see the following table. The entries will be stored. Speed Dial Destination Control Information Item Description Name (Required) Enter the name of the destination (up to 20 characters).
SCANNER AND FAX FUNCTIONS Storing Groups (Fax) 1 Click [Destination] in the menu frame of the Web page. 2 Click [Group(Fax)]. 3 Enter the destination information. 4 When you have completed all the entries, click [Submit]. For the settings, see the following table. The entries will be stored. Group (Fax) Destination Control Information Item 110 Description Name (Required) Enter the name of the destination (up to 20 characters).
SCANNER AND FAX FUNCTIONS Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page. 1 Click [Destination] in the menu frame of the Web page. 2 In the Destinations List, click the checkbox of the destination that you want to edit or delete. 3 To edit the selected destination, click [Edit] at the bottom of the Destinations List. The programming screen of the destination selected in step 2 appears.
SCANNER AND FAX FUNCTIONS Printing lists of programmed destinations You can print lists showing the destinations that have been programmed. The following lists can be printed. • Print individual list: Shows the information programmed in e-mail, FTP, desktop, and group destinations. • Print group list: Shows only the information programmed in group (e-mail) destinations. 112 1 Click [Destination] in the menu frame of the Web page.
ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR) In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus that can only be established by the administrator. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here. 1 2 3 4 5 6 1 Network Scanning (p.
SCANNER AND FAX FUNCTIONS Basic settings for network scanning Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access this screen. (p.117) These settings should only be configured by the network administrator. For explanations of each of the items, click [Help] in the menu frame. 1 Click [Network Scanning] in the menu frame. The Network Scanning setup page appears. 114 2 Select the transmission methods that you wish to use.
SCANNER AND FAX FUNCTIONS 4 Set a limit for the size of image files. 5 Select the method for assigning a file name to a scanned image. To prevent the transmission of excessively large files by Scan to E-mail, you can set a size limit. If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB. The factory default setting is [Unlimited].
SCANNER AND FAX FUNCTIONS Various server settings The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the required settings for "DNS", "SMTP", and "LDAP" servers. These settings are normally configured first. DNS server: If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP", you must also configure your DNS server settings.
SCANNER AND FAX FUNCTIONS Protecting information programmed in the web page ([Passwords]) The settings and information programmed in the Web page can be protected by establishing passwords (click [Passwords] in the menu frame). The administrator must change the factory default password to a new password. The administrator should also take care to remember the new password. From now on, the new password must be entered each time you wish to configure settings in the Web pages.
SCANNING USING THE KEYS ON THE MACHINE When scanning is performed by this method, Scan to USB, Network Scan and scanning through the Button Manager can be selected. If the machine is in copy mode, press the [MODE SELECT] key to switch to scanner mode and clear the previously set copy settings. Scanning from the operation panel of the machine Using the Scan to USB Function 1 Press the [MODE SELECT] key to select scanner mode.
SCANNER AND FAX FUNCTIONS If needed, adjust the exposure level for TEXT ( ) or PHOTO ( ). For a darker image, press the [ ] key ( ). For a lighter image, press the [ ] key ( ). TEXT | | | | | (When COLOR or GRAY mode is selected.) Adjust the exposure level. For a darker image, press the [ ] key ( ). For a lighter image, press the [ ] key ( ). 5 Press the [START] key ( | | | | | ) to begin scanning.
SCANNER AND FAX FUNCTIONS 5 Enter search characters and press the [OK] key. SCAN USING: S You will search the names that were entered for the destinations. Destinations matching the search characters will appear. To enter characters, see "How to enter characters" (p.125). 6 Press the [ ] key ( ) or [ ] key ( ) to select the destination and then press the [OK] key. 7 Press the [ ] key ( ) or [ ] key ( ) to select the original size and then press the [OK] key. ORIG.
TRANSMISSION METHODS FOR SCAN TO E-MAIL The e-mail address for a Scan to E-mail transmission can be entered manually or selected from e-mail addresses stored on an LDAP server. Sending an image by entering an e-mail address manually 1 Press the [MODE SELECT] key to select scanner mode. The "SCAN" indicator lights up to indicate that scanner mode is selected. 2 Make sure that the "SCAN USING: USB/ NETWORK" is shown on the display. Then press [OK] to enter Scan to USB and Network Scan mode.
SCANNER AND FAX FUNCTIONS 7 Press the [OK] key and then [ ] key ( ) or [ ] key ( ) to select the color mode (COLOR, GRAY and B/W) and exposure level. (For the setting, see page 118.) 8 Press the [START] key ( ) to begin scanning. The original is scanned using the settings of the scan mode that has the "Default Scan Mode" checkbox selected. Sending an image by entering an e-mail address in an LDAP server 1 Press the [MODE SELECT] key to select scanner mode.
SCANNER AND FAX FUNCTIONS 6 Press the [ ] key ( ) or [ ] key ( size and then press the [OK] key. ) to select the original The original size changes as follows each time the [ ] key ( ) or [ key ( ) is pressed: "A4" → "B5" → "A5" → "8.5x14" → "8.5x13" → "8.5x11" → "8.5x5.5". 7 ] Press the [OK] key and then [ ] key ( ) or [ ] key ( ) to select the color mode (COLOR, GRAY and B/W) and exposure level. (For the setting, see page 118.) 8 Press the [START] key ( ) to begin scanning.
SCANNER AND FAX FUNCTIONS Image orientation and standard original loading orientation When using the document glass, the original should be placed face down. Center the original vertically on the document glass with the top edge at the left edge of the glass. When using the RSPF, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the right. (The network scanner function cannot scan both sides of an original placed in the RSPF.
SCANNER AND FAX FUNCTIONS How to enter characters You can enter letters with the numeric keys. Letters are marked above each of numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
SCANNER AND FAX FUNCTIONS Button Manager settings Once installed, Button Manager normally runs in the background in the Windows operating system. If you need to change Button Manager settings, follow the steps below. For details on Button Manager settings, see Button Manager Help. "Outline of Button Manager" (p.127) 1 Right-click the Button Manager icon ( ) on the task bar, and select "Settings" from the pop-up menu. The setting screen of Button Manager will open.
SCANNER AND FAX FUNCTIONS Outline of Button Manager Button Manager is a software utility that allows you to use the scanner function at the machine. Button Manager allows you to configure six sets of scanning settings as a scan menu on the machine. To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. To begin scanning using the machine's operation panel, settings must be established in the Control Panel after Button Manager is installed.
SCANNER AND FAX FUNCTIONS Scanning from the operation panel of the machine (Using Button Manager) • Scanning is not possible during a copy job. • If the SCAN MODE is selected during a print job, the scan job will be stored. • When scanning an original that has been placed in the RSPF, only one original can be placed unless you are using Sharpdesk. 1 Press the [MODE SELECT] key to select scanner mode. The "SCAN" indicator lights up to indicate that scanner mode is selected.
SCANNING FROM YOUR COMPUTER The machine supports the TWAIN standard, making it possible to scan from TWAINcompliant applications. The machine also supports WIA (Windows Image Acquisition), making it possible to scan from WIA-compliant applications and the "Scanner and Camera Wizard" in Windows XP. For information on TWAIN and WIA settings, see the help file for the scanner driver or Windows Help. Scanning is not possible during a copy job.
SCANNER AND FAX FUNCTIONS 5 In the "Scanning Source" menu, select the location where you placed the original in Step 1. • If you placed a one-sided original in the RSPF, select [SPF (Simplex)]. • If you placed a two-sided original in the RSPF, select [SPF (DuplexBook)] or [SPF (Duplex-Tablet)]. 6 Click the "Preview" button. The preview image will appear. • If the angle of the image is not correct, reset the original, and click the "Preview" button again.
SCANNER AND FAX FUNCTIONS Scanner driver settings The scanner driver setup screen consists of the "Set-up screen", which lets you select scan settings, and the "Preview screen", which shows the scanned image. For details on the scan settings, click the [Help] button in the preview screen to display Help. Set-up Screen For details on the settings, click the [Help] button in the preview screen to display Help. 3 "Image Area" menu Set the scanning area.
SCANNER AND FAX FUNCTIONS Preview screen 1 2 3 4 5 1 Preview screen Click the "Preview" button in the Set-up screen to display the scanned image. You can specify the scanning area by dragging the mouse inside the window. The inside of the frame that is created when you drag the mouse will be the scanning area. To cancel a specified scanning area and clear the frame, click anywhere outside the frame. 2 "Rotate" button Click to rotate the preview image 90 degrees clockwise.
SCANNER AND FAX FUNCTIONS Scanning from a WIA-compliant application (Windows XP/Vista/7) If you are using Windows XP/Vista/7, you can use the WIA driver to scan from WIAcompliant applications. 1 Place the original that you wish to scan on the document glass/ RSPF. 2 After starting WIA-compliant application, click the "File" menu and select a menu to scan. The method for accessing the menu to select the scanner depends upon the application.
SCANNER AND FAX FUNCTIONS Scanning from the "Scanner and Camera Wizard" (Windows XP) The procedure for scanning with the "Scanner and Camera Wizard" in Windows XP is explained here. The "Scanner and Camera Wizard" lets you scan an image without using a WIA-compliant application. 1 Place the original that you wish to scan on the document glass/ RSPF. 2 Click the "start" button, click "Control Panel", click "Printers and Other Hardware", and then click "Scanners and Cameras".
8 Chapter 8 USER SETTINGS The user settings allow you to customize machine settings to better meet your needs. USER PROGRAMS The user settings consist of the following items. To change the user program settings as explained in "SELECTING A SETTING FOR A USER PROGRAM" (p.140). Copy mode Program number 1 Program name AUTO CLEAR Setting codes (factory default setting appears in bold) Explanation 1: 10 SEC. 2: 30 SEC. 3: 60 SEC. 4: 90 SEC. 5: 120 SEC.
USER SETTINGS Program number 4 7 8 9 10 11 136 Program name Setting codes (factory default setting appears in bold) Explanation AUTO SHUT-OFF TIME 1: 5 MIN. 2: 30 MIN. 3: 60 MIN. 4: 120 MIN. 5: 240 MIN. • This function automatically switches the machine to a state that consumes even less power than preheat mode if the set duration of time elapses without the machine being used when the power is on. All lights except the power save indicator go off.
USER SETTINGS Program number Program name Setting codes (factory default setting appears in bold) Explanation 12 MARGIN WIDTH 1: 5 mm 2: 10 mm 3: 15 mm 4: 20 mm • Use this setting to set the margin width. 13 MEM. FOR PRINTER 1: 30% 2: 40% 3: 50% 4: 60% 5: 70% • Use this to change the proportion of machine memory used for printer mode. AUTO KEY REPEAT 1: ON 2: OFF • Use this setting to select whether or not holding down a key causes repeated input of the key.
USER SETTINGS Program number Program name Setting codes (factory default setting appears in bold) Explanation 20 LANGUAGE 1: AMERICAN ENGLISH 2: ENGLISH 3: FRENCH 4: SPANISH 5: -----: : 18: Brazilian portuguese 21 RESET FACTORY 1: Yes 2: No This is used to return all settings to the factory default settings. 22 SORT AUTO SELECT 1: ON 2: OFF Use this setting to enable or disable sort auto select mode. This is used to set the language used in the display. 18 Languages can be selected.
USER SETTINGS Print mode Program number 1 Program name FORCED OUTPUT Setting codes (factory default setting appears in bold) 1: ON 2: OFF Explanation When this function is enabled, printing in printer mode will automatically continue using a different size of paper if the specified size of paper runs out in all trays. This feature does not function in copy mode. 2 USB 2.0 MODE 1: FULL-SPEED 2: HI-SPEED SWITCH * This sets the USB 2.0 data transfer speed.
SELECTING A SETTING FOR A USER PROGRAM 1 Press the [MENU] key and then press the [OK] key. MAIN MENU 1:USER PROGRAM In printer mode, the user programs are accessed by simply pressing the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure in the USER PROGRAM items, and then press the [OK] key. USER PROGRAM 2:PREHEAT MODE • See "USER PROGRAM" (p.135 to p.139) for the program name and program code.
USER SETTINGS Audible signals (key entry beep, invalid key beep, base setting beep) The machine sounds three different types of beep signals: a key entry beep that sounds when a valid key is pressed, an invalid key beep that sounds when an invalid key is pressed, and a base setting beep that sounds when a setting is the same as the base setting (base settings are explained below). The base setting beep is initially disabled. If you wish to enable the base setting beep, see "SOUND AT DEFAULT" on page 137.
9 Chapter 9 TROUBLESHOOTING AND MAINTENANCE Problems related to general use of the machine, the copy function, and software setup are explained here. Be sure to check the problem carefully before calling for service, as many problems can be solved by the user. If you are unable to solve the problem, turn off the main switch, unplug the power cord from the outlet, and contact your dealer. For problems related to the printer and scanner functions, see the online manual.
TROUBLESHOOTING AND MAINTENANCE Indication Lamp indicator Display INSTALL A TD CARTRIDGE. Blinks Error indicator REPLACE THE DRUM CARTRIDGE. TD CARTRIDGE IS NEAR EMPTY. Steadily A DRUM lit CARTRIDGE WILL BE NEEDED SOON. MEMORY FULL, PRESS START TO RESUME. NO 2-SIDED COPY FROM BYPASS TRAY. Cause and remedy Page The TD (Toner/Developer) cartridge is not installed correctly. Reinstall the TD 161 cartridge. The drum cartridge has reached the end of its life. Replace it with a new drum 163 cartridge.
TROUBLESHOOTING AND MAINTENANCE Display messages (Error Code) Error Code 144 Solution Page CE-00 CE-01 Turn off the power and turn it back on. Consult with your network administrator to make sure that no problems exist on the network or in the server. If the error is not cleared after turning the power off and on, turn off the power and contact your dealer. - CE-02 CE-04 Server access denied. The scanned image was not sent because a connection to the server could not be established.
TROUBLESHOOTING AND MAINTENANCE If your E-mail is returned If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the return address configured in the SMTP server. If this happens, read the e-mail and determine the cause of the error, and then repeat the transmission. Important points when using scan to E-mail Be very careful not to send image data files that are too large.
TROUBLESHOOTING AND MAINTENANCE Original image samples The original images shown below are samples to help you understand the above explanations. Note that these images are smaller than the actual originals (the actual originals are A4 (8-1/2" x 11") size).
TROUBLESHOOTING THE MACHINE The following problems are related to the general operation of the machine and copying. Problem Cause and solution Page The machine is not plugged into a power outlet. → Plug the machine into a grounded outlet. - Power switch OFF. → Turn the power switch ON. The machine does not operate. Copies are too dark or too light. Blank copies. 10 The power save indicator is blinking. Indicates that the machine is warming up.
TROUBLESHOOTING AND MAINTENANCE Problem Cause and solution The original was not placed in the correct position. → Place the original correctly. Part of the image is cut off or there is too much blank space. Wrinkles appear in the paper or the image disappears in places. Copies are smudged or dirty. 148 Page 23, 24 An appropriate ratio was not used for the size of the original and the size of the paper.
TROUBLESHOOTING AND MAINTENANCE Problem Cause and solution Page Misfeed occur. → To remove the misfeed, see "MISFEED REMOVAL". 157 The paper is outside of the specified size and weight range. → Use copy paper within the specified range. 17 Paper curled or damp. → Do not use curled or crimped paper. Replace with dry copy paper. During periods when the machine is not used for a long time, remove the paper from the tray and store it in a dark place in a bag to prevent moisture absorption. Paper misfeed.
TROUBLESHOOTING AND MAINTENANCE Problem Cause and solution Copying or printing is performed. → Set the paper size after copying or printing is complete. Paper size for a paper tray cannot be set. Output does not stack neatly in the paper output tray. A copy job stops before it is finished. The power save indicator is lit. Error indicator ( lit or blinking. ) is Lighting fixture flickers. 150 Page - The machine has stopped temporarily due to running out of paper or a misfeed.
TROUBLESHOOTING AND MAINTENANCE Troubleshooting for image transmission Problem Cause and solution The scanned image is clipped. The selected "Scan Size" setting is smaller than the actual original size. → Set the scan size to the actual original size (p.119) and make sure that the original is placed in the correct orientation (p.124).
TROUBLESHOOTING AND MAINTENANCE Problem Cause and solution Check the Web page to see if a limit has been set for the size of image files sent using Scan to E-mail (the factory default setting is "Unlimited"). A limit can be set from 1 MB to 10 MB. Consult the administrator of the Web page to select a suitable limit (p.114). The recipient does not receive data sent by email (Scan to E-mail). Transmission takes a long time.
TROUBLESHOOTING AND MAINTENANCE Troubleshooting for network connection ■ Is the LAN cable disconnected? Make sure that the LAN cable is firmly inserted in the connectors and your computer. ■ Is the machine configured for use on the same network as the computer? The machine cannot be used if it is not connected to the same network as the computer, or if it is not configured for use on the network. For more information, consult your network administrator.
PROBLEMS DURING SETUP THE SOFTWARE If the software does not install correctly, check the following items on your computer. To remove the software, see "Removing the software" (p.156) MFP driver cannot be installed (Windows 2000/XP/Vista/7) If the MFP driver cannot be installed in Windows 2000/XP, follow these steps to check your computer's settings. 1 Click the "start" button and then click "Control Panel". In Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".
TROUBLESHOOTING AND MAINTENANCE Plug and play screen does not appear If the Plug and Play screen does not appear after you connect the machine to your computer with a USB cable and turn on the machine, follow the steps below to verify that the USB port is available. 1 Click the "start" button, click "Control Panel", and then click "Performance and Maintenance". • On Windows Vista/7, click the "Start" button, select "Control Panel", and then click "System and Maintenance".
TROUBLESHOOTING AND MAINTENANCE The MFP driver cannot be correctly installed by Plug and Play (Windows 2000/XP/Vista/7) In Windows 2000/XP/Vista/7, if the MFP driver cannot be correctly installed by Plug and Play (for example, Plug and Play takes place without copying the required files for the MFP driver installation), follow these steps to remove unneeded devices and then install the MFP driver as explained in "INSTALLING THE SOFTWARE" (p.40).
MISFEED REMOVAL When a misfeed occurs, the error indicator blinks, "CLEAR PAPER JAM" appears in the display, and the machine stops operating. If a misfeed occurs when using the RSPF, "RETURN X ORIGINAL(S) START TO RESUME" will appear in the display. ("X" indicates the number of pages to be returned.). This indicates the number of the originals that must be returned to the document feeder tray after a misfeed. Return the required number of originals.
TROUBLESHOOTING AND MAINTENANCE A: Misfeed in the paper feed area 1 Gently remove the misfed paper from the paper feed area as shown in the illustration. If the error indicator blinks and the misfed paper is not visible in the paper feed area, pull out the paper tray and remove the misfed paper. If the paper cannot be removed, proceed to "B: Misfeed in the fusing area". The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or other injury.
TROUBLESHOOTING AND MAINTENANCE 2 Gently remove the misfed paper from under the fusing unit as shown in the illustration. If the paper cannot be removed, proceed to "C: Misfeed in the transport area". The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or other injury. • Do not touch the surface of the drum (green portion) of the drum cartridge when removing the misfed paper. Doing so may cause smudges on copies.
TROUBLESHOOTING AND MAINTENANCE 4 Raise the fusing unit release lever, close the front cover and then close the side cover by pressing the round projections near the side cover open button. The error indicator will go out and the ready indicator will light up. When closing the covers, be sure to close the front cover securely and then close the side cover. If the covers are closed in the wrong order, the covers may be damaged.
TD (TONER/DEVELOPER) CARTRIDGE REPLACEMENT When toner is low, the error indicator will light up and "TD CARTRIDGE IS NEAR EMPTY" will appear in the display. For information on purchasing a new TD cartridge, see START GUIDE. If copying is continued while the indicator is lit, copies will gradually become lighter until the toner runs out. When the toner runs out, the machine will stop operating, the error indicator will blink, and "REPLACE THE TD CARTRIDGE" will appear in the display.
TROUBLESHOOTING AND MAINTENANCE 3 Gently pull the TD (Toner/Developer) cartridge out while pressing the lock release button. Lock release button • After removing the TD cartridge, do not shake it or tap on it. Doing so may cause toner to leak from the cartridge. Put the old cartridge immediately in the bag contained in the box of the new cartridge. • Dispose of the old TD cartridge in accordance with local regulations. 4 Remove the TD (Toner/Developer) cartridge from the bag.
TROUBLESHOOTING AND MAINTENANCE 6 Close the front cover and then the side cover by pressing the round projections near the side cover open button. The error indicator will go out and the ready indicator will light up. 7 When closing the covers, be sure to close the front cover securely and then close the side cover. If the covers are closed in the wrong order, the covers may be damaged. DRUM CARTRIDGE REPLACEMENT The useful life of the drum cartridge is approximately 18,000 copies.
TROUBLESHOOTING AND MAINTENANCE 2 Hold the drum cartridge handle and gently pull the cartridge out. Dispose of the old drum cartridge in accordance with local regulations. 3 Remove the new drum cartridge from the protective bag and remove the protective cover from the cartridge. Gently install the new drum cartridge. Drum cartridge handle Do not touch the surface of the drum (green portion). Doing so may cause smudges on the copies. 4 Gently install the TD cartridge.
CHECKING THE TOTAL COUNT AND DRUM CARTRIDGE LIFE You can check the total number of pages output by the machine (all pages printed by the copy function and printer function), as well as the output counts of each function (number of copies, number of scanned pages, etc.) and drum cartridge life. When a count reaches 999,999 it returns to 0. 1 Press the [MENU] key. Press the [ ] key ( ) or [ ] key ( ) until "TOTAL COUNT" appears, and then press the [OK] key.
CLEANING THE MACHINE Proper care is essential in order to get clean, sharp copies. Be sure to take a few minutes to clean the machine on a regular basis. Do not spray flammable cleaner gas. Gas from the spray may come in contact with the internal electrical components or hightemperature parts of the fusing unit, creating a risk of fire or electrical shock. • Before cleaning, be sure to turn the power switch off and remove the power cord from the outlet.
TROUBLESHOOTING AND MAINTENANCE TD (Toner/Developer) cartridge and drum cartridge 1 Remove the TD (Toner/Developer) cartridge and drum cartridge as explained in "TD (TONER/DEVELOPER) CARTRIDGE REPLACEMENT" (p.161) and "DRUM CARTRIDGE REPLACEMENT" (p.163). 2 Wipe the parts of the TD (Toner/Developer) cartridge and drum cartridge shown below with a clean cloth. Wipe only the parts that are indicated in the illustration. • Do not touch the surface of the drum (green portion).
TRANSFER CHARGER 1 Turn the power switch off. (p.16) 2 Ensure that the bypass tray is open and then open the side cover while pressing the side cover open button. 3 Take the charger cleaner out by holding the tab. Set the charger cleaner onto the right end of the transfer charger, gently slide the cleaner to the left end, and then remove it. Repeat this operation two or three times. Slide the charger cleaner from the right end to the left end along the groove of the transfer charger.
ABOUT SUPPLIES AND OPTIONS When ordering supplies, please use the correct part numbers as listed below. Be sure to use only genuine SHARP parts and supplies. For best copying results, be sure to use only SHARP Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of SHARP copiers. Look for the Genuine Supplies label on the toner package. Supply list Supply Part number Usable life TD cartridge AL-214TD Approx.
10 Chapter 10 OPTIONAL EQUIPMENT 250-SHEET PAPER FEED UNIT (MX-CS10) The paper feed unit provide the convenience of increased paper capacity for the unit and a greater choice of paper size readily available for copying. The procedures for loading paper in the paper tray of paper feed unit, changing the paper size, and selecting the paper tray are same as for the paper tray in the unit. See START GUIDE and "CHANGING A TRAY'S PAPER SIZE SETTING" (p.22).
11 Chapter 11 APPENDIX SPECIFICATIONS Model AL-2061 Type Digital Multifunctional System, Desktop Photoconductive type OPC drum Document glass type Fixed Copy/printing system Dry, electrostatic transfer Originals Sheets, bound documents Originals size Max. A4 Copy size Max. A4 Min. A5 Image loss: Max. 4 mm (leading and trailing edges) Max. 4.5 mm (along other edges in total) Max. 6 mm (trailing edge of the second copy of two-sided copying.) Copying speed*1 20 copies/min.
APPENDIX Resolution Scan: 600 x 300 dpi Output: 600 x 600 dpi (AUTO/TEXT mode) Scan: 600 x 600 dpi Output: 600 x 600 dpi (PHOTO mode) Gradation 256 tones (8 bits) Power supply Local voltage ±10% (For this copier’s power supply requirement, see the name plate located on the back of the unit.) Power consumption Max. 1.0 kW Overall dimensions (with bypass tray folded) 802 mm (W) x 460 mm (D) Weight*4 Approx. 18.
APPENDIX Scanner Function Type Flatbed scanner Scanning method Document glass/RSPF Light source Tri-color CCD light source (CCD: 3 components; R, G, and B) Resolution Basic: 600 dpi x 600 dpi Setting range: 50 dpi - 9600 dpi Original types Sheet media, books Effective scanning area 216 mm (Lengthwise) x 356 mm (Width) Scanning speed 2.88 msec/line Input Data A/D 16 bit Output Data R.G.
A. Information on Disposal for Users (private households) 1. In the European Union Attention: If you want to dispose of this equipment, please do not use the ordinary dust bin! Used electrical and electronic equipment must be treated separately and in accordance with legislation that requires proper treatment, recovery and recycling of used electrical and electronic equipment.
SHARP ELECTRONICS (Europe) GmbH Sonninstraße 3, D-20097 Hamburg
AL-2061 OPERATION GUIDE EN-1
