Online User Guide USER’S GUIDE
Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and/or other countries. Logitech and QuickCam are registered trademarks of Logitech in the United States and/or other countries. Adobe, Reader and Acrobat are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Before Use You need a PC, an Internet connection, a webcam, and a headset or a speaker phone. For Hosts or Presenters OS: Windows® XP or later *For a premium visual experience, Windows Vista or later are preferred. CPU: For Meeting Participants Windows® XP or later *For a premium visual experience, Windows Vista or later are preferred.
USB Speakerphone: ClearOne Chat 50 USB Personal Conference Phone Jabra/Logitech BSP 420 Speakerphone Phoenix Audio Duet PCS Phoenix Quatro2 Phoenix Audio Duet Executive ClearOne Chat 150 Conference Room Microphone Yamaha PJP-25UR Pan-tilt-zoom (PTZ) camera: SONY EVI-D70 Standard Definition Camera SONY EVI-HD1 High Definition Camera SONY EVI-HD7 High Definition Camera Vaddio ClearVIEW HD-18 High Definition Camera Video capture card: Hauppauge 1250 Hauppauge 1850 Aja Kona LHi HD DeckLink Studio iii
Table of Contents 1 Getting Started & Popular Topics 1 Welcome to OmniJoin................................................................................................................................1 OmniJoin Meeting......................................................................................................................................2 Key Features .......................................................................................................................................
Change Video Resolution................................................................................................................118 Change Video Quality......................................................................................................................120 Change Video Sharpness................................................................................................................121 Change Video Frames Per Second...............................................................
Change a Group Password (For Administrator Only)......................................................................246 Delete a Group Permanently from OmniJoin (For Administrator Only) ...........................................247 Join a Group ....................................................................................................................................249 Group Priority .................................................................................................................
1 Getting Started & Popular Topics 1 1 Welcome to OmniJoin 1 OmniJoin is the next generation online meeting service providing on-demand web, voice over IP (VoIP) and multiparty video meeting services to virtually any business desktop worldwide. Meeting hosts must have an OmniJoin account, online attendees just click on a web link to join your meeting. The online resources below cover the OmniJoin meeting application for starting and running your online meetings.
Getting Started & Popular Topics OmniJoin Meeting 1 1 Whenever you're invited into or hosting an online meeting, you'll be using OmniJoin meeting features. You can share and collaborate on documents, PowerPoint®, live applications, and media files, while taking advantage of webcams and built-in PC audio (voice over IP). These features generally appear in the order they are typically used, making it easier for new users to become productive with OmniJoin.
Getting Started & Popular Topics [Use audio / VoIP]Audio uu page 141 1 1 Unmute, mute microphones, adjust quality... [Control the user-hierarchy]User Hierarchy uu page 159 1 Hosts, Presenters, Participants, promote & demote... NOTE: You cannot schedule a meeting while you are in an OmniJoin meeting. Schedule a meeting by using [OmniJoin IM]Open OmniJoin IM uu page 5, or login to My Account. Getting Started...
Getting Started & Popular Topics uu page 74, [documents]Share a Document uu page 79, [whiteboards]Share a Whiteboard uu page 82, [media files]Share a Media File uu page 84, [regions]Share a Region uu page 86, [web browsers]Share a Web Browser uu page 90 or [files]Share Files & Handouts uu page 93 with other people.
Getting Started & Popular Topics Open OmniJoin IM 1 1 OmniJoin provides you with the ability to manage a contact list with colleagues or partners and offers web and video meetings with just a couple of clicks. Key Features [Manage & administer meetings*]Meetings uu page 263 1 1 Create, edit and delete meetings... [Send messages to contacts]Messages uu page 326 1 Send messages quickly to other contacts...
Getting Started & Popular Topics [Manage contacts]Contacts uu page 236 1 1 Add, organize, remove contacts... [Manage groups*]Groups uu page 242 1 Add, organize, join, delete groups... NOTE: Features with * are available for meeting hosts only. Getting Started... 1 Here is a quick guide to get you up-and-running with the Open OmniJoin IM a Download & Install OmniJoin If you haven't already installed the OmniJoin IM, you can do so now by clicking the following link: http://www.nefsis.
Getting Started & Popular Topics uu page 242 or [join]Join a Group uu page 249 other [groups]Groups uu page 242 to keep your list organized. d 1 Invite a contact to your meeting room With other contacts displayed in your OmniJoin IM, you can easily [invite them to an online meeting]Inviting a Contact to a Meeting uu page 263 by selecting a contact and then click Invite to Meeting Room.
2 OmniJoin Meeting 2 General 2 2 This section will help point out various features of an OmniJoin meeting that you may not have immediately come across. The Start Page 2 Overview... 2 Upon entering an OmniJoin meeting as a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160, you are shown a "Start" page. This can be really useful to help you invite other people, and to start sharing applications and documents. Step-by-Step...
OmniJoin Meeting b The "Start" page will be shown (unless you're in the ["video only" layout]Meeting Layouts uu page 154) 2 c Via the "Start" page, you can easily invite other people via email (or [OmniJoin IM]Open OmniJoin IM uu page 5) NOTE: The "Start" page is only visible to [Host]Hosts uu page 159 and [Presenter]Presenters uu page 160. Related Articles...
OmniJoin Meeting [Invite other attendees]Invite Attendees to a Meeting uu page 10 Invite Attendees to a Meeting 2 2 Overview... 2 As a Host in an OmniJoin meeting, you can invite other people to the meeting via email or by using the OmniJoin IM. You can even choose an email message from your customized message templates and make changes to the invite prior to sending it. Step-by-Step...
OmniJoin Meeting c Select Invite to Meeting 2 d e Select Invite using my contacts f g Click on a header (e.g. "Outlook contacts") to display a list of contacts from your address book... The invitation window will open, providing you with a list of OmniJoin Contacts (if any) and email contacts (if you have any listed in your email program, such as Microsoft® Outlook ®).
OmniJoin Meeting h Repeat step g to invite additional contacts to the meeting. You will gradually form a list of contacts you want to invite in the right-hand pane. Did you know? You can send invitations to anyone who isn't an Outlook® or OmniJoin contact by clicking on the "Email" button. i 2 Click Send Now Did you know? You can edit the invitation email that will be sent, by clicking "Edit and Send" instead. j A new window will open, informing you that the invitations are being sent...
OmniJoin Meeting b c d e f g h Select the Meeting tab Select Invite to Meeting Select Invite by Link 2 Information window will open, and that informs you the URL including meeting ID Click Copy link Invite other people using the URL (e.g. copy and paste the URL into the message body of email) Click Close when the invitations have been done Alternatively… You can invite other people to the meeting by clicking each icon on the [Start page]The Start Page uu page 8 as well.
OmniJoin Meeting a Cick Accept to join the meeting 2 Received an email... 2 If you have received an email invitation, you can click on the hyperlink (web address) to join the meeting. a Click on the hyperlink (web address) in the email b This will open your web browser and will attempt to connect to the meeting NOTE: If you have limited user-rights (i.e.
OmniJoin Meeting Leave a Meeting 2 Overview... 2 2 Leaving a meeting is the recommended method, if you want to leave your meeting room running for future use. Even after you leave, other attendees can continue the meeting. You can easily leave a meeting with just a few clicks... Step-by-Step... a b c 2 While in an OmniJoin meeting... Select the Meeting tab Select Leave Meeting Alternatively...
OmniJoin Meeting End a Meeting 2 Overview... 2 2 If you would like to delete or end a meeting, you can do so by clicking "End Meeting" in the Meeting tab. This will permanently delete the meeting and will expel any attendees who are currently in it. This is a very safe and secure way to ensure the meeting ends when you leave. Step-by-Step... a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting Lock & Unlock a Meeting 2 Overview... 2 2 If you would like to lock or unlock a meeting, you can do so by using the Meeting tab and selecting "Lock Meeting " or "Unlock Meeting" icons. Selecting Lock Meeting will stop any attendees from being able to join you in the meeting and will be held in a "waiting room" if they try to join. Selecting Unlock Meeting, will allow any attendees waiting - to join. Step-by-Step... Lock the meeting...
OmniJoin Meeting 2 Unlock the meeting... 2 As standard, [scheduled meetings]Create a Scheduled Meeting uu page 271 will be locked before the specified start time. Any locked meetings can be easily opened again (allowing attendees to join) by clicking Unlock Meeting in the Meeting tab. a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Meeting tab Select Unlock Meeting Related Articles...
OmniJoin Meeting [Take host or presenter]Take Host or Presenter uu page 46 [Revision Level]The About Box is Found in the Help Tab (Standard for Windows Vista & Later) uu page 62 Settings 2 Within a OmniJoin Meeting, you can access local settings to configure and customize your OmniJoin experience. Via the OmniJoin Meeting Settings you can adjust your audio and video settings, language used, even the color scheme.
OmniJoin Meeting General... 2 2 1 2 3 4 5 1 Show menus This determines whether shared applications appear with tabs at the bottom of the share area. 2 Print documents to meeting With this option selected, you can share any document by simply printing it to the "OmniJoin Printer". 3 Layered windows Ticking this box determines whether "layered windows" (such as shape and special effect windows) are also shared along with the primary application window.
OmniJoin Meeting Look & Feel... 2 2 1 2 1 Theme You can customize the appearance OmniJoin by selecting a color theme. 2 Minimize the ribbon This setting reduces the size of the ribbon area that runs along the top of the meeting. You can continue to access all the buttons and icons by clicking on the tabs at the top. Related Articles...
OmniJoin Meeting [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 2 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 Audio 2 Enable or disable audio for your own OmniJoin Meeting Client and choose between an open microphone (voice activation) or Push-To-Talk (PTT) for transmitting your voice.
OmniJoin Meeting d Select Audio 2 1 2 3 1 Enable Audio Un-ticking this box will disable the use of all audio features in your OmniJoin application. 2 Enable Voice Activation Un-ticking this setting will result in you having to use the "Push-To-Talk" feature. This means that your microphone will be muted unless you press and hold the "Push To-Talk" button (or assign a HotKey).
OmniJoin Meeting [Push-To-Talk]Push-To-Talk Audio uu page 146 [General settings]General Settings uu page 204 [Audio Out settings]Audio Out Settings uu page 24 2 [Audio In settings]Audio In Settings uu page 26 [Audio Advanced settings]Audio Advanced Settings uu page 28 [Sharing settings]Sharing Settings uu page 30 [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 [HotKey settings
OmniJoin Meeting d Select Audio Out 2 1 2 1 Playback Device Select your preferred playback device for your OmniJoin meetings. 2 Playback Volume Use the slider to adjust the volume of your OmniJoin meetings. Related Articles...
OmniJoin Meeting [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 [HotKey settings]HotKeys Settings uu page 39 2 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 Audio In Settings 2 Choose your recording audio device (USB headset or speaker phone) and adjust the volume level (sensitivity) to suit your needs. a b c While in an OmniJoin meeting...
OmniJoin Meeting d Select Audio In 2 1 2 3 1 Recording Device Select your preferred recording device for your OmniJoin meetings. This is normally your speaker phone or USB headset. 2 Recording Volume Use the slider to adjust the microphone volume of your OmniJoin meetings. 3 dB Boost Depending on the type of speaker phone, you may also have the option to tick "dB Boost". This can help amplify your microphone volume, making your voice louder. Related Articles...
OmniJoin Meeting [Audio In settings]Audio In Settings uu page 26 [Audio Advanced settings]Audio Advanced Settings uu page 28 [Sharing settings]Sharing Settings uu page 30 2 [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 Audio Advanced Set
OmniJoin Meeting d Select Audio Advanced 2 1 2 1 Acoustic Echo Cancellation With this option selected, it will attempt to help minimize any echo or "looping sound" caused by using separate microphones and speakers. 2 Adaptive Noise Cancellation This option is automatically used with echo cancellation, but can be individually enabled or disabled by un-ticking Acoustic Echo Cancellation first. Adaptive Noise Cancellation will try and reduce any ambient background noise.
OmniJoin Meeting [Audio settings]Audio uu page 22 [Audio Out settings]Audio Out Settings uu page 24 [Audio In settings]Audio In Settings uu page 26 2 [Audio Advanced settings]Audio Advanced Settings uu page 28 [Sharing settings]Sharing Settings uu page 30 [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settin
OmniJoin Meeting 2 1 1 Sharing Quality This slider controls the quality of images in a static share (such as PowerPoint® or Document) when displayed to attendees in the meeting. NOTE: Increasing the quality will increase the bandwidth required to share documents and PowerPoint®. Desktop...
OmniJoin Meeting 2 1 2 1 Desktop / Application Sharing Quality This slider controls the visual quality of any desktop or application that you share to other attendees in the meeting. 2 Desktop / Application Frames Per Second You can use this slider to customize how often your screen refreshes when you share a desktop or application with other attendees in the meeting. Related Articles...
OmniJoin Meeting [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 2 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 Video Settings 2 Specify the video device (webcam, video capture card) to use when in an OmniJoin meeting.
OmniJoin Meeting d Select Video 2 1 2 3 4 5 6 7 1 Enable Video Un-ticking this box will disable the use of all video features in your OmniJoin application. 2 Selected Device Allows you to choose the video device you went to use for all OmniJoin meetings. This could be a USB webcam or even a video capture card. 3 Check for Updated Video Formats Checks online for pre-configured settings for certain video devices. Ideal for quickly configuring video capture cards or HD devices.
OmniJoin Meeting 6 Try additional video modes Enables you to use the other video modes available for the selected device. This setting enables some cameras that use a video capture card, but USB cameras cannot be used. 7 Detect AJA cards and use AJA APIs Automatically detects AJA cards and configures AJA API cards to be used. (Only available when AJA cards are used.) Related Articles...
OmniJoin Meeting d Select Video Out 2 1 2 1 Performance Impact If you want to allow your PC to prioritize your camera (using more processing power and bandwidth), you must first tick this box. 2 Prioritization Slider After ticking the box, you can choose the level of prioritization of your PC's processing power and bandwidth that will be used solely for your video. Related Articles...
OmniJoin Meeting [Sharing settings]Sharing Settings uu page 30 [Video settings]Video Settings uu page 33 [Language & Locale settings]Language & Locale Settings uu page 37 2 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 Language & Locale Settings 2 These settings allow you to choose what language and locale to use when in a OmniJoin meeting. a b c While in an OmniJoin meeting...
OmniJoin Meeting d Select Language & Locale 2 1 2 3 1 Use Windows Default By ticking this setting, it will attempt to use the language defined in Windows (if it's also supported in OmniJoin). 2 Language To manually change the language used in OmniJoin, untick "Use Windows default language" and select the language from the list. 3 Check for Language Updates Allows you to dynamically update OmniJoin with new languages (when available). Related Articles...
OmniJoin Meeting [Audio Advanced settings]Audio Advanced Settings uu page 28 [Sharing settings]Sharing Settings uu page 30 [Video settings]Video Settings uu page 33 2 [Video Out settings]Video Out Settings uu page 35 [HotKey settings]HotKeys Settings uu page 39 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection Settings uu page 44 HotKeys Settings 2 By setting hotkeys, you can assign keyboard shortcuts that trigger various features in OmniJoin.
OmniJoin Meeting d Select HotKeys 2 1 2 3 4 5 1 Follow My Layout Allows you to set a keyboard combination that when pressed, will turn on (or off) Follow My Layout. 2 Apply My Layout A keyboard combination that allows you to mirror your current layout to all other meeting participants. 3 Stop Sharing You can use a keyboard combination that when pressed, will "stop sharing" the current share.
OmniJoin Meeting [Audio settings]Audio uu page 22 [Audio Out settings]Audio Out Settings uu page 24 [Audio In settings]Audio In Settings uu page 26 2 [Audio Advanced settings]Audio Advanced Settings uu page 28 [Sharing settings]Sharing Settings uu page 30 [Video settings]Video Settings uu page 33 [Video Out settings]Video Out Settings uu page 35 [Language & Locale settings]Language & Locale Settings uu page 37 [Notify settings]Notify Settings uu page 41 [Connection settings]Connection
OmniJoin Meeting Messages... 2 2 1 2 1 When a user joins Tick this setting to get a visual notification in the bottom-right comer when someone joins your meeting. This can be useful if you're already in the meeting (but working on something else) and waiting for people to arrive. 2 When a user leaves Ticking this option will give you a visual notification in the bottom-right comer when someone leaves your meeting. Sounds...
OmniJoin Meeting 2 1 2 3 4 5 6 1 Play sound when user joins Ticking this option will play a sound whenever someone joins your meeting. 2 Play sound when user leaves Ticking this option will play a sound whenever someone leaves your meeting. 3 Play sound for chat messages Ticking this option will play a sound whenever a message is sent via the chat feature. 4 Play sound Click the green play icon to lest the playback sound. 5 Browse Files Allows you to pick and choose any media file to play.
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OmniJoin Meeting d Select Connection 2 1 2 3 4 5 1 No Proxy Instructs OmniJoin, not to use any proxy settings. 2 Automatically detect... Selected by default. OmniJoin will try and automatically use settings defined in your web browser. 3 Manual proxy settings You can manually enter specific proxy settings and authentication details to use when meeting. 4 Automatic proxy configuration URL Select this option to use any pre-existing proxy script on your network, such as a PAC file.
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OmniJoin Meeting e You'll now receive a popup balloon over your name in the user-list confirming that your have been promoted with additional privileges (example below) 2 Related Articles... 2 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [The Start page]The Start Page uu page 8 [Privileges]Privileges uu page 165 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 Change My Display Name 2 Overview...
OmniJoin Meeting Step-by-Step... a b While in an OmniJoin meeting... c Type your name and press on the keyboard d Your new name will now be displayed in the user-list ... 2 In the user-list, click in the box that states: "Type your name here" 2 Did you know? If you enter a meeting via the [OmniJoin IM]Open OmniJoin IM uu page 5, your [display name]Change My Display Name & Message uu page 194 will be taken off of the OmniJoin IM automatically! Related Articles...
OmniJoin Meeting [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [System & Connection ratings]System & Connection Ratings uu page 51 2 [My audio settings]My Audio Settings uu page 144 [Leave a meeting]Leave a Meeting uu page 15 Record a Meeting Overview... 2 2 If you have the [Record privilege]Record Privilege uu page 171, you can choose to record the meeting session under the Meeting tab located in the top-left corner. Step-by-Step... Start a recording...
OmniJoin Meeting d The record window will open, providing you with a list of options to customize the recording. 1 2 2 3 4 5 6 7 8 9 1 Record Starts the recording, using the settings provided. 2 Stop Stops the recording and saves it to the location you specified. 3 Where do you want to record to Select the location where you want to record to. 4 Output file Choose where to save the recording to, by clicking the folder icon. By default, it will be saved to your document folder.
OmniJoin Meeting 9 Include audio Tick this option to record the sounds during the meeting. However, when using PhoneBridge, sounds are not recorded when this option is ticked. 2 Play back a recording... 2 Once a recording has been made, it can be played back in a number of ways. The easiest is often just to double-click on it. Related Articles...
OmniJoin Meeting 2 Connection rating Rated out of 5, this monitors the quality of the connection between your PC and the OmniJoin Meeting on the Internet. The higher the rating, the better your meeting experience. c 2 You can move the mouse pointer over either of them to view more detailed information (example of a connection rating below) Other attendees' ratings...
OmniJoin Meeting c Select System Info to display information relating to the person's PC and connection (example below) 2 Related Articles...
OmniJoin Meeting Bandwidth Monitor 2 Overview... 2 2 The Bandwidth Monitor allows you to easily view the amount of data being sent from your PC to an OmniJoin meeting. It displays the total 'upload' bandwidth being used by OmniJoin and also individual usage for Video, Audio, Desktop, Document and Media shares. The following article will guide you through how to view the Bandwidth Monitor. Step-by-Step... a b While in an OmniJoin meeting...
OmniJoin Meeting e The Bandwidth Monitor will now open in a new window and will start monitoring. 1 4 2 3 5 2 6 1 Total Usage Displays in real-time, your total "upload" bandwidth usage in the meeting including any video, audio and sharing. 2 Graph Scale Use these options to change the scale of the bandwidth history graph. 3 Bandwidth History This graph displays the bandwidth history (since the monitor has been opened). The different line colors, represent the different features and totals.
OmniJoin Meeting 6 Peak Usage Displays the highest bandwidth used for each feature (since the monitor has been opened). NOTE: The Bandwidth Monitor will only monitor your 'upload' (i.e. the data you send to the meeting - such as your video, audio and anything you're sharing on your PC). 2 Related Articles...
OmniJoin Meeting c Select Network Diagnostics 2 d e The Network Diagnostics will now open in a new window.
OmniJoin Meeting 1 Tool tabs Click on these tabs to choose which test to run. 2 Upstream Results After running a bandwidth test, the results will be displayed here in a variety of ways. The higher the better! 2 3 Downstream Results After running a bandwidth test, the results will be displayed here in a variety of ways. The higher the better! 4 Stay On Top Tick this box to keep the network diagnostics on-top of other windows. 5 Run Test Runs the selected test.
OmniJoin Meeting e f Select the Latency tab Click Run Test to test the quality of the connection between you and the OmniJoin Meeting (example of test results below) 2 1 4 2 5 3 6 1 Tool tabs Click on these tabs to choose which test to run. 2 Latency graph After running a latency test, the results will be displayed here. This will show the response time over a period of 10 seconds.
OmniJoin Meeting 5 Run Test Runs the selected test. 6 Save All Tests Save any tests that have been run to a text file. This can be useful tor technical assistance. 2 NOTE: Latency can vary with a number of scenarios, such as amount or weight of network traffic between you and the OmniJoin meeting. Typically, the heavier the traffic, the higher the latency - which can lead to poorer audio quality. Related Articles...
OmniJoin Meeting f Click Run Test to test the route and quality of the connection between you and the OmniJoin Meeting (example of test results below) 1 4 2 5 3 2 6 1 Tool tabs Click on these tabs to choose which test to run. 2 Response Times While running a routing test, each "hop" between you and the OmniJoin meeting will report a response time.
OmniJoin Meeting 5 Run Test Runs the selected test. 6 Save All Tests Save any tests that have been run to a text file. This can be useful tor technical assistance. 2 NOTE: Latency can vary with a number of scenarios, such as amount or weight of network traffic between you and the OmniJoin meeting. Typically, the heavier the traffic, the higher the latency - which can lead to poorer audio quality. Related Articles...
OmniJoin Meeting [Record a meeting]Record a Meeting uu page 49 [Invite attendees to meeting]Invite Attendees to a Meeting uu page 10 [Take host or presenter]Take Host or Presenter uu page 46 2 [Settings]Settings uu page 19 63
OmniJoin Meeting Sharing & Collaboration 2 With OmniJoin you can share and collaborate on documents, PowerPoint®, live applications and your entire desktop. You also have the ability to share media such as audio and video files! Share the Desktop 2 2 Overview... 2 You can share your PC's entire desktop by using the Share tab and selecting "Desktop". This is useful when you would like to share a number of different applications or windows that are currently open on your PC. Step-by-Step...
OmniJoin Meeting b You have additional sharing controls and options available by moving the mouse over the top-left corner of the monitor/desktop being shared.
OmniJoin Meeting c This will display a vertical toolbar on the left-side of your monitor with additional controls to choose from. 2 1 2 3 1 Adjust sharing quality You can easily change the sharing quality and turn certain features on or off by clicking (Options). This button also enables you to control the contents of other attendees and stop sharing.
OmniJoin Meeting 3 Annotation Tools When you are in Annotation mode by clicking , select and use various [annotation tools]Annotation Tools uu page 95 from your normal mouse pointer, highlighters to shapes and text boxes. Stop Sharing... 2 2 a Move the mouse over the hidden OmniJoin control toolbar (top-left corner of the monitor being shared). b Click -> Stop Sharing Related Articles...
OmniJoin Meeting [Share an application]Share an Application uu page 68 [Share a region]Share a Region uu page 86 [Share a web browser]Share a Web Browser uu page 90 2 [Share a whiteboard]Share a Whiteboard uu page 82 [Share chat]Share Chat uu page 74 [Chat with a specific person]Chat with a Specific Person uu page 77 [Share files & handouts]Share Files & Handouts uu page 93 [Share a media file]Share a Media File uu page 84 [Annotation tools]Annotation Tools uu page 95 [Save a share]Sa
OmniJoin Meeting Windows® 7 or Windows Vista®? If you are using Windows® 7 or Windows Vista® with the Aero interface (the glass effect), you will get thumbnail previews of any applications that are currently running on your PC - so you can easily see which application you would like to share. 2 ® ® Windows XP? If you're using Windows XP, you will receive a list of applications running (without thumbnails). d Select the currently running application you wish to share (so it's highlighted orange).
OmniJoin Meeting b You have additional sharing controls and options available by moving the mouse over the top-left corner of the monitor/desktop being shared. 1 2 2 3 4 5 1 Green Border When an application is being shared, it will have a green border around it. 2 Adjust sharing quality You can easily change the sharing quality and turn certain features on or off by clicking (Options). This button also enables you to control the contents of other attendees and stop sharing.
OmniJoin Meeting 4 Annotation Tools When you are in Annotation mode by clicking , select and use various [annotation tools]Annotation Tools uu page 95 from your normal mouse pointer, highlighters to shapes and text boxes. 2 5 Use the application Use the application as you would normally! For instance, navigate through a website. Anything you do in the application will be shared with everyone else in the meeting.
OmniJoin Meeting Share a PowerPoint® 2 Overview... 2 2 You can share a PowerPoint® by using the Share tab and selecting "PowerPoint®". This is ideal when you do not need to make changes to it. It is generally faster and more efficient than sharing the application itself or your entire desktop. Step-by-Step... 2 Share a PowerPoint® 2 a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160)...
OmniJoin Meeting uu page 173) can navigate through the PowerPoint® using the share controls towards the top-left corner. 1 2 3 4 5 2 6 7 1 First page Go to the beginning of the file. 2 Previous page Displays the previous page. 3 Page Selector Select a specific page to jump to. 4 Next page Displays the next page. 5 Last page Go to the end of the file.
OmniJoin Meeting Stop Sharing... a 2 Click Stop Sharing towards the top-right corner of the PowerPoint ®. 2 Related Articles...
OmniJoin Meeting c Select Chat 2 d Choose the type of chat you want to start and click Start chat Controlling the chat... 2 With a chat started, users (depending on the type of chat) can start sending messages, comments, feedback, questions to each other.
OmniJoin Meeting 2 1 2 3 4 5 6 1 Sent messages Anyone who has sent a chat will appear in this section. 2 Save, Print & Paste Save the conversation to a text file, print it or paste text from your PC's clipboard by using these options. 3 Stop Chat Deletes and removes the currently selected chat. 4 Float/Dock Chat Undocks/Docks the chat window. 5 Type your message To send a message in the chat, simply click in this section and start typing! Press ENTER or RETURN on the keyboard to send.
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OmniJoin Meeting c Select Private Chat 2 Controlling the chat... a 2 With a chat started, you can start sending messages, comments, feedback, questions to each other. 1 2 3 4 5 6 1 Sent messages Anyone who has sent a chat will appear in this section. 2 Save, Print & Paste Save the conversation to a text file, print it or paste text from your PC's clipboard by using these options. 3 Stop Chat Deletes and removes the currently selected chat. 4 Float/Dock Chat Undocks/Docks the chat window.
OmniJoin Meeting 6 Multiple Chats If you have multiple chats open, you can choose which to participate in by selecting the appropriate tab. Stop a Chat... 2 Click Stop Chat towards the top-right corner of the chat box. Related Articles...
OmniJoin Meeting Step-by-Step... 2 Share a document... 2 a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160)... d e Select a document to share and click Open Select the Share tab Select Document The document will then be sent to the meeting for all other attendees to view... Controlling the document...
OmniJoin Meeting 1 First page Go to the beginning of the file. 2 Previous page Displays the previous page. 2 3 Page Selector Select a specific page to jump to. 4 Next page Displays the next page. 5 Last page Go to the end of the file. 6 Mode switches You can switch between the View/Control mode or the Annotation mode by clicking Click (View/Control mode) to control the application normally. Click (Annotation mode) to use various annotation tools. or .
OmniJoin Meeting [Share files & handouts]Share Files & Handouts uu page 93 [Share a media file]Share a Media File uu page 84 [Annotation tools]Annotation Tools uu page 95 2 [Save a share]Save a Share uu page 102 [Print a share]Print a Share uu page 103 Share a Whiteboard 2 Overview... 2 You can share a whiteboard with other attendees in the meeting by using the Share tab and selecting "Whiteboard".
OmniJoin Meeting 2 1 2 1 Mode switches You can switch between the View/Control mode and the Annotation mode by clicking Click (View/Control mode) to control the application normally. Click (Annotation mode) to use various annotation tools. or . 2 Annotation Tools When you are in Annotation mode by clicking , select and use various [annotation tools]Annotation Tools uu page 95 from your normal mouse pointer, highlighters to shapes and text boxes. Stop Sharing...
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OmniJoin Meeting c Select Media File 2 d e Locate a suitable media file to share and click Open The media file will then be sent to the meeting for all other attendees to view... Controlling the media... 2 With the media file now being shared with everyone in the meeting, the Host or Presenter (who started the media share) can set the quaility of the playback and play or pause using the media controls across the bottom of the window.
OmniJoin Meeting Stop Sharing... 2 Click Stop Sharing towards the top-right corner of the media file. 2 Media quality explained... 2 Low quality Ideal for people using residential ADSL or cable broadband. Medium quality (default) The standard quality for media sharing, it is suited towards faster internet connections like leased or dedicated lines. High quality Offers the best quality and is only recommended on high-performance internet connections or internal networks.
OmniJoin Meeting Step-by-Step... Share a region... 2 2 a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160)... d A transparent window will now be displayed, which can be resized or moved around the screen. Select the Share tab Select Region Controlling the region... 2 When the region is started - anything displayed within the region area will be visible to everyone in the meeting.
OmniJoin Meeting 4 5 6 2 1 2 3 88
OmniJoin Meeting 1 Adjust sharing quality You can easily change the sharing quality and turn certain features on or off by clicking This button also enables you to control the contents of other attendees and stop sharing. (Options). 2 2 Mode switches You can switch between the View/Control mode or the Annotation mode by clicking Click (View/Control mode) to control the application normally. Click (Annotation mode) to use various annotation tools. or .
OmniJoin Meeting [Chat with a specific person]Chat with a Specific Person uu page 77 [Share files & handouts]Share Files & Handouts uu page 93 [Share a media file]Share a Media File uu page 84 2 [Annotation tools]Annotation Tools uu page 95 [Save a share]Save a Share uu page 102 [Print a share]Print a Share uu page 103 Share a Web Browser 2 Overview...
OmniJoin Meeting b You have additional sharing controls and options available to the left of the web browser.... 1 2 2 3 4 5 1 Green Border When an application is being shared, it will have a green border around it. 2 Adjust sharing quality You can easily change the sharing quality and turn certain features on or off by clicking (Options). This button also enables you to control the contents of other attendees and stop sharing.
OmniJoin Meeting 4 Annotation Tools When you are in Annotation mode by clicking , select and use various [annotation tools]Annotation Tools uu page 95 from your normal mouse pointer, highlighters to shapes and text boxes. 2 5 Use the application Use the application as you would normally! For instance, navigate through a website. Anything you do in the application will be shared with everyone else in the meeting.
OmniJoin Meeting Share Files & Handouts 2 Overview... 2 2 You can share any files with other attendees in the meeting by using the Files & Handouts feature. Other attendees can then save the shared files on their own PCs should they choose to. Step-by-Step... 2 Share a file... 2 a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160)...
OmniJoin Meeting b Select a file to save to your PC and click Save or Save All... 2 Remove shared files... 2 a As a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160 in the meeting, select the Files tab b Select a file to delete from the meeting and click Remove... Related Articles...
OmniJoin Meeting [Share chat]Share Chat uu page 74 [Chat with a specific person]Chat with a Specific Person uu page 77 [Share a media file]Share a Media File uu page 84 2 [Annotation tools]Annotation Tools uu page 95 Annotation Tools 2 Overview...
OmniJoin Meeting 2 1 2 1 Mode switches You can switch between the View/Control mode and the Annotation mode by clicking Click (View/Control mode) to control the application normally. Click (Annotation mode) to use various annotation tools. or . 2 Annotation Tools When you are in Annotation mode by clicking , select and use various annotation tools from your normal mouse pointer, highlighters to shapes and text boxes.
OmniJoin Meeting Pen: Allows you to draw a free-hand line, while holding down the mouse button. 2 Highlighter: Allows you to highlight areas of interest, while holding down the mouse button. Box: Draws a box or rectangle over a share, while holding down the mouse button. Ellipse: Draws an ellipse shape over a share, while holding down the mouse button. Line: Draws a straight line over a share, while holding down the mouse button.
OmniJoin Meeting Undo: Undo's the last annotation action. 2 Redo: Redo's the last annotation action. Outline Style: Gives you the ability to customize the width of the line and color (including opacity)... 1 2 1 Line Width 2 Line Color Fill Style: Gives you the ability to customize the fill color of any shape (including the opacity)... 1 1 Line Color Delete all annotations... 2 You can easily delete all annotations, with these steps...
OmniJoin Meeting a Click the "Select" arrow icon from the toolbar 2 99
OmniJoin Meeting b Right-click on the shared material and select Delete All 2 Related Articles...
OmniJoin Meeting Remote Control a Share 2 Overview... 2 2 When sharing a [desktop]Share the Desktop uu page 64, [application]Share an Application uu page 68, [region]Share a Region uu page 86 or [web browser]Share a Web Browser uu page 90, you (as the sharer) can give control of it to other attendees in the meeting. This is useful if you want someone else to interact with the application or your PC (depending on what is being shared).
OmniJoin Meeting Stop the remote control... 2 The Host or Presenter (who's application is being shared) can click Stop Control towards the top-right corner of the current share. 2 Related Articles...
OmniJoin Meeting b Click on the "save" icon towards the top of the meeting 2 c d Select a suitable location on your PC to save it to - and click Save A copy of the current share will now be saved to your PC as a PDF document (.pdf) 1. PDF documents require the installation of the Adobe ® Reader® software. 1 If you do not have the Adobe® Acrobat® software, click the following "Adobe® Reader®" link to download the software. http://www.adobe.com/products/acrobat/readstep2.html Related Articles...
OmniJoin Meeting b Click on the "print" icon towards the top of the meeting 2 c Choose the printer you would like to print to and click Print Related Articles...
OmniJoin Meeting b Right-click on an attendee in the user-list who you want to remote control, and then select Remote PC 2 c The wait dialog appears until the attendee allows or denies the remote PC control request Attendee needs to Allow or Deny remote PC control... 2 Before you can remote control an attendee's PC, the attendee will need to either "allow" or "deny" the request from you (example below).
OmniJoin Meeting Remote controlling... a 2 Once the attendee has allowed you to remote control their PC, you will see a couple of notifications in the bottom-right corner of your screen (example below). 2 b You will now be able to remotely control the attendee's PC. Stop the remote PC control... 2 You (the remote controller), can stop controlling the attendees' PC by clicking Stop Sharing. Alternatively...
OmniJoin Meeting Remote File Access 2 Overview... 2 2 When you are a [Host]Hosts uu page 159 or [Presenter]Presenters uu page 160 in a meeting (or have the [Remote File Access privilege]Remote File Access Privilege uu page 185), you can request to make remote file access between you and other attendees. This is useful if you want to send a copy of a file to someone, or even retrieve a file from someone. NOTE: This feature allows you to access the PC files other attendees possess, and take them.
OmniJoin Meeting Attendee needs to Allow or Deny the Remote File Access request... 2 Before you can access to another attendee's PC, the attendee will need to either "allow" or "deny" the request from you (example below). The attendee will need to select Allow file access to permit. 2 Accessing the attendee's PC... 2 Once the attendee has allowed you to access, a Remote File Access window will open, allowing you to have access to the attendees's PC.
OmniJoin Meeting Copy to the attendee’s PC 1 2 3 4 2 5 1 Browse to a folder location Browse through your own PC's folders to the location of the file(s) you want to copy to the attendee. 2 Start the file copy After you have selected the file(s) to copy to the attendee, use this button to copy the file(s) to the attendee. 3 Go to Desktop Folder Browse the folders located on your desktop. 4 Select a file to copy Select a file from your PC to copy to the attendee's PC.
OmniJoin Meeting Copy from the attendee’s PC 1 2 2 3 4 5 1 Choose your destination folder You can choose where to copy the file to on your PC, by double-clicking on folders. 2 Select a file to copy Select a file from the attendee's PC to copy to yours. 3 Browse to a folder location Browse through the attendee's PC by using the drop-down list (to select a hard-drive) or by doubleclicking on folders.
OmniJoin Meeting Stop the Remote File Access... 2 You can stop the file access by closing the Remote File Access window. 2 NOTE: For security reasons, you cannot delete, edit or rename files that are on the attendee's (remote) PC. Related Articles...
OmniJoin Meeting Video 2 Everything video (webcam) related! In OmniJoin, you have complete control over videos in a meeting. Play Video Overview... 2 2 2 The following article will guide you through the various ways to play videos. Step-by-Step... Play my video a b c Select the Video tab Select Play 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Video tab Select Play All Play an individual's video a b 2 While in an OmniJoin meeting...
OmniJoin Meeting c Select Play 2 Alternatively... You can select the attendee in the user-list and click the Play icon Related Articles...
OmniJoin Meeting Pause Video Overview... 2 2 2 The following article will guide you through the various ways to pause videos. Step-by-Step... Pause my video a b c Select the Video tab Select Pause 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Video tab Select Pause All Pause an individual's video a b 2 While in an OmniJoin meeting... Pause everyone's video a b c 2 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting c Select Pause 2 Alternatively... You can select the attendee in the user-list and click the Pause icon Related Articles...
OmniJoin Meeting Stop Video Overview... 2 2 2 The following article will guide you through the various ways to stop videos. Step-by-Step... Stop my video a b c Select the Video tab Select Stop 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Video tab Select Stop All Stop an individual's video a b c 2 While in an OmniJoin meeting... Stop everyone's video a b c 2 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting Alternatively... You can select the attendee in the user-list and click the Stop icon 2 Related Articles...
OmniJoin Meeting c Select Video Control and choose the desired option for controlling video playback 2 d The setting will then be saved for the meeting. Video playback controls explained... 2 Host Controlled The standard setting for meetings, requires a Host to manually play the videos / webcams for the specific meeting. Useful when the meeting is used for a number of purposes and you don't always want the videos to play automatically when people join.
OmniJoin Meeting Step-by-Step... Change everyone's video resolution a b c 2 2 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Video tab Select Resolution and choose the desired resolution from the list provided Changing an individual's video resolution 2 Alternatively... You can change the video resolution of an individual attendee. a b While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting c Select Resolution and choose the desired resolution from the list provided 2 Related Articles...
OmniJoin Meeting c Select either Low, Medium or High Quality 2 Video quality explained... 2 Low Quality Selecting this option, will change everyone's video to a low resolution of 176 x 144, with 3 Frames Per Second (FPS). Medium Quality The standard setting for meetings - this will change everyone's video to a resolution of 320 x 240, with 15 Frames Per Second (FPS). The videos will be smoother when compared to Low Quality.
OmniJoin Meeting A Host in a meeting can change the video sharpness for everyone or for specific individuals. "Crisp" video sharpness will use more bandwidth than "Normal" sharpness. Step-by-Step... Change everyone's video sharpness a b c 2 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Video tab Select Sharpness and choose from either Normal or Crisp Change an individual's video sharpness 2 Alternatively... You can change the video sharpness of an individual attendee..
OmniJoin Meeting Related Articles...
OmniJoin Meeting Change an individual's video FPS 2 Alternatively... You can change the video frames per second of an individual attendee... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee's live video image Select Frames Per Second and choose the desired frame rate from the list provided Related Articles...
OmniJoin Meeting My Video Settings 2 Overview... 2 2 To adjust your own video in OmniJoin, you can access the video settings menu by going into the [meeting settings]Video Settings uu page 33. After clicking "Device Settings" in the Video tab, you can choose which device to use as your video image. Step-by-Step... a b c While in an OmniJoin meeting...
OmniJoin Meeting 1 Video Preview Displays a live preview of the currently selected webcam or video device. 2 Selected Device Allows you to choose the video device you want lo use for all OmniJoin meetings. This could be a USB webcam or even a video capture card. 2 3 Check for Updated Video Formats Checks online for pre-configured settings for certain video devices. Ideal for quickly configuring video capture cards or HD devices. 4 Selected Input If you've selected a device which has multiple inputs.
OmniJoin Meeting Step-by-Step... a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... d Click anywhere outside of the menu for the settings to be saved. 2 Right-click on an attendee in the user-list 2 Point to Video Settings, you can now remotely change the attendee's video / webcam devices and other related options Related Articles...
OmniJoin Meeting Show Video Names 2 Overview... 2 2 Show video names is a useful feature if there are several people in the meeting with webcams. By showing video names, OmniJoin will display the name of each person over the top-left of their video - helping you to put a face to a name. Step-by-Step... a b While in an OmniJoin meeting (with [videos already being played]Play Video uu page 112)... c Once enabled, you will see each person's "meeting name" in the top-left corner of their video.
OmniJoin Meeting Best Fit Video Style 2 The Best Fit video style is generally the standard video layout and suits most needs. It will automatically resize the videos as people join or leave the meeting. a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Play everyone's video (select the Video tab and select Play All) Select the video style menu and click Best Fit (if not already selected).
OmniJoin Meeting d Once Best Fit is selected, you will see all videos neatly organized and the same size. 2 Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. Related Articles...
OmniJoin Meeting Tabs Video Style 2 With a tabbed video style in use, it will only display one video at a time - depending on what video tab is selected. Useful if you're in a meeting where everyone needs to give an update to the group or team. The Host of the meeting can switch between the videos depending on who's speaking / presenting. a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting d Once Tabs is selected, each video will appear individually with a corresponding tab underneath. 2 Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. Related Articles...
OmniJoin Meeting b c Play everyone's video (select the Video tab and select Play All) Select the video style menu and click Floating. 2 d Once Floating is selected, each video will display in a floating window, which can then be dragged around the screen and easily re-sized.
OmniJoin Meeting Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. 2 Related Articles...
OmniJoin Meeting d Once a video is floating, it can be dragged around the screen and easily re-sized. 2 Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. Related Articles...
OmniJoin Meeting Float Entire Video Window 2 Really useful for those who have dual or multiple monitors; you can float (or un-dock) the entire video window containing all live videos. The entire video window can then be dragged around the screen - even onto a different monitor! a b c While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... d The video window (containing the videos) will now be floating, and can now be dragged around the screen and easily re-sized.
OmniJoin Meeting e You can dock the video window back into the meeting by clicking the dock video window icon (top-right corner)... 2 Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. Related Articles...
OmniJoin Meeting c Select the video style menu. 2 d e Point to Picture in Picture and then select which video to be the active (bigger) one. Once Picture in Picture is selected, the active video will appear bigger, with any other videos displayed in the bottom-right corner. Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157.
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OmniJoin Meeting e Once Composition is selected, the active video will appear bigger, with any other videos displayed neatly around it. 2 Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout]Follow My Layout uu page 156 or [Apply My Layout]Apply My Layout uu page 157. Related Articles...
OmniJoin Meeting Audio 2 Audio (VoIP) is included in OmniJoin as standard! You can use USB headsets (for the best quality) or external speakers and a microphone to communicate with other meeting participants, without incurring any additional bills or costs. Unmute Audio 2 2 Overview... 2 The following article will guide you through how to control the audio during a meeting. NOTE: A Host has the ability to unmute or mute other attendees' audio device / microphone Step-by-Step...
OmniJoin Meeting c Select Unmute 2 Alternatively... You can select the attendee and click the "microphone" icon Related Articles...
OmniJoin Meeting NOTE: A Host has the ability to unmute or mute other attendees' audio device / microphone Step-by-Step... Mute my audio a b c Select the Audio tab Tick respective Mute buttons at the top-left corner of the screen for microphone and speaker 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Select the Audio tab Select Mute All Mute an individual's audio a b c 2 2 While in an OmniJoin meeting...
OmniJoin Meeting Alternatively... You can select the attendee and click the "mute microphone" icon 2 Related Articles...
OmniJoin Meeting c Select Device Settings 2 d Specify the audio device settings 1 2 3 4 1 Playback device Select your preferred playback device for your OmniJoin meetings. 2 Playback volume Use the slider to adjust the volume of your OmniJoin meetings. 3 Recording device Select your preferred recording device for your OmniJoin meetings. 4 Recording volume Use the slider to adjust the microphone volume of your OmniJoin meetings.
OmniJoin Meeting Did You Know? If you are using a headset or dedicated speakerphone - you may find the audio quality improves if you un-tick Acoustic Echo Cancellation and Adaptive Noise Cancellation options. e 2 Once you are happy with the changes, click Close to save the settings. Did You Know? You can adjust the volume of microphone and speaker by using the sliders located at the top-left of the Audio tab. Related Articles...
OmniJoin Meeting c Select Settings 2 d e Select Audio f Specify a "HotKey" (e.g. Caps Lock) to hold-down when speaking (optional) g Click OK to save changes Un-tick Enable Voice Activation Using Push-To-Talk (PTT) 2 Once you have enabled Push-To-Talk, you will only be heard in the meeting when holding down the PushTo-Talk button (in the user-list) or by holding down the assigned "HotKey" (e.g. Caps Lock) if one was set.
OmniJoin Meeting a Hold down the Push-To-Talk button in the user-list... 2 NOTE: Your name will highlight green in the user-list whenever your voice is being sent to the meeting (example below). Related Articles...
OmniJoin Meeting Voice Activation Audio 2 Overview... 2 2 Standard in all OmniJoin meetings, it allows you to easily converse with other attendees by just speaking into your microphone. Using Voice Activation will help avoid the need to hold down the Push-To-Talk button in order to speak. NOTE: A Host has the ability to unmute or mute other attendees' audio device / microphone. Step-by-Step... Enable Voice Activation a b c While in an OmniJoin meeting...
OmniJoin Meeting NOTE: Your name will highlight green in the user-list whenever your voice is being sent to the meeting (example below). 2 Related Articles...
OmniJoin Meeting c Select Audio Control and choose the desired option for controlling audio 2 d The setting will then be saved for the meeting. Audio controls explained... 2 Host Controlled The standard setting for meetings, requires a Host to manually unmute the audio / microphones for the specific meeting. Useful when the meeting is used for a number of purposes and you don't always want the audio to play automatically when people join.
OmniJoin Meeting Changing and adjusting audio can be useful if a participant does not know how to do it themselves or if you prefer using a different device - such as a headset (instead of a webcam mic). NOTE: A Host has the ability to unmute or mute other attendees' audio device/microphone Step-by-Step... a b c d 2 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting Related Articles...
OmniJoin Meeting Layouts 2 Depending on the type of meeting you are in, you may want to change the layout to suit your requirements. A great example is using the "Video only" layout, when all you're after is a video meeting call with other colleagues. Meeting Layouts 2 2 Overview... 2 You can change the layout of the meeting by selecting the Layout tab and clicking any of the layouts provided. "Style 1" is the standard layout in OmniJoin.
OmniJoin Meeting Share Only Will hide all videos, chats, the user list and will only show what is currently being shared. NOTE: Floating videos will not be hidden; only the video panel will be hidden. 2 Video Only Useful for the more traditional video meeting calls, when you're not interesting in collaborating or sharing files. Only videos / webcams will be shown in the meeting (and audio - if enabled and unmuted). Full Screen Will maximize the OmniJoin meeting to the full size of your screen.
OmniJoin Meeting [Privileges]Privileges uu page 165 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 2 [Participants ]Participants uu page 162 Follow My Layout 2 Overview... 2 You can use Follow My Layout so that any layout changes you make in OmniJoin will be mirrored to all other attendees in the meeting. By default the Host of the meeting will have Follow My Layout turned on automatically.
OmniJoin Meeting Related Articles... 2 [Meeting layouts]Meeting Layouts uu page 154 [Change video style]Change Video Style uu page 128 2 [Privileges]Privileges uu page 165 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 Apply My Layout 2 Overview... 2 Apply My Layout can be clicked on to mirror (or copy) your current layout to everyone else in the meeting.
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OmniJoin Meeting User Hierarchy 2 OmniJoin uses a simple hierarchy to allocate powers to attendees and to keep meetings organized. 2 Hosts 2 Overview... 2 A Host is typically the meeting owner (or the person who has started / organized the meeting). They have the highest level of rights in a meeting and generally have full control. As a Host, you can share files, control audio and video, invite, expel, promote or demote other attendees. Step-by-Step... 2 What a Host can do...
OmniJoin Meeting [Remote File Access]Remote File Access uu page 107 [Remotely control attendees' PCs]Remote PC Control uu page 104 [Change the layout of the meeting]Meeting Layouts uu page 154 2 [Enforce their own layout onto other attendees]Follow My Layout uu page 156 [Assign privileges to other attendees ]Privileges uu page 165 Enter a meeting using the OmniJoin IM...
OmniJoin Meeting 2 Step-by-Step... 2 What a Presenter can do... 2 A Presenter has the ability to share material in a meeting.
OmniJoin Meeting Related Articles... 2 [Hosts]Hosts uu page 159 [Participants]Participants uu page 162 2 [Privileges]Privileges uu page 165 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Take host or presenter]Take Host or Presenter uu page 46 [Expel an attendee]Expel an Attendee uu page 189 [The Start page]The Start Page uu page 8 Participants 2 Overview...
OmniJoin Meeting [Record the meeting]Record a Meeting uu page 49 [Control what is being shared]Control Focus Privilege uu page 173 [Control your own meeting layout]Meeting Layouts uu page 154 2 [View the participant list]View Participant List Privilege uu page 177 1 [View the thumbnails of each page being shared]View Thumbnails Privilege uu page 179 [View any shared material]View Any Share Privilege uu page 181 [View any page on the current shared material]View Any Page Privilege uu page 18
OmniJoin Meeting Step-by-Step... 2 Promote with [control]Control Focus Privilege uu page 173... 2 Ideal when you want to promote someone to share documents, PowerPoint® etc., and be able to navigate through the pages or slides. a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Make -> Host with all Privileges or Presenter with all Privileges NOTE: Only Hosts in the meeting can promote and demote other attendees.
OmniJoin Meeting NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles... 2 2 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Privileges]Privileges uu page 165 [Expel an attendee]Expel an Attendee uu page 189 [The Start page]The Start Page uu page 8 Privileges 2 Depending on how a meeting has been set up, there can be up to 13 different privileges in a meeting.
OmniJoin Meeting c Select Privileges -> Save (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Save privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Save (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 Print Privilege 2 ® The Print privilege allows the attendee to print the current shared PowerPoint , document or to capture the current view of a live application or desktop share. It will also print any annotations that have been made on the shared files. Give the Print privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
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OmniJoin Meeting c Select Privileges -> Annotate (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Annotate privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Annotate (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 2 Chat Privilege 2 With the Chat privilege, the attendee can start a private chat with individuals in the meeting by right-clicking on an attendee in the user-list and selecting "Private Chat". Give the Chat privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting Remove the Chat privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list 2 Select Privileges -> Chat (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting 2 Give the Record privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Record (so it is ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Record privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting [Chat privilege]Chat Privilege uu page 170 [Control Focus privilege]Control Focus Privilege uu page 173 [Control Layout privilege]Control Layout Privilege uu page 175 2 [View Participant List privilege]View Participant List Privilege uu page 177 [View Thumbnails privilege]View Thumbnails Privilege uu page 179 [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 [Remote File Access privilege]Remote File
OmniJoin Meeting c Select Privileges -> Control Focus (so it is ticked) 2 NOTE: When you have the Control Focus privilege, you will automatically get [View Thumbnails]View Thumbnails Privilege uu page 179, [View Any Share]View Any Share Privilege uu page 181, [View Any Page]View Any Page Privilege uu page 183 privileges. Remove the Control Focus privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)...
OmniJoin Meeting [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 [Remote File Access privilege]Remote File Access Privilege uu page 185 2 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 Control
OmniJoin Meeting c Select Privileges -> Control Layout (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Control Layout privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Control Layout (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [View Thumbnails privilege]View Thumbnails Privilege uu page 179 [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 2 [Remote File Access privilege]Remote File Access Privilege uu page 185 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu pa
OmniJoin Meeting c Select Privileges -> View Participant List (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the View Participant List privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> View Participant List (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 [Remote File Access privilege]Remote File Access Privilege uu page 185 2 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 View Thu
OmniJoin Meeting b c Right-click on an attendee in the user-list Select Privileges -> View Thumbnails (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the View Thumbnails privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> View Thumbnails (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 [Remote File Access privilege]Remote File Access Privilege uu page 185 2 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 View Any
OmniJoin Meeting c Select Privileges -> View Any Share (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the View Any Share privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> View Any Share (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [Remote File Access privilege]Remote File Access Privilege uu page 185 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 2 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 View Any Page Privilege 2 View Any Page privilege enables the attendee to individually view any page or slide on the current shared Po
OmniJoin Meeting c Select Privileges -> View Any Page (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the View Any Page privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> View Any Page (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [View Any Share privilege]View Any Share Privilege uu page 181 [Remote File Access privilege]Remote File Access Privilege uu page 185 [Remote PC privilege]Remote PC Privilege uu page 187 2 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 Remote File Access Privilege 2 NOTE: Attendees who have Remote File A
OmniJoin Meeting c Select Privileges -> Remote File Access (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Remote File Access privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Remote File Access (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [Control Layout privilege]Control Layout Privilege uu page 175 [View Participant List privilege]View Participant List Privilege uu page 177 [View Thumbnails privilege]View Thumbnails Privilege uu page 179 2 [View Any Share privilege]View Any Share Privilege uu page 181 [View Any Page privilege]View Any Page Privilege uu page 183 [Remote PC privilege]Remote PC Privilege uu page 187 [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159
OmniJoin Meeting c Select Privileges -> Remote PC (so it is ticked) 2 NOTE: Only Hosts in the meeting can promote and demote other attendees. Remove the Remote PC privilege... a b c 2 While in an OmniJoin meeting (as a [Host]Hosts uu page 159)... Right-click on an attendee in the user-list Select Privileges -> Remote PC (so it is un-ticked) NOTE: Only Hosts in the meeting can promote and demote other attendees. Related Articles...
OmniJoin Meeting [Promote & Demote attendees]Promote & Demote Attendees uu page 163 [Hosts]Hosts uu page 159 [Presenters]Presenters uu page 160 2 [Participants]Participants uu page 162 [Expel an attendee]Expel an Attendee uu page 189 Expel an Attendee 2 Overview... 2 Should you need to expel an attendee from the meeting, you can do so by following the steps below. This will remove them from the meeting and close their OmniJoin Meeting client. Step-by-Step...
3 OmniJoin IM 3 General 3 This section will help point out various features of the OmniJoin IM that you may not have immediately stumbled upon! 3 Forgot Your Password 3 Overview... 3 Should you ever forget your OmniJoin password, you can change it by clicking "Forgot your password?" on the login screen. Alternatively:https://www.nefsis.com/pwdchgreq.aspx click here to reset your password now. Step-by-Step...
OmniJoin IM Change Password 3 Overview... 3 If you would like to change your password to something different or more memorable, you can use the change password option in the Help tab. Step-by-Step... a Open OmniJoin IM b c Select the Help tab d e Enter a current password and a new password 3 3 Select Change Password Click OK Related Articles...
OmniJoin IM Logout and exit 3 Overview... 3 If for whatever reason, you wish to exit OmniJoin but also leave it running in the background, you can simply choose to logout. 3 If you want to logout and close OmniJoin completely, follow the steps in "Logout and exit". Step-by-Step... Logout a b c 3 3 Open OmniJoin IM Select the Contacts tab Select Logout Logout and exit a Right-click on the OmniJoin tray icon b Select Logout and exit Related Articles...
OmniJoin IM [Revision Level]The About Box is Found in the Help tab (Standard for Windows Vista® Applications) uu page 228 [Settings]Settings uu page 204 Set My Status 3 3 Overview... 3 OmniJoin will automatically change your status to "Away" if there is no mouse or keyboard activity after 10 minutes (by default). Your OmniJoin status will determine how you're alerted to messages, chats, file transfers and meeting invites from other contacts.
OmniJoin IM [Invite a contact to a meeting]Inviting a Contact to a Meeting uu page 263 Change My Display Name & Message 3 Overview... 3 3 When you first create an OmniJoin account, you will be asked for a Display Name. This in most cases will be your first name and will be visible to other contacts in your list. Along with your display name, you can also choose to display a "personal message".
OmniJoin IM [Prioritize a contact ]Contact Priority uu page 238 [Add a contact]Add a Contact uu page 236 [Prioritize a group]Group Priority uu page 251 [Add a group]Add a Group (For Administrator Only) uu page 242 [Send a message]Send a Message uu page 326 3 [Start a chat]Start a Chat uu page 318 [Join a group]Join a Group uu page 249 [Send a file to a contact ]Transfer a File uu page 315 [Invite a contact to a meeting]Inviting a Contact to a Meeting uu page 263 Add Your Personal Pictu
OmniJoin IM d Select Take a picture with my web cam and click Next 3 e f Click Take Picture to take a snapshot, then click Next g You can adjust the brightness, contrast and other options if required by dragging the sliders.
OmniJoin IM h Click Finish to save the new image as your OmniJoin picture Add your picture with an existing image a Open OmniJoin IM b c Select Contacts tab d Select Open an image from a file and click Open image file...
OmniJoin IM g Choose the area of the image you want to use by dragging any of the 4 corners of the box, then click Next 3 h You can adjust the brightness, contrast and other options if required by dragging the sliders. i Click Finish to save the new image as your OmniJoin picture Related Articles...
OmniJoin IM [Send a file to a contact]Transfer a File uu page 315 Modify Your Personal Picture 3 Overview... 3 3 You can modify the brightness, contrast and sharpness of your existing OmniJoin picture by clicking on it and selecting the "Modify..." option. This picture will be displayed to all of your contacts. Step-by-Step...
OmniJoin IM e You can adjust the brightness, contrast and other options if required by dragging the sliders. 3 f Click Finish to save the changes Related Articles...
OmniJoin IM c Click on your picture to open the picture assistant 3 d Select Clear my existing picture e Click Finish Related Articles...
OmniJoin IM Switch Layout 3 Overview... 3 The OmniJoin IM allows you to easily switch the layout by clicking the layout button at the top of the window. Step-by-Step... a Open OmniJoin IM b Select the Switch layout button c Select a layout from the menu... Related Articles...
OmniJoin IM Check for Updates 3 Overview... 3 If you're keen to stay on top of any released updates, you can use the "check for updates" option to manually check for any new updates to OmniJoin. Step-by-Step... a Open OmniJoin IM b c Select the Help tab 3 3 Select Check for Updates Related Articles...
OmniJoin IM [Settings]Settings uu page 204 Settings 3 Deep inside the OmniJoin IM, you will find many advanced settings and customization options. General Settings 3 Includes various options for startup, look-and-feel, language, program updates, close confirmation and hotkeys.
OmniJoin IM Startup... 3 3 1 2 1 Automatically run on system startup Selecting this option will start the Presence Client when you start your PC. 2 Minimize notification area on startup Select this option to automatically minimize the OmniJoin IM when you start your PC.
OmniJoin IM Look and feel... 3 3 1 2 3 4 1 Theme Choose from either a blue, black or silver color scheme. 2 Download additional themes Downloads additional themes that can be used. 3 Do not show me in the contact list Tick this option of you went to hide yourself on the OmniJoin IM. 4 Hide offline contacts Tick this option to only display online or logged in contacts.
OmniJoin IM Language... 3 3 1 2 3 1 Use Windows default language Tick this option to use the same language as your PC. 2 Manually choose language To manually specify a language, untick the box and choose one from the lust provided. 3 Check for language updates Allows you to dynamically update OmniJoin with new languages (when available).
OmniJoin IM Program updates... 3 3 1 2 3 4 1 Do not notify Select this option to ignore any notices of available updates. 2 Always notify OmniJoin will alert you whenever updates are available. 3 Automatically update Selecting this option will allow OmniJoin to automatically update itself when new updates are released. 4 Check for updates now Click this button to manually check for any OmniJoin updates.
OmniJoin IM Close confirmation... 3 3 1 2 3 1 Always ask Will prompt you every time you click the close button - if you want to minimise or close the Presence Client. 2 Always close Choosing this option will logout 8. exit the Presence Client when clicking the close button. 3 Always minimize When clicking close, the Presence Client will always minimise itself to your notification area / system tray and will remain logged in. Hot keys...
OmniJoin IM 3 1 2 1 OmniJoin HotKey Specifying a unique key combination to use, will bring OmniJoin to the front of your screen. 2 Reload Language HotKey Useful to reset the language tiles if you previously made changes to them. Simply enter the key combination you wish to use - for example press and hold the Ctrl key and then N. This would then set the hotkey combination to Ctrl + N. After you click OK, this key combination can then be used to quickly bring OmniJoin to the front of your screen.
OmniJoin IM [State settings]State Settings uu page 217 [Priority settings]Priority Settings uu page 221 [Connection settings]Connection Settings uu page 223 [3rd Party settings]3rd Party Settings & Microsoft® Office Integration uu page 226 Account Settings 3 Handles your OmniJoin account information, such as name, company, address and whether or not you are publicly listed on the OmniJoin global directory, so that other OmniJoin users can search and find you.
OmniJoin IM Name... 3 3 1 2 1 First name, Last name & Company Provides you with the option to enter information such as your first name, last name and company. 2 Include me in the global directory By unticking listed, you can hide yourself from the searchable OmniJoin directory. This way users when searching for contacts to add, will NOT be able to see you listed. NOTE: Even if you are not publicly listed, people can still add you to their contact lists by entering your exact email address.
OmniJoin IM Address & phone... 3 3 1 1 Address & phone Additional information can be supplied if you wish, such as your address, country and phone number. This information (while not required) can be useful for other OmniJoin users who want to try and find and add you to their own OmniJoin IM. The more information you provide will help users search for you.
OmniJoin IM Other... 3 3 1 1 Date of birth & Gender You can also specify your date of birth and gender if you wish. This information (while not required) can help with other users who are trying to find and add you to their own contact list. Related Articles...
OmniJoin IM a Open OmniJoin IM b c Select the Help tab Select Settings 3 d Select Message General... 3 These options also control what icon / feature is displayed at the top of the Contacts tab...
OmniJoin IM 1 Message Selecting message will allow you to create a blank message whenever you double-click on a contact. 2 Chat Selecting chat will allow you to start a new chat whenever you double-click on a contact. Chats... 3 1 2 3 4 1 Show timestamps on chats When sending chats, the time of the message will be displayed next to it. 2 Show contact name before every chat When sending chats. your name and the time of the message will be displayed next to it.
OmniJoin IM Messages... 3 3 1 2 1 History limit You can choose how many messages are stored by your Presence Client. 2 Default font You can customize the type, size and color of the form used. Related Articles...
OmniJoin IM a Open OmniJoin IM b c Select the Help tab Select Settings 3 d Select State 218
OmniJoin IM Settings... 3 3 1 2 3 1 Show me as "away"... The Presence Client will automatically set your status to "Away" after a defined period of time. 2 Minutes... Specify the number of minutes of inactivity before OmniJoin changes your status to "away". 3 Show me as "busy"... Selecting this option will automatically set your status to "Busy" when you're in the OmniJoin meeting. State notifications...
OmniJoin IM 3 1 2 3 4 5 1 State notification Select a state to change to customize it's notification options. 2 Contact online / offline You can specify a sound to be played and/or a balloon to be displayed for a defined number of seconds. 3 Receive chats You can choose to have a sound to be played and/or a balloon to be displayed for a period of time. Alternatively you can simply tell it to open up the chat immediately.
OmniJoin IM Related Articles...
OmniJoin IM d Select Priority 3 1 2 3 4 5 1 Priority notification Select a priority to customize its notification options. 2 Contact online / offline You can specify a sound to be played and/or a balloon to be displayed for a defined number of seconds. 3 Receive chats You can choose lo have a sound to be played and/or a balloon to be displayed for a period of time. Alternatively you can simply tell it to open up the chat immediately.
OmniJoin IM [Message and Chat Settings]Message and Chat Settings uu page 214 [State settings]State Settings uu page 217 [Connection settings]Connection Settings uu page 223 [3rd Party settings]3rd Party Settings & Microsoft® Office Integration uu page 226 [Prioritize a contact]Contact Priority uu page 238 3 [Prioritize a group]Group Priority uu page 251 Connection Settings 3 OmniJoin will attempt to connect to the Internet automatically.
OmniJoin IM Connection Environment... 3 3 1 2 3 1 Use OmniJoin cloud Selected as standard; this will use the Internet cloud-based OmniJoin service for all communication with other contacts and for any meetings. 2 Use locally installed OmniJoin server If you have your own dedicated OmniJoin service installed locally, select this connection option and specify the OmniJoin service IP address.
OmniJoin IM Connection... 3 3 1 2 3 4 1 No Proxy Instructs OmniJoin, not to use any proxy settings. 2 Automatically detect proxy settings Selected by default. OmniJoin will try and automatically use settings defined in your web browser. 3 Manual proxy settings You can manually enter specific proxy settings and authentication details to use when meeting. 4 Automatic proxy configuration URL Select this option to use any pre-existing proxy script on your network, such as a PAC file. Related Articles...
OmniJoin IM [3rd Party settings]3rd Party Settings & Microsoft® Office Integration uu page 226 3rd Party Settings & Microsoft® Office Integration 3 OmniJoin video meeting is compatible with most Microsoft® Office applications.
OmniJoin IM d Select 3rd party 3 1 1 MS Office Integration From this section of OmniJoin, you can tick which applications you would like to integrate with. NOTE: Changes and settings for best Microsoft® Office compatibility only take effect the next time you start the corresponding Office application. Related Articles...
OmniJoin IM The About Box is Found in the Help tab (Standard for Windows Vista® Applications) 3 Overview... 3 If you're ever asked what revision level or release number of OmniJoin you are using, the About Box is the place to go. Step-by-Step... a Open OmniJoin IM b c Select the Help tab 3 3 Select About OmniJoin Related Articles...
OmniJoin IM Change Connection Settings 3 Overview... 3 If you experience problems logging in, it may be worthwhile checking the connection settings in OmniJoin. On many corporate networks, there are often security devices that can sometimes require authentication. OmniJoin allows you to specify these here. Step-by-Step...
OmniJoin IM c Choose the best connection method Connection Environment...
OmniJoin IM 1 Use OmniJoin cloud Selected as standard; this will use the Internet cloud-based OmniJoin service for all communication with other contacts and for any meetings. 2 Use locally installed OmniJoin server lf you have your own dedicated OmniJoin Server installed locally, select this connection option and specify the OmniJoin APS IP address. 3 XML Logging If asked by an OmniJoin representative, ticking this option will allow the OmniJoin IM to log all communications to the OmniJoin cloud.
OmniJoin IM Connection... 3 3 1 2 3 4 5 1 No Proxy Instructs OmniJoin, not to use any proxy settings.
OmniJoin IM 2 Automatically detect proxy settings Selected by default. OmniJoin will try and automatically use settings defined in your web browser. 3 Manual proxy settings You can manually enter specific proxy settings and authentication details to use when meeting. 4 Automatic proxy configuration URL Select this option to use any pre-existing proxy script on your network, such as a PAC file. 3 5 Test Connection You can click "Test Connection" to test your connection settings.
OmniJoin IM Using Picture view a Open OmniJoin IM b Select 3 (Picture view) at the bottom of the OmniJoin IM, so it's highlighted orange. 3 OmniJoin will display a list with contacts' pictures and shortcuts to send a message or chat (example below). Using Preview view a Open OmniJoin IM b Select 3 (Preview view) at the bottom of the OmniJoin IM, so it's highlighted orange. Moving the mouse pointer over a contact will display their OmniJoin picture (example below).
OmniJoin IM c Preview view can be toggled on and off by selecting the (Preview view) icon again. Hide Offline Contact a b 3 Open OmniJoin IM Select (Hide Offline Contact) at the bottom of the OmniJoin IM, so it's highlighted orange Related Articles...
OmniJoin IM Contacts 3 Contacts are people listed in your OmniJoin IM. Once a person has been added as a contact (and they've approved you!) you can start communicating with them by chat, message or even a web meeting! The following contents will guide you through how to add, set priority levels and remove contacts. 3 Add a Contact 3 Overview... 3 Adding contacts is the way to build up a list of people in OmniJoin.
OmniJoin IM f Select the person from the list of results and click Next 3 g h Type a messsage to introduce yourself and click Next Click OK to finish adding a contact The contact you have added will now receive a message asking them if they want to "approve" you or not (sample below). They can click on "More Info..." to then either Approve, Decline or Postpone your add contact request (sample below). If they click on Approve, they'll be added to your OmniJoin IM.
OmniJoin IM Related Articles... 3 [Remove a contact]Remove a Contact uu page 239 [Join a group]Join a Group uu page 249 [Add a group]Add a Group (For Administrator Only) uu page 242 [Send a message]Send a Message uu page 326 3 [Start a chat]Start a Chat uu page 318 [Prioritize a contact ]Contact Priority uu page 238 [Invite a contact to a meeting]Inviting a Contact to a Meeting uu page 263 Contact Priority 3 Overview...
OmniJoin IM NOTE: By default, when your status is set to "busy", you will not be alerted to any messages, chats, file transfers or meeting invites.Any [unread messages]View Unread Messages uu page 329 or [old file transfer requests]Retrieve Old File Transfers uu page 316 can be viewed by selecting the Meeting tab. Related Articles...
OmniJoin IM e Click Delete Related Articles...
OmniJoin IM [Settings]Settings uu page 204 3 241
OmniJoin IM Groups 3 Groups allow you to keep your contact list organized. Groups can be useful to manage different departments, different sites and offices, even different customers. Groups are also password protected so that only authorized people can join them. The following contents will guide you through how to add, set priorties, remove and manage groups. 3 Add a Group (For Administrator Only) 3 Overview... 3 Groups allow you to keep your OmniJoin IM organized.
OmniJoin IM e Enter a name for the group (e.g. LA Office), click Next 3 f g h i Specify a password for the group, click Next Enter a short description for the group (e.g. Employees in LA office), click Finish Click OK The group will have a "star" icon next to it, which denotes you are the owner. 1 2 1 Star icon The "star" icon denotes that you are the owner of the group. 2 Group name The title or name of the group and the number of contacts within it. Other contacts can then join your group.
OmniJoin IM [Add a contact]Add a Contact uu page 236 Rename a Group (For Administrator Only) Overview... 3 3 Should you wish to rename a group that you've already created, you can do so by following the steps below. NOTE: You can only rename a group if you're the owner of it (or person who created it). 1 1 Ownership of a group is denoted by a "star" icon... Step-by-Step...
OmniJoin IM d Select Group -> Rename 3 e Enter a new name, click OK Related Articles...
OmniJoin IM Change a Group Password (For Administrator Only) Overview... 3 3 If at any stage you wish to change a password for a group you've created, you can easily do so by rightclicking on the group header. 3 NOTE: You can only change a group's password if you're the owner of it (or person who created it). 1 1 Ownership of a group is denoted by a "star" icon... Step-by-Step...
OmniJoin IM d Select Group -> Change Password 3 e f Enter a new password Click OK Related Articles...
OmniJoin IM NOTE: You can only permenantly delete a group if you're the owner of it (or person who created it). 1 3 1 Ownership of a group is denoted by a "star" icon... Step-by-Step... a Open OmniJoin IM b c d Select Contacts tab 3 Right-click the group Select Group -> Delete NOTE: Deleting a group will permenantly delete it from OmniJoin! The group will be deleted from your own OmniJoin IM and from the OmniJoin global directory.
OmniJoin IM Other users will NOT be able to use it and join it. To remove a group from your own OmniJoin IM, [click here]Remove a Group from Your Contact List uu page 252. e Click OK to confirm Related Articles...
OmniJoin IM c Select Add Contacts -> Add Group 3 d Select Join an existing group and click Next e f g Enter part of the group name or description and click Search Select the group from the list of results and click Next Enter the password for the group, click Finish Related Articles...
OmniJoin IM Group Priority 3 Overview... 3 Setting a higher priority is useful for ensuring that you're alerted to a message or file transfer from a certain group (even if your status is "busy"). 3 NOTE: By default, when your status is set to "busy", you will not be alerted to any messages, chats, file transfers or meeting invites. Any [unread messages]View Unread Messages uu page 329 or [old file transfer requests]Retrieve Old File Transfers uu page 316 can be viewed by selecting the Meeting tab.
OmniJoin IM [Add a group]Add a Group (For Administrator Only) uu page 242 [Rename a group]Rename a Group (For Administrator Only) uu page 244 [Change group password]Change a Group Password (For Administrator Only) uu page 246 [Remove a group]Remove a Group from Your Contact List uu page 252 [Delete a Group Permanently from OmniJoin]Delete a Group Permanently from OmniJoin (For Administrator Only) uu page 247 3 [Set group owner]Change Ownership of a Group uu page 256 [Expel a contact]Expel C
OmniJoin IM d Select Remove 3 NOTE: Removing a group will not permenantly delete it! The group will be removed from your own OmniJoin IM but will remain listed on the OmniJoin global directory. Other users will still be able to use it and join it. To permenantly delete a group from OmniJoin, [click here]Delete a Group Permanently from OmniJoin (For Administrator Only) uu page 247. e Click Delete to confirm Related Articles...
OmniJoin IM Hide Contact in Group 3 Overview... 3 If you want to hide a contact from showing in a group, the group owner can right-click the contact and select Group -> Hide contact. This can be useful when you would like a contact to benefit from your OmniJoin web meeting license (which is assigned to that group) but not be part of group communications via messages, chats or file transfers. 3 NOTE: You can only hide a contact in a group that you own.
OmniJoin IM d Select Group -> Hide contact 3 When [Show all contacts]Show all Contacts in a Group uu page 260 is ticked or selected (as indicated above), any hidden contacts within the group will appear as a "silhouetted" contact icon (example below) Related Articles...
OmniJoin IM [Change a group password ]Change a Group Password (For Administrator Only) uu page 246 [Prioritize a group]Group Priority uu page 251 [Remove a contact ]Remove a Contact uu page 239 [Add a contact]Add a Contact uu page 236 [Expel a contact]Expel Contact from Group uu page 258 Change Ownership of a Group Overview... 3 3 3 Should you wish to change the ownership of a group, you (who created the group) can easily assign it to someone else.
OmniJoin IM d Select Group -> Set as owner 3 e Click OK to confirm the change of ownership Related Articles...
OmniJoin IM Expel Contact from Group Overview... 3 3 If the need arises to expel a contact from a group, the group owner can do so. 3 NOTE: You can only expel a contact from a group that you own. 1 1 Ownership of a group is denoted by a "star" icon... Step-by-Step...
OmniJoin IM d Select Group -> Expel contact 3 e Click OK to confirm Related Articles...
OmniJoin IM Show all Contacts in a Group 3 Overview... 3 If some contacts within a group are hidden, you (the group owner) can opt to "Show all contacts". When this option is selected, any hidden contacts within the group will appear with a "black" contact icon. 3 NOTE: You can only show all contacts in a group that you own. 1 1 Ownership of a group is denoted by a "star" icon... Step-by-Step...
OmniJoin IM d Select Group -> Show all contacts 3 When ticked or selected, any [hidden contacts]Hide Contact in Group uu page 254 within the group will appear as a "silhouetted" contact icon (example below) Related Articles...
OmniJoin IM [Prioritize a group]Group Priority uu page 251 [Remove a contact]Remove a Contact uu page 239 [Add a contact]Add a Contact uu page 236 [Expel a contact]Expel Contact from Group uu page 258 3 262
OmniJoin IM Meetings 3 OmniJoin allows you to create and manage as many meetings as you wish. You can also create templates for specific meetings. The following contents will guide you through how to create meetings, templates and manage them. Inviting a Contact to a Meeting Overview... 3 3 3 You can easily invite an OmniJoin contact into your web meeting in just a couple of clicks. Step-by-Step...
OmniJoin IM [Edit a meeting]Edit a Meeting uu page 281 [Delete a meeting ]Delete a Meeting uu page 282 My Meeting Room Overview... 3 3 For simplicity, OmniJoin will set you up with your own personal meeting room. This room is used whenever you invite contacts or groups into a web meeting. However, you can change this to another room if required. Step-by-Step... Enter my meeting room... 3 3 To enter your own personal meeting room, just visit the Meeting tab.
OmniJoin IM c Select Invite by Contacts 3 d The invitation window will open, providing you with a list of OmniJoin Contacts (if any) and email contacts (if you have any listed in your email program, such as Microsoft® Outlook ®). e f Click on a header (e.g. "Outlook contacts") to display a list of contacts from your address book... g Repeat step f to invite additional contacts to the meeting. You will gradually form a list of contacts you want to invite in the right-hand pane.
OmniJoin IM h Click Send Now Did you know? You can edit the invitation email that will be sent, by clicking "Edit and Send" instead. i A new window will open, informing you that the invitations are being sent... j Click Close when the invitations have been sent 3 Alternatively... You can also invite other people by right-clicking on a contact then select Invite to Meeting Room. With Picture View enabled...
OmniJoin IM c Click Invite by Email 3 d e Enter the person's email address in the "To" field of the email Click Send Change my meeting room... 3 Your personal meeting room is automatically created when you login for the first-time. However, if you've created additional meeting rooms, you can change your personal meeting room to a different one.
OmniJoin IM c Right-click on the meeting to set as your new personal room, then click Set as My Meeting Room. 3 d Your personal meeting room, will be displayed in bold (example below) 1 1 My Meeting Room Your personal meeting room will be displayed in bold text and cannot be deleted. Related Articles...
OmniJoin IM [Show my meetings]Show My Meetings uu page 269 [Edit a meeting]Edit a Meeting uu page 281 [Start quick meeting]Create a Quick Meeting uu page 274 [Schedule a meeting]Create a Scheduled Meeting uu page 271 [Delete a meeting]Delete a Meeting uu page 282 3 [Join a meeting]Join a Meeting uu page 280 Show My Meetings 3 Overview... 3 OmniJoin allows you to create and manage as many meetings as you wish.
OmniJoin IM d This will display all of your meetings and related options (sample below) 1 2 3 3 4 5 1 Selected Meeting Options These options apply to the meeting that is selected in the list below. 2 General Options Create a new scheduled or quick meeting or join an existing one by using these options. 3 Refresh & Templates Refresh will update the meeting list below. Selecting Templates will open up the meeting template window.
OmniJoin IM [Check for updates]Check for Updates uu page 203 [Logout & Exit]Logout and exit uu page 192 [Revision Level]The About Box is Found in the Help tab (Standard for Windows Vista® Applications) uu page 228 [Settings]Settings uu page 204 3 Create a Scheduled Meeting 3 Overview... 3 Generally most users will find one meeting room enough for day-to-day activities.However in some cases, you may want to schedule a meeting so that it starts at a specific time and date.
OmniJoin IM e Enter a Topic (Required) 3 f g Select Schedule h Select the Duration or if you would like it to Never ends (i.e.
OmniJoin IM j k Select Invites Enter the email addresses of attendees invited to the meeting (separated by commas) 3 Have contacts in address books? You can click Edit Contacts to quickly add people from your local address book or Microsoft Exchange (if available). Alternatively... You can leave the Invites section blank and invite people once in the meeting itself by using the "[Start page]The Start Page uu page 8". l Ticking Send a copy... and Attach calendar event...
OmniJoin IM c d Click Join next to the scheduled meeting You can now share any [PowerPoint®]Share a PowerPoint® uu page 72 or [documents]Share a Document uu page 79 in advance of the scheduled start time. Did you know? If you want the meeting to start earlier, join the meeting and [unlock the meeting]Lock & Unlock a Meeting uu page 17 in the Meeting tab. 3 Related Articles...
OmniJoin IM c Select Start a Quick Meeting 3 d Enter a Topic (required) e f Click Start now to create and join it straight away. Once you are in the meeting, you can invite people by using the "[Start page]The Start Page uu page 8". Related Articles...
OmniJoin IM [Settings]Settings uu page 204 Create PhoneBridge Meeting 3 Overview... 3 3 PhoneBridge is a feature that enables you to use a telephone to have conversations during a meeting. A separate license is required in order to use this feature. If you have been granted permission from Brother, you can [setup]Audio uu page 297 a meeting through PhoneBridge. At the PhoneBridge meeting, all attendees must join in the meeting using a telephone.
OmniJoin IM c d Select Show My Meeting Select Edit 3 NOTE: You cannot use PhoneBridge on the meeting by clicking Start a Quick Meeting. Did you know? You can also open or edit a meeting via My Account. Obtain a meeting telephone number and meeting code to use PhoneBridge... 3 By following two methods, attendees can find out the meeting telephone number and meeting code used to connect to PhoneBridge. NOTE: In PhoneBridge, the person who performs the role of a Host is called a Leader.
OmniJoin IM Method 2: Enter the Meeting Room (for attendees and Host) When participating in a meeting configured by PhoneBridge, information on Audio meetings is displayed. The display contents depend on the selected fee type and optional functions. a Select the call method when the information is displayed 3 1 2 3 4 5 6 7 8 1 Display Name (Please enter your full name) Your name displayed in the user-list of OmniJoin meeting.
OmniJoin IM Join the PhoneBridge meeting... 3 Follow the instructions to use a telephone in the meeting. When you call the meeting telephone number, follow the played audio instructions. NOTE: In PhoneBridge, the person who performs the role of a Host is called a Leader. In order to join PhoneBridge as a Leader, a PIN code must be entered. Even if you are not the Host of the meeting, by entering a PIN code you can join PhoneBridge as a Leader.
OmniJoin IM [Schedule a meeting]Create a Scheduled Meeting uu page 271 [Join a meeting]Join a Meeting uu page 280 [Edit a meeting]Edit a Meeting uu page 281 [Invite contacts to a meeting]Inviting a Contact to a Meeting uu page 263 [Specify PhoneBridge options (fee type and optional functions)]Audio uu page 297 3 [Meeting Invitations]Invitations uu page 307 [Switch Unmute](Unmute Audio uu page 141) [Switch Mute](Mute Audio uu page 142) [Hosts]Hosts uu page 159 Join a Meeting 3 Overvie
OmniJoin IM c Enter the Meeting ID and password (if meeting is password-protected) 3 d Click Join now Related Articles...
OmniJoin IM c Select Show My Meetings 3 d e Select the meeting to edit Click Edit Related Articles... 3 [Start a quick meeting]Create a Quick Meeting uu page 274 [Schedule a meeting]Create a Scheduled Meeting uu page 271 [Delete a meeting]Delete a Meeting uu page 282 [Join a meeting]Join a Meeting uu page 280 [Invite contacts to a meeting]Inviting a Contact to a Meeting uu page 263 [Show my meetings]Show My Meetings uu page 269 Delete a Meeting 3 Overview...
OmniJoin IM c Select Show My Meetings 3 d e Select the meeting to delete f Select Yes to confirm deletion Click Delete Related Articles...
OmniJoin IM Step-by-Step...
OmniJoin IM h Click OK to create the template NOTE: Even though you select Locked or Unlocked in the Schedule section of the template edit screen, the setting would not be applied for the Quick Meeting. Did you know? You may also tick “Default meeting template” to use the template as the default for all new meetings that you create. Related Articles...
OmniJoin IM c Select Schedule a Meeting 3 d e f Click Details g h Click Load Template to apply the template's settings to the meeting Click Load Template Select the template to use Click OK to save changes Related Articles...
OmniJoin IM Edit a Meeting Template 3 Overview... 3 Should you ever need to make adjustments to a meeting template, you can edit the template. Step-by-Step...
OmniJoin IM h Click Close to close the Template window Related Articles...
OmniJoin IM d Click Templates 3 e Select the template to delete from the drop-down list, then click f g Click Delete to confirm (Delete). Click Close to close the Template window Related Articles...
OmniJoin IM NOTE: After you exit OmniJoin or turn off your PC, any old requests or invites for that session will be erased from the Meeting tab. Step-by-Step... a Open OmniJoin IM b c Select the Meeting tab d Click OK to join the meeting 3 3 Double-click on a "Web meeting invite" in the Meeting Invitations section Related Articles...
OmniJoin IM Meeting Options 3 For those of you who wish to customize your meeting rooms, OmniJoin can provide you with a series of advanced options. These options are especially useful for managing multiple web and video meeting events, or creating and managing multiple meeting rooms with specific online meeting controls Topic 3 You must enter a meeting topic, and can specify passwords if necessary.
OmniJoin IM 1 3 2 3 4 5 1 Topic Required. Useful for providing a description of the meeting, such as "Service Review" or "Design Meeting". 2 ID The unique name of the meeting. You can customize this to something that is easier to remember. 3 Listed When ticked, listed meetings appear on your personal web page on OmniJoin. 4 URL This is the unique web address for the meeting.
OmniJoin IM 3 1 2 3 4 1 Host Required, generated automatically (or manually set yourself), the host password can be used to automatically elevate a participant to a host if used while joining. 2 Show / Hide Toggles the visibility of a password. Useful, if you ever forget any meeting passwords. 3 Participant Password Optional, the participant password will prevent people from joining your meeting unless they know the participant password.
OmniJoin IM Related Articles... 3 [Meeting Schedule]Schedule uu page 294 [Meeting Audio]Audio uu page 297 [Meeting Video]Video uu page 300 [Meeting Layout]Layout uu page 303 3 [Meeting Features]Features uu page 304 [Meeting Privileges]Privileges uu page 306 [Meeting Invitations ]Invitations uu page 307 [Meeting Messages]Messages uu page 311 Schedule 3 Specify when the meeting is scheduled to start and the duration of the meeting.
OmniJoin IM 3 1 2 3 4 5 1 Date, Time, Zone lf scheduled, choose a date, time and time zone for the meeting. 2 Never ends Select if you want the meeting to permanently remain available for use. 3 Duration Instead of a permanent (never ending) meeting, you can schedule the meeting for a specified duration, such as 2 hours. After which, it will be automatically deleted. 4 Recurs Select whether the meeting is a "one off", or if you want it to recur daily, weekly or monthly.
OmniJoin IM Controlling access & the meeting location... 3 The meeting (by default) is unlocked 15 minutes before the scheduled start time and is assigned to a geographical location automatically. However, by using the options below you can manually specify how the meeting behaves prior to it starting. 3 1 2 3 4 5 1 Locked This will lock the meeting and will stop participants being able to join. You (the Host) will be able to join and unlock it when you choose to.
OmniJoin IM 5 Manual Manually assign a particular OmniJoin location. Useful when meeting with people from desperate locations and assigning the meeting to a location in between for equal benefit. NOTE: Participants will not be able to join until it is unlocked. You (the Host) can unlock it at any time by using the "[unlock meeting]Lock & Unlock a Meeting uu page 17" feature or by waiting for the scheduled start time.
OmniJoin IM e Select Audio 3 1 2 3 4 5 6 7 1 Telephone conference call Select this option to use the Phone Bridge feature in the meeting. 2 Fee type Attendees select the available fee type for calls. 3 Optional functions Select whether to use the optional functions. 4 VoIP Select this option to use the Voice over IP feature in the meeting. 5 Quality Select how you want to control the audio. Either manually - "Host Controlled" or automatically - "Always on for..." and sound quality.
OmniJoin IM NOTE: VoIP and PhoneBridge cannot be used together in the same meeting. NOTE: You cannot use PhoneBridge on the Quick Meeting. Do you know? The person with granted permission privilege can set up/edit a meeting also on My Account. 3 Fee type options Select the fee type to use. • U.S. & Canada Toll-Free (free dial): No fees are charged to the attendees and only the host (the person with the license contract) has to pay the PhoneBridge usage fees. (For calls from the contiguous U.S.
OmniJoin IM • Always on for hosts and presenters Always on for hosts and presenters activates audio automatically for everyone who is not a regular participant. • Always on for everyone Always on for everyone activates audio for all attendees as soon as they enter the meeting. VoIP quality: 3 • Wideband Audio is a much higher sound quality and takes a little more bandwidth. • Narrowband Audio is generally lower quality than wideband, but will use less bandwidth. Phone options explained...
OmniJoin IM Default video settings... 3 Under this section, you can choose how the video behaves for everyone as they join the meeting. 3 1 2 3 4 1 Defalut video Choose how you want to control the video; Either manually - "Host controlled" or automatically - "Always on for...". 2 Default video resolution Select the video resolution for all meeting attendees as they join. 3 Default frames per second Select the video frames per second (refresh rate) for all meeting attendees as they join.
OmniJoin IM 3 1 2 3 4 1 Maximum bitrate Select the maximum bitrate for each meeting participants video. The quality of their video will be limited by the bitrate automatically. 2 Maximum video resolution Select the maximum video resolution for each meeting participant. To access higher video resolutions. such as high definition, change this setting to unlimited. 3 Maximum frames per second Select the maximum video frames per second for each meeting participant.
OmniJoin IM Video sharpness explained... 3 Normal Will give you a soft video, with smooth lines and will generally use less bandwidth. Crisp Will sharpen the video image (ideal for looking at detail) but will use more bandwidth. Video codec explained... 3 MPEG4 This is the default codec and will generally suit most people's needs. It offers a good balance of performance and compression. H.
OmniJoin IM 3 1 2 1 Layout This feature sets the default layout for all meeting attendees. 2 Show full screen Ticking this box will have the meeting open full-screen on each attendee's PC as they join. Related Articles...
OmniJoin IM a Open OmniJoin IM b c d e Select the Meeting tab Select Schedule a Meeting Click Details to display more meeting and customization options 3 Select Features 1 1 Features Untick specific features to remove them from the meeting. Related Articles...
OmniJoin IM [Meeting Privileges]Privileges uu page 306 [Meeting Invitations]Invitations uu page 307 [Meeting Messages]Messages uu page 311 Privileges 3 3 Specify the default privileges for participants as they join the meeting. Hosts have all privileges by default.
OmniJoin IM [Meeting Schedule]Schedule uu page 294 [Meeting Audio]Audio uu page 297 [Meeting Video]Video uu page 300 [Meeting Layout]Layout uu page 303 [Meeting Features]Features uu page 304 3 [Meeting Invitations]Invitations uu page 307 [Meeting Messages]Messages uu page 311 Invitations 3 Specify the invitees to this meeting. Invitees can either be sent an email or be required to register before attending.
OmniJoin IM 3 1 2 3 4 5 1 Invitation List Enter the email addresses of the people you would like to attend. 2 Edit Contacts lf you have contacts in an address book (such as Microsoft® Outlook® or Microsoft® Exchange), click Edit Contacts to add them to the invite list. 3 No Registration This is used by default and allows invitation recipients to send the meeting link onto anyone else. In other words, access to the meeting is open to anyone who has the link to the meeting.
OmniJoin IM 4 Registration This option is useful if you want to know who is able to attend the meeting. Selecting this option will send an RSVP email to your invitees and will ask them to confirm their attendance. The registration status of the attendees can be checked in the meeting list in My Account. 3 5 Registration (Required) Ticking this will require each invitation recipient to confirm their attendance via an RSVP email that is sent when you finish creating the meeting.
OmniJoin IM 3 1 2 3 4 5 6 7 8 1 Invite email Select the email invitation that will be sent to attendees. 2 Preview (Emails) Click Preview to preview what the actual message will look like. 3 Reply to Enter a email address so that attendees can reply to your email, and specify a subject. 4 Send a copy of the invite to myself Sends a copy of the invite mail to your registered address.
OmniJoin IM 5 Attach calender event (iCal) Sends a calender event (iCal) at the same time as the invite mail. 6 Send an email reminder Sends a reminder before the meeting starts to the invite mail recipient. 7 Reminder email Select the reminder mail's contents. 3 8 Preview (Reminder) Click Preview to preview the reminder mail's contents. Related Articles...
OmniJoin IM e Select Messages 3 1 2 3 1 Join Message Select a join message from the list. This will be displayed to attendees as they join the meeting. 2 Preview Click Preview to view the selected message template. 3 Deny Message Select a deny message from the list. This will be displayed to attendees if the meeting they join is locked. Related Articles...
OmniJoin IM Load Template 3 To save time, you can load an existing template to quickly create a meeting with predefined options. Load template allows you to enter the template manager and choose an existing template to import, or alternatively create or edit a new one.
OmniJoin IM 4 Delete template Delete the selected template. 5 Default meeting template Tick this box to use this template as the default template for future meetings. Related Articles...
OmniJoin IM File Transfer 3 File Transfer allows you to transfer a file to your OmniJoin contacts, even during an online meeting, web, or video meeting. Also, you can retrieve any files that have been sent during the meeting. 3 Transfer a File 3 Overview... 3 Not only can you send messages, or initiate chats but you can also initiate a file transfer to your OmniJoin contacts, even during an online meeting, web, or video meeting. Step-by-Step...
OmniJoin IM g The person receiving the file, will get a "File download" notification (example below) 3 Related Articles... 3 [Send a message]Send a Message uu page 326 [Start a chat ]Start a Chat uu page 318 [Invite a contact to a meeting]Inviting a Contact to a Meeting uu page 263 [Join a meeting]Join a Meeting uu page 280 Retrieve Old File Transfers 3 Overview... 3 Should you ever miss or decline a file sent to you, you can always retrieve any files using the following steps...
OmniJoin IM [Retrieve old chats]Retrieve an Old Chat uu page 322 [Retrieve old meeting invites]Old Meeting Requests & Invites uu page 289 [Start a chat]Start a Chat uu page 318 [Invite contacts to chat]Start a Chat uu page 318 [Send a file to a contact]Transfer a File uu page 315 3 [Invite contacts to a meeting]Inviting a Contact to a Meeting uu page 263 [Delete a chat]Delete a Chat uu page 321 [Send a message]Send a Message uu page 326 317
OmniJoin IM Chats 3 While messages are useful for brief or intermittent notices, chats can be used for when you are in need of a more substantial conversation online. The following articles will guide you through how to start and manage chats. 3 Start a Chat 3 Overview... 3 You can start a chat by right-clicking on the contact or group you wish to chat with and then selecting Chat. Step-by-Step... Start a new chat...
OmniJoin IM e A new chat window will open, so you can start a conversation! 1 2 3 3 4 5 1 Text conversation The text conversation between you and other contacts will appear here. 2 Chat You can start a new chat or add more contacts to the conversation by clicking "Chat".
OmniJoin IM d e Select Chat A new chat window will open, so you can start a conversation! With Regular View enabled a Open OmniJoin IM b c d e Select Contacts tab 3 3 Right-click on the contact or group to start a chat with Select Chat A new chat window will open, so you can start a conversation! With a chat already open... a b Select Chat c Select a contact or group from the list and click OK 3 Select Add Contact to Chat Related Articles...
OmniJoin IM [Preview chats]Chat Previews uu page 324 [Delete a chat]Delete a Chat uu page 321 [Invite contacts to a meeting]Inviting a Contact to a Meeting uu page 263 [Start quick meeting]Create a Quick Meeting uu page 274 [Send a message]Send a Message uu page 326 3 Delete a Chat 3 Overview... 3 Any chats on OmniJoin will actually remain on your PC so that you can refer back to them at any stage.
OmniJoin IM Retrieve an Old Chat 3 Overview... 3 OmniJoin keeps an archive of old chats that you've participated in, just in case you need to refer to the conversations later on. 3 NOTE: Chat history is deleted when you logout. Step-by-Step... a Open OmniJoin IM b c Select Chats tab 3 Double-click on the chat session to open it Related Articles...
OmniJoin IM Step-by-Step... 3 Use the notification icon... a Double-click the "flashing message" 3 icon in the Windows notification area 3 b Double-click the chat with 1 or more unread messages in the list Use the unread chat button… 3 Alternatively, you can follow these steps to use the unread chat button.
OmniJoin IM c Double-click the chat with 1 or more unread messages in the list 3 Related Articles... 3 [Start a chat]Start a Chat uu page 318 [Retrieve old chats]Retrieve an Old Chat uu page 322 [Delete a chat]Delete a Chat uu page 321 [Chat previews]Chat Previews uu page 324 [Send a message]Send a Message uu page 326 [Send a file to a contact]Transfer a File uu page 315 [Invite contacts to a meeting]Inviting a Contact to a Meeting uu page 263 Chat Previews Overview...
OmniJoin IM d The contents of the selected chat will then be displayed at the bottom 3 Related Articles...
OmniJoin IM Messages 3 A message allows you to quickly send a message to anyone in your OmniJoin IM. You can make repetitive messages into a template so things like a 'phone call' can be a one-click action. The following contents will guide you through how to use messages. 3 Send a Message 3 Overview... 3 A message allows you to quickly send a message to anyone in your OmniJoin IM. Sending a message can be achieved by first selecting a contact or group and then clicking the "Send Message" icon.
OmniJoin IM e Enter a subject for the message (optional) and the message you want to send. 3 f Click Send Alternatively: Use the Messages tab... a b c d e Open OmniJoin IM Select the Messages tab Select Send Enter a subject for the message (optional) and the message you want to send. Click Send Adding an instant button... 3 When you send a message, you can add instant buttons to the message body.
OmniJoin IM [Join a meeting]Join a Meeting uu page 280 [Start quick meeting]Create a Quick Meeting uu page 274 [Schedule a meeting]Create a Scheduled Meeting uu page 271 Retrieve Old Messages 3 3 Overview... 3 OmniJoin keeps an archive and history of old messages that have been sent and received, just in case you need them later on. Step-by-Step...
OmniJoin IM a Open OmniJoin IM b c Select the Messages tab Select Sent Messages 3 d Double-click a message in the list Related Articles...
OmniJoin IM Step-by-Step... 3 Use the notification icon... a Double-click the "flashing message" 3 icon in the Windows notification area 3 b Double-click the "starred" message in the list Use the unread message button… 3 Alternatively, you can use the unread message button... a Open OmniJoin IM b Select the Unread message button This will open the unread message for you. Related Articles...
OmniJoin IM [Use a message template]Use a Message Template uu page 334 [Edit a message template ]Edit a Message Template uu page 336 [Delete a message template]Delete a Message Template uu page 337 [View unread chats]View Unread Chats uu page 322 [Start a chat]Start a Chat uu page 318 3 [Retrieve old messages]Retrieve Old Messages uu page 328 Delete a Message 3 Overview... 3 OmniJoin will automatically retain 100 messages in your history by default.
OmniJoin IM e Select Delete 3 Alternatively... You can delete a message by right-clicking on the message then select Delete. Related Articles...
OmniJoin IM c Select Message, then select Templates... 3 d Select e f Customize the template by entering a subject and the frequently used information in the message g Click OK to close the template window (Add) to create a blank message template Click Save to save the template Alternatively: Use the Messages tab...
OmniJoin IM b c d e f g Select the Messages tab Select Template Select (Add) to create a blank message template Customize the template by entering a subject and the frequently used information in the message 3 Click Save to save the template Click OK Related Articles...
OmniJoin IM d Select Message, then select a template you've previously created (e.g. "PHONE CALL") 3 e f Make minor adjustments to the message content (as necessary) Click Send Related Articles...
OmniJoin IM [Send a message]Send a Message uu page 326 [Create a meeting template]Create a Meeting Template uu page 283 [Use a meeting template ]Use a Meeting Template uu page 285 [Edit a meeting template]Edit a Meeting Template uu page 287 [Delete a meeting template]Delete a Meeting Template uu page 288 3 Edit a Message Template 3 Overview... 3 You can edit previously created templates by selecting the template and clicking the edit icon. Step-by-Step...
OmniJoin IM e f g Customize the template as necessary Click Save to save the template Click OK to close the template window Alternatively: Use the Messages tab... a b c d e f g 3 Open OmniJoin IM Select the Messages tab Select Template Select the message template to edit from the drop-down list, and then click (Edit) Customize the template as necessary Click Save to save the template Click OK to close the template window Related Articles...
OmniJoin IM Step-by-Step... a Open OmniJoin IM b c Select Contacts tab d Select the message template to delete from the drop-down list, then click e Click Delete to confirm. 3 Select Message, then select Templates... 3 (Delete). Alternatively: Use the Messages tab...
OmniJoin IM Related Articles...
OmniJoin IM d (Import). Click 3 e f Locate the file on your PC to import, then click Open Click OK to close the template window Alternatively: Use the Messages tab... a b c d e f Open OmniJoin IM Select the Messages tab Select Template Click (Import). Select the file on your PC to import, then click Open Click OK to close the template window Related Articles...
OmniJoin IM Step-by-Step... a Open OmniJoin IM b c Select Contacts tab d Select the message template to export from the drop-down list, then click e Click Save to save the template to a file 3 Select Message, then select Templates... 3 (Export). NOTE: Don't forget where you save it! f Click OK to close the template window Alternatively: Use the Messages tab...
OmniJoin IM d Select the message template to export from the drop-down list, and then click (Export) e f Click Save to save the template to a file Click OK to close the template window Related Articles...
