Operating Instructions Facsimile Reference > dvd Part #G1619 Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Note to users in Canada - Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada - Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. - Notice about the Telephone Consumer Protection Act (Valid in USA only).
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations. Advanced Features The Advanced Features manual describes more advanced functions, and also explains settings for key operators.
TABLE OF CONTENTS 1. Getting Started Machine Types............................................................................................ 1 Guide to Components ................................................................................ 2 Front View ...................................................................................................... 2 Side View ....................................................................................................... 3 Control Panel ..................
Reception Modes...................................................................................... 31 Selecting the Reception Mode ..................................................................... 31 3. Registering Own Name/Fax Header/Own Fax Number .............................................. 33 Registering ................................................................................................... 34 Editing .................................................................................
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1. Getting Started Machine Types This machine comes in three models.
Getting Started Guide to Components Front View 1 Following illustration is for Model B. 1. Exposure Glass Cover 5. main power switch Lower the Exposure Glass Cover over originals placed on the exposure glass. If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off. 2.
Guide to Components 6. Operation switch 7. Paper Tray Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). See p.6 “Turning On the Power”. Set paper here. 8. Paper Tray Unit (Option for Model B Only) 1 You can set more paper here. Side View 1. Bypass Tray A fax message can be printed on the paper placed here. (Model B only) 2. External Telephone Connector 3.
Getting Started Control Panel 1 1. Receive File Indicator 10. 0 1 keys Lights when a message has been received into memory. Press to move the cursor or select functions. 2. Communicating Indicator 11. {OK}} key Lights during transmission or reception. Press to answer " Yes " to a question displayed on the display. 3. {Job Information}} key Press to search for information on a specific job. 4. {Transmission Option}} key Press to change the transmission option settings.
Control Panel 18. User Function keys 25. Number keys Each of these can be programmed for rapid access to frequently used functions. Use to dial fax numbers or enter the number of copies. ❖ Functions Programmed by Default 26. {Start}} key Key Function F1 Manual Reception F2 Reception Mode F3 Print Journal 19. {Resolution}} key 1 Press to start all tasks. 27. Operation switch Press this switch to turn the power on (the On indicator goes on).
Getting Started Starting the Machine To start the machine, turn on the operation switch. 1 Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings manual. Turning On the Power A Confirm that the power cord is plugged into the wall outlet firmly and the main power switch is on. B Turn on the operation switch. The On indicator should light.
Starting the Machine Turning Off the Power A Turn off the operation switch. The On indicator will go out. A Make sure the On indicator is off. B Turn off the main power switch. The main power indicator turns off. 1 Important ❒ Before you unplug the power cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.
Getting Started Changing Modes This machine is both a fax and a copier. If the machine is not in Facsimile mode, press the {Facsimile} } key to use fax function. You can set this machine to display facsimile mode immediately after the operation switch is turned on. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings manual.
Reading the Display Reading the Display The machine status and instructions are shown on the display. 1 Note ❒ All procedures in this manual assume you are in Facsimile mode. If the machine is not in Facsimile mode, press the {Facsimile} } key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2 "Settings You Can Change with the User Tools" in the System Settings.
Getting Started 1 Standby Display Display Prompts While the machine is in standby mode (immediately after it is turned on or after the {Cancel} } key is pressed), the following display is shown. Depending on the situation, the machine will show various prompts on the display. Note ❒ To return the machine to standby mode, do one of the following: • If you have set the original and have not pressed the { Start} } key, remove the original. • If you have not set an original, press the {Cancel} } key.
2. Faxing Transmission Modes There are two types of transmission. ❖ Memory Transmission When a fax document is stored in memory, then transmission starts automatically. This makes it convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting. ❖ Immediate Transmission The machine dials immediately, and transmits the fax while scanning.
Faxing Switching between Memory Transmission and Immediate Transmission Press the { Memory Trans.} } key to switch between Memory Transmission and Immediate Transmission. When the indicator of the { Memory Trans.} } key is not lit, Immediate Transmission is selected. When the indicator of the {Memory Trans.} } key is lit, Memory Transmission is selected.
Setting Originals Setting Originals You can set your originals either in the Document Feeder or on the exposure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.
Faxing 2 Placing a Single Original on the Exposure Glass Loading Originals in the Document Feeder Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time. Use the Document Feeder to scan in a stack of originals in one operation. The Document Feeder can handle single-sided originals. A Lift the Exposure Glass Cover.
Setting Originals A Adjust the document guide to match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up. Adjust the document guide to match the size of the originals again. • Thin and soft originals • Originals of inappropriate weight • Originals in bound form, such as books • Transparent originals, such as OHP transparencies or translucent paper 2 Original Sizes Difficult to Detect 1. Limit mark 2.
Faxing Memory Transmission Memory Transmission is convenient because: • Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, an d t h en s en t au t o m at i c al l y, meaning you do not have to wait for your document to send. • While your fax document is being sent, another user can operate the machine (people do not have to wait long to use the fax machine). • You can send the same document to more than one place with the same operation.
Memory Transmission B Set the original. Limitation ❒ You can send the first pages from the exposure glass, and then the remaining pages from the Document Feeder. After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder. ❒ Note that you cannot place pages on the exposure glass after you have started using the Document Feeder. ❒ Do not open the Document Feeder while it is scanning in originals.
Faxing Sending Originals from the Exposure Glass A Place the first page of your original on the exposure glass face down. B Dial. C Press the {Start} } key. The machine starts scanning the original. D Place the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original. 2 Note ❒ Repeat steps C to D for all pages. E Press the {q} key to finish.
Canceling a Memory Transmission Canceling a Memory Transmission Before the Start Key is Pressed During Transmission A Press the {Clear Modes}} key. Use this procedure to cancel a transmission after the original has been scanned. 2 Limitation ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. Note ❒ When you set the document in the Document Feeder, you can cancel the transmission by just removing it.
Faxing C Press the {OK } key. D Display the file you want to de- lete. Enter the file number with the number keys, or search using 0 or 1. A Press the {Job Information} } key, a n d c o n f i r m t h a t " 1 . C an c e l TX/RX" is displayed. 2 E Press the {OK}} key. F Press 0 or 1 to select " Yes " G Press the {OK}} key.
Immediate Transmission Immediate Transmission Immediate Transmission is convenient when: • You wish to send a document immediately as it is scanning. • You wish to quickly check whether you have successfully connected with the other party's fax machine. • Your machine's memory is getting full. The machine dials immediately after you press the {Start} } key. The message is scanned and transmitted page by page without being stored in memory.
Faxing Reference p.33 “Own Name/Fax Header/Own Fax Number” After transmission the machine will return to standby mode. 2 Sending Originals from the Exposure Glass A Place the first page face down on the exposure glass. B Dial. C Press the {Start} } key. The machine starts scanning the original. D Place the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original. Note ❒ Repeat steps C to D for all originals. E Press the {q} key to finish.
Canceling an Immediate Transmission Canceling an Immediate Transmission Before the Start key is Pressed A Press the {Clear Modes}} key. 2 Note ❒ When you have already set the original, you can also cancel an Immediate Transmission by removing the original from the machine. After the Start key is Pressed A Press the {Clear/Stop} } key, and then remove the original. Note ❒ If the transmission finishes while you are carrying out this procedure, it will not be canceled.
Faxing Scan Settings You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality. 2 ❖ Resolution: Standard, Detail, Fine ❖ Original Type: Text, Photo ❖ Image Density (Contrast): Manual Image Density Resolution Images and text are scanned into the machine by converting them to a sequence of dots.
Scan Settings Original Type A Press the {Original Type} } key for the type you require. If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity. ❖ Text Select Text to send an original containing a high-contrast black-andwhite image. Use this setting even if your original contains text and photographs or if you only want to send clearer text.
Faxing Dialing There are four main ways to dial a number: ❖ Entering Numbers Directly See p.26 “Entering Numbers Directly” 2 ❖ Using Quick Dials: See p.27 “Using Quick Dials” ❖ Using Speed Dials: See p.28 “Using Speed Dials” ❖ Using Groups See p.29 “Using Groups” Entering Numbers Directly Enter numbers directly using the number keys on the right side of the operation panel. Note ❒ Maximum length of a fax number: 254 digits. ❒ You can insert pauses and tones in a fax number. See p.27 “Pause”, p.
Dialing Note ❒ If a memory file is awaiting transmission and the " E x ce e d ed t he Max.Cannot Add" message is displayed when dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed. ❒ The display shows the percentage of free memory space for storing originals.
Faxing A Make sure that the machine is in standby mode. B Set your original and select any scan settings you require. 2 C Press the Quick Dial key in which the destination's number is programmed. If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown. Note ❒ If you make a mistake, press the {Clear/Stop} } key and try again. ❒ If you wish to dial another destination, press the {OK} } key and dial another fax number.
Dialing C Press the {Speed Dial}} key. D Enter the two digit code (00 to 49) for the destination with the number keys. Note ❒ When a name is stored for the destination, the name is displayed, and when no name is stored, the fax number is displayed. ❒ If you wish to dial another destination, press the {OK} } key and dial another fax number. ❒ If you make a mistake, press the {Clear/Stop} } key, and try again. E Press the {Start}} key.
Faxing 2 When Specifying a Group with a Quick Dial When Specifying a Group with the Group key Make sure that the Memory Transmission indicator is lit, if not, press the {Memory Trans.} } key to light it. Make sure that the Memory Transmission indicator is lit, if not, press the {Memory Trans.} } key to light it. Note ❒ You must register Groups to Quick Dials beforehand. See p.49 “Groups” Note ❒ You must program the Group function in a User Function key beforehand.
Reception Modes Reception Modes The machine can treat incoming fax messages and telephone calls in three ways. ❖ Manual Receive Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax documents or telephone calls. You must manually press the {Start} } key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times.
Faxing - Distinctive Ring Two numbers (telephone number and fax number) can be assigned to one line by making a contract with your telephone company for Distinctive Ring. Each number will have a different ringing pattern. This is useful for distinguishing a fax from a telephone call. Please contact your telephone company for details. After making a contract with your telephone company, turn this function on with the User Parameters (Switch12 Bit1).
3. Registering Own Name/Fax Header/Own Fax Number Make sure that all necessary settings are made before connecting your machine to the telephone line. ❖ Own Name This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's fax machine, and the name registered on that machine will appear on yours.
Registering Registering F Press 0 or 1 until "6. Fax Information" is displayed. The following procedure describes how to make initial settings. A Press the {User Tools}} key. G Press the {OK}} key. Confirm that " 1. Own Name " is displayed. 3 H Press the {OK}} key. I Enter your Own Name. B Press 0 or 1 until " 4. Fax Features " is displayed. C Press the {OK}} key. Note ❒ If you want to erase a character in the name, press the {Clear/Stop} } key. Reference See p.
Own Name/Fax Header/Own Fax Number L Press the {OK}} key. The programmed Own Name is displayed. Characters you can enter include numerals 0-9, plus signs (+), and spaces. R Press the {OK}} key. Your Own Fax Number is programmed. M Enter your Fax Header. If your Fax Header is the same as your Own Name, go to step N. S Press the {User Tools}} key to re- 3 turn to standby display. N Press the {OK}} key. Your Fax Header is programmed.
Registering D Press 0 or 1 until " 3. Setup " is displayed. Deleting The following procedure describes how to delete initial settings. E Press the {OK}} key. 3 A Press the {User Tools}} key. F Press 0 or 1 until " 6. Fax Information " is displayed. G Press the {OK}} key. H Press 0 or 1 to select the item B Press 0 or 1 until " 4. Fax Features " is displayed. that you want to edit. I Press the {OK}} key. J Press the {Clear/Stop}} C Press the {OK}} key. K Press the {OK}} key.
Own Name/Fax Header/Own Fax Number F Press 0 or 1 until " 6. Fax Information " is displayed. G Press the {OK}} key. 3 H Press 0 or 1 to select the item that you want to delete. I Press the {OK}} key. J Press the {Clear/Stop}} key. K Press the {OK}} key. L Press the {User Tools}} key to return to standby display.
Registering Quick Dial To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Registering 3 The following procedure describes how to register fax numbers in Quick Dial keys. There are 16 Quick Dials available.
Quick Dial E Press the {OK}} key. H Press the {OK}} key. The fax number is programmed. F Display the number of the Quick Dial key you want to register. Press a Quick Dial key, or search using 0 or 1. I Enter the destination name. 3 Note ❒ If a Quick Dial has already been registered, the contents are displayed. Press 0 or 1 to select a Quic k Dial that is not pro grammed, and then press the {OK} } key. G Enter a fax number with the number keys.
Registering L Press the {OK}} key. If you want to store another Quick Dial, go to step E. M Press the {User Tools}} key to return to standby display. 3 Editing The following procedure describes how to edit fax numbers registered in Quick Dial keys. A Press the {User Tools}} key. D Press the {OK}} key. Confirm that " 1. Prog. Quick Dial " is displayed. E Press the {OK}} key. F Display the number of the Quick Dial key you want to edit. Press a Quick Dial key, or search using 0 or 1.
Quick Dial J Press the {Clear/Stop}} key, and then reenter the destination name. Note ❒ Under rare circumstances, garbled characters may appear during name registration if you use the { Pause/Redial} } key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using 0 or 1 and the { Clear/Stop} } keys, and then go on to enter the name. K Press the {OK}} key.
Registering 3 E Press 0 or 1 until " 2. Del. Quick Dial " is displayed. Quick Dial Key Label (Dial label) F Press the {OK}} key. You can print a template that can be used to make labels for Quick Dial keys. The template will have destination or Group names programmed in Quick Dial keys. G Display the Quick Dial key that you want to delete. Press a Quick Dial key or search by pressing 0 or 1. The number of the Quick Dial key and the fax number or name are displayed. H Press the {OK}} key.
Quick Dial Label paper 3 1. Quick Dial key number 2.
Registering Speed Dial Registering If you register numbers in Speed Dials, you can specify the fax number simply by pressing the {Speed Dial} } key, and entering a two-digit Speed Dial number. The following procedure describes how to register fax numbers in Speed Dials.
Speed Dial G Display the number of the Speed Dial you want to register (00 to 49). Enter the Speed Dial number with the number keys, or search using 0 or 1. Note ❒ If you make a mistake, press the {Clear/Stop} } key and try again. ❒ If a Speed Dial number has already been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the {OK} } key. H Enter a fax number with the number keys. J Enter the Destination name.
Registering Editing The following procedure describes how to edit registered Speed Dial numbers. A Press the {User Tools}} key. 3 F Press the {OK}} key. G Display the number of the Speed Dial you want to edit (00 to 49). Enter the Speed Dial number with the number keys, or search using 0 or 1. H Press the {OK}} key. I Press the {Clear/Stop}} key, and then reenter a fax number with the number keys. B Press 0 or 1 until " 4. Fax Features " is displayed. C Press the {OK}} key.
Speed Dial M Press 0 or 1 to select "On" or "Off". Deleting The following procedure describes how to delete fax numbers in Speed Dials. Note ❒ Label insertion allows the destination name that is progra m m ed i n Q u i c k D i a l o r Speed Dial to be printed on the fax when it is received at the other end. See Chapter 1 “Label Insertion” in the Advanced Features manual. Limitation ❒ If a registered Speed Dial is being used for a standby Memory Transmission, the message " This Dial is in Use.
Registering E Press 0 or 1 until " 4. Del. Speed Dial " is displayed. F Press the {OK}} key. 3 G Display the Speed Dial number you want to delete (00 to 49). Enter the Speed Dial number with the number keys or search using 0 or 1. The Speed Dial number and the fax number or name are displayed. H Press the {OK}} key. The programmed data (fax number and name) is deleted. If you want to delete another name, go to step F. I Press the {User Tools}} key to return to standby display.
Groups Groups If you regularly broadcast documents to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically. There are two ways of programming Groups: ❖ Registering groups in Quick Dial keys If you register a group in a Quick Dial key, you can specify that group by pressing a Quick Dial key. However, if you use Quick Dial keys to register groups, you will be able to register fewer Quick Dial keys .
Registering ❒ It is recommended that you print the Group Dial list and keep it when you register or change destinations. See Chapter 5, "Printing Reports/ Lists" in the Advanced Features manual. ❒ If you register the same destination in different Groups, it is only counted as one item. ❒ How to count numbers. 3 Group 1 Registered destinations Total Number of items Quick Dial: [01], [03], [05] C Press the {OK}} key. Confirm that " 1. Program / Delete " is displayed. D Press the {OK}} key.
Groups H Specify the destination using one of the following three methods: Enter the fax number with the number keys. N Press the {OK}} key to register the Group. O Press 0 or 1 to select "Yes" or Press a Quick Dial key. Press the { Speed Dial} } key, and then enter a Speed Dial number. I Press the {OK}} key. "No" to be programmed in the Quick Dial key. Then press the {OK} } key. If you selected " No ", go to step R. 3 P Press the Quick Dial key you want to register in the Group.
Registering Editing You can edit the group name or add destinations for programmed groups. To edit a destination: • For destinations programmed in Quick Dial or Speed Dial, edit the contents of the programmed Quick Dial or Speed Dial. • For destinations programmed with the number keys, delete the destination you want to edit from the group, and then program the new destination. 3 Editing a Group Name D Press the {OK}} key. E Press 0 or 1 until " 5. Prog. Group Dial " is displayed.
Groups L Press the {OK}} key. The name is changed. M Press 0 or 1 to select "Yes" if the Adding a Fax Number to a Group A Press the {User Tools}} key. gr ou p w as p rog rammed in a Quick Dial, or select "No" if it was not. 3 N Press the {OK}} key. If you selected "No", go to step P . Note ❒ If you want to edit a programmed Quick Dial key, press the Quick Dial key, and then the {OK} } key. O Press the {OK}} key. If you want to program another group name, go to step F.
Registering G Display the number of the group to which you want to add a number (1 to 5). Enter the group number with the number keys, or search using 0 or 1. H Press the {OK}} key. 3 I Press 0 or 1 to select "Yes". J Press the {OK}} key Note ❒ If you have finished adding destinations, select "Exit" and go to step Q. K Press 0 or 1 to select "Add". M Specify the destination using one of the following three methods: Enter the fax number with the number keys. Press a Quick Dial key.
Groups R Press the {OK}} key. S Press 0 or 1 to select "Yes" if the gr ou p w as p rog rammed in a Quick Dial, or select "No" if it was not. T Press the {OK}} key. If you selected "No", go to step V. Deleting The following procedure describes how to delete a destination from a group. • When you delete a destination from a group programmed in a Quick Dial or a Speed Dial, the contents of the Quick Dial or Speed Dial are not deleted.
Registering E Press M Press 0 or 1 to display the desti- F Press the {OK}} key. N 0 or 1 until " 5. Prog. Group Dial " is displayed. 3 G Display the group number for the destination you want to delete (1 to 5). Enter the group number with the number keys, or search using 0 or 1. H Press the {OK}} key. I Press 0 or 1 to select "Yes". J Press the {OK} } key. K Press 0 or 1 to select "Delete". nation you want to delete. Press the {OK} } key. To delete another destination, repeat steps L to N.
Groups T Press the {OK} } key to return to standby mode. If you want to delete another destination from the group, go to step F. E Press 0 or 1 until " 6. Del. Group Dial " is displayed. F Press the {OK}} key. U Press the {User Tools}} key to return to standby mode. To delete an entire group A Press the {User Tools}} key. 3 G Display the number of the group you want to delete (1 to 5). Enter the group number with the number keys, or search using 0 or 1. H Press the {OK}} key.
Registering - To change and delete Quick Dials programmed as groups: To store an entire group under a different Quick Dial key, or to delete the group from the Quick Dial key altogether, perform the following procedure: A Press the {User Tools} } key. B Press 0 or 1 until " 4. Fax Features " is displayed. C Press the {OK} } key. D Press the {OK} } key, and then press 0 or 1 to display "5. Prog. Group Dial". E Press the {OK} } key. F Enter the group number (1 to 5). G Press the {OK} } key.
Entering Characters Entering Characters This section describes how to enter characters. Available Characters • Letters: ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols: – _ (space) . , ( ) / @ & $ ! ' # * % + : ; < = > ? ^ [ ] ` { | } ∼ • Numbers: 0123456789 3 Keys 1. Quick Dial 01 to Quick Dial 09 (A to Z) 4. {Symbol}} key (Quick Dial 16) Press these keys to enter upper and lower case letters.
Registering How to Enter Characters The following procedure describes how to enter characters. Note ❒ When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. 3 A Enter letters, symbols or numbers. Characters are entered and the cursor moves. • For letters, press the Quick Dial keys (01 to 09). When the desired letter is displayed, press 1.
4. Troubleshooting Adjusting Volume You can change the volume of the following sounds the machine makes. B Press 0 or 1 until " 4. Fax Features " is displayed. ❖ On Hook Sounds when you press the {On Hook Dial} } key. ❖ Transmission Sounds when the machine send a message. ❖ Reception Sounds when the machine receives a message. ❖ Dialing After pressing the {Start} } key, this sound is made until the line connects to the destination. ❖ Key Tone Sounds when keys on the Control panel are pressed.
Troubleshooting H Press 0 or 1 to adjust the volume. I Press the {OK}} key. The volume is adjusted. If you want to adjust another item, repeat steps G to I. 4 J Press the {User Tools}} key to return to standby display.
Error Messages Error Messages If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clear Misfed Orig. Remove original from ADF Cover Original misfeed Remove originals from the Document Feeder. Set any pages of the original that were not scanned and send again. A document jam occurred during Immediate } key, and then reTransmission.
Troubleshooting When the {Facsimile} } key is Lit in Red When the {Facsimile} } key is lit in red while machine is in Copy mode, press the } key and read the message. {Facsimile} If h is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See Chapter 3 “Loading Paper” in the Copy Reference. A facsimile error has occurred. 4 64 The facsimile has a problem. Contact a service representative. The copier function will still work normally.
When the Receive File Indicator is Lit When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Required Action Image background appears dirty Adjust the scan density. when a fax is received at the other end. Reference Printed or sent image contains spots. See p.25 “Image Density (Contrast)” The Document Feeder (ADF) or exposure glass is dirty, clean them. Make sure that ink or eraser is dry before setting the original. Reference 4 Received image is too light.
INDEX A E ADF→Document Feeder, 2 Adjusting Volume Alarm, 61 Dialing, 61 Key Tone, 61 On Hook, 61 Reception, 61 Transmission, 61 Advanced Features, v Auto Receive, 31 Auto Select, 31 Editing Fax Header, 35 Groups, 52 Own Fax Number, 35 Own Name, 35 Quick Dial, 40 Speed Dial, 46 Entering Characters, 59 Error Messages, 63 Exposure Glass, 2, 14 Exposure Glass Cover, 2 External Telephone Connector, 3 B Basic Features (this manual), v Bypass Tray, 3 F Facsimile key, 4, 8, 64 Fax Header, 33 Editing, 35 Regist
L LCD display, 4 M Machine Types, 1 Main Power Indicator, 4 main power switch, 2 Manual Receive, 31 Manuals for This Machine, v Memory Trans.
V Volume, 61 W Wild Cards, 60 69
MEMO 70
MEMO 71
MEMO 72 UE USA B465
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions and also explains settings for key operators. Basic Features The Basic Features manual explains the most frequently used fax functions and operations.
TABLE OF CONTENTS 1. Transmission Options Sending at a Specific Time (Send Later) .................................................. 1 Fax Header Print ......................................................................................... 3 Label Insertion ............................................................................................ 4 Calling to Request a Message (Polling Reception) ................................. 5 File Reserve Report (Polling RX) .......................................
Printed Reports......................................................................................... 25 File Reserve Report (Switch 03, Bit 2) ......................................................... 25 Communication Result Report (Switch 03, Bit 0) ......................................... 25 Communication Failure Report (Switch 03, Bit 0) ........................................ 25 Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) ... 26 4. Reception Features General ...........
6. Key Operator Settings Function List ............................................................................................. 49 Using Key Operator Settings................................................................... 50 Memory Lock................................................................................................ 50 Forwarding ................................................................................................... 52 User Parameters .....................................
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1. Transmission Options Sending at a Specific Time (Send Later) Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of offpeak telephone line charges without having to be by the machine at the time of transmission. Transmitter D Confirm that " 1. Send Later " is displayed. E Press the {OK}} key. F Press 0 or 1 to select "On". G Press the {OK}} key. H Press 0 or 1 to select “AM” or Receiver “PM”.
Transmission Options K Press the {OK}} key. The specified time is set. L Specify the destination. 1 If you want to specify another destination, press the { OK} } key and repeat step L. M Press the {Start}} key. Note ❒ You can cancel a message transmission set for Send Later. See p.9 “Canceling Transmission or Reception”.
Fax Header Print Fax Header Print N ormally, the Fax Header pro grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page. Important ❒ In the USA, this must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.
Transmission Options Label Insertion With this function, you can have the receiver's name programmed in Quick Dial or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To". If you program the Label Insertion function in a Quick Dial or Speed Dial, the function is enabled when you select “On”. This function cannot be used if the other party's name is not programmed.
Calling to Request a Message (Polling Reception) Calling to Request a Message (Polling Reception) Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals. Receiver Sender (This machine) Transmission Request ND1X01E8 There are two types of Polling Reception: 1 Limitation ❒ Polling Reception requires that the other machine can perform Polling Transmission.
Transmission Options E Press 0 or 1 to select "On". H Press the {OK}} key. I Specify the other party's fax number. 1 F Press the {OK}} key. G Select the type of Polling Reception. -Polling Documents from Other Manufacturer's Fax Machines: Secured Polling Reception Standard Polling Reception only works with machines of the same manufacturer that have the Polling Reception function.
Calling to Request a Message (Polling Reception) File Reserve Report (Polling RX) This report is printed after Polling Reception has been set up. You can check the date and time, Fax Header, File No., Transmission condition and the Other party's name with this report. 1 Note ❒ You can turn this function on or off with the User Parameters. See p.58 “User Parameters” (Switch03, Bit3).
Transmission Options 1 8
2. Job Information Canceling Transmission or Reception Transmission files are originals that have been stored in memory and are awaiting transmission. The functions that produce transmission files are Memory Transmission and Polling Reception. If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.
Job Information Printing a List of Files in Memory (Print File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). 2 Note ❒ The contents of an original stored in memory can also be printed. See p.11 “Printing a Stored Message (Print TX File)”. A Make sure that the machine is in Facsimile mode and the standby display is shown. B Press the {Job Information}} key.
Printing a Stored Message (Print TX File) Printing a Stored Message (Print TX File) If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out. A Make sure that the machine is in 2 Facsimile mode and the standby display is shown. B Press the {Job Information}} key. The Information menu is shown. C Press 0 or 1 until " 3. Print TX File " is displayed, and then press the {OK} } key. D Display the file you want to print.
Job Information Printing a Memory-locked Message This is a security function that prevents unauthorized individuals from reading printed messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the "Receive File" indicator flashes. See p.50 “Memory Lock” . 2 Note ❒ Before you start, register your Memory Lock ID. (See p.
Printing the Journal Printing the Journal When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below. 2 Note ❒ The sender's name column of the Journal is useful when you need to register a Specified Sender. ❒ If you do not want the Journal to be printed automatically, you can turn automatic printing off. See p.
Job Information Report Formats 2 1. The Mode Column 3. The Footnote on the Journal Codes and alphabet on this column inform the type of communication. These codes are explained on the bottom of the report. Transmission counter: Total number of transmitted pages Reception counter: Total number of received pages 2.
3. Other Transmission Features Handy Dialing Functions Chain Dial A Set your original and select any scan settings you require. This function allows you to compose a telephone number from various parts, some of which may be registered in Quick Dials or Speed Dials and some of which may be entered using the number keys. You can program commonly used area or country codes into Speed Dials or Quick Dial keys. Example: 01133-1-5551234 (From the United States to Paris).
Other Transmission Features Telephone Directory Redial This function lets you find a registered Speed Dial quickly by just entering a single letter, for example, the first letter of the name registered for that number. The machine can recall the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed recently, the Redial function saves you from finding and entering the number again.
On Hook Dial On Hook Dial You can send a fax message without lifting the receiver, while still listening to the dial tone. If the other party has a telephone fax machine, you can talk by lifting the receiver after your machine has connected to theirs. Reference See Chapter 4 “Adjusting Volume” in the Basic Features manual.
Other Transmission Features Manual Dial The external telephone is required. You can send a fax message using an external telephone. Note ❒ The result of transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission). 3 A Place your original, and then select any scan settings you require. B Pick up the external telephone. You will hear a tone. C Dial. If you make a mistake, replace the external telephone and try again from step B.
Transmission Features Transmission Features SEP Code C Press 0 or 1 until " 2. SEP " is If you want to receive a message stored in the memory of another party's fax machine, use this function. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the following procedure. D Press the {OK}} key. E Enter the SEP code with the num- Preparation You need to assign the Dial Option function to a User Function key beforehand. See p.35 “User Function Keys”.
Other Transmission Features H Press 0 or 1 until " 3. Polling RX " is displayed. I Press the {OK}} key. J Press 0 or 1 to select "On". 3 K Press the {OK}} key. L Press 0 or 1 to select ”Default”. M Press the {OK}} key. N Press the {Start}} key. SUB Code If the other party's machine has functions like Transfer Request and Confidential Transmission with SUB/SID Code, you can use those functions with SUB/SID Code. Preparation You need to assign the Dial Option function to a User Function key beforehand.
Transmission Features D Confirm that " 1. SUB " is dis- played. E Press the {OK}} key. F Enter the SUB code with the number keys. G Press the {OK}} key. H Press the {Start}} key. Note ❒ If you use Immediate Transmission and the destination fax machine does not support the Dial Option function, a message will appear on the display to inform you of this. In this case, press the {OK} } key to cancel the transmission.
Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original Checking the Transmission Result A If you run out of memory while • Turn on the printing of the Communication Result Report if you want a report to be printed after every successful transmission. See p.25 “Printed Reports”. If you leave off the printing of the Communication Result Report, the report will not be printed after every transmission.
More Transmission Functions Broadcasting Sequence Automatic Redial If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted to a destination, the machine redials that destination after the last destination specified for Broadcasting.
Other Transmission Features Dual Access The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently. Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.
Printed Reports Printed Reports You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself. Note ❒ You can switch on or off the printing of the various reports with the User Parameters. See p.58 “User Parameters” (switch 03, bits 7–0). ❒ For reference purposes, the machine prints part of the original image on the File Reserve Report, Communication Result Report and Communication Failure Report.
Other Transmission Features Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) If you turn on the printing of this report, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the error report is printed instead.
4. Reception Features General Immediate Reception Memory Reception Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages. The machine waits until all pages of the message have been received into memory before printing the message. ❖ Display during reception The sender's name or fax number appears on the upper line. ❖ Reception resolution This machine supports Standard and Detail resolutions for reception.
Reception Features Printing Documents that have been Received into Memory (Substitute Reception) If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception.
General ❖ Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their name or fax number. Receiving Messages in Telephone Mode In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows: Auto Fax Reception Power-up This machine can be set to shut down automatically if no one uses it for a while.
Reception Features Printing Options Center Mark Checkered Mark When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages. When this function is turned on, a checkered mark is printed on the first page of fax messages to help you separate them. 4 ND1X00E5 Limitation ❒ The center marks may deviate a little from the exact center of the edge.
Printing Options Reception Time When this function is turned on, you can have the date and time when a message was received printed at the bottom of the received image. Turn it on or off with the User Parameters (Switch 02 Bit 2). See p.58 “User Parameters”. Limitation ❒ When a received message is printed on two or more sheets, the date and time is printed on the last page. Note ❒ The date and time when the message was printed can also be recorded on the message.
Reception Features When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 81/2”×11”L installed and you receive a A5K size message, check the A5K column of the table below. The paper size at the top has the highest priority.
Printing Options Limitation ❒ The paper size used to print a received message may be different from the size of the sent original. Reference p.
Reception Features 4 34
5. Facsimile User Tools User Function Keys You can program each of the User Function keys ({ {F1} } to {F3} }) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. Important ❒ When registering and editing User Function keys, we recommend that you print out a User Function List for reference. (See p.39 “Printing Reports/Lists”.
Facsimile User Tools Function Name Function Contents Condition Reference Dial Option Use this function to attach various information to a fax message. - See p.19 “SEP Code”, p.20 “SUB Code” Batch Trans. You can turn this function on or off. b See p.23 “Batch Transmission” Forwarding You can turn this function on or off. b See p.52 “Forwarding” Prog. Quick Dial Use when you want to register the other party's number as a Quick Dial destination.
User Function Keys I Press the {OK}} key. Deleting a User Function Key To delete a User Function key, perform the following procedure. If you want to register another User Function key, repeat the above steps from step F. A Press the {User Tools}} key. J Press the {User Tools}} key. The machine returns to standby mode. B Press 0 or 1 until " 4. Fax Features " is displayed.
Facsimile User Tools I Press 0 or 1 to display " None ". J Press the {OK}} key. If you want to delete another User Function key, repeat the above steps from step G. K Press the {User Tools}} key. The machine returns to standby mode.
Printing Reports/Lists Printing Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See p.13 “Printing the Journal”. • TX File List See p.11 “Printing a Stored Message (Print TX File)”. • Quick Dial List See Chapter 3 “Quick Dial” in the Basic Features manual. • Speed Dial List See Chapter 3 “Speed Dial” in the Basic Features manual. • Group Dial List See Chapter 3 “Groups” in the Basic Features manual.
Facsimile User Tools Printing the Quick Dial List Printing the Group Dial List A Press 0 or 1 until " 3. Dial List " is displayed. A Press 0 or 1 until " 3. Dial List " is displayed. B Press the {OK} } key. Confirm that " 1. Quick Dial List " is displayed. B Press the {OK} } key C Press 0 or 1 until " 3. Group Dial List " is displayed. C Press the {OK} } key. D Press the {OK} } key Note ❒ If you make a mistake, press the { Cancel} } key and try again.
Printing Reports/Lists Printing the Quick Dial Label A Press 0 or 1 until " 4. Quick Dial Label " is displayed. B Press the {OK} } key. Note ❒ If you make a mistake, press the { Cancel} } key and try again. Printing the User Function List A Press 0 or 1 until " 5. U. Function List " is displayed. 5 B Press the {OK} } key. Note ❒ If you make a mistake, press the { Cancel} } key and try again. F Press the {Start}} key. G Press the {User Tools}} key. The machine returns to the standby display.
Facsimile User Tools Adjusting the Display Contrast Use this function to adjust the brightness of the display. A Press the {User Tools}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. C Press the {OK}} key. D Press 0 or 1 until " 3. Setup " is 5 displayed. E Press the {OK}} key. F Press 0 or 1 until " 2. Display Contrast " is displayed. G Press the {OK}} key. H Press 0 or 1 to adjust the brightness of the display. I Press the {OK}} key.
Setting the Date and Time Setting the Date and Time Use this function to set your machine's internal clock to the current time and date. If the current date and time are wrong, use this procedure to correct them. Note ❒ If you make a mistake when entering numbers, press the {Clear/Stop} } key and try again. ❒ The machine automatically sets the internal clock one hour ahead when daylight saving time begins, and one hour back when it ends. A Press the {User Tools}} key.
Facsimile User Tools Q Press the {OK}} key. After " Function Accepted " flashes briefly in the display, the next setting is displayed. R Press the {User Tools}} key to return to standby display.
Setting the Auto Ring Time Setting the Auto Ring Time In Auto Select mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can change the number of rings with the Auto Ring Time. A Press the {User Tools}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. H Enter the new number using the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} } key and try again. I Press the {OK}} key.
Facsimile User Tools Setting the Fax Reset Timer This machine automatically returns to the standby mode if you do not use the machine for a certain period of time. You can select this period. A Press the {User Tools}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. 5 C Press the {OK}} key. D Press 0 or 1 until " 3. Setup " is displayed. E Press the {OK}} key. F Press 0 or 1 until " 7. Fax Reset Timer " is displayed. G Press the {OK}} key. H Press 0 or 1 to select a period of time.
On Hook Timeout On Hook Timeout This machine automatically cancels the On Hook Dial mode if you do not dial a number from the numeric keypad for a certain period of time after pressing the {On Hook Dial} } key. You can select this period. H Press 0 or 1 to select a period of A Press the {User Tools}} key. I Press the {OK}} key. J Press the {User tools}} key to return time. to standby display. B Press 0 or 1 until " 4. Fax Features " is displayed. 5 C Press the {OK}} key. D Press 0 or 1 until " 3.
Facsimile User Tools 5 48
6. Key Operator Settings Function List Here is a list of the functions that are available for setting. Please refer to the reference page numbers for more information. Display (Specs.) Description 1. Memory Lock Allows you to have messages from Spec- p.50 “Memory Lock” ified Senders stored in memory and not printed as soon as they are received. To print the fax messages, you must enter an ID. 2. Forwarding Allows you to automatically forward fax messages to the fax machines of Specified Senders. 3.
Key Operator Settings Using Key Operator Settings This chapter explains about functions the key operator handles. Memory Lock This is a security function to prevent unauthorized individuals from reading printed fax messages. When Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID. Note ❒ Before you can use this function, you must register the Memory Lock ID. See p.
Using Key Operator Settings Registering a Specified Sender for Memory Lock Deleting a Specified Sender for Memory Lock You can register Specified Senders for this function. A Press 0 or 1 to display " 2. Program Sender ". You can delete Specified Senders for this function. A Press 0 or 1 to select " 3. Delete Sender ". B Press the {OK} } key. C Enter “Own Name” or “Own Fax Number” for the Specified Sender. Enter the other party's “Own Name” or “Own Fax Number” B Press the {OK} } key.
Key Operator Settings Forwarding Use this function to print fax specified from Specified Senders on your own machine and then forward the messages to other fax machines. This is useful, for example, if you are visiting another office and would like copies of your messages from the head office forwarded to you so you can read them. In this section, the machines that messages are forwarded to are referred to as Forwarding Stations.
Using Key Operator Settings D Press 0 or 1 until " 4. Key Op. Tools " is displayed. Registering Forwarding Stations You can register a Forwarding Station as follows. E Press the {OK}} key. F Press 0 or 1 until " 2. Forwarding " is displayed. A Press the {User Tools}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. G Press the {OK}} key. Confirm that ” 1. On/Off ” is displayed. C Press the {OK}} key. D Press 0 or 1 until " 4. Key Op. Tools ” is displayed. H Press the {OK}} key.
Key Operator Settings J Press 0 or 1 to display the number of the forwarding station you want to register. If a forwarding station is already registered, the fax number for that station is displayed. K Press the {OK}} key. L Enter the other party's fax number with the number keys. M Press the {OK}} key. The Forwarding Station's fax number is registered. 6 R Press the {OK}} key. To register another Specified Sender, repeat the above steps from step N.
Using Key Operator Settings D Press 0 or 1 until " 4. Key Op. Tools " is displayed. N Press the {User Tools}} key to return to the standby display. Editing a Specified Sender E Press the {OK}} key. F Press 0 or 1 until " 2. Forwarding ” is displayed. To edit a Specified Sender, delete the Specified Sender you want to edit (Seep.56 “Deleting a Specified Sender” ), and then register it as a new Specified Sender. (See p.53 “Registering Forwarding Stations”).
Key Operator Settings H Press 0 or 1 until " 3. Delete Sta- D Press 0 or 1 until " 4. Key Op. I Press the {OK}} key. J Press 0 or 1 to display the fax E Press the {OK}} key. F Press 0 or 1 until " 2. Forward- K Press the {OK}} key. G Press the {OK}} key. H Press 0 or 1 until " 2. Prog. Sta- tion " is displayed. number of the Forwarding Station you want to delete. The Forwarding Station is deleted. If you want to delete another Forwarding Station, repeat the procedure from step I.
Using Key Operator Settings O Use 0 or 1 to display the Speci- F Press 0 or 1 until " 2. Forward- P Press the {OK}} key. G Press the {OK}} key. H Press 0 or 1 until " 4. Print Send- fied Sender you want to delete. The Specified Sender is deleted. If you want to delete another Specified Sender, repeat the above steps from step N. Q Press the {User Tools}} key to return to the standby display.
Key Operator Settings User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. ❖ Switches and Bits User Parameters are divided into switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.
Using Key Operator Settings Switch 02 Bit Item 1 0 On Off On Off On Off 3 Print Sender Information (TSI Print) On Off 4 Default setting for the Checkered Mark.
Key Operator Settings Switch 05 Bit Item 0 Store incoming faxes when machine is out of supplies. 1 0 On Off SUBSTITUTE RECEPTION Reject (If no name or fax CONDITIONS OF MEM- number is received) ORY RECEPTION 1 Default setting for Substitute Reception. 4 Restricts fax machine usage to specific users. Accept (Free) On Off On Off On Off 2 Parallel Memory Transmission On Off 4 Assign the Tone key as the “*” key on the operation panel.
Using Key Operator Settings Switch Bit Item 10 7 Use dithering halftone (SPD) or standard halftone (STD). 11 6 Print the received message when acting as a Forwarding Station 1 0 SPD STD On Off HALFTONE METHOD PRINT MEMORY TRANSFER FILES 12 1 Distinctive Ring 13 0 Access to the public telephone line On Off PABX PSTN PABX/PSTN G3 Changing the User Parameters We recommend that you print the User Parameter list and keep it when you register or change a user parameter. See p.
Key Operator Settings H Press the {OK}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. For a list of the switches and settings, see p.58 “User Parameters”. Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch. The bits are numbered 7~0.
Using Key Operator Settings K Press the {User Tools}} key to return to the standby display. D Press 0 or 1 until " 4. Key Op. Tools " is displayed. Personal Codes This function allows you to keep track of machine usage. When Personal Codes are programmed, users have to enter their Personal Code before they send a fax. This function is used for the Restricted Access. See p.65 “Restricted Access” E Press the {OK}} key. F Press 0 or 1 until " 4.
Key Operator Settings Deleting A Press the {User Tools}} key. B Press 0 or 1 until " 4. Fax Features " is displayed. C Press the {OK}} key. D Press 0 or 1 until " 4. Key Op. Tools " is displayed. J Press 0 or 1 to display the Personal Code you want to delete. K Press the {OK}} key. The Personal Code is deleted. If you want to delete another Personal Code, repeat the above steps from step I. L Press the {User Tools}} key to return to the standby display.
Using Key Operator Settings F Press 0 or 1 until " 4. Personal Code " is displayed. G Press the {OK}} key. H Press 0 or 1 until " 3. Print List " is displayed. I Press the {OK}} key. J Press the {Start}} key. The list is printed.
Key Operator Settings ID Code Registering Use this procedure to register the following kinds of ID Codes: To register ID Codes, perform the following procedure. The following example is for Memory Lock ID. Important ❒ You can confirm ID Codes in the Parameter Settings list. We recommend you print a new list each time you register or change ID Codes. ❒ You can edit registered ID Codes by performing the steps for registering ID Codes in the following procedure.
Using Key Operator Settings J Enter the Memory Lock ID (4-dig- B Press 0 or 1 until "4. Fax Fea- If you make a mistake, press the {Clear/Stop} } key and try again. C Press the {OK}} key. D Press 0 or 1 until "4. Key Op. its) with the number keys. K Press the {OK}} key. If you want to enter another item, repeat the above steps from step I. L Press the {User Tools}} key to return to the standby display. Line Type tures" is displayed. Tools" is displayed. E Press the {OK}} key.
Key Operator Settings PSTN Access Number Use this setting to save having to enter a pause after the PSTN access number when dialing. When you program an access number, a pause is automatically added as soon as that number is pressed. For example, if you register "0" as the PSTN Access Number, a pause will be inserted automatically after dialing "0". Limitation ❒ PSTN access numbers can be up to 2 digits long. ❒ This function does not work when using On Hook mode or when dialing from an external telephone.
Using Key Operator Settings Memory File Transfer If the machine cannot print out a received message, you can send all messages currently stored in memory to another fax machine and have them printed out there (for example, when toner is empty, paper has run out, or the printing function is out of order). All messages in memory including Memory-locked messages can be sent to another fax machine. Use this function when you are in an urgent situation.
Key Operator Settings RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it. A Press the {User Tools}} key. B Press 0 or 1 until "4. Fax Features" is displayed. 6 C Press the {OK}} key. D Press 0 or 1 until "4. Key Op.
7. Troubleshooting Reading Reports Error Report Power Failure Report An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or noise on the telephone line . If an error occurs during transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message.
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8. Appendix Connecting to a Telephone Line and a Telephone To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. ❒ By law in the United States, you must program your phone number identification (your OWN FAX NUMBER) into your machine before you can connect the public phone system. See chapter3 “Own Name/Fax Header/Own Fax Number” in the Basic Features manual. ❖ Where to connect the machine 1.
Appendix Connecting the Optional Handset and an External Telephone You can connect the handset and an external telephone to the machine. You can use them for telephone calls. ❖ Adjusting the handset bell volume Note ❒ Some telephone may not be connected or may suffer reduced functionality.
Specifications Specifications Base Machine ❖ Power Consumption Standby mode 100W Immediate Transmission 130W Immediate Reception 290W Printing 480W Night Timer Off mode 2W Low-Power mode, Auto Off Mode 2W ❖ Protocol: G3 ❖ Resolution: •Standard: 8×3.85/mm •Detail: 8×7.7/mm •Fine: 8×15.4/mm ❖ Transmission Time: 3 seconds at 28,800bps, Standard resolution ❖ Data Compression Method: MH, MR, MMR 8 ❖ Maximum Original Size: 216×1260mm / 8.5”×49.6” (Standard and Detail) 216×600mm / 8.5”×23.
Appendix Available Options ❖ Expansion Memory (32MB) Increase memory capacity. ❖ Paper Tray Unit (Option for Model B only) Holds 500 sheets of paper. ❖ Document Feeder (ADF) (Option for Type1) Originals will be fed automatically. ❖ Handset (Handset Type 1018) This permits voice communication. Originals Make sure your originals are completely dry before placing them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and affect the resulting image.
Specifications ❖ Document Feeder (ADF) Limitation ❒ Even if an original is correctly placed on the exposure glass or in the Document Feeder, a margin of 3mm to 5mm (0.1” to 0.2”)around each edge of the original may not be sent. ❒ There may be a difference in the size of the image when it is printed at the destination. Note ❒ The maximum scanning area on ADF is 1260mm (49.6”) when the Resolution is Detail or Standard, 600mm (23.7”)when it is Fine.
Appendix Maximum Values The following list contains the maximum value for each item.
Advanced Transmission Features Advanced Transmission Features Functions selectable with the {Trans. Option} } key are as follows. Function name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. p.1 “Sending at a Specific Time (Send Later)” Fax Header Print You can add a Fax Header (e.g. registered name) to the message you send so it appears on the message printed by the receiving machine. p.
Appendix Job Information Functions selectable with the {Job Information} } key are as follows. Function name Description Canceling Transmission or Reception This function cancels a p.9 “Canceling Transmission or Recepfile (reservation) for tion” Memory Transmission or Polling Reception. Printing the File List The transmission file list can be manually printed. This list allows you to know what files are stored in memory and the file numbers.
User Tools User Tools Function name Description Reference Register/Delete Quick Dial When you register a destination in a Quick Dial, you can specify the destination by only pressing the Quick Dial key. Chapter3 “Quick Dial” in the Basic Features manual. Register/Delete Speed Dial When you register a destination in a Speed Dial, you can specify the destination by entering the two-digit Speed Dial code after pressing the Speed Dial key. Chapter3 “Speed Dial” in the Basic Features manual.
Appendix 8 82 Function name Description Reference Setting the Auto Ring Time You can alter the number of rings by changing the Auto Ring Time. p.45 “Setting the Auto Ring Time” Fax Information Registers your Own Name, Fax Header and Own Fax Number. Chapter3 “Own Name /Fax Header / Own Fax Number” in the Basic Features manual. Fax Reset Timer You can select a period of time p.46 “Setting the Fax Reset before this machine automati- Timer” cally returns to the standby mode.
Key Operator Tools Key Operator Tools Function name Description Memory Lock All received messages are p.50 “Memory Lock” stored in memory and are not automatically printed. Reference Forwarding Transfers received messages to a registered receiver (forwarding destination). p.52 “Forwarding” Changing User Parameters Allows you to change the function settings to meet your needs. p.58 “User Parameters” Printing User Parameter List Allows you to print and p.
INDEX A F Adjusting Volume→ Monitor Volume, 81 Advanced Transmission Features, 79 Assigning User Function Keys, 36, 81 Auto Fax Reception Power-up, 29 Automatic Redial, 23 Auto Ring Time, 45, 82 Fax Header Print, 3, 79 Fax Information, 82 Fax Reset Timer, 46, 82 File Reserve Report, 25 File Reserve Report (Polling RX), 7 Forwarding, 52, 83 Forwarding Station, 53, 54, 55 Function List Advanced Transmission Features, 79 Job Information, 80 Key Operator Settings, 49, 83 B Batch Transmission, 23 Broadcastin
M Manual Dial, 18 Maximum Values, 78 Memory File Transfer, 69, 83 Memory Lock, 50, 83 Memory-locked Message, 12, 80 Memory Lock ID, 66 Memory Reception, 27 Monitor Volume, 81 More Transmission Functions, 22 O On Hook Dial, 17 On Hook Timeout, 47, 82 Options, 76 Originals, 76 Other Transmission Features, 15 Outside Line Access Number → PSTN Access Number, 68 P Page Separation and Length Reduction, 31 Parallel Memory Transmission, 24 Personal Code, 63, 83 Personal Code List, 64 Polling ID, 66 Polling Recept
S Secured Polling Reception, 5 Send Later, 1, 79 SEP Code, 19 SID, 20 Specifications, 75 Specified Sender, 55, 56 Specified Sender list, 57 Speed Dial, 81 Speed Dial List, 40 Stored ID Override Polling Reception, 5 Stored Message, 11 SUB Code, 20 Substitute Reception, 28 Switches and Bits, 58 T Telephone Directory, 16 Telephone Line, 73 Telephone Mode, 29 Transmission Features, 15, 19 Transmission Options, 1 Transmission Result Report (Immediate Transmission), 26 Troubleshooting, 71 TSI Print, 30 TTI Print
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C An FCC compliant telephone cord and modular plug is provided with this equipment.
Operating Instructions Facsimile Reference Printed in China UE USA B465-8607
