B550 – ScanRouter V2 Professional And B540 – DeskTopBinder V2 Professional Version 2 Documentation
********************************************* ScanRouter V2 Professianal (Version 2.0.0.0) ********************************************* - Compatible Device List May, 2002 This document provides you with important information on using this software. Please read this carefully. -------- Peripheral Device Models Confirmed with ScanRouter V2 Professional ------- This software is compatible with the devices listed below. * Compatible devices which require I/O device setting.
-------- Other notes -------* After I/O device settings After you set up an I/O device when required, be sure to refresh the listing by pressing the appropriate button on the panel of the device (if available.
************************************************ ScanRouter V2 Professional (Version 2.0.0.0) ************************************************ - Read Me First May 2002 This document contains additional information that may be useful in using this software. Please read this carefully before you install it.
* To start up ScanRouter V2 Professional on Windows NT 4.0/ Windows 2000 machine, administrator authority is required. * When using RS232 to deliver fax documents, Outlook 2002 cannot be used. Use Windows Messaging or Outlook 2000. * Before you can install Acrobat (R) Reader, you must restart your computer after ScanRouter V2 Professional installation is completed.
than or equal to 100. The performance of ScanRouter V2 Professional may fall if you store more than 100 documents in a folder. * Dealing with large image files When you scanned an image as grayscale or color, or with the resolution set to 600 dpi, or when you scanned a very large image file, the performance of ScanRouter V2 Professional may slow down if you send such files from client.
Refer to the listings below.
* Sending Fax using F-CODE (SUB) Code ScanRouter V2 Professional cannot handle leading space of F-CODE (SUB) code. Do not specify F-CODE (SUB) code beginning with space character. If ScanRouter V2 delivery server receives a document from fax with F-CODE (SUB) code beginning with space character, it drops the leading space, then uses the result as a F-CODE(SUB) code. * You may see an error message indicating that the delivery service is suspended when you are browsing MAPI address book.
Setup Guide For safety, please read this manual carefully before you use this product and keep it handy for future reference.
Preface ScanRouter V2 Professional (Ver. 2.xx) is a delivery server that can deliver the documents read by a scanner, received by fax, or delivered from DeskTopBinder V2 to the specified destination using a network. You can use the attached ScanRouter V2 Administration Utility to set how to process documents for each destination and set up the delivery server. This manual explains how to set up ScanRouter V2 Professional.
TABLE OF CONTENTS 1. System Requirements System Requirements of the Delivery Server.......................................... 1 Computer ....................................................................................................... 1 Device ............................................................................................................ 3 Before Installation .......................................................................................... 3 Mailing Environment ..................
4. ScanRouter V2 Professional Setup Installing ScanRouter V2 Professional................................................... 32 Initialization After Restarting................................................................... 34 Installing ScanRouter V2 Administration Utility in a Client Computer ... 35 System Requirements .................................................................................. 35 Installing ScanRouter V2 Administration Utility ............................................
1. System Requirements To use ScanRouter V2 Professional, the computer must meet the following system requirements: Limitation ❒ Do not install ScanRouter V2 Professional in a computer used as a database or a mail server. ❒ You cannot connect to ScanRouter V2 Professional from the following:.
System Requirements ❖ Database Engine Use one of the following database engine: • MSDE (Microsoft Data Engine) • SQL Server 7.0/2000 1 Note ❒ MSDE is installed together with ScanRouter V2 Professional. When SQL server 7.0/2000 has already been installed on the same computer, MSDE cannot be installed. ❖ RAM 64 MB or more (for Windows 2000, 256 MB or more recommended, for Windows NT, 128 MB or more recommended) ❖ Hard Disk Space At least 200 MB of disk space is required for installation.
System Requirements of the Delivery Server ❒ The processing of some images sent to ScanRouter V2 Professional may take time. These include grayscale images, color images, large images, and images with a resolution of 400 dpi or more. If you normally use such images, we recommend that you increase the capacity of the CPU, memory, and hard disk of your computer. ❒ Ver. 2.xx or later ScanRouter V2 Professional delivery servers cannot be managed from ScanRouter V2 Administration Utility (Ver. 1.xx).
System Requirements ❖ Upgrade from ScanRouter to ScanRouter V2 Professional Only the Address Book can be inherited. Document data cannot be inherited and used. A Download all ScanRouter documents in advance using client software. B Back up the documents with ScanRouter. C Install ScanRouter V2 Professional. At this time, set a new data path for use in ScanRouter V2 Professional. D Convert the Address Book, and then uninstall ScanRouter automatically. E Delete the data for ScanRouter if necessary.
Mailing Environment Mailing Environment In ScanRouter V2 Professional, the following can be done by using mail. • Deliver with documents attached. • Notify by mail that documents were delivered. • Notify the administrator of an error or a shortage of disk capacity. • Notify the sender that documents were saved in the undelivered data tray. In ScanRouter V2 Professional, the following three types of mail can be used.
System Requirements Using Notes R5 Mail ❖ Mail Server • Lotus Domino R5 1 ❖ Mail client software required for the delivery server • Lotus Notes R5 (Release 5.03 or later) Note ❒ To use Notes R4 mail, use MAPI mail. ❒ Mail delivery to Notes R5 and to Notes R4 cannot be used at the same time. Using MAPI Mail The mail server type and the combination of software required for a delivery server differ according to the OS of the delivery server.
Mailing Environment When the OS of the delivery server is Windows NT Type of mail server Microsoft Exchange Server 5.0 Software required for the delivery server MAPI mail environment Mail client Windows Messaging or Microsoft Outlook Microsoft Exchange Client 5.0 or Microsoft Outlook 97/98/2000/2002 Microsoft Exchange Server 5.5/2000 " Lotus Domino R4 " Microsoft Mail Server " 1 Microsoft Outlook 2000 or later Lotus Notes Release 4.
System Requirements Fax Environment The required fax environment depends on the device. 1 ❖ When you use a device for delivering fax documents using a network No environment is particularly required. ❖ When you use a device for delivering fax documents using RS232 The MAPI mail environment is required. The following software must be installed: Note ❒ Set up the computer to use RS232. ❒ Install the necessary software for each OS.
2. Server Setup (for Windows 2000) The following provides information on preparing a delivery server when its OS is Windows 2000. First, set up the TCP/IP environment. For information about setting up TCP/IP, ask the network administrator. Next, set up the computer as the delivery server, then install ScanRouter V2 Professional.
Server Setup (for Windows 2000) Account Settings Create an account for launching ScanRouter V2 Professional in Windows and give the Administrator permission. You can use the existing account; however, we recommend that you create an account for ScanRouter V2 Professional. The procedure for setting an account differs when a server is a member of a domain and when it is not.
Account Settings G Make sure that the launching ac- I Select to highlight the launching H Close Computer Management. J After When Not a Member of a Domain K Make sure that the launching ac- count has been added to [Members], and click [OK]. Add a new account to the computer in which ScanRouter V2 Professional will be installed. A Log on as a member of the Administrators group. B Right-click [My Computer], and then select [Manage].
Server Setup (for Windows 2000) Mailing Environment Setup To deliver documents by mail and to send notification, three types of mail are used: SMTP, Notes R5, and MAPI. Important ❒ For delivery by e-mail, obtain the e-mail account in each mail server exclusively for ScanRouter V2 Professional from the network administrator . 2 ❒ Be sure to log on with a launching account for ScanRouter V2 Professional. Documents cannot be delivered properly by e-mail with other accounts.
Mailing Environment Setup Installing Service Pack and Restarting Windows Install Windows 2000 Service Pack 2 or later, and then restart Windows. Setting Up Mail Client Software and Confirming Transmission Use the account for launching set in p.10 “Account Settings” to log on Windows, and then set up the mail client and confirm transmission. Important ❒ When Microsoft Outlook 2000 is used, select [Corporate or Workgroup] in “E-mail Service Options”.
Server Setup (for Windows 2000) For a Device for Fax Delivery using RS232 The preparations below are necessary to deliver faxes from a device using RS232. The MAPI mailing environment must be installed for fax delivery. Even if you do not use MAPI mail, install the MAPI mailing environment. If the MAPI mailing environment is already installed, skip Steps 11, 13 and after. 2 Important ❒ When Microsoft Outlook 2000 is used, select [Corporate or Workgroup] in “E-mail Service Options”.
Profile Setting in the MAPI Mailing Environment Profile Setting in the MAPI Mailing Environment To use MAPI mail and to deliver fax documents using RS232, set the mail profile in advance. Microsoft Outlook 2000 Setup A Double-click [Mail] on the control panel. The [Mail] dialog box appears. Note ❒ When one or more profiles have already been prepared, the property dialog box of the profile to be used during startup is displayed. Display the [Mail] dialog box by clicking [Show Profiles]. B Click [Add].
Server Setup (for Windows 2000) The settings depend on the mailing environment. Ask the mail administrator before making settings. After setup, a profile is saved automatically. The profile name is usually [MS Exchange Settings]. Note ❒ If "ScanRouterV2 Profile" is entered in Step D, a profile named "ScanRouterV2 Profile" is saved. In this case, proceed to Step H. 2 F Click [Copy]. G Enter "ScanRouterV2 Profile" in the [New Profile Name] box, and click [OK].
Profile Setting in the MAPI Mailing Environment D Confirm that the [Let other people on the network use my modem to send faxes] check box is not selected. If it is selected, click to clear the check box. E Click [Properties]. F Click [Answer after] in [Answer mode] in the [Fax Modem Properties] dialog box. You may set the number of rings to any number, but about three times is standard. G Click [Advanced]. H Confirm that the [Use Class 2 if available] check box is not selected.
Server Setup (for Windows 2000) G Specify the location and name of the Personal Folders, and click [Open]. For example, set "Rds.pst" as the file name when the location is being displayed. 2 count], and then click [Next]. Note ❒ If MAPI mail is not used, proceed to Step H - C. H After the [Create Microsoft Personal E When the server type selection di- I Click [OK]. J Click [Finish]. F The Folders] dialog box is displayed, click [OK]. Proceed to Step L of “Microsoft Outlook 2000 Setup”.⇒ p.
Profile Setting in the MAPI Mailing Environment C Click [Add a new directory or address book], and then click [Next]. The [E-mail Accounts, Directory or Address Book Type] dialog box appears. D Click [Additional Address Books], and then click [Next]. The [E-mail Accounts, Other Address Book Types] dialog box appears. E Click to highlight "Personal Address Book", and then click [Next]. The [Personal Address Book] dialog box appears. F Setup the address book, and then click [OK].
Server Setup (for Windows 2000) 2 20
3. Server Setup (for Windows NT) The following provides information on preparing a delivery server when its OS is Windows NT. First, set up the TCP/IP environment. For information about setting up TCP/IP, ask the network administrator. Next, set up the computer as the delivery server, then install ScanRouter V2 Professional.
Server Setup (for Windows NT) Account Settings Create an account for launching ScanRouter V2 Professional in Windows and give the Administrator permission. You can use the existing account; however, we recommend that you create an account for ScanRouter V2 Professional. The procedure for setting an account differs when a server is a member of a domain and when it is not.
Account Settings F After the launching name is add- J Close User Manager. G Make sure that the launching ac- - ed to the [Add Names] box, click [OK]. count has been added to the [Members] box, and click [OK]. H Close User Manager. When Not a Member of a Domain Add a new account to the computer in which ScanRouter V2 Professional will be installed. The WWW service must be installed in the delivery server to access the delivery server from the client computer using Web Document Viewer.
Server Setup (for Windows NT) Mailing Environment Setup To deliver documents by mail and to send notification, three types of mail are used: SMTP, Notes R5, and MAPI. Important ❒ For delivery by e-mail, obtain the e-mail account in each mail server exclusively for ScanRouter V2 Professional from the network administrator . 3 ❒ Be sure to log on with a launching account for ScanRouter V2 Professional. Documents cannot be delivered properly by e-mail with other accounts.
Mailing Environment Setup Installing MAPI Mail Client software If you want to use one of the following mail servers, the appropriate mail software for that server is required in addition to Windows Messaging: A Microsoft Exchange Server 5.0 One of the following is required: • Microsoft Exchange Client 5.0 • Microsoft Outlook 97/98/2000/2002 B Microsoft Exchange Server 5.5/2000 • Microsoft Outlook 2000 or later C Lotus Domino • Lotus Notes (Release 4.
Server Setup (for Windows NT) For a Device for Fax Delivery using RS232 The preparations below are necessary to deliver faxes from a device using RS232. The MAPI mailing environment must be installed for fax delivery. Even if you do not use MAPI mail, install the MAPI mailing environment. If the MAPI mailing environment is already installed, skip Steps 12, 14 and after. 3 Important ❒ When Outlook 98/2000 is used, select [Corporate or Workgroup] in “Email Service Options”.
Profile Setting in the MAPI Mailing Environment Profile Setting in the MAPI Mailing Environment To use MAPI mail and to deliver fax documents by using RS232, set the mail profile in advance. The following is the procedure to be performed when Windows Messaging is used. When Microsoft Outlook 2000 or Microsoft Outlook 2002 is used, see p.15 “Profile Setting in the MAPI Mailing Environment”. Windows Messaging Setup A Double-click [Mail] on the control panel. The [Mail] dialog box appears.
Server Setup (for Windows NT) E The setting dialog box is displayed. Make the necessary settings. Specify the account obtained for ScanRouter V2 Professional for email accounts. Follow the displayed instructions to set up the mail server and password. The settings depend on the mailing environment. Ask the mail administrator before making settings. After setup, a profile is saved automatically.
Profile Setting in the MAPI Mailing Environment H Confirm that the [Use Class2 if available] check box is not selected. If it is selected, click to clear the check box. I Click [OK] to close the [Advanced] dialog box. J Click [OK] to close the Properties of the modem. K Click [OK] to close the Properties of ScanRouter FAX. L Click the [Delivery] tab. M Click to highlight [ScanRouter FAX Transport] in the [Recipient addresses are processed by these information services in the following order] box.
Server Setup (for Windows NT) F Click [Add]. Click to highlight [Personal Folders] in [Available information services], and then click [OK]. G Specify the location and name of the Personal Folders, and click [Open]. For example, set "Rds.pst" as the file name when the location is being displayed. 3 H After the [Personal Folders] dialog box is displayed, click [OK]. I Click [OK]. J Click [Finish]. Proceed to Step K of “Windows Messaging Setup”.⇒ p.
4. ScanRouter V2 Professional Setup Use the flowchart below to set up ScanRouter V2 Professional.
ScanRouter V2 Professional Setup Installing ScanRouter V2 Professional 4 Install ScanRouter V2 Professional according to the procedure below. Make sure that you have finished preparing the server to be installed. B Insert the CD-ROM for this prod- Important ❒ After installation is complete, be sure to restart the computer. If ScanRouter V2 Professional is launched before restarting the computer, it does not work normally. In this case, reinstall ScanRouter V2 Professional.
Installing ScanRouter V2 Professional A Enter a folder as the installation destination, and then click [Next]. Note ❒ You cannot specify the following locations: • Within a system folder • Root directory • Within removal media such as the MO disk B Enter a data path, and then click [Next]. You can specify a location for saving data used in the DeskTopBinder V2 or ScanRouter V2 Link.
ScanRouter V2 Professional Setup Initialization After Restarting A Click [OK] on the “Enter final set- tings for ScanRouter V2 Professional” dialog box. The ”Authorization for Server Access” dialog box is displayed. B Enter the password for launching in the [Password] and [Confirm password] boxes, and click [OK]. The [Set Delivery Types] dialog box is displayed. 4 C Select the delivery type to be used, and then click [OK].
Installing ScanRouter V2 Administration Utility in a Client Computer Installing ScanRouter V2 Administration Utility in a Client Computer You can install the ScanRouter V2 Administration Utility in a client computer to remotely manage the delivery server. Limitation ❒ If the MAPI mailing environment is setup, you cannot suspend and resume service remotely with the ScanRouter V2 Administration Utility. Suspend and resume service from the ScanRouter V2 Administration Utility installed in the delivery server.
ScanRouter V2 Professional Setup E Confirm the Software License Agreement, and then click [Yes]. The [Choose Destination Location] dialog box appears. F Enter a folder as the installation destination, and then click [Next]. Installation will start. Note ❒ If DeskTopBinder V2 or ScanRouter DocumentServer and so on is already installed, you cannot specify the installation destination. The destination will be a folder common to them. The [Select Installation Destination] dialog box does not appear.
Uninstalling ScanRouter V2 Professional Uninstalling ScanRouter V2 Professional This section explains how to uninstall ScanRouter V2 Professional. Important ❒ Before uninstallation, be sure to back up the system and other information. Note ❒ Before uninstallation, delete all connected devices in [Set I/O Device]. A Suspend the delivery server using the ScanRouter V2 Administration Utility. B Close the ScanRouter V2 Administration Utility.
ScanRouter V2 Professional Setup Uninstalling ScanRouter V2 Administration Utility This section explains how to uninstall the ScanRouter V2 Administration Utility when it is installed in the client computer. Important ❒ Before uninstallation, be sure to back up the system and other information. 4 Note ❒ If ScanRouter V2 Administration Utility is installed together with ScanRouter V2 Professional, ScanRouter V2 Administration Utility cannnot be uninstalled separately.
5. After Installation Device Setup Make the delivery server settings on the operation panel of a device. For more information, see the operating instructions for the device to be used. Start Menu Click [Start], point to [Programs], and then point to the [ScanRouter V2] folder. The items below appear. • Compatible Device List • ScanRouter V2 Administration Utility Launches the ScanRouter V2 Administration Utility. • Readme Displays product information.
After Installation Basic Settings To operate the delivery server, the “Administrator's password”, “destination”, and “device” must at least be set. Turn on the power of the device in advance. Some devices do not require settings. For more information, see the [Management Guide], [Readme], or Help. To display Help, select [Help] in the operation dialog box. A Launch the ScanRouter V2 Administration Utility.
Basic Settings A Open the [Delivery Server]tree on the left side of the window, and then select [Main Destination List]in [Delivery Table]. The [Operations] menu appears on the menu bar. B Select [Add New Destination]-[User] on the [Operations] menu. The [Add New Destination-User] dialog box appears. C Enter a destination name in the [Name] box. D Set a password if necessary. A Select [Set/Change Password].
After Installation J The user is added to [Main Destination List]. K Repeat the operation from Step B to add another user. E Add the registered destination to the destination list. A document can be delivered and saved to the registered destination by adding that destination to the destination list. Add the destination to [Standard Destination List] or [Standard Sender List] of the destination list.
Server Printer Setup Server Printer Setup From the client computer(using DeskTopBinder V2 or Web Document Viewer and so on), you can print data in the delivery server using a printer connected to the delivery server. Note ❒ If the application that the print data was created with is not installed in the delivery server, server printing may not be possible. A Connect an RPCS-supported printer to the delivery server computer. 5 B Select the RPCS-supported printer driver.
After Installation Setting up MAPI Mail/Fax Delivery Later Follow the procedure below to set up MAPI mail delivery or fax delivery using RS232 after ScanRouter V2 Professional is set up. A Set up MAPI mail. Reference ⇒ p.12 “Mailing Environment Setup”(Windows 2000), ⇒ p.24 “Mailing Environment Setup”(Windows NT) B For fax delivery using RS232, set Fax Received. 5 Reference ⇒ p.14 “For a Device for Fax Delivery using RS232”(Windows 2000), ⇒ p.
6. Appendix Related Application Setup Install and set up the application used for server printing. Important ❒ When installing the applications below under Windows 2000 or Windows NT, be sure to log on Windows with an account for launching ScanRouter V2 Professional . ❒ Before using ScanRouter V2 Professional, be sure to launch each installed application to confirm that the print function works normally.
Appendix Troubleshooting Problem Cause/Action When the following message appears: "The specified name or IP address is not valid. Please specify another name or address". Check if the power of the server is turned on, the network cable is connected properly, and the IP address is specified correctly. When the password is entered in the [Authorization for Server Access] dialog box, "The password may be wrong. If the password is correct, press [Cancel] in the [Enter Password] dialog box and close.
INDEX A Account for launching, 10, 22 D Data path, 32 Domain, 10, 22 F Fax Delivery, 14, 26 Fax delivery, 44 Fax Environment, 8 I Installation, 32 Installation destination, 32, 36 L Launch mode, 33 M Mailing Environment, 5 Mailing Environment Setup, 12, 24 MAPI mail, 6, 44 N Notes R5 mail, 6 P Profile Setting, 15, 27 S ScanRouter V2 Administration Utility, 39 Server Setup, 9, 21 Setup, 32 Setup type, 33 SMTP mail, 5 Start menu, 39 System Requirements, 1 T Troubleshooting, 46 U Uninstallation, 37,
48 UE USA B550
Part of illustrations or explanations in this guide may differ from your product due to improvement or change in the product. Notes: 1. The contents of this documents are subject to change without notice. 2. No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without prior consent of the supplier. 3. THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF THE OPERATION OF THIS SOFTWARE OR THE USE OF THIS DOCUMENT.
Setup Guide UE USA B550-8622
Management Guide
Preface The guide explains how to use ScanRouter V2 Professional/Enterprise. For information about setting up ScanRouter V2 Professional/Enterprise, see the ScanRouter V2 Professional or ScanRouter Enterprise Setup Guide. For information about using ScanRouter V2 Administration Utility, see ScanRouter V2 Administration Utility Help.
TABLE OF CONTENTS 1. Overview of ScanRouter V2 Professional/Enterprise ScanRouter V2 Professional/Enterprise Delivery System...................... 1 Delivery System Layout ................................................................................. 1 Features of the Delivery System .................................................................... 4 2. Using the Delivery System Network Administrator Duties................................................................. 15 Before You Start..........
Maintenance.............................................................................................. 45 Backing Up and Restoring ........................................................................... 45 System Recovery ......................................................................................... 45 Returning to Installation Defaults ................................................................. 46 Synchronize with Directory Server (only with ScanRouter Enterprise) ........ 46 4.
1. Overview of ScanRouter V2 Professional/Enterprise ScanRouter V2 Professional/Enterprise Delivery System A delivery system using ScanRouter V2 Professional/Enterprise allows you to deliver document data that is scanned or received by fax to multiple destinations, by sending it by e-mail or to specified folders on client computers. You can also save the data received in an in-tray in the delivery server.
Overview of ScanRouter V2 Professional/Enterprise Delivery system layout A delivery system using ScanRouter V2 Professional/Enterprise is to be composed of the following devices. 1 1 ~ ¢ ~ ¢ 2 ~ ¢ 6 3 4 5 7 ~ ¢ 9 8 ~ ¢ ~ ¢ ~ ¢ 7 GRFMFU0N 1. Network Device Document data scanned from a scanner or received by a fax are sent to the delivery server. 2. In-Tray The ScanRouter V2 Administration Utility configures an in-tray for each user.
ScanRouter V2 Professional/Enterprise Delivery System 6. Folder of Document Management Server When [Add as document] is selected as a delivery type, documents can be stored in the folder of the document management server. 7. Client Computer When Send by E-mail is selected as a delivery type, documents are delivered to client computers by e-mail. If Web Document Viewer is installed on the delivery server, viewing documents in the delivery server is possible by using a web browser on client computers.
Overview of ScanRouter V2 Professional/Enterprise Features of the Delivery System ScanRouter V2 Professional/Enterprise has the following functions to ensure that the right document reaches the right person efficiently.
ScanRouter V2 Professional/Enterprise Delivery System ❖ In-Tray save Documents can be saved in an in-tray of the delivery server. An in-tray is created for only a destination (user) for which saving on an in-tray is set in ScanRouter V2 Administration Utility. • You can read documents saved in the in-tray by DeskTopBinder V2. • ScanRouter V2 Link can retrieve documents from the in-tray.
Overview of ScanRouter V2 Professional/Enterprise ❖ Save as Windows file You can save documents in folders or shared folders on a client computer. 1 1 2 GRFMLT2J 1. The scanner sends scanned docu- 2. The delivery server saves the doc- ments to the delivery server. ument in a shared folder on the selected target computer. A notification can be sent to a client by e-mail when a document is delivered to a specified folder on the client's computer.
ScanRouter V2 Professional/Enterprise Delivery System ❖ Add as document When ScanRouter DocumentServer is used, documents can be saved in the specified folder of the document management server. 1 1 2 GRFMFU1J 1. The scanner sends scanned documents to the delivery server. 2. The delivery server saves the documents in the specified folder of the document management server. Note ❒ The document management and delivery servers can be in the same computer. Reference ⇒ p.
Overview of ScanRouter V2 Professional/Enterprise ❖ Send by E-mail (Send by SMTP mail / Send by Notes R5 mail / Send by MAPI mail) The scanned document data is attached to e-mail and sent to specified e-mail addresses. 1 2 1 3 GRFMFU2J 1. The scanner sends scanned documents to the delivery server. 2. Mail Server 3. The mail server sends the document from the delivery server to specified e-mail addresses.
ScanRouter V2 Professional/Enterprise Delivery System ❖ Delivery to linked server (Notes R5 DB/SharePoint Portal Server) (only with ScanRouter Enterprise) Documents can be delivered to the database for Notes R5 or SharePoint Portal Server by linking with the Domino server or SharePoint Portal Server. 1 1 2 GRFMFU3J 1. The scanner sends scanned documents to the delivery server. 2. The delivery server delivers the documents to the linked servers (Domino server or SharePoint Portal Server).
Overview of ScanRouter V2 Professional/Enterprise Specifying delivery destinations for documents received by FAX There are two methods of specifying delivery destinations for documents received by fax, using a fax delivering ID and TSI code. (An available method differs depending on the facsimile used.) Methods of connecting the delivery server and facsimile are as follows. Depending on the facsimile used, an applicable connecting method may differ.
ScanRouter V2 Professional/Enterprise Delivery System Limitation ❒ To deliver with a fax delivering ID, "F-code (SUB)" (G3) can be specified, or Confidential Transmission with Personal ID (ID Override) function must be supported by a facsimile at a sending point. If not, use a TSI instead. When communicating with G4, only Confidential Transmission with Personal ID (ID Override) function is available.
Overview of ScanRouter V2 Professional/Enterprise ❖ Delivery with a TSI This is a method of delivering documents received by fax using the TSI of a facsimile at a sending point. The TSI must be registered and the desired destinations must be assigned in advance. Documents faxed with a TSI will always be delivered to the assigned destinations for the TSI. Once the delivery server receives a faxed document, a fax TSI will be registered to the TSI table in the delivery system.
ScanRouter V2 Professional/Enterprise Delivery System ❒ When communicating with G4, TID (Transmitting IDentifier) is used instead of TSI. TID is similar to CSI(Own Fax Number) when communicating with G3. ❒ When a fax delivering ID is specified, a document will be delivered to the destination registered with the ID. (This method has priority over the TSI method.) ❒ When a destination is not registered for a TSI in the TSI table, a fax document with the TSI will be sent to the fax in-tray. 1 Reference ⇒ p.
Overview of ScanRouter V2 Professional/Enterprise 1 14
2. Using the Delivery System Network Administrator Duties There are several things that the network administrator must do before bringing the delivery server in operation. Daily maintenance is required after the server is brought in operation. The network administrator must also be ready to deal with any problems that arise. Constant maintenance of the network is required to ensure that all clients have convenient access to the delivery service.
Using the Delivery System ❖ Environment Settings Environment settings are broken down into the following subsections: • Default Image Format This controls the default save format for delivered scanned images. • Server Disk Space Monitors remaining disk space. • Schedule Controls scheduling of routine maintenance tasks. The scheduling function periodically deletes unnecessary data and performs automatic backup. It is recommended to use this function. • Web Settings Make the necessary web server settings.
Network Administrator Duties Preparation for delivery operation Several settings are required before delivery can begin. ❖ Adding Destinations Set destinations for users first. Registered users can be selected into groups. Appropriate delivery settings must be made for each destination. Reference ⇒ p.32 “Destinations” ❖ Registering a TSI When delivering documents received by fax, a TSI of a facsimile at the sending point and forwarding destination must be registered in the TSI table.
Using the Delivery System ❖ Run in service mode Delivery service is started in the background. If [Run in service mode] is selected as the setup type, this will happen automatically. Daily Operations 2 To properly maintain the system, the administrator should perform the following tasks on a regular basis. Checking the undelivered data tray Undelivered documents are saved in the undelivered data tray. Check the undelivered data tray periodically and delete or forward any documents found there.
Network Administrator Duties The following types of logs are kept: ❖ Delivery Log • Scan Delivery Log • Fax Delivery Log • Document Delivery Log ❖ Errors Log Error Log Note ❒ Logs can also be saved as files. ❒ Even if you are not logged in to ScanRouter V2 Administration Utility as the system administrator, you may view the logs. (Administrator functions are still prohibited.) Reference ⇒ p.41 “Log Administration” Restarting the server The server should be restarted regularly to maintain stability.
Using the Delivery System ❖ Disk Space Low Warning If free disk space falls below the value set in [Issue alert at:], you will receive a low disk space message. Upon receiving this message, you should delete any unnecessary data to maintain enough disk space. 2 Reference ⇒ p.29 “Undelivered Data” ⇒ p.48 “Troubleshooting” ⇒ p.28 “Server Disk Space” ⇒ p.
Network Administrator Duties ❖ Changing the Group Address If the user's group association has changed, perform the following: • If the users group name has changed, change the group destination information. ⇒ p.32 “Destinations” • When using a TSI table to deliver documents received by fax, update the TSI table regularly.⇒ p.38 “Administering TSI Codes” Changes in the environment If network devices or the system layout is changed, take the following actions.
Using the Delivery System ❖ Mail Server When delivering by e-mail, check the mail server settings. Delete unnecessary data in the mail server regularly. Troubleshooting 2 If a problem arises, see "Troubleshooting", and take the appropriate measures. If data is corrupted, the system is unstable or does not operate correctly for some reason, load the backup data. If this is impossible, select [Return to Installation Defaults] from [Maintenance] menu for initialization, and then restore the backup data.
3. Using ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility Features The ScanRouter V2 Administration Utility enables you to manage settings, delivery tables and maintenance. ❖ Administrator and User Modes The ScanRouter V2 Administration Utility can be accessed in either administrator or user mode. • Administrator mode Administrator access allows use of all functions and requires the administrator password.
Using ScanRouter V2 Administration Utility 3 Launching from a client computer Quitting This section details how to launch the ScanRouter V2 Administration Utility from a client computer. Follow the procedure below to launch the ScanRouter V2 Administration Utility for the first time on a client computer. For any launches after the first time, the last selected server is used. A Select [Exit] from the [Server] menu. Note ❒ After launch, you can select another delivery server.⇒ p.
ScanRouter V2 Administration Utility Screen Layout This section explains the layout of the screen. Screen components 3 GRFMFU9N 1. List of items under administration displayed as a tree. 2. Contents of the item selected in 1. 3. ScanRouter V2 Administration Utility menu. 4. When [Main Destination list] is displayed, a destination can be retrieved with its conditions specified. (Destination display selection) 5. Shows status of the delivery server and information about the item selected in 1.
Using ScanRouter V2 Administration Utility Suspending and Resuming Service Delivery service can be suspended by selecting [Suspend Services] from the [Server] menu. Make sure that service is suspended when performing any of the following actions. • [Set Delivery Types] from the [Server] menu • Any functions from the [Maintenance] menu • Turning off or restarting the server Be sure to resume delivery service once these operations are completed.
Server Settings Server Settings The following options and settings are available with administrator mode on the server. Note ❒ Information such as available disk space and server condition can be found under [Server Information] in the [Server] menu. Select Server When you start ScanRouter V2 Administration Utility without having a particular delivery server specified, or when you want to switch to another delivery server, you can select a server from [Select Server] on the [Server] menu.
Using ScanRouter V2 Administration Utility Set Preferences Schedule The delivery system environment can be modified by [Set Preferences] in the [Server] menu. This function allows you to schedule maintenance tasks. The following tasks are automatically performed. Default Image Format This setting controls the default format for saved images.
Server Settings Web Settings Make settings for the web server. • When using a web server, Web settings need to be set. When using a computer as a web server and delivery server, select the [Use the same computer for the Web server and delivery server.] check box. • When you do not use URL hyperlinks, select the [Make URL hyperlinks inactive in e-mail text] check box.
Using ScanRouter V2 Administration Utility Additional Handling Make additional handling settings for processing received documents. There are auto-adjust fax/scan orientation, create content text search data, and extract words for document names. User Title 3 This controls the [Destination] information displayed on the operation panel of the network devices, which were configured in [Set I/O Device] under the [Server] menu.
Server Settings Set Delivery Types Select a delivery type from [Set Delivery Types] under the [Server] menu.
Using ScanRouter V2 Administration Utility Delivery Table Settings The delivery table consists of the following: • Main Destination List • Destination List • TSI Code • Mail Address Book • Undelivered Data Tray 3 Destinations Delivery destination information is managed in [Main Destination List] and [Destination List]. When a new destination is added to [Main Destination List], it must also be added to [Destination List].
Delivery Table Settings ❖ Basic Settings • Name • Destination ID • Set/Change Password • Delivery type settings (only when adding users) • Group Member List: (only when adding groups) • Fax delivering ID: • Default E-mail Settings ❖ Name Settings Name and comment settings ❖ Additional Handling (only when adding users) • Auto-adjust fax/scan orientation • Create content text search data • Extract words for document names ❖ Title Settings (When added device is registered by I/O device setting) User title and
Using ScanRouter V2 Administration Utility Note ❒ A maximum of 100 delivery types can be specified for one destination. The same delivery type can be set two or more times. ❒ Click [Properties] to display the dialog box that corresponds to th e s elected delivery typ e, which allows detailed setting of that delivery type. ❒ A group cannot be included in another. ❒ [Group Member List:] displays the destination of each registered user. To edit members, click the [Add] or [Remove] button.
Delivery Table Settings Importing destinations A file saved in the CSV format can be copied to the delivery system and a destination can be added to it. Select [Import Destinations] from the [Operations] menu, and then select a file to import. Reference ⇒ p.53 “CSV File for Importing Destinations” Backup and restoration of information of all destinations The information on all destinations can be backed up and the backup information can be restored to the destination list.
Using ScanRouter V2 Administration Utility Destination List Add destinations to one or more destination lists. These destination lists include [Standard Destination List] and [Standard Sender List]. For ScanRouter Enterprise, addition or deletion of destination lists is possible. If a destination is added to the destination list, it can be displayed as [Destination] or [Sender] for the network devices. If [Destination List] in [Delivery Table] is selected, [Destination List] is displayed.
Delivery Table Settings Editing a destination list (only with ScanRouter Enterprise) The contents stored for destination lists can be edited. Select the destination list you wish to edit from [Destination List], and then change the destination list name in [Edit Destination List] from the [Operations] menu. However, [Standard Destination List] and [Standard Sender List] that have been prepared cannot be edited. Deleting a destination list (only with ScanRouter Enterprise) Destination lists can be deleted.
Using ScanRouter V2 Administration Utility Destination Search When the destinations are listed or displayed, if the items and conditions subject to the destination display selection above are specified, only the pertinent destinations can be displayed. Administering TSI Codes 3 For the delivery of documents received by fax using a TSI, the TSIs can be administered under TSI. Select [TSI Code] under [Delivery Table] to list all TSIs registered.
Delivery Table Settings Exporting/importing TSI codes Adding new mail addresses Export information of all TSIs registered to a file and keep it as a backup. • To export TSI information into a file, select [Export TSI Codes] from the [Operations] menu, and then specify the saving location for the file. • To import the TSI information in a file to the delivery system, select [Import TSI Codes] from the [Operations] menu, and then specify the file to be imported.
Using ScanRouter V2 Administration Utility 3 Undelivered Data Tray Deleting undelivered data Undelivered documents are stored in the undelivered data tray. To view a list of undelivered documents, select [Undelivered Data Tray] from the [Delivery Table]. See the error log to determine why the document was not delivered and take the necessary action.
Log Administration Log Administration The delivery server keeps the following logs: • Scan: log of scanner deliveries • Fax: log of fax received data deliveries • Document: log of DeskTopBinder V2 document deliveries • Error Log: log of errors Scan Delivery Log Administration The [Scan] saves information about the delivery of scanned data. Select [Scan] to view the logged data.
Using ScanRouter V2 Administration Utility 3 Fax Delivery Log Administration Deleting all log entries The [Fax] saves information about the delivery of data received by fax. (Only data received by fax, that is delivered to a specified destination, is logged.) Select [Fax] to view the log entries.
Log Administration Document Delivery Log Administration The [Document] saves information about DeskTopBinder V2 document delivery. (Only the DeskTopBinder V2 document delivered to a specified destination is logged.) Select [Document] to view the log entries. The following operations can be performed with the document delivery log.
Using ScanRouter V2 Administration Utility • • • • • Handling Sender Destination Application Item Name Deleting all error log entries The error log can be deleted by selecting [Delete All Error Log Entries] from the [Operations] menu. 3 Note ❒ Log entries cannot be deleted individually. Viewing error data To display an undelivered document in error log, select an entry from the [Error Log], and then select [View Delivery/Forwarding Error Data] from the [Operations] menu. Reference ⇒ p.
Maintenance Maintenance The ScanRouter V2 Administration Utility has the following maintenance functions. Make sure that delivery service is suspended before beginning maintenance. • Back Up • Restore • Recover • Return to Installation Defaults • Synchronize with Directory Server (only with ScanRouter Enterprise) Backing Up and Restoring All system information can be backed up in any directory on the delivery server. It is recommended that backups be made regularly.
Using ScanRouter V2 Administration Utility Returning to Installation Defaults This function deletes all data and settings and returns the system to its initial state. To start initialization, select [Return to Installation Defaults] from the [Maintenance] menu. Important ❒ Do not use this function unless absolutely necessary.
4. Appendix File Formats Used with ScanRouter V2 Professional/Enterprise ScanRouter V2 Professional/Enterprise can save documents that were delivered from client computers with DeskTopBinder V2 and Web Document Viewer installed in in-trays, in addition to the documents scanned and received by fax. In addition, files with the following extensions, among the documents delivered from a client computer with DeskTopBinder V2 or Web Document Viewer and saved in the in-tray, can be printed from the server.
Appendix Troubleshooting 4 Problem Possible Causes and Solutions When launching the ScanRouter V2 Administration Utility from the delivery server, the following message appears: "Delivery server authorization settings may be incorrect. The [Authorization for Server Access] dialog box will be displayed. Set authorization properly." The ScanRouter V2 Professional/Enterprise starting account password may have been changed. Take the following steps, and then restart the delivery server.
Troubleshooting Problem Possible Causes and Solutions There is no response when [Browse] is clicked in [Set I/O Device]. • Make sure that network devices are plugged in and switched on. • Make sure that connection can be made by selecting a device by host name and/or IP address. • Some I/O devices do not require any configuration. If the devices are of this type, clicking [Browse] may not display anything. If this is the case, make sure that the device has the correct IP address for the delivery server.
Appendix Problem Possible Causes and Solutions When the delivery service is started, the following message appears: "Unable to start the delivery server since the delivery scheduler has not been started." If the properties of the shortcut icon of the delivery server are opened, the argument "- retry 30" is attached to the link destination. Set the attached number (unit: second) to a value larger than 30 and restart the delivery server.
Error Log Error Log The following table explains the meanings of common error log entries. Entry Drive is not ready. Possible Causes and Solutions • Windows is not started on the destination computer. • The specified drive does not exist. • No network drive has been mapped to the network folder which is selected as a destination folder. Map the network drive to the network folder again.
Appendix Entry 4 52 Possible Causes and Solutions Unable to process due to insufficient disk space. Data attempted to be delivered exceeded the free disk space of the drive to where the delivery was made. Make enough disk space on the drive for the data. No response from server. Unable to deliver because of no response from a mail server. Check that the mail server is turned on and the cable is connected. The specified cabinet does not exist.
CSV File for Importing Destinations CSV File for Importing Destinations The destination information created in the CSV file of the following format can be imported and the destination (user) can be added. Click [Import Destinations] in the [Operations] menu in [Main Destination List] of the delivery table. CSV File Format The items to be specified in the CSV file are as follows. ❖ Destination Name Enter a destination using up to 16 characters.
Appendix ❖ Mail type and Mail address table Mail type Delivery types to be set Mail address MS Send by MAPI mail Mail address for Microsoft Mail NOTES Send by MAPI mail Mail address for Lotus Domino R4.
Cooperation with Existing Products Cooperation with Existing Products When this software is used with the ScanRouter System products of the previous version and with existing products, the following restrictions are imposed. Importing of Destination Data Destinations and senders exported from the following products can be used by importing them with ScanRouter V2 Professional/Enterprise. • ScanRouter V2 Lite • ScanRouter V2 Professional (Ver.
Appendix Uninstalling ScanRouter V2 Professional/Enterprise This section explains how to uninstall ScanRouter V2 Professional/Enterprise. The contents of the RDCab folder remain after ScanRouter V2 Professional/Enterprise is uninstalled. Important ❒ Before uninstallation, be sure to back up the system and other information. 4 Note ❒ Before uninstallation, delete all connected devices in [Set I/O Device]. A Suspend the delivery server using the ScanRouter V2 Administration Utility.
Dial-up Connection Dial-up Connection Take the following precautions when using a dial-up connection capable devices: Using Dial-up Router with ScanRouter V2 Professional/Enterprise Set the delivery server to the correct settings with connected ScanRouter V2 Administration Utility, ScanRouter V2 Link or DeskTopBinder V2. Set network devices to appropriate settings from [Set I/O Device] in ScanRouter V2 Administration Utility.
INDEX A Disk Space, 18 Disk Space Low Warning, 20 Document, 43 Delete All Log Entries, 43 Export Log Entries, 43 Max Log Entries Limit, 43 Domino Server, 9 Add as document, 7, 33 Administrator Modes, 23 Administrator Password, 27 Automatic backup setting, 28 Available delivery methods, 4 B E Back Up, 45 Error, 19 Error Log, 43 Delete All Error Log Entries, 44 Export Error Log Entries, 44 Forward Delivery/Forwarding Error Data, 44 Max Error Log Entries Limit, 44 View Delivery/Forwarding Error Data, 44
N Nondelivery Message, 19 Notes R5 DB, 9 O Own Fax Number, 12 Own Name, 12 P Preparation, 15 Global settings, 15 Preparation for delivery operation, 17 R Recover, 45 Restore, 45 RTI, 12 S Save as Windows file, 6, 33 Scan, 41 Delete All Log Entries, 41 Export Log Entries, 41 Max Log Entries Limit, 41 ScanRouter V2 Administration Utility, 23 Launch, 23 Quit, 24 Screen Components, 25 Schedule, 28 Select Server, 27 Send by E-mail, 33 Server disk space, 28 [Server] menu, 27 Set Administrator, 27 Set Delivery
60 UE USA B550
Part of illustrations or explanations in this guide may differ from your product due to improvement or change in the product. Notes: 1. The contents of this documents are subject to change without notice. 2. No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without prior consent of the supplier. 3. THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF THE OPERATION OF THIS SOFTWARE OR THE USE OF THIS DOCUMENT.
Management Guide UE USA B550-8602
Setup Guide
Preface Web Document Viewer is a WWW application on the server that adds, displays, searches, downloads, and prints documents by accessing the delivery server and document management server. This manual explains how to set up a Web server and install Web Document Viewer. Trademarks Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Pentium is a registered trademark of Intel Corporation.
TABLE OF CONTENTS Introduction................................................................................................. 1 1. System Requirements Web Document Viewer Server................................................................... 3 Web Document Viewer Client Computer.................................................. 5 2. Setup Setting up the Delivery Server and/or Document Management Server ... 8 Setting Up the WWW Server....................................................................
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Introduction Web Document Viewer is a WWW application on the server that adds, displays, searches, downloads, and prints documents by accessing the delivery server and document management server. Web Document Viewer is used with a network of client computers and servers that consists of the following three levels: • Client computer The function of the Web Document Viewer can be used through the Web browser on this computer.
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1. System Requirements To use Web Document Viewer, the computer must meet the following system requirements. Limitation ❒ Installation and operation of Web Document Viewer in a network environment on an operating system not licensed for operating as a client server like Windows NT Workstation or Windows 2000 Professional may violate the license agreement with Microsoft Corporation.
System Requirements Note ❒ Install the computer in a stand-alone server. Do not install it in the primary domain controller or backup domain controller. ❒ Install Microsoft Internet Information Server 4.0 and Microsoft Personal Web Services 4.0 from Microsoft Windows NT Option Pack. Obtain Microsoft Windows NT Option Pack separately since it is not included with this product. ❒ Install Microsoft Internet Information Services 5.0 from the Windows 2000 CD-ROM.
Web Document Viewer Client Computer Web Document Viewer Client Computer Note ❒ For more information, see "Readme". 1 ❖ Main unit PC/AT compatible ❖ Operating Systems • Microsoft Windows 95 + Operating System Release 2 or later • Microsoft Windows 98 • Microsoft Windows 98 Second Edition • Microsoft Windows Me • Microsoft Windows NT Server 4.0 + Service Pack 6a or later • Microsoft Windows NT Workstation 4.
System Requirements 1 6
2. Setup Install Web Document Viewer according to the flow below. Setup flow Setting up the Delivery Server and/or Document Management Server WWW server setup Windows NT Windows 2000 Install IE4.
Setup Setting up the Delivery Server and/or Document Management Server Preparation Decide whether the Web Document Viewer server will be set up in the same computer as the delivery server and/or document management server (recommended) or in a separate computer. If it is set up in a separate computer, ask the network administrator for the FQDN (DNS name) or NetBIOS name (computer name) of the computer used as the delivery server and/or document management server.
Setting Up the WWW Server Setting Up the WWW Server For Windows NT Use an account that has administrators permission to log on to Windows to install the software below. • Internet Explorer 4.01 SP1 • Windows NT Option Pack • Windows NT Service Pack 2 Note ❒ Internet Explorer 4.01 SP1 is necessary to install Windows NT Option Pack. To use a new version of Internet Explorer, install Web Document Viewer, and then upgrade Internet Explorer. Installing IE4.
Setup Installing NT Option Pack A Follow the instructions of the dialog box, and then select [Custom] installation to install NT Option Pack using the setup conditions below. • Necessary component selection Internet Information Server (for NT Server) Personal Web Server (PWS)(for NT Workstation) Microsoft Data Access Components 1.
Setting Up the WWW Server Installing Service Pack After the installation of Option Pack is finished, install Windows NT 4.0 Service Pack 6a or later. Note ❒ If Service Pack is already installed, reinstall it. Reinstallation updates the contents of the WWW server software. 2 For Windows 2000 Installing Internet Information Services (IIS) Note ❒ If Internet Information Services (IIS) is already installed when Windows 2000 is installed, this procedure is not necessary.
Setup 2 12
3. Installing Web Document Viewer After stopping the WWW service and other Internet services, use the CD-ROM to install Web Document Viewer. Stopping the WWW Service Stop the WWW service and other Internet services. For Windows NT A Log on to Windows with an account that has administrators permission. If logged on with another account, log off, and then log on with the account that has administrators permission. B Click [Start], point to [Programs], point to [Windows NT 4.
Installing Web Document Viewer D In the right pane, click [Default Web Site] to highlight it. E From the [Action] menu, choose [Stop]. Note ❒ You can also stop the service by clicking the button on the toolbar. F If any other IIS services are running, stop them in the same way.
Installing Web Document Viewer Installing Web Document Viewer Install Web Document Viewer from the CD-ROM. A Insert the CD-ROM for this product into the CD-ROM drive. A setup dialog box is displayed. B Click [Web Document Viewer]. The installation confirmation dialog box appears. C Click [Yes]. D Click [Next] on the displayed dialog box. E Read the Software License Agreement, and then click [Yes]. 3 "Select Installation Destination" appears.
Installing Web Document Viewer H Confirm the settings. When [Next] is selected, Web Document Viewer is installed and "Web Document Viewer has been installed." appears. Important ❒ Write down the URL displayed at this time. It will be used to confirm operation. I Click [Finish]. J Click [Setup Complete]. 3 A message about restarting the computer appears. K Click [OK]. The computer restarts. Note ❒ Before the computer restarts, Web Document Viewer does not work normally. L Resume the WWW service.
Installing Web Document Viewer Uninstalling Web Document Viewer ⇒ p.13 “Stopping the WWW Service” A Stop the WWW service.⇒ B Uninstall Web Document Viewer in [Add/Remove Application] on the control panel.
Installing Web Document Viewer Setting Up the Delivery Server and/or Document Management Server To access the documents stored on the delivery server and/or document management server from the Web browser, you must first set the URL of the Web Document Viewer on the delivery server and/or document management server. Note ❒ For information about how to set up, see the Management Guide and Help for ScanRouter V2 Administration Utility or DocumentServer Administration Utility.
4. Appendix Troubleshooting Problem The Start Page cannot be displayed. Causes and Solutions →Is the URL correct? • The URL in this service is as follows: http://{WWW server DNS name}/rds/start_f.asp • The following shows the URL when the virtual directory name is changed during installation or the delivery server and/or document management server of a different computer from the WWW server is accessed: http:// {WWW server DNS name}/{virtual directory name}/start_f.
INDEX C Client Computer, 5 I Installation destination, 15 S ScanRouter V2 Administration Utility, 18 System Requirements, 3 T Troubleshooting, 19 W WWW Server, 9 WWW Service, 13 20 UE USA B561
Part of illustrations or explanations in this guide may differ from your product due to improvement or change in the product. Notes: 1. The contents of this documents are subject to change without notice. 2. No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without prior consent of the supplier. 3. THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF THE OPERATION OF THIS SOFTWARE OR THE USE OF THIS DOCUMENT.
Setup Guide UE USA B561-8622
Guide
Preface ScanRouter V2 Link can monitor in-tray in the delivery server (ScanRouter V2 Professional/ScanRouter V2 Lite) in the network and notify of documents received from a network device in a client computer. Also, ScanRouter V2 Link can automatically receive the received documents by the client computer and delete them from the delivery server. This manual explains how to use ScanRouter V2 Link.
TABLE OF CONTENTS Introduction................................................................................................. 1 1. Launch and Exit Launch......................................................................................................... 3 Exit ............................................................................................................... 4 2. Various settings Setting in-trays ...........................................................................................
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Introduction ScanRouter V2 Link can monitor in-trays in the delivery server (ScanRouter V2 Professional/ScanRouter V2 Lite) in the network and notify of documents received from a network device in a client computer. Also, ScanRouter V2 Link can automatically receive the received documents sent by the client computer and delete them from the delivery server. You can set to save automatically received documents as below. • The documents are saved in a specified location.
❒ Fax documents received from a facsimile can be used for ScanRouter V2 Professional only. ❒ Processing is delayed when "Grayscale" or "Color" is set as the read condition in the network device, when 600 dpi is set as the resolution, or when large images are being read. If you are using these types of images frequently, we recommend that you increase your computer's CPU, memory, and hard disk capacity.
1. Launch and Exit Launch A Click [Start] and point to [Programs] and [DeskTopBinder V2] to select [ScanRouter V2 Link]. The "ScanRouter V2 Link Properties" dialog box appears. B Select [OK]. "ScanRouter V2 Link Properties" dialog box is closed, and the icon ScanRouter V2 Link is displayed on the task tray.
Launch and Exit Exit A Right-click the icon for ScanRouter V2 Link on the task tray, and click [Exit]. ScanRouter V2 Link exits.
2. Various settings Setting in-trays After installation, set in-trays to control. You can monitor multiple in-trays. A Click [Start] and point to [Programs] and [DeskTopBinder V2] to select [ScanRouter V2 Link]. The "ScanRouter V2 Link Properties" dialog box appears. Note ❒ To display the "ScanRouter V2 Link Properties" dialog box from an already launched ScanRouter V2 Link, right-click the icon of ScanRouter V2 Link on the task tray to select [Properties].
Various settings Note ❒ By clicking [Browse], you can select the save location from the tree display. ❒ You can select [Add as DeskTopBinder V2 document] only when DeskTopBinder V2 was already installed in the same computer as for ScanRouter V2 Link. E Set the format of saving documents. 2 Select the format from the pull-down menus for [Black & White:] and [Grayscale/Color:]. Reference For more information about formats, see p.12 “File Formats”. F Select [OK].
Setting in-trays When you use a dial-up connection computer When the ScanRouter V2 Administration Utility, DeskTopBinder V2, or ScanRouter V2 Link is used in the dial-up connection computer, a dial-up connection may be made due to the connection to the delivery server, depending on the setting. Important ❒ When you set your computer to automatically connect to the Internet, without displaying the dialog box for confirming the connection, the line is connected and telephone charges accrue.
Various settings Setting Monitoring and Notification method: Set how to notify of in-tray monitoring intervals and how to notify the result of monitoring. Note ❒ This setting applies to all in-trays to be monitored. 2 A Select the [Monitoring] tab on the "ScanRouter V2 Link Properties" dialog box. B Set [Monitoring interval:] and [Notification method:]. If [Monitor Tray] on the "In-Tray Settings" dialog box is not selected, setting [Monitoring interval:] will be invalid.
3. Confirmation and Receipt of Documents Manual Confirmation and Automatic Receiving A Double-click the icon for ScanRouter V2 Link on the task tray. Or, right-click the icon for ScanRouter V2 Link on the task tray to select [Receive]. If there are no documents on the in-tray, the "No corresponding data after %s. (the date when you previously double-clicked the icon for ScanRouter V2 Link)" message appears.
Confirmation and Receipt of Documents Automatic Confirmation and Automatic Receiving When you set to monitor the in-tray, ScanRouter V2 Link automatically monitors the in-tray at each set time. When there is a document on the in-tray, the following are displayed depending on the setting on the "ScanRouter V2 Link Properties" dialog box. Save as Windows file 3 Received documents are saved in the specified location and deleted from the intray.
4. Appendix Troubleshooting Problem Cause/Action Cannot receive documents. Check if the service of the delivery server stops using the ScanRouter V2 Administration Utility. Also, check if the same in-tray is monitored by multiple client computers. It takes time to receive data with a network device. Check the value of "Monitoring interval:" in the monitoring tab on the Properties dialog box in ScanRouter V2 Link. Do not make the size of data large by reducing the resolution of documents for scanning.
Appendix File Formats Documents are received by either of the file formats below depending on the setting. Note ❒ When originals are read by the network device, ScanRouter V2 Link handles documents in which "Text, " "Text/Photo," or "Photo" is specified as the type of originals and documents received by fax as a Black & White image. ❒ When documents handled as a Grayscale/Color image are read by the network device, "Grayscale" is specified as the type of manuscripts.
File Name of Documents File Name of Documents When you select "Save as Windows file" in "Save as/Add as:" on the "In-Tray Settings" dialog box, the following name is used for the received documents: Document name_nnn.xxx • nnn Page number for documents when they are received as a file in the singlepage format. The page number is fixed to 001 when documents are received as a file in the multiple-page format.
INDEX C Confirmation of reception, 9 F File Formats, 12 File Name, 13 J JPEG, 12 M Monitor, 5, 8 P PDF, 12 R Reception, 9 S ScanRouter V2 Link Properties, 5 T TIFF, 12 Troubleshooting, 11 14 UE USA B550
Part of illustrations or explanations in this guide may differ from your product due to improvement or change in the product. Notes: 1. The contents of this documents are subject to change without notice. 2. No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without prior consent of the supplier. 3. THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF THE OPERATION OF THIS SOFTWARE OR THE USE OF THIS DOCUMENT.
Guide UE USA B550-8612
********************************************* DeskTopBinder V2 Professional (Version 2.0.0.0) ********************************************* - Compatible Device List May, 2002 This document provides you with important information on using this software. Please read this carefully. -------- Peripheral Device Models Confirmed with DeskTopBinder V2 Professional ------This software is compatible with the devices listed below.
* The following devices support Easy Scanning feature: Ricoh Nashuatec Rex Rotary Gestetner SAVIN Infotec Lanier * Aficio 1022/1027/1032/1035/1045/220/270/350e/355e/450e/455e IS330DC Aficio AP3800C + Copier feature Expander Type3800C 2205/2705/3205/3525/4525 D422/427 SC430DC DSc38 + Copier feature Expander Type3800C 2238/2738/2822/2827/3238/3508/4508 SC430DC DSc38 + Copier feature Expander Type3800C 2212/2712/3212/3222/3227/3235e/3245e/3502/4502 SC430DC DSc38 + Copier feature Expander Type3800C 223
Gestetner Savin Infotec Lanier DSc38 + Copier feature Expander Type3800C SLP38c + Copier feature Expander Type3800C IP280 + Copier feature Expander Type3800C 2138 + Copier feature Expander Type3800C Copyright (C) 2001-2002
********************************************* DeskTopBinder V2 Professional (Version 2.0.0.0) ********************************************* - Read Me First May 2002 This document contains important information that may be useful in using DeskTopBinder V2 Professional. Please read this carefully before you install it.
Note: Administrator privileges allow the user to do many potentially destructive things to the system. It is strongly recommended that only trained system administrators have this privilege. * Before you can install Acrobat(R) Reader on a computer on which you have just installed DeskTopBinder V2 Professional, you must restart your computer. * When Acrobat(R) Reader is successfully installed, please make sure that it works correctly.
This printer driver is designed to be automatically installed when you install DeskTopBinder V2 Professional, however, depending on your Windows configuration, there are cases where you must install it manually. In this case, a message will appear when system is rebooted after the installation of DeskTopBinder V2 Professional completed. Please follow the message to install RICOH File Writer.
Launch the application associated with the file, then print it using the Print command of the application. Converting into image files: Launch the application associated with the file, then convert the data using Ricoh File Writer. Converting into PDF files: Launch the application associated with the file, then convert the data using PDFWriter. * Converting a Microsoft (R) Excel file with multiple sheets into PDF file may not work properly and some sheets may be left unconverted.
* The following features are not available for batch printing or easy printing. - Sent to Document Server - Sample Print - Locked Print * When printing a document from a server directly or with batch printing, depending on the application program with which the document is created, paper size may differ from the one you have specified in the DeskTopBinder V2 Professional window. In this case, change the paper size in your printer's properties dialog box, then reprint it.
version of SmartNetMonitor for Client. It is recommended that you use version 5.0.4.0 or later of SmartNetMonitor for Client. * The minimum size of image data that can be converted to Text (with OCR) or be created as Content Text Search Data is 128 pixel x 128 pixel. * When you use Easy Scanning, default property settings at the TWAIN driver will be enabled except where properties are set in Easy Scanning.
* * * You cannot launch more than one DeskTopBinder V2 Professional on a computer by switching users. You cannot use DeskTopBinder V2 Professional via Remote Desktop of Windows XP. If you install Windows XP on a PC where DeskTopBinder V2 Professional is installed, you need to reinstall DeskTopBinder V2 Professional after you install Windows XP. Please also note that the following extended features, if any, need to be reconfigured.
*************************************************** ScanRouter V2 Link (Version 2.0.0.0) *************************************************** -------- System Requirements -------Same as for DeskTopBinder V2 Professional. *************************************************** Auto-addition Tool (Version 2.0.0.0) *************************************************** -------- System Requirements -------Same as for DeskTopBinder V2 Professional. * Pentium is a trademark of Intel Corporation.
1 Overview................................................................................ 2 1.1 DeskTopBinder V2 ...................................................................................... 2 1.2 Starting and Exiting DeskTopBinder V2 ...................................................... 4 1.3 Adding Features .......................................................................................... 4 2 Document Management ........................................................ 6 2.
DeskTopBinder V2 Introduction Guide 1 Overview 1.1DeskTopBinder V2 1 Entry Assistant Print Document Properties Summary by List There are two types of DeskTopBinder V2: DeskTopBinder V2 Professional and DeskTopBinder V2 Lite. Both are described as DeskTopBinder V2 in this Introduction Guide. DeskTopBinder V2 can integrate various kinds of data, such as files made with different applications, scanned image data, and existing image files for total document management.
DeskTopBinder V2 Introduction Guide 1 1. Network Devices You can input or output documents using network devices. Document Server is available depending on the network devices. 2.Server Computer ScanRouter V2 Lite/Professional and ScanRouter Enterprise is installed. 3.Client Computer DeskTopBinder V2 is installed.
DeskTopBinder V2 Introduction Guide 1.2Starting and Exiting DeskTopBinder V2 Control files in a client computer with DeskTopBinder V2 Control documents in ScanRouter DocumentServer Starting A Click [Start], and then point to [Programs]. B Point to [DeskTopBinder V2], and then click [DeskTopBinder V2]. DeskTopBinder V2 starts. •You can double-click a linked document file (.RDL) in a client computer to start Viewer. Exiting A From the [File] menu, select [Exit]. DeskTopBinder V2 closes.
DeskTopBinder V2 Introduction Guide B Click the Network icon, and then select [Document Server] from the [Selectable function(s)] list. 1 C Click [Add]. The [Document Server Properties] dialog box appears. D Make the properties settings, and then click [OK]. [Document Server] is displayed in the [Available function(s) to use] list. E Click [OK].
DeskTopBinder V2 Introduction Guide 2 Document Management 2.1Cabinets and Folders Added documents are stored in a cabinet. In this cabinet, you can create folders and use them to sort documents. This cabinet has a trash can where deleted files and documents are placed. 2 1. Section 2. Document 3. Data made with applications and scanned image data 1. Document 2. Folder 3.
DeskTopBinder V2 Introduction Guide Document Properties in DeskTopBinder V2 Using DeskTopBinder V2, you can configure document properties for each document and check the properties items, such as document name, size, location, date added/modified, creator, work status, and expiration date from properties. of a document with a long path and paste it in a DeskTopBinder V2 folder. By double-clicking on the shortcut you can immediately display the document.
DeskTopBinder V2 Introduction Guide 3 Using DeskTopBinder V2 3.1Structure of DeskTopBinder V2 DeskTopBinder V2 has Desk and Viewer displays. Desk Display Shows a document list. This display is used to operate DeskTopBinder V2. 3 Viewer Display Shows the contents of a document. This display is mainly used to edit a document.
DeskTopBinder V2 Introduction Guide 4 Desk Features 4.1Viewing the Desk Display 6:Document List Pane Displays folders and documents in a cabinet or a folder selected from the tree. 7:Output Toolbar Use this for printing, sending by E-mail and fax transmission. Except Export Document icon, Print icon and Preview and Print icon functions configured using Extended Features are displayed. 8:Conversion Toolbar Use this to convert documents or sections into images, PDF files and text.
DeskTopBinder V2 Introduction Guide Document View Varieties The following views are available: Thumbnails View 6:[Previous Section][Next Section] Buttons These buttons appear when a document is composed of multiple sections. Use them to move through the sections of a document. 7:Note Click this to view the marked section. Double-click to display the [Note Contents] dialog box.
DeskTopBinder V2 Introduction Guide Details View •Weekly View 1:Displayed Items Click each item to sort documents. In addition, the documents stored in ScanRouter DocumentServer or the in-tray can be displayed by document type. Calendar View •Monthly View 4 1:Monthly/Weekly Button Use this to switch between the weekly and monthly calendar. 2:[Specify Date] Button Shows the month or week including the specified date. 3:[Today] Button Shows the current month or week.
DeskTopBinder V2 Introduction Guide 4.2Displaying Contents of a Document The following methods are available to display the contents of a document: Using Easy Viewer Select [Easy Viewer] from the [View] menu or click the [Easy Viewer] button on the toolbar. Then select a document from the document list pane. Using Viewer From the [Document] menu, select [Open in Viewer]. Using an Application Three methods are available: •Double-click a document composed of one section created with an application file.
DeskTopBinder V2 Introduction Guide 4.3Controlling Documents •For details, see Help. Adding Documents To add a document, start from the [File] menu or Input toolbar. The following methods are available: Create a new file using an application A new file created with an application is added as a document. Add a document from a file An existing file is added as a document. You can use the drag-and-drop operation. Add a document using a scanner A scanned image is added as a document.
DeskTopBinder V2 Introduction Guide Create thumbnails*1, *2, *3 When section thumbnails are created, you can find and view documents in the Thumbnails view. Combine/Separate documents*1, *2, Use to combine multiple documents or to separate multiple DeskTopBinder V2 documents into one-section documents. Add/delete a note and change note contents*1, *2, *3 Adding/deleting a note on a section makes document arrangement easier. You can change the color of a note and enter a comment.
DeskTopBinder V2 Introduction Guide 4.4Maintenance Arranging Folders You can create, delete, move, and change the name of folders. Creating ScanRouter DocumentServer Document Shortcuts You can create shortcuts and place them as needed. Adding Features To add features, select [Extended Features] from the [Tools] menu.
DeskTopBinder V2 Introduction Guide 5 Viewer Features 5.1Viewing the Viewer Display When a DeskTopBinder V2 Document Is Displayed The menu and toolbars look different depending on whether an image section or non-image section is displayed. To edit an image, click [Edit Image] from the [Section] menu or Image View toolbar. 5:Note Use this to attach or delete a note, or to change the note contents. 6:Section Name Use this to change the section name.
DeskTopBinder V2 Introduction Guide 5.2Managing Sections Viewer Display •For more information, see Help. Picture of a Viewer Display Changing the Section Order To change the section order, start from the menu, or move a section thumbnail in the thumbnail pane using a drag-and-drop operation. 1. [To Update Mode] Button Edit Image Mode Viewer Display Inserting/Replacing a Section To insert/replace a section, start from the [File] menu.
DeskTopBinder V2 Introduction Guide Fax transmission (Send by Fax) Preview and Print Print •To use Send by E-mail, Easy Print, and Send by Fax, these functions must be configured using Extended Features. The following methods are available to convert sections: Convert to Image Convert to PDF Convert to Text (with OCR) •To use Convert to Image, Convert to PDF and Convert to Text (with OCR), these functions must be configured using Extended Features.
Setup Guide
Preface DeskTopBinder V2 Professional can integrate and manage diverse data such as files created by applications, image data entered by scanners, and existing image files. There are two types of DeskTopBinder V2: DeskTopBinder V2 Professional and DeskTopBinder V2 Lite. This book explains how to set up DeskTopBinder V2 Professional (Version 2.XXX or later). For information about using DeskTopBinder V2 Professional, see DeskTopBinder V2 Introduction Guide and DeskTopBinder V2 Help.
TABLE OF CONTENTS 1. Getting Started Operating Environment.............................................................................. 1 System Requirements .................................................................................... 1 Files Created by Using Document Editing Applications ................................. 2 2. Installing DeskTopBinder V2 Professional Installing......................................................................................................
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1. Getting Started Operating Environment System Requirements Before installing DeskTopBinder V2 Professional, make sure your computer meets the following system requirements: • Computer PC/AT compatible computer • One of the following operating systems: Microsoft Windows 95 Operating System Release 2 or later Microsoft Windows 98 Microsoft Windows 98 Second Edition Microsoft Windows Millennium Edition Microsoft Windows NT Workstation 4.0 Service Pack 5 or later Microsoft Windows NT Server 4.
Getting Started Note ❒ System requirements may differ depending on the connected devices. For more information, see the manual for each device. 1 Reference ⇒ p.9 “Dial-up Related Devices”. Files Created by Using Document Editing Applications DeskTopBinder V2 Professional can manage files with the extensions below. For you to use these files with DeskTopBinder V2 Professional, the respective applications must be installed. ❖ .txt Notepad must be installed. ❖ .
2. Installing DeskTopBinder V2 Professional Installing DeskTopBinder V2 Professional is registered as a Windows application program. Before starting installation, make sure all other applications are closed. Preparation When installing DeskTopBinder V2 Professional on a computer where DeskTopBinder (the previous version of DeskTopBinder V2 Professional) is installed, you can choose either of the options below.
Installing DeskTopBinder V2 Professional Note ❒ DeskTopBinder V2 Professional cannot coexist with a different version of DeskTopBinder V2 Lite, DeskTopBinder V2 Professional, or Job Binding. Before installing DeskTopBinder V2 Professional, uninstall these applications. The data used in the previous application can be saved and inherited by DeskTopBinder V2 Professional. ❒ Depending on your computer environment, updating of RICOH File Writer may start when Windows is restarted.
Installing J Specify the location of the documents that DeskTopBinder V2 Professional will manage, and then click [Next]. You can change the location of documents managed by DeskTopBinder V2 Professional, but generally leave them as they are and use the RDCab folder, the stored location folder. In the RDCab folder, the PL folder is created. The RDCab folder must be created in the built-in hard drive of client computers where DeskTopBinder V2 Professional is installed.
Installing DeskTopBinder V2 Professional Functions of Job Binding Functions of Job Binding have been integrated into DeskTopBinder V2 Professional (Ver 2.XXX or later). Previous Job Binding data can also be inherited. To use Job Binding, add this function using Network in [Extended Features] from the [Tools] menu. Printing time can be shortened by adding print files created with the printer driver as Job Binding documents.
Installing A Click [Start], and then point to [Settings]. B Click [Printers]. The [Printers] window appears. C Double-click [Add Printer]. Add Printer Wizard starts. 2 D Click [Next]. E Select [Local Printer], and then click [Next]. F Click [Have Disk]. G Select "Oemsetup.inf" in the RFWriter folder on the CD-ROM, and then click [OK]. H Select [RICOH File Writer], and then click [Next]. A dialog box for port settings appears. I Select [RICOH File Writer].
Installing DeskTopBinder V2 Professional Uninstalling Even if you uninstall DeskTopBinder V2 Professional, the document location folder (usually the PL folder within the RDCab folder) will not be deleted. The document section files will not be deleted and remain in the document location folder. 2 Note ❒ Even if you uninstall DeskTopBinder V2 Professional, ScanRouter V2 Link will not be uninstalled. To uninstall, select in step E.
3. Appendix Dial-up Related Devices When a Dial-up Router Is Connected in the Network Environment Where ScanRouter V2 Is Used Properly configure the network delivery server or other network devices with DeskTopBinder V2 Professional. In addition, also configure with ScanRouter V2 Link. If the network environment is changed, reconfigure the network delivery server and other network devices with DeskTopBinder V2 Professional and ScanRouter V2 Link.
Appendix 3 10 UE USA B540
Some illustrations or explanations in this guide may differ from your product due to improvements or changes in the product. Notes: 1. The contents of this documents are subject to change without notice. 2. No part of this document may be duplicated, reproduced in any form, modified or quoted without prior consent of the supplier. 3. THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF THE OPERATION OF THIS SOFTWARE OR THE USE OF THIS DOCUMENT.
Setup Guide UE USA B540-8620
About DeskTopBinder Converter DeskTopBinder Converter is a document conversion tool that allows you to convert DeskTopBinder data to use with DeskTopBinder V2. This software can work in any environments where DeskTopBinder V2 can work. I m p o r t a n t : Only the following documents can be converted: (1) DeskTopBinder data stored in a folder that was used as a DTB-Shared folder. (2) DeskTopBinder data that have been backed up by the backup functionality of DeskTopBinder.
Notes • Specifying source folder Specify a folder that holds DeskTopBinder data. You can specify one of the following as a source folder: • A folder that was used as a DTB-Shared folder. • A folder that holds DeskTopBinder data extracted from backed up data (self-extracting format). • A folder that holds DeskTopBinder data that have been left unconverted when DeskTopBinder V2 is installed as co-existing installation. Specify the folder in the following format: x:\RD, where x indicates drive letter.
Using Converted data with DeskTopBinder V2 In order to use the converted data with DeskTopBinder V2, you must add the folder holding those converted data to DeskTopBinder V2 as a shared cabinet according to the following procedure. When you’ve done, you may move those documents to your My Cabinet if needed. 1. Launch D e s k T o p B i n d e r V 2 and select E x t e n d e d F e a t u r e s from the T o o l s menu. 2. Click N e t w o r k and open M y W o r k r o o m p r o p e r t i e s . 3.
Data to be Converted Every data in DeskTopBinder documents will be converted including folder name, document name and section name; however, there are some exceptions as below. Notes • • • • • Documents in a Trash cannot be converted. Before you initiate conversion, ensure that original folder, destination folder, and computer from which conversion is initiated all belong to the same domain, if conversion is taken place over a network.
