3699/9980 Fax OPERATING INSTRUCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telephone line.
Notice Note to users in the United States of America -Warning -Notice: Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Remarque concernant les utilisateurs au Canada -Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Notice about the Telephone Consumer Protection Act (Valid in USA only).
Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.
Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug. Notice Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm.
Energy Star Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
How to Read this Manual How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
Frequently Asked Questions How do I check whether a fax transmission was successful or not? Check the communication result on the display. ⇒ P.136 “Checking the Transmission Result (TX Status)” How do I confirm exactly where my fax is being sent? With Immediate Transmission you can monitor the status of the transmission at the machine. ⇒ P.55 “Immediate Transmission” I have to send a fax at a specific time, but I will not be in the office then.
TABLE OF CONTENTS 1. Getting Started Guide to Components ............................................................................... 1 Main Body ..................................................................................................... 1 Internal View ................................................................................................. 4 Operation Panel ......................................................................................... 6 Display Layout ......................
Memory Transmission ............................................................................ File Reserve Report (Memory Transmission) ............................................. Communication Result Report (Memory Transmission) ............................. Communication Failure Report ................................................................... Canceling a Memory Transmission ....................................................... Mission Before the Document is Scanned in ....................
3. Receiving a Fax Message Immediate Reception .............................................................................. 87 Memory Reception .................................................................................. 88 Substitute Reception............................................................................... 89 Screening Messages From Anonymous Senders ....................................... 89 Selecting the Reception Mode ...............................................................
File Reserve Report (Polling Reception)................................................... 119 Communication Result Report (Polling Reception) ................................... 119 Polling Transmission ............................................................................ Polling Transmission Clear Report............................................................ Transfer Request ................................................................................... Specifying an End Receiver ........
Clearing Document Jams in the Bypass Tray ........................................... 167 Clearing Paper Jams ............................................................................. 168 Clearing Paper Jams in the Fusing Unit.................................................... 168 Clearing Paper Jams in the Main Paper Tray ........................................... 169 Clearing Paper Jams in the Optional Paper Supply Unit .......................... 170 Replacing the Toner Cartridge ..................
9. Key Operator Tools Key Operator Tools ............................................................................... 229 System Settings..................................................................................... 230 Counters.................................................................................................... 230 Monitor Volume ......................................................................................... 231 Adjusting the Display Contrast .............................
Backup File Transmission Settings ........................................................... 284 (Specifying a Destination to Send Backups of Faxes) Program Scan Area................................................................................... 286 (Setting the Scan Area) Box Settings........................................................................................... Registering/Editing Personal Boxes .......................................................... Deleting Personal Boxes...........
Advanced Transmission Features............................................................. Communication Information ...................................................................... Fax Features ............................................................................................. Key Operator Tools ................................................................................... 322 323 324 326 Specifications ................................................................................
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1. Getting Started Guide to Components Main Body Front view 1. Auto Document Feeder (ADF) Set multi-page documents here to have them automatically scanned in one page at a time. 2. Paper Supply Indicator Lights red when paper has run out. 3. Main Paper Tray Load blank paper here. 4. Operation Panel 5. Optional Card Insertion Slots Left slot—insert the optional Function Upgrade Card here Right slot—insert the optional Memory Card or optional Fax On Demand Card here 6. Document Tray 7.
Getting Started Rear view 1 1. Optional Handset 2. Manual Pocket Keep the Quick Guide here. 3. Optional Handset/External Telephone Connector 4. Telephone Line Connector 5. Document Bypass Tray Load non-standard size blank paper here.
Guide to Components When the optional Paper Supply Unit is installed 1 1. Main Side Cover Open this cover when changing the toner cartridge or installing the fusing unit maintenance kit. ⇒ P.172 “Replacing the Toner Cartridge” ⇒ P.313 “Installing the Fusing Unit Maintenance Kit” 2. Bypass Tray Use when the optional Printer Interface is installed. ⇒ Please refer to the Printer Interface manual for details. 3. Paper Tray Side Cover Open to clear paper jams. ⇒ P.168 “Clearing Paper Jams” 4.
Getting Started Internal View View with Main Side Cover open 1 1. Fusing Unit 5. Toner Cartridge Fuses the toner to the paper. Replace this unit if a message asking you to do so appears on the display. ⇒ Installing the fusing unit maintenance kit. Replace the toner cartridge when a message appears on the display instructing you to do so. ⇒ P.172 “Replacing the Toner Cartridge” 2. Pressure Release Levers Open to clear paper jams and replace the toner cartridge etc.
Guide to Components 9. Corona Roller ⇒ P.311 “Cleaning the Registration Roller” This feeds the paper. Clean this roller if it gets dirty. 1 View with the ADF cover open 1. Feed Unit Feeds in documents. Replace when installing the ADF unit maintenance kit. ⇒ P.312 “Installing the ADF Unit Maintenance Kit” 2. Separation Roller Pages are fed in between this roller and the feed unit. Replace when installing the ADF unit maintenance kit. ⇒ P.312 “Installing the ADF Unit Maintenance Kit” 3.
Getting Started Operation Panel 1 1. Power Indicator Lights when power is on. In Low Power Standby mode this indicator goes out. 2. ❖ fOnline Indicator When the optional Printer Interface is installed, this indicator shows whether the machine is online (lit) or offline (unlit). When online, the machine is ready to print data received from a PC. ❖ mData-in Indicator When the optional Printer Interface is installed, this indicator flashes when the machine is receiving data from a PC.
Operation Panel ❖ xPaper Jammed Indicator Lights if paper is jammed. Remove the jammed paper as instructed on the display. ❖ DAdd Toner Indicator Flashes when toner is low, lights when toner has completely run out. ⇒ P.172 “Replacing the Toner Cartridge” ❖ LCall Service Indicator Lights to indicate the machine has broken down. If lit, please contact your service representative. 3. Display Displays messages and the status of the machine. 4. it is unlit, the machine is in Auto Receive mode. ⇒ P.
Getting Started 8. Status Indicators 12. Selection Keys These indicators allow you to view the machine status from a distance. These keys match the keys shown on the display. Press them to select functions and choose settings etc. ❖ hAlarm 1 Lights when an error has occurred. Check the display for details. ⇒ P.165 “Error Messages and Their Meanings” ❖ 0Communicating Lights during fax transmission or reception. Also lights when the optional Printer Interface is installed and data is being printed.
Display Layout Display Layout The operation panel display shows information about the current operation, function menus and useful messages. 1 Important ❒ Do not subject the display to a shock or force of more then about 30N (about 3kgf) or it could be damaged. Note ❒ Selected functions are shown white on black e.g. ❒ Functions you cannot select are shown grayed down e.g.
Getting Started ❖ Example 2: Menu display 1 TKSS032N A If you select a function, a ' mark will appear next to it. Note ❒ Functions that are displayed differ according to installed options. B C D Operation status and messages Items or commands you can select. Press these buttons to select the item or command that appears on the display immediately above each button. Note ❒ Each time you press 0 the selected item moves one position to the left.
Example Displays Example Displays The display tells you the machine status and guides you through operations. Note ❒ Functions that have been selected are hilighted as shown ( ). Keys that you can not select are shown with a dashed outline ( ). Standby Display While the machine is in the standby mode (immediately after it is turned on or after the {Clear Modes/Energy Saver} key is pressed), the following display is shown.
Getting Started ❖ Instructions and requests 1 ❖ Questions ❖ Selections ❖ Status 12
Setup Setup Introduction Thank you for buying this product. The Setup section describes how to choose a suitable location for the machine and install various parts in preparation for turning on the power. In addition, it lists the basic settings that are necessary to get the machine up and running. For how to get the most out the advanced features of this product, please refer to the rest of this manual.
Getting Started A Squeeze in the release lever to un- lock the ADF. Then lift up the ADF cover. Installing the Document Output Tray and Document Tray A Identify the document output tray (it is bigger than the other tray). 1 B While holding up the ADF cover, insert the manual pocket into the slot provided. TKSX040N B With the frosted side facing up, bend the document output tray to insert it into the lower two slots provided.
Setup D If you regularly set large documents, pull out both tray extensions. to right and backwards and forwards about 7 or 8 times. 1 TKST020N TKSX070N Installing the Toner Cartridge Important ❒ Be careful not to get toner on your hands or clothes. If you get toner on your hands, wash them thoroughly. C Place the toner cartridge on a flat surface. While supporting the cartridge with one hand, pull the toner seal horizontally to remove it. A Open the main side cover in the direction of the arrow.
Getting Started D Grasp the two handles at either • LINE: Telephone line connection end and push the cartridge into the machine. 1 TKST040N E Close the main side cover making sure it clicks firmly into place. Note ❒ The main side cover will not close properly if the toner cartridge is set into the machine incorrectly. If the cover will not close, remove the cartridge and set it again. Connecting the machine to the telephone line To reduce risk of fire, use only No.
Setup ❖ Specifying the optional handset line type TT DP Loading Paper When paper runs out, follow one of the procedures below to load paper. 1 Note ❒ For acceptable paper types, directions, sizes and capacity, see P.38 “Recommended Paper”. Loading paper in the Main Paper Tray ND1X00E0 The switch on the handset should be in the appropriate position—TT (Tone Dialing) or DP (Pulse Dialing).
Getting Started B Push down the base plate until it clicks into place. 1 Important ❒ Do not load a stack of paper that exceeds the limit mark. Limitation ❒ You can set up to 250 sheets in the main paper tray. E Gently return the paper tray to its original position. C Adjust the dial to match the paper size. Important ❒ If the dial does not match the size and direction of loaded paper, parts of printed images may be missing and paper jams could occur.
Setup C Prepare the new paper, then insert it under the left and right metal brackets as shown. Note ❒ Make sure that machine is in standby mode before following this procedure. If the standby display is not shown when you start, the display may become temporarily jumbled up. 1 A Make sure that the machine is in standby mode. Important ❒ Do not load a stack of paper that exceeds the limit mark. Limitation ❒ You can set up to 500 sheets in the paper unit.
Getting Started D Press the 0 or 1 keys to select the language you require. 1 Note ❒ If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key. B Press the {User Tools} key. E Press [OK]. C Enter the code for “Key Op. Tools” with the number keys. Then press the {#} key. F Press [Exit]. Date/Time Use this function to set your machine's internal clock to the current time and date.
Setup using the number keys. Then press [OK]. Note ❒ Enter the time in 12-hour format. Press [AM↔PM] to select AM or PM. ❒ When you enter a date, the day is set automatically. ❒ Depending on your area, your machine will either except the date in 12 hours format or 24 hours format. G Press [PrevMenu ] twice. H Press the [Exit] to return to the standby display. Summer Time/DST Whenever local custom requires advancing the clock or setting the clock back, use this feature.
Getting Started D Enter the code for “System Settings” with the number keys. H Press [TTI]. 1 E Enter the code for “RTI/TTI” using the number keys. I Enter your TTI and press [OK]. F Press [RTI]. G Enter an RTI and press [OK]. Reference P.303 “Entering and Modifying Text” J Press [OK] to confirm. Note ❒ If you press [Cancel], the entered characters are canceled and the display shown in 5 appears again. Reference P.303 “Entering and Modifying Text” K Press [PrevMenu] twice.
Setup The CSI (Called Station Identification) is passed to the other party when you send or receive a fax. When the CSI is received, it is shown on the display or printed on reports on the receiver's or sender's machine. The CSI works even if the receiver or sender uses a different make machine. The CSI can be up to 20 characters long and contain a plus sign (+), numbers and spaces. Register your country code, area code (minus the leading zero) and your fax number in that order.
Getting Started G Select your line type using the 0 and 1 keys then press [OK]. 1 H Enter the code for “CSI” using the number keys. I Enter your CSI then press [OK]. Registering a PSTN Access Number A Enter the code for “PSTN Access No.” with the number keys. B Enter PSTN Access Number with the number key, then press [OK]. J Press [PrevMenu] three times. 24 K Press [Exit] to return to the standby display.
Handy Functions Handy Functions Energy Saver Mode 1 Energy Saver mode is a power saving feature. When not used for 5 minutes, the machine reduces its electricity consumption to the bare minimum.
Getting Started • • • • • • • 1 Remaining memory is 100% No documents are awaiting transmission Substitute Reception is turned on The optional PC-FAX Expander are not installed No error message is displayed No document is set in the ADF No document is set in the bypass tray Note ❒ When the machine is shipped, Low Power Standby is selected as the default Energy Saver mode. You can change this with the User Parameters. ⇒ P.
Handy Functions Adjusting the Printing Density You can economize on toner by adjusting the image density used when generating all printed output (Output Density), or for just incoming faxes, reports and lists (Toner Saving). Output density This setting specifies the image density used for printing incoming faxes, reports, lists and copies. Three levels are available: Dark, Normal, Light. Note ❒ When the machine is shipped, the default setting is Normal. You can change this with the User Parameters.⇒ P.
Getting Started spaces, pound signs (#), and a sterisks (*). Personal Boxes 1 This feature lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (Personal Code) that has been designated as a Personal Box beforehand. When the other party sends their message, they specify the SUB code of the user they are sending to.
Handy Functions an Information Box, you need to inform them of the SEP code assigned to that Information Box. ❒ When a SEP Code Polling Reception request is made by another party, the SEP code they specify is compared with the SEP code registered in that Information Box. If the codes match, the message stored in the Information Box is sent to the other party automatically. ❒ To check on the contents of Information Boxes, use the “Printing Information Box Messages” ⇒ P.156.
Getting Started Timer "on" time, and turned off at the Night Timer "off" time. ❒ When Restricted Access is turned on, incoming faxes are received and printed as normal. ❒ User names printed on all reports are those used by the Personal Box feature. 1 A Check that the Restricted Access display is shown. B Enter your user code with the number keys. C Press [OK].
Handy Functions tions on separate lines can take place simultaneously. Limitation ❒ Although a single ISDN line can handle two separate line communications, if you connect to ISDN via a PABX, only one line communication is possible. ❒ This machine does not support G4+G4 communication. ❒ The machine cannot use two lines for a single operation. For example, when broadcasting to multiple destinations in a single operation, you cannot send to one destination at the same time as sending to another.
Getting Started Acceptable Types Of Documents Set documents after all ink and correcting fluid has completely dried. If the document is not completely dry, the scanner glass will be marked causing black lines to appear on copies and sent faxes. 1 Acceptable Document Sizes Where document is Acceptable docuset ment size Maximum number of sheets Paper thickness Auto Document Feeder (ADF) • DLT: 30 0.05 to 0.2mm(5080g/m2, 16-24 lb paper) • Maximum size 304 × 600mm, 11.97"× 23.
Acceptable Types Of Documents Note ❒ To avoid damage to important document or documents through mishaps, such as paper jams, we recommend that you set copies of such documents.
Getting Started 9.06” will be sent as LT/LG size. You can scan in documents of up to 23.62” in length.
How to Set a Document How to Set a Document In this manual a document can mean a single or multiple page document. You can set your documents either in the Auto Document Feeder (ADF) or document bypass tray.
Getting Started ❒ Set documents with pencil writing on the back in the document bypass tray. ❒ Do not set a stack of documents containing pages of different width in the Auto Document Feeder (ADF). ❒ Do not open the Auto Document Feeder (ADF) while it is scanning the documents. Otherwise, document will be jammed. 1 Note ❒ Set documents more than 23.7" (600mm) long in the Document Bypass tray. ❒ If your document is bent or folded, flatten it before you set it.
How to Set a Document down. 1 Note ❒ Slowly insert the document into the document bypass feeder while it is automatically fed in. ❒ You can only set one page at a time in the document bypass tray. ❒ If your fax document or copy document is longer than 16.54" (420mm), support it with your hand.
Getting Started Recommended Paper We recommended you use this supplier's paper only.
Changing the Paper Size Changing the Paper Size This section explains how to change the size of paper set in the main paper tray and the optional paper supply unit. C Remove the paper. 1 Reference For acceptable paper types, directions, sizes and capacity, see P.38 “Recommended Paper”. Changing the Paper Size in the Main Paper Tray A Pull the paper tray fully out until D Adjust the dial to match the paper size. it stops, then lift it out with both hands.
Getting Started to match the new paper size. H While holding in the green release laver, align the rear fence to the new paper size. 1 Note ❒ The front fence might be fixed by screw. F Make sure that the front fence is aligned with the size line on the base of the paper tray. I Check that the rear fence is set in the correct position. Make sure that the holes in the base of the paper tray are properly aligned with the holes in the rear fence.
Changing the Paper Size the side fence, lift it out. Important ❒ Do not load a stack of paper that exceeds the limit mark. 1 Limitation ❒ You can set up to 250 sheets in the main paper tray. N Gently return the paper tray to its original position. L Replace the side fence so that it matches the new paper size. Changing the Paper Size in the Optional Paper Supply Unit A Pull the paper unit fully out until it stops, then lift it out with both hands.
Getting Started C Adjust the dial to match the paper size. E While squeezing in the sides of the side fence, lift it out. 1 A4 A4 Important ❒ If the dial does not match the size of loaded paper, parts of printed images may be missing and paper jams could occur. F Replace the side fence so that it matches the new paper size. D While holding in the green release lever, adjust the front fence to match the new paper size.
Changing the Paper Size Fan the paper stack and insert it with the side you wish to print onto face-up. 1 Important ❒ Do not load a stack of paper that exceeds the limit mark. Limitation ❒ You can set up to 500 sheets in the paper unit. H Gently return the paper supply unit to its original position.
Getting Started 1 44
2. Sending a Fax Message Overview Overview The basic procedure to send a fax message is: A Set your document. B Dial the number. C Press the {Start} key. The rest of this section describes these steps and the various features that are available in more detail. There are two ways to send a fax message: • Memory Transmission • Immediate Transmission Check the indicators on the operation panel to check which mode is currently active and press the {Transmission Mode} key to toggle between them.
Sending a Fax Message Memory Transmission In Memory Transmission mode, after you press the {Start} key, the machine doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
Memory Transmission A Make sure that the Memory Transmission indicator is lit. If it is not lit, press the {Transmission Mode} key. B Set your document. Note ❒ The document can be placed at any time up until you press the {Start} key. Reference P.35 “How to Set a Document” C Select type (G3 or G4) before pressing [Add] in step D. ❒ If you do not set a document within 1 minute of entering a destination fax number, the transmission is canceled.
Sending a Fax Message will return to standby mode. ❖ Checking the transmission result Turn on the Communication Result Report if you want a report to be printed after every successful transmission.⇒ P.50 “Communication Result Report (Memory Transmission)” If you leave the Communication Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.
Memory Transmission “Printing a List of Files in Memory (Print TX File List)” Transmission when that time is reached. ❖ If memory runs out while storing a document If you run out of memory while storing a document (free space reaches 0%), the following display will appear: Note ❒ By default Batch Transmission is switched on. You can switch it on or off with the User Parameters.⇒ P.236 “Changing the User Parameters” ❖ When there is a document jam A Check the message on the display then press [OK].
Sending a Fax Message Transmission stores the document in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the document faster than Immediate Transmission and is useful when you are in a hurry and need to use the document for another purpose. 2 Note ❒ By default this feature is turned on. You can change this with the User Parameters.⇒ P.
Memory Transmission can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed.⇒ P.51 “Communication Failure Report” 2 Note ❒ By default this function is turned on so you need to turn it off.⇒ P.
Sending a Fax Message Canceling a Memory Transmission Mission Before the Document is Scanned in A Press the {Stop} key. Perform this step if you have not pressed the {Start} key yet. 2 A Press the {Stop} key. The machine will stop storing the document and the data will not be sent. B Check the message on the dis- play. Note ❒ When your document is set in the ADF, you can also cancel Memory Transmission by removing it.
Canceling a Memory Transmission Canceling a Transmission while the Machine is Dialing Perform these steps if scanning has finished and the machine is dialing the destination. A Press the {Stop} key. B Press [Yes]. Note ❒ If you cancel a file while it is being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will still be received at the other end. 2 A Press [Info.]. The “Information” menu is shown.
Sending a Fax Message D Press [Yes]. Canceling a Fax that is Awaiting Transmission To cancel a message that is awaiting transmission, seeP.129 “Canceling a Transmission”. 2 The file is erased. E Press [Exit]. Note ❒ To delete another file, repeat steps C and D. ❒ If no faxes are on transmission standby, the display in step F. F Press [Exit].
Immediate Transmission Immediate Transmission With Immediate Transmission, when you press the {Start} key, the fax number is dialed straight away (i.e. immediately). The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans in all pages into memory before dialing the destination.
Sending a Fax Message ❒ If you are dialing with the number keys or Chain Dial (⇒ P.73), you can select the line to use (G3 or G4). Reference P.67 “Dialing” P.65 “Selecting the Line” 2 If the connection could not be made A If it was not possible to make a connection with the number you dialed (e.g. the line was busy or there is a line problem), the following display will appear: E Press the {Start} key. Redial and try and send the message by Memory Transmission The machine calls the destination.
Immediate Transmission Note ❒ You can switch this report on or off with the User Parameters.⇒ P.
Sending a Fax Message Canceling an Immediate Transmission Canceling a transmission before you have pressed the Start key A Press the {Stop} key. 2 B Check the displayed message. When there is a document Jam A Check the message on the display then press [OK]. B Remove the document. Reference P.166 “Clearing Jams” Note ❒ When your document is set in the ADF, you can also cancel Immediate Transmission by removing it. Canceling a transmission after you have pressed the Start key A Press the {Stop} key.
On-Hook Dial On-Hook Dial This is just like using a connected optional handset or external telephone, except you do not have to pick up the handset before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party. Limitation ❒ This feature is not available in some countries. ❒ You cannot use this feature with the optional G3 unit. Note ❒ You can dial with the number keys, Quick Dials or Speed Dials.
Sending a Fax Message When only connecting to an ISDN line, the On Hook Dial feature becomes available for ISDN. The following example describes how to use this feature to connect to a fax information service. C Press [Dialing]. Limitation ❒ You cannot use the optional handset or an external telephone with this function. 2 A Press the {On Hook Dial} key. Note ❒ Transmission will begin automatically 5 seconds after entering the fax number. D Follow the instructions provided by the other party.
Manual Dial Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone. Limitation ❒ Manual Dial does not work with ISDN lines.
Sending a Fax Message Scan Settings You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality. 2 ❖ Resolution: Standard, Detail, Fine ❖ Image density: Darken, Normal, Lighten ❖ Halftone: Off, On Resolution Images and text are scanned into the machine by converting them to sequences of dots.
Scan Settings Image Density ❖ Normal This is the standard image density. ❖ Dark Use if documents contain faint characters or handwriting. ❖ Light Use if the image is dark and would otherwise be reproduced as black at the other end. Note ❒ When the machine is turned on or modes are cleared, the Image Density setting is set to Normal. You can change this with the User Parameters.⇒ P.
Sending a Fax Message B Select the Image Density, Resolu- tion and Halftone before the next page is scanned.
Selecting the Line Selecting the Line This feature requires the optional G3 Unit or the optional G4 Unit. Installing all of these options expands the machine's line capacity to a maximum of 2 lines. The optional G3 Unit connects to the PSTN, the optional G4 Unit to the ISDN. Limitation ❒ Up to two lines can be used simultaneously. ❒ The optional G3 unit and G4 unit cannot be used together simultaneously.
Sending a Fax Message ❖ G3 Line Selection G4 communication always uses ISDN, but G3 communication can use either PSTN or ISDN. Therefore, when connected to both PSTN and ISDN and selecting G3, you can choose which line to use. 2 Note ❒ When using G3 with ISDN, you can use the sub-address and UUI. ❖ Auto Discriminate This function is for when G4 is selected. The machine first dials using G4, but if the destination is PSTN, it switches automatically to G3.
Dialing Dialing There are three main ways to dial a number: ❖ Number keys: Enter numbers directly using the keypad on the right side of the operation panel. ❖ Quick Dials: When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. ❖ Speed Dials: To dial a number stored in a Speed Dial, just press the Speed Dial key followed by a 2 or 3 digit code.
Sending a Fax Message reached.” may be shown on the display and no additional fax numbers can be stored even if the number of destinations specified from the number keys is less than 100. That is because the fax numbers have been dialed from the number keys for some of the waiting files. When the waiting files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed. ❒ The display shows the percentage of free space in memory for storing documents.
Dialing Tone This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the User Function key assigned with the Tone feature, the machine dials the number using tonal signals. Preparation You need to assign the Tone feature to a User Function key beforehand. Limitation ❒ You cannot place a tone before the first digit of a fax number.
Sending a Fax Message B Dial the destination fax number using the number keys. B Enter the SID code then press [OK]. C Press 2 the User Function key assigned with the Dial Options feature. F Press [OK]. D Enter the code for “SUB” with the number keys. E Enter the SUB code with the number keys, then press [OK]. G Press the {Start} key.
Dialing You can also use SEP Code Polling Transmission to retrieve documents stored in information Boxes registered in other fax machines. Preparation You need to assign the Dial Options feature to a User Function key beforehand. Limitation ❒ The ID can be up to 20 digits long and consist of digits, spaces, * and #. B Enter the code for “Polling RX” with the number keys. 2 Note ❒ If the appropriate display is not shown, press [↑Prev.] or [↓Next].
Sending a Fax Message E Dial the destination fax number using the number keys. B Enter the PWD code then press [OK]. F Press 2 the User Function key assigned with the Dial Options feature. I Press [OK]. G Enter the code for “SEP” with the number keys. H Enter the SEP code with the number keys, then press [OK]. J Press the {Start} key. Sub-address The optional G4 Unit is required to use this function When a password (PWD) is necessary A Enter the code for “PWD” with the number keys.
Dialing Limitation ❒ Sub-address can only be used with ISDN. Limitation ❒ Maximum length of telephone or fax number: 254 digits Note ❒ You can program a sub-address number in a Quick Dial or Speed Dial. Note ❒ For Memory Transmission and Immediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed. A Select G4 or ISDN-G3. B Set your document and make any changes to the scan settings if necessary. C Dial the fax number with the number keys.
Sending a Fax Message ❒ Flip the Quick Dial plate over to access Quick Dial keys 01-32 or 3364. ❒ You can have the label stored with a Quick Dial printed on the first page received at the other end.⇒ P.182 “Label Insertion” A Set your document and select any 2 scan settings you require. B Press the Quick Dial key in which the destination's number is programmed. If the destination's name has been stored, the name is shown on the display. Otherwise, the fax number is shown.
Dialing C Enter the two-digit code (00 to 99) or three-digit code (000 to 999) of the Speed Dial with the number keys. Limitation ❒ Speed Dial codes cannot be searched for by symbol or number. A Set your document and select any scan settings you require. B Press the {Speed Dial} key. 2 If the destination's name has been programmed, it flashes up on the display. Otherwise, the fax number appears.
Sending a Fax Message The names or fax numbers registered in Speed Dials are shown in numerical order on the display. ple, “Branch Offices”) which will be displayed before you press the {Start} key. Note ❒ To check the contents of Groups, print the Group Dial List. 2 E Enter the two-digit code (00 to 99) or three-digit code (000 to 999) of the Speed Dial with the number keys. Note ❒ When the optional Function Upgrade Card is installed, enter a Speed Dial code in the range 000 to 999.
Dialing C Press the User Function key with the Group Dial function stored in it. If it is not, press the {Transmission Mode} key. B See your document and select any scan settings you require. C Press the Quick Dial key in which the Group is programed. 2 D Enter the two-digit code (01 to 09) of the Group number with the number keys. The Group number is shown on the display. If the Group name is programmed, the name is also shown on the display.
Sending a Fax Message Limitation ❒ The following kinds of destinations are not memorized: • Group Dials • Destinations dialed by a Keystroke Program • Destinations dialed as End Receivers for Transfer Request • Destination of Memory File Transfer • Destinations dialed using the external telephone keypad • Destinations dialed by Redial (regarded as already memorized) • Any destinations after the first number if multiple destinations were dialed. ❒ Do not dial any digits before you press the Redial key.
Sending a Fax Using a Program Sending a Fax Using a Program If you store a combination of settings by registering a series of key presses in a Program, you can have these settings applied to a transmission by just pressing a Quick Dial or entering a Speed Dial code. To Specify a Program Stored in a Quick Dial A Press a Quick Dial key with the program stored in it. 2 Preparation You must store the program in a Quick Dial or Speed Dial beforehand.⇒ P.
Sending a Fax Message D Press [OK]. 2 E Press the {Start} key. The machine starts scanning the document.
Transmission Features Transmission Features No Document, No Dial If you dial a destination fax number and for some reason take your document back to your desk and another person sets a different document, their document could be sent to the wrong destination. To avoid such mistakes, when this feature is turned on you cannot dial a destination unless your document is set. Note ❒ When the machine is shipped, this feature is turned off by default.
Sending a Fax Message duced to a suitable width during transmission. A Make sure the Memory Transmis- Transmitter (This machine) A B Limitation ❒ This feature is only available with Memory Transmission. sion indicator is lit. Receiver 2 AB Reduction GFREDU0N Important ❒ If you turn this feature off, the scale of the document is maintained and some parts of the image may be lost when printed at the other end. A A Note ❒ If it is not, press the {Transmission Mode} key.
Transmission Features Note ❒ Set the document within 60 seconds. If time runs out, an error will occur and transmission will not take place. H Press the {Start} key. Label Insertion With this feature you can have the receiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”. Limitation ❒ If you select Label Insertion, the label might be printed over a portion of the image when received at the other end.
Sending a Fax Message Note ❒ If the CIL is added, the following information is printed on all pages: 2 Limitation ❒ ID Transmission is not available with the following functions: • Polling Transmission (⇒ P.120) • Backup Transmission (⇒ P.85) Note ❒ When the machine is shipped, this feature is turned off by default. Turn in on or off with the User Parameters. 84 Receiver B Preparation You need to program the Polling ID beforehand.⇒ P.
Transmission Features ❒ Specify the scan area with the Program Scan Area setting.⇒ P.286 “Program Scan Area” ❒ When the machine is shipped, this feature is turned off by default. To turn it on, adjust the User Parameters.⇒ P.236 “Changing the User Parameters” Backup File Transmission When turned on, this feature sends a backup copy of all faxes you send to a destination that you can specify. Preparation You must specify the backup destination beforehand.⇒ P.
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