Printer/Scanner Unit Type 3045 Operating Instructions Scanner Reference 1 Getting Started 2 Sending Scan Files by E-mail 3 Sending Scan Files by Scan to Folder 4 Storing Files 5 Delivering Scan Files 6 Using the Network TWAIN Scanner Function 7 Configuring/Registering Scan Settings 8 Troubleshooting 9 Initial Scanner Setup 10 Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
❖ Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Names of Major Options ............................................................................................1 1.
4. Storing Files Storing Files .........................................................................................................47 Storage Procedure ...................................................................................................48 Displaying the List of Stored Files .....................................................................51 Viewing the List ........................................................................................................52 Searching for Files .
8. Troubleshooting If Your Machine Does Not Operate As You Want..............................................89 When Scanning Is Not Performed as Expected .......................................................89 When Stored Files Cannot Be Accessed .................................................................89 Network Cannot Be Browsed When Sending a Scan File .......................................90 The TWAIN Driver Cannot Be Started ..................................................................
vi
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
2
1. Getting Started Control Panel The illustration below details the control panel of a machine that has all options installed. AHV002S 1. Indicators 6. {Clear Modes} key Display errors and the machine status. See "Control Panel", General Settings Guide. d: Add Staple indicator D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator Press to clear the current settings. 2. {User Tools/Counter} key 8.
Getting Started 10. Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Settings Guide. 1 Note ❒ This key is inactive while scanning or setting scanner defaults. 11. Function status indicators • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted.
Network Scanner Network Scanner By installing the printer/scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to shared network folders, FTP server folders, or NetWare folders, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner. 1 E-mail A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.
Getting Started Scan to Folder You can send scan files to shared network folders, FTP server folders, or NetWare folders. 1 Reference p.31 “Sending Scan Files by Scan to Folder” ZZZ507D 1. This machine 3. NetWare server You can send scan files to shared network folders, FTP server folders, or NetWare folders. To send scan files to shared network folders, use the SMB protocol. To send scan files to FTP server folders, use the FTP protocol. To send scan files to NetWare folders, use the NCP protocol.
Network Scanner Store You can store scanned documents as files on the machine’s hard disk. The stored scan files can be viewed, copied, deleted, or retrieved over the network using DeskTopBinder from a client computer. You can also view, delete or download scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.
Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. 1 Reference p.61 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.
Network Scanner Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”. 1 Network TWAIN Scanner The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE 802.11b (wireless LAN). Reference p.73 “Using the Network TWAIN Scanner Function” ZZZ605S 1. This machine 2.
Getting Started Installing Software This section describes how to install the software supplied on the “Scanner Driver and Document Management Utility” CD-ROM. 1 Reference For details about the software on the CD-ROM and the system requirements of the software, see p.120 “Software Supplied on CDROM”. Quick Install When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.
Installing Software A Start Windows, and then insert the CD-ROM labeled “Scanner Driver and Document Management Utility” into the CD-ROM drive of the client computer. Reference If the installer does not start automatically, see p.10 “Quick Install”. B Click [TWAIN Driver]. The Software Setup screen appears. C The installer of the TWAIN Driver starts. Follow the instructions. Note ❒ When the installation is complete, a message about restarting the client computer may appear.
Getting Started User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication, Integration Server Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.
User Authentication Log Off (Using the Control Panel) 1 Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication , Integration Server Authentication is set. A Press {User Tools / Counter}. B Press [Logout]. C Press [Yes]. D Press{User Tools / Counter}.
Getting Started Programming E-mail Addresses and Folders 1 You can program e-mail addresses and folders using Address Book Management in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide.
2. Sending Scan Files by E-mail Scan files can be sent from this machine to specified destinations using the email system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by E-mail To send scan files by the e-mail system, the preparation described below is required.
Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 2 1. Destination field 6. [Attach Sender's Name] [Return Re- Displays the selected destination.
Sending Scan Files by E-mail Sending Scan Files by E-mail Procedure for Sending E-mail E Make the scan settings. Reference There are two ways to specify scan settings, as described below: A scan file is sent after scan settings and destinations are specified. A Press the {Scanner} key. 2 • Configure each setting for scanning. For details, see p.77 “Specifying Scan Settings”. • Recall registered settings. For details, see p.86 “Recalling a Program”. ZZZ607S Note ❒ The illustration is an example.
Sending Scan Files by E-mail G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Enter the e-mail address directly. • Search for it in the destination list. • Search for it in the LDAP server. 2 Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings].
Sending Scan Files by E-mail Using a registration number to select a destination A Press [Registration No.]. B Enter the five digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the {#} key after the last number. Example: To enter 00003 Press the {3} key, and then press the {#} key. C To select more destinations, repeat steps A to B. Note ❒ To deselect a destination, press [UPrev.
Sending Scan Files by E-mail Searching for a destination in the destination list A Press [ E Select a destination. ]. 2 F Press [Exit]. B Press [Search by Dest. Name]. Searching for a destination in the LDAP server A Press [ ]. The soft keyboard appears. Note ❒ To search using an e-mail addresses, press [E-mail Address]. B Press [Search LDAP]. C Enter part of the destination name. Note ❒ Enter the first character or characters of the destination name.
Sending Scan Files by E-mail ❒ Make sure that the LDAP server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears. E Press [OK]. F Press [Advanced Search]. G Enter a character string related to the destination for a search condition such as [Name], [Email Address], [Fax Number], [Company Name], or [Department Name].
Sending Scan Files by E-mail • [Exact Match]: The names which correspond to an entered character or characters are targeted. For example, to search for “ABC”, enter “ABC”. • [Include One of Words]: The names which contain an entered character or characters are targeted. For example, to search for “ABC”, enter “A”, “B”, or “C”. • [Exclude Words]: The names which do not contain an entered character or characters are targeted. For example, to search for “ABC”, enter “D”.
Sending Scan Files by E-mail I Specify the file name if necessary. A Press [File Name / Type]. B Press [File Name]. The soft keyboard appears. C Enter a file name. D Press [OK] twice. J Specify the e-mail sender. You can specify the sender in the following ways: • Select the sender from the list. • Enter the registration number of the sender using the number keys. • Search for the sender. Note ❒ Register the sender in advance under [System Settings].
Sending Scan Files by E-mail Using a registration number to specify a sender name A Press [Attach Sender's Name]. Searching for a sender A Press [Attach Sender's Name]. 2 B Enter the five digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the {#} key after the last number. Example: To enter 00006 Press the {6} key, and then press the {#} key. B Press [ ]. C Press [User (Dest.) Name].
Sending Scan Files by E-mail F Select the sender. Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and then press [OK]. If the protection code you entered is correct, the sender name is highlighted. ❒ For details about the maximum number of characters that can be entered, see p.122 “E-mail”. ❒ When a subject has been specified, this information is added to the scan file.
Sending Scan Files by E-mail F Press [OK]. C Select a message. G Press [OK] twice. D Press [OK] twice. 2 M Enter a message if necessary. Note ❒ For details about the maximum number of characters that can be entered, see p.122 “E-mail”. ❒ When a message has been entered, this information is added to the scan file. ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. See Network Guide. ❒ A message can be selected from the list or entered directly.
Sending Scan Files by E-mail Note ❒ For details about the maximum size of the scan file and maximum number of pages that can be sent, see p.122 “E-mail”. ❒ To interrupt scanning, press the {Clear/Stop} key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.82 “Scanning Originals in Several Times”. Simultaneous Storage and Sending by E-mail You can use the e-mail function and the storage function together.
Sending Scan Files by E-mail H Specify file information if necessary. Reference For details about specifying file information, see p.49 “Specifying file information”. I Press [OK]. J Press the {Start} key. 2 Simultaneously storing files and sending their URL addresses You can store scan files and simultaneously send the URL addresses of their locations by e-mail. In this case, scan files will not be attached to the email.
Checking the E-mail Results Checking the E-mail Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.111 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time “Done”,“Error” or “Cancelled” was confirmed is displayed.
Sending Scan Files by E-mail 2 30
3. Sending Scan Files by Scan to Folder You can send scan files to shared network folders, FTP server folders, or NetWare folders. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by Scan to Folder To send scan files by Scan to Folder, the preparation described below is required.
Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 3 1. Destination field 6. [File Name / Type] Displays the selected destination.
Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder E Make the scan settings. Procedure for Sending by Scan to Folder Reference There are two ways to specify scan settings, as described below: A scan file is sent after scan settings and destinations are specified. A Press the {Scanner} key. • Configure each setting for scanning. For details, see p.77 “Specifying Scan Settings”. • Recall registered settings. For details, see p.86 “Recalling a Program”.
Sending Scan Files by Scan to Folder G Specify the destination folder. You can specify the destination folder in the following ways: • Select it from the destination list. • Specify its registration number. • Directly enter the path for the folder of a client computer on the same network. • Directly enter the path for the folder on the FTP server. • Directly enter the path for the folder in the NDS tree or on the NetWare server. • Select a folder on a network computer.
Sending Scan Files by Scan to Folder Using a registration number to select a destination folder A Press [Registration No.]. B Enter the five digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the {#} key after the last number. Example: To enter 00003 Press the {3} key, and then press the {#} key.
Sending Scan Files by Scan to Folder 3 ❒ Computer and shared folder names consisting of more than 12 characters cannot be displayed. E Press [OK]. F Enter the user name according to the setting at the destination. Press [Manual Input] to the right of the user name field to display the soft keyboard. ❒ Though the connection test was successful, the machine may fail to transfer the file if writing authority is lacking or if there is not enough free space on the hard disk.
Sending Scan Files by Scan to Folder Note ❒ If you try to switch to a protocol from one for which [Path], [User Name] or [Password] is specified, a message asking you to confirm the protocol change appears. C Press [Manual Input] on the right side of the server name field. The soft keyboard appears. D Enter a server name. Note ❒ For details about the maximum number of characters that can be entered, see p.123 “Scan to Folder”. ❒ An IP address also can be entered. E Press [OK].
Sending Scan Files by Scan to Folder M Check the connection test result, and then press [Exit]. N Press [OK]. O To enter more destinations, repeat steps A to N. C Select "Connection Type". To specify the NDS tree name, press [NDS]. To specify the NetWare server name, press [Bindery]. Note ❒ To deselect a destination, press [UPrev.] or [TNext] to display the destination in the destination field, and then press the {Clear/Stop} key.
Sending Scan Files by Scan to Folder Note ❒ If you press [NDS] for "Connection Type", enter the user name, and then enter the name of the context containing the user object. If the user name is “user” and the name of the Context is “context”, the user name will be “user.context”. Reference For details about the maximum number of characters that can be entered, see p.123 “Scan to Folder”. H If a password is required for logging on, enter it. Press [Manual Input] to the right of the password field.
Sending Scan Files by Scan to Folder Note ❒ Computer and shared folder names consisting of more than 12 characters cannot be displayed. ❒ If the client computer you want to select is not displayed, press [Up One Level] and then search for the client computer. ❒ The maximum number of client computers and shared folders that can be displayed is 100. D Select the client computer that has the destination folder.
Sending Scan Files by Scan to Folder C Select “Connection Type”. To view the NDS tree, click [NDS]. To view the NetWare server, click [Bindery]. D Press [Browse Network] to the right of the path name field. Note ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server.
Sending Scan Files by Scan to Folder B Press [Search by Dest. Name]. Checking selected destinations A Use the destination field at the top of the screen to check which destinations are selected. 3 The soft keyboard appears. Note ❒ Press [UPrev.] or [TNext] to scroll through the list. Destinations are displayed in the order they were selected. Note ❒ To search by path, press [Search by Folder Name]. ❒ To check the selected destinations, press the {Check Modes} key.
Sending Scan Files by Scan to Folder D Press [OK]. E Press [OK]. J Press the {Start} key. Note ❒ For details about the maximum size of the scan file that can be sent, see p.123 “Scan to Folder”. ❒ To interrupt scanning, press the {Clear/Stop} key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.82 “Scanning Originals in Several Times”.
Sending Scan Files by Scan to Folder F Press [Store File]. G Make sure that [Send & Store] is se- 3 lected. H Specify file information if necessary. Reference For details about specifying file information, see p.49 “Specifying file information”. I Press [OK]. J Press the {Start} key.
Checking the Scan to Folder Results Checking the Scan to Folder Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.111 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time sending was requested or the date and time “Done”,“Error” or “Cancelled” is confirmed is displayed.
Sending Scan Files by Scan to Folder 3 46
4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒ A password can be set for every stored file.There is a risk that stored files without a password can be accessed by someone using DeskTopBinder on the same LAN.
Storing Files Reference There are two ways to specify scan settings, as described below: Storage Procedure You can scan and store files. A Press the {Scanner} key. • Configure each setting for scanning. For details, see p.77 “Specifying Scan Settings”. • Recall registered settings. For details, see p.86 “Recalling a Program”. ZZZ607S 4 Note ❒ The illustration is an example. The actual appearance may be different. F Make the settings for storing scan files. A Press [Store File].
Storing Files G Specify file information. Specify a user name, file name, and password for the file. Reference For details about specifying file information, see p.49 “Specifying file information”. H Press the {Start} key. Note ❒ To interrupt scanning, press the {Clear/Stop} key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.82 “Scanning Originals in Several Times”.
Storing Files Note ❒ The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. Specifying a password When a password is specified, only a person who knows the password can view the file. A Press [Password]. B Enter a four to eight digit number using the number keys. 4 C Press the {#} key.
Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file information. To show the list of stored files, perform the following steps: Note ❒ You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor. For details, see p.55 “Checking Stored Files from a Client Computer”. 4 A Press the {Scanner} key. ZZZ607S Note ❒ The illustration is an example.
Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . Note ❒ Depending on the security settings, certain files may not be displayed.
Displaying the List of Stored Files 5. List of stored files Displays the list of stored files. Note ❒ The files that are stored by functions other than the scanner can be displayed by pressing the [Document Server] key. ❒ If the file is not displayed, press [UPrev.] or [TNext] to scroll through the list. ❒ For files which are password protected, a key symbol( ) is shown to the left of the user name.
Storing Files C Press [OK]. B Select a file. The search starts, and files whose name starts with the entered string appear. Note ❒ When you select a password protected file, the Password entry screen appears. After you have entered the correct password and pressed [OK], the file will be selected. 4 Sending Stored Files by E-mail or Scan to Folder, or Delivering C To select multiple files, repeat step B. Files stored can be sent by e-mail or Scan to Folder, or delivered to the delivery server.
Displaying the List of Stored Files I Press [Select Stored File]. Below is a sample e-mail received at the destination when sending the URL address by e-mail. J Press [Cancel]. If you click the transmitted URL address, Web Image Monitor opens to enable viewing, deleting, and downloading over the network of the file stored at the location.
Storing Files Viewing a list of stored files using DeskTopBinder Viewing a list of stored files using Web Image Monitor Stored files are shown below using DeskTopBinder. The stored files are displayed and can be checked also in Web Image Monitor. Note ❒ When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client computer, Top Page of Web Image Monitor is displayed. ❒ You can also download the stored files.
Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation ❒ Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also delete the stored files. See General Settings Guide. ❒ When you select a password protected file, the Password entry screen appears. Enter the correct password, and then press [OK].
Storing Files B Press [Manage / Delete File]. C Select the file for which you want to change the file information. Note ❒ The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. Note ❒ When you select a password protected file, the password entry screen appears. Enter the correct password, and then press [OK].
Managing Stored Files Changing the password A Press [Change Password]. E Make sure that the file information was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} key. Note ❒ To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation. E Press the {#} key. F Press [OK]. Important ❒ Do not forget the password.
Storing Files 4 60
5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used. Important ❒ A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function.
Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802.11b interface unit is required. See Network Guide. To deliver scan files, the following [System Settings] settings must be specified correctly.
Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 5 1. Network delivery scanner icon ( ) Indicates that the network delivery scanner screen is displayed. 2. Destination field The selected destination is shown here.
Delivering Scan Files Delivering Scan Files Reference p.79 “Making the Settings Related to the Orientation of the Original and Scanned Sides” Delivery Procedure A scan file is delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject. E Make the scan settings. A Press the {Scanner} key. Reference There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.
Delivering Scan Files G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Search for it. • Enter the e-mail address directly. Note ❒ The destination list is updated automatically. ❒ Depending on the security settings, certain destinations may not be displayed. Selecting a destination from the list A Select the destination.
Delivering Scan Files Searching for a destination Manual entry of a destination A Press [ A Press [Manual Input]. ]. B Press [Search Address Book]. The soft keyboard appears. B Enter the destination. Note ❒ Enter the e-mail address of the destination when sending via the delivery server. 5 C Press [Search by Dest. Name]. Note ❒ To search by comment, press [Search by Comment]. The soft keyboard appears. D Enter part of the destination name.
Delivering Scan Files Checking selected destinations B Select the sender. A Use the destination field at the top of the screen to check which destinations are selected. Note ❒ Press [UPrev.] or [TNext] to scroll through the list. Destinations are displayed in the order they were selected. ❒ To check the selected destinations, press the {Check Modes} key. H Specify the sender (sender of the file) if necessary. You can specify the sender in the following ways: • Select it from the list.
Delivering Scan Files Searching for a sender A Press [Attach Sender's Name]. G Press [Exit]. H Press [OK]. I Specify [Return Receipt] if neces- sary. B Press [ ]. 5 C Press [User (Dest.) Name]. Note ❒ E-mail notifying the sender that their file has been opened at the destination is sent to the address specified in Step H. Register the sender’s e-mail address in advance using ScanRouter. ❒ To enable [Return Receipt], you must specify e-mail transmission via SMTP in ScanRouter.
Delivering Scan Files A Press [Attach Subject]. Simultaneous Storage and Delivery You can use the network delivery scanner function and the storage function together. The scan file is delivered and at the same time is stored. B Press the subject [Urgent]. Note ❒ This section explains mainly the procedure for simultaneous delivery and storage. For details, see p.64 “Delivering Scan Files”. A Place originals. C Press [Manual Input]. The soft keyboard appears. D Enter the subject “New product appearance”.
Delivering Scan Files D Select the destination. E Specify the sender and a subject if necessary. F Press [Store File]. G Make sure that [Send & Store] is selected. 5 H Make settings for file information if necessary. Reference For details about specifying file information, see p.49 “Specifying file information”. I Press [OK]. J Press the {Start} key.
Checking the Status of Delivery Checking the Status of Delivery The sending results can be checked. Note ❒ For details about the maximum number of sending operations that can be checked, see p.111 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time the delivery was requested or the date and time “Done”, “Error” or “Cancelled” was confirmed is displayed.
Delivering Scan Files 5 72
6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. Note ❒ When using the TWAIN scanner, you can scan the original without entering a user code even if [Weekly Timer Code] has been selected in [System Settings]. See "System Settings", General Settings Guide. A Start DeskTopBinder, and then select the scanner driver.
Scanning Originals D Click [Scan] in the scanner proper- ties dialog box. When there are additional originals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security settings, a dialog box requesting your user name and password may appear when you press [Scan]. E Save the scan file in DeskTopBinder. A On the [File] menu, click [Exit]. B Enter the file name, and then click [OK].
Using the Network TWAIN Scanner Function 6 76
7. Configuring/Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A Press [Scan Settings]. B Select items such as resolution and original size, and then change their settings.
Configuring/Registering Scan Settings ❖ Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the original size. When the size is specified, scanning is performed for that size, regardless of the actual size of the original.
Making the Settings Related to the Orientation of the Original and Scanned Sides Making the Settings Related to the Orientation of the Original and Scanned Sides To correctly display the top/bottom orientation of a scanned original on a client computer, page flow and original orientation must be set when placing the original. This section explains how to configure settings for page flow and original orientation.
Configuring/Registering Scan Settings ❒ If you select [Divide], the setting made here is valid for the last page of the divided original. D Press [OK]. B Make settings for original orien- tation,Batch/SADF, mixed original sizes, divide, and stamp by pressing [Original Feed Type]. ❒ To enable [Wait Time for Next Original(s): SADF] in [Scan Settings], select [SADF]. For details, see p.106 “Wait Time for Next Original(s): SADF”.
Making the Settings Related to the Orientation of the Original and Scanned Sides Note ❒ If the final page of a divided original is blank, you can skip scanning that page. To do this, select [1 Side] in [Last Page] in [2 Sided Original]. To scan the blank page, click [2 Sides]. For details, see p.79 “One-sided original/Twosided original selection”. Specifying Stamping A To stamp scanned originals, press [Divide / Stamp], and then [Stamp].
Configuring/Registering Scan Settings Scanning Originals in Several Times Originals can be divided and scanned to form a single file using either the exposure glass or the ADF. When originals are divided and scanned, the machine can wait two different ways for additional originals.
Scanning Originals in Several Times When using the exposure glass A Press the {Start} key. When scanning is finished, the time remaining to place additional originals is displayed. Note ❒ The selected destination appears while scanning the originals. B When there are additional originals, place them within the specified time, and then press the {Start} key. Repeat this step until all originals are scanned.
Configuring/Registering Scan Settings When a Time Limit Is Not Specified for Additional Originals A Place the originals. Reference The procedure for placing the originals is the same as that for placing the originals for copying. For details about placing the originals, see “Placing Originals”, Copy Reference. D Make settings for sending by email, or Scan to Folder, storing, or delivering. Reference p.17 “Procedure for Sending Email” p.33 “Procedure for Sending by Scan to Folder” p.
Programs Programs You can register frequently used settings in the machine memory and recall them for future use. C Press [m Register]. Note ❒ You can register up to 10 programs for the scanner mode. ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features]. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key.
Configuring/Registering Scan Settings Recalling a Program A Make sure the {Scanner} key is selected, and then press the {Program} key. B Press [B Recall]. G Press the number of the program for which you changed settings or the number of a different program in which you want to register the changed settings. H If you select a program that is al- ready registered, aconfirmation message appears. To overwrite the program, Press [Register].
Programs D Press [Yes]. The program is deleted, and the display returns to the initial display after a moment. Changing the Program Name A Make sure the {Scanner} key is selected, and then press the {Program} key. B Press [Change Name]. C Press the number of the program 7 for which you want to change the name. D Enter a new program name. Note ❒ A program name can be entered using up to 40 characters. E Press [OK].
Configuring/Registering Scan Settings 7 88
8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions. If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as Expected Problems Causes and solutions The scanned image is dirty. The exposure glass or the exposure glass cover is dirty.
Troubleshooting Network Cannot Be Browsed When Sending a Scan File Problems Causes and solutions The network cannot be browsed when specifying the destination folder. The following machine settings may not be correct: • IP address • subnet mask Check the settings. See "Connecting and Setting Up", Network Guide. The TWAIN Driver Cannot Be Started Problems Causes and solutions The Scanner Properties dialog box cannot be displayed.
If Your Machine Does Not Operate As You Want Operations are not possible when messages appear Problems Causes and solutions ”Updating the des- The destination list is being updated from the network using SmartDeviceMonitor for Admin. Depending on the number of tination list... Please wait. Spec- destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this mesified destinasage is displayed. tion(s) or sender's name has been cleared.
Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
When a Message Is Displayed Message Causes and solutions Cannot send scanned data. Exceeded max. number of files. Unable to capture files. For details about the maximum number of files that can be stored, see p.124 “Store”. Reduce the number of stored files for transmission or delete unnecessary stored files. Captured file exceeded max. number of pages per file. Cannot send the scanned data. For details about the maximum number of pages per file that can be stored, see p.124 “Store”.
Troubleshooting Message Causes and solutions Exceeded max. file capacity. Delete the unnecessary stored files. For details about the maximum number of files that can be stored, see p.124 “Store”. Reduce the number of stored files for transmission or delete unnecessary stored files. Exceeded max. No. of search results which can be displayed. Max.: nnn Search again after changing the search conditions. Note ❒ “nnn” in the message represents a changeable number. 8 94 Exceeded max.
When a Message Is Displayed Message Causes and solutions Exceeded time limit for LDAP server search. Check the server status. A network error has occurred and connection has failed. Try the operation once more. If the message is still shown, the network may be crowded. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide. LDAP server authentication has failed. Check the settings.
Troubleshooting 8 Message Causes and solutions Selected file is currently in use. Cannot change password. You cannot delete the password of a file whose status is “Waiting...” or that is being edited with DeskTopBinder. Delete the password after canceling delivery or completing editing. Selected file is currently in use. Cannot change user name. You cannot change the user name for a file whose status is “Waiting...” or that is being edited with DeskTopBinder.
When a Message Is Displayed Message Causes and solutions The selected file(s) which you do not have access privileges to could not be deleted. You have tried to delete files without the authority to do so. The files can be deleted by the file administrator. To delete a file which you are not authorized to delete, contact the file administrator. The specified group contains some invalid destination(s).
Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative.
When a Message Is Displayed Message Causes and solutions [Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning area. [Clear Misfeed(s) in ADF.] Remove jammed originals, and place them again. Check whether the originals are suitable to be scanned by the machine. [Communication error has occurred on the network.] Check whether the client computer can use the TCP/IP protocol. [Error has occurred in the scanner.
Troubleshooting Message Causes and solutions [Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the computer or copy Winsock from the operating system CD-ROM. [No response from the scanner.] • Check whether the machine is connected to the network correctly. • The network is crowded. Wait for a while, and then try to reconnect. [No User Code is registered. Consult your system administrator.] Access is restricted with user codes.
9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connecting and Setting Up", Network Guide. Scanner Features The settings for using the network scanner functions of the machine are listed below. Make the necessary settings. Note ❒ Make settings for the items marked with ❍ if necessary.
Initial Scanner Setup ❖ Destination List Settings For explanations of settings, see p.110 “Destination List Settings”.
Scanner Features ❖ Administrator Tools For explanations of settings, see p.112 “Administrator Tools”.
Initial Scanner Setup Adjusting Scanner Features In Scanner Features, you can make settings for basic operations when using this machine as a scanner. Normally, you can use the machine with its default settings. However, you can change the settings to suit your needs. This section describes the Scanner Features settings. For details about the settings for the whole system, see General Settings Guide. A Press the {User Tools/Counter} key. B Press [Scanner Features]. C Press the item to be set.
Settings Settings Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the following. For the table about settings and defaults, see p.101 “Scanner Features”. ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set. You can register the scan settings in the same way as specifying them. For details, see p.77 “Specifying Scan Settings”.
Initial Scanner Setup ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Changing the settings such as the scan settings • Opening the upper cover of the ADF • Pressing the {Interrupt} key to activate the copy mode Note ❒ This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. For details, see p.80 “Batch/SADF selection”.
Settings ❒ When [Off] is selected and [Auto Detect] is selected for scan size, if originals of different sizes are placed in the ADF, the maximum size will be detected as the scan size. Procedure for Specifying a custom-size original A Press [Custom Size] on the Scan Size Setting screen. ❖ Original Orientation Priority Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier. Reference p.
Initial Scanner Setup B Set [VStart Position] (X2 and Y2) to 0 inch, and then press the {#} key. Set X2 and Y2 to 0 inch. Scanning part of an original The following diagrams explain the relationship between the [VOriginal Size] (X1 and Y1), [VStart Position] (X2 and Y2), and [VScan Area] (X3 and Y3) settings. C Specify [VScan Area] (X3 and Y3) using the number keys, and then press the {#} key. For example, set X3 to 17 inch and Y3 to 8 inch.
Settings B Specify [VStart Position] (X2 and Y2) using the number keys, and then press the {#} key. For example, set X2 to 2 inch and Y2 to 1 inch. C Specify [VScan Area] (X3 and Y3) using the number keys, and then press the {#} key. For example, set X3 and Y3 to 3 inch. Specifying and loading the original ❖ Specifying the original's loading orientation Under [Original Orientation] select the original's loading orientation accordingly from [ ] or [ ].
Initial Scanner Setup Destination List Settings Send Settings Select the defaults for the titles and the display priority for the destination list in the machine and the delivery server. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function. The settings consist of the following. For the table about settings and defaults, see p.101 “Scanner Features”.
Settings ❖ Compression (Black & White) Select whether or not to compress black and white scan files. Note ❒ The actual time required for file transfer will vary depending on the file size and network load. Note ❒ When printed, all records are deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record. ❒ Compression reduces the time required for transferring the scan file.
Initial Scanner Setup Note ❒ When [Multi-page: TIFF] or [Multipage: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected. ❒ When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. ❒ When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.
10. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine.
Appendix When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN Driver Help. ❖ When [Binary(Text)] or [Binary(Photo)] is selected for [Col./Grad.:] The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S).
Relationship between Resolution and File Size ❖ When [Gray Scale] is selected for [Col./Grad.:] The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S).
Appendix Relationship between File Type Specified for Scanning and File Type Specified for Email/File The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.
Placing Originals Placing Originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒ Normally, an original is or , but in the table below, a square original is used to make original orientation easy to understand.
Appendix The original displayed on a computer *1 10 118 When using the machine as a network TWAIN scanner, this is the standard orientation for the TWAIN Driver. Normally, set the original this way.
Scanning Documents of Different Sizes Scanning Documents of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals. Settings E-mail/Scan to Folder/Store/Network Delivery Scanner • Auto detection is used to de[Mixed Sizes] is not termine the size of each origispecified. ([Scan Size] nal placed on the exposure is set to [Auto Detect]) *1 glass.
Appendix Software Supplied on CD-ROM Table of files CD-ROM Setup.exe Wizard for the TWAIN Driver and utilities Drivers Twain Utility DeskV2 TWAIN Driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0, Windows Server 2003 DeskTopBinder Lite TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
Software Supplied on CD-ROM DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files.
Appendix Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below.
Specifications for Transmission/Store/Delivery Functions Scan to Folder Maximum Number of Characters That Can Be Entered for Scan to Folder SMB Destination folder path: 128 characters User name: 64 characters Password: 64 characters FTP Server name: 64 characters Destination folder path: 128 characters User name: 64 characters Password: 64 characters NCP Destination folder path: 128 characters User name: 64 characters Password: 64 characters Maximum Number of Destinations That Can Be Specified at On
Appendix Simultaneous Transmission The following table shows the maximum number of destinations when performing E-mail and Scan to Folder simultaneously.
Specifications for Transmission/Store/Delivery Functions The network delivery scanner function Maximum number of characters that can be entered for delivery Title 128 *1 Delivery Destination 128 *2 (E-Mail Address) Maximum Number of Destinations That Can Be Specified at Once 500 *3 Maximum Number of Destinations That Can Be Registered in the Destination List See the manual provided with the ScanRouter delivery software.
Appendix Specifications Scan method Scan speed *1 Flatbed scanning E-mail/Scan to Folder/Network Delivery Scanner: 52 pages/minute (Scan size: A4K, Scan type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On (MH), ITU-T No.1 chart, When scanning on one side) Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) (optional), and IEEE 802.
INDEX A Administrator Tools, 103, 112 B Bindery, 38, 40 C Checking the status of delivery, 71 {Check Modes} key, 3 {Clear Modes} key, 3 {Clear/Stop} key, 4 Compression (Black & White), 111 Compression (Gray Scale), 111 D Default Scan Settings, 105 Delete Scanner Journal, 111 Delivering Scan File, 61 DeskTopBinder, 73, 121 Destination List Display Priority 1, 110 Destination List Display Priority 2, 110 Destination List Settings, 102, 110 Display panel, 3 Divide & Send E-mail, 111 E Edit, 78 E-mail, 5, 1
R Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File, 116 Relationship between resolution and file size, 113 Resolution, 77 S Save, 75 Scanning a custom-size original, 107 Scanning originals, 74 Scanning Originals in Several Times, 82 Scan Settings, 101, 105 Scan Size, 78 Scan to Folder, 6, 31, 123 Scan to Folder Screen, 32 Scan Type, 77 Select Title, 110 Sending URL addresses of stored files by e-mail, 55 Send Settings, 102, 110 Simultaneously storing files and s
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Printer/Scanner Unit Type 3045 Operating Instructions Scanner Reference EN USA B783-8700
