Operating Instructions Facsimile Reference ***c1-fax-350.tif*** Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
Operating Instructions Facsimile Reference Printed in China EN USA B168-8657
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
Copyright © 2004
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Names of Major Options ............................................................................................2 1.
Printed Report ......................................................................................................31 Memory Storage Report...........................................................................................31 Transmission Result Report (Memory Transmission) ..............................................31 Communication Failure Report ................................................................................32 Transmission Result Report (Immediate Transmission) ...............
LAN-Fax Operation Messages.................................................................................57 LAN-Fax Error Report ..............................................................................................57 LAN-Fax Result by E-mail .....................................................................................57 Editing Receiver's Fax Information Via Web Browser......................................58 6. Facsimile Features Function List ...........................................
9. Appendix Connecting the Machine to a Telephone Line and Telephone ......................101 Connecting the Telephone Line .............................................................................101 Selecting the Line Type..........................................................................................102 Connecting the Optional Handset or an External Telephone.................................102 Optional Equipment..............................................................................
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.
Names of Major Options The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTopBinder V2 Lite/Professional 2
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. Nd1x01e4.eps Note You can specify a time within the next 24 hour period. If the current time shown is not correct, change it. See “Timer Settings”, General Settings Guide.
Transmission Mode Note To cancel the setting, select [Off], and then press the {OK} key. The display returns to that of step C. 1 E Enter the time using the number keys, and then press [AM/PM]. ***FAX669.tif*** Note If you enter a wrong number, press the {Clear/Stop} key, and then reenter. To cancel Send Later, press the {Cancel} key. The display returns to that of step C. F Press the {OK} key. ***FAX670.tif*** G Press the {Cancel} key. The standby display appears.
User Transmission User Transmission This function allows you to check each user or department's transmission history. To use the function, you need to program a user code (eight digits max.) for each user or department, to be entered before transmission. See General Settings Guide. If a user code set with an e-mail address is specified, a transmission result e-mail can be sent. A Place the original, and then select 1 desired scan settings. Reference p.
Transmission Mode When canceling transmission by user code, to delete the programmed user code, press the {Clear/Stop} key, and then the {OK} key. 1 E Press the {OK} key. The display returns to that of step C. ***FAX672.tif*** When your e-mail address is programmed with the user code If your e-mail address is programmed with the user code, you can select whether the machine sends transmission result by email.
E-mail Options E-mail Options When using the Internet Fax function, you can make the following settings: • Attach Subject You can enter a subject for the email you want to send. 1 Note For convenience, program frequently used subjects. [Urgent] and [High] are programmed by default. See "File Transfer", Network Guide. If you send e-mail without setting a subject in [E-mail Options] under [TX Mode], the subject is automatically inserted. For details about how a subject is automatically inserted, see p.
Transmission Mode Fax Header Print In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off. When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. 1 Important In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.
Label Insertion Label Insertion With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To:”. 1 Note When there is an image around the area where the Label is to be printed, that image is deleted. A Press [TX Mode]. FAX601.tif B Select [Label Insertion] using {U} or {T}, and then press the {OK} key. FAX667.
Transmission Mode 1 10
2. Communication Information After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, print a stored file and print a list of stored files. • Memory Transmission p.16 “Memory Transmission”, Facsimile Reference • Internet Fax Transmission p.
Communication Information D Press [Delete]. ***FAX678.tif*** 2 The selected file is deleted. The display returns to that of step B. Note To quit transmission cancel, press [No]. To cancel another transmission, repeat from step B. E Press the {Cancel} key. The standby display appears.
Printing a List of Files in Memory (Print TX Standby File List) Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Note The contents of a file stored in memory can also be printed. See p.16 “Printing a File (Print TX Standby File)”. A Press the {Job Information} key. ABZ121S.
Communication Information Checking the Transmission Result (TX File Status) You can browse a part of the Transmission Result Report on the display. 2 Note Only the transmission result of the last 100 communications (receptions & transmissions) are shown. You can also check the transmission result using Web browser. For details, see Web browser Help. If a transmission is completed while you are using this function, the result will not appear.
Checking the Reception Result (RX File Status) Checking the Reception Result (RX File Status) You can browse a part of the Reception Result Report on the display. Note Only the reception result of the last 100 communications (receptions & transmissions) are shown. You can also check the reception result using Web browser. For details, see Web browser Help. If a message is received while you are using this function, the result will not appear.
Communication Information Printing a File (Print TX Standby File) If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. 2 Note You can also print files that have not been successfully transmitted. A Press the {Job Information} key. ABZ121S.eps B Select [Print TX Standby File] using {U} or {T}, and then press the {OK} key. FAX676.tif C Select the file you want to print using {U} or {T}. ***FAX682.
Printing a File Received with Memory Lock (Print Memory Lock File) Printing a File Received with Memory Lock (Print Memory Lock File) This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code. When your machine has received a message with Memory Lock, the Receive File indicator blinks.
Communication Information D Enter a 4-digit Memory Lock ID using the number keys, and then press the {Start} key. ***FAX683.tif*** 2 The display returns to that of step C. Note If the Memory Lock ID does not match, the message "Specified code does not match the programmed Memory Lock ID. " appears, and then the display returns to that of step D. To cancel printing after pressing the {Start} key, press the {Clear/Stop} key. The display returns to that of step C. E Press the {Cancel} key.
Printing the Journal Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & transmissions). You can also print a copy of the Journal at any time by following the procedure below. Important The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions.
Communication Information Journal AAN100F.eps 2 AAN100F 1. Printing date Shows the date and time when the report is printed. 2. Programmed sender name Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5. Other end To prioritize a fax number or name programmed in the destination list, contact your service representative.
Printing the Journal 6. Communication mode 9. Communication result • For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode. • For Internet Fax transmissions and receptions After the e-mail symbol, and "T" for outgoing e-mail or "R" for ingoing email, the communication mode appears in alphabetical letters or symbols. Outgoing e-mail set for Reception Notice of E-mail Options bears a "Q", whereas "A" appears with reception confirmation e-mails.
Communication Information E-mail Reception You can receive Internet Fax documents manually using the {Job Information} key. Newly-arrived e-mail is printed out when received manually. 2 Note E-mail can also be received manually using the User Function keys. See p.54 “Receiving Internet Fax”, Facsimile Reference . The machine cannot receive e-mail that has attached files. For details about limitations on received email and printed images, see p.
3. Other Transmission Features Handy Dialing Functions Chain Dial C Press the {Pause/Redial} key. ABZ111S.eps This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Note Maximum length of a telephone or fax number: 128 digits. For Memory Transmission and Immediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is needed.
Other Transmission Features Redial The machine stores the last 10 destinations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial function saves you time by finding and entering the destination again. A Place the original, and then select the scan settings you require. B Press the {Pause/Redial} key. ABZ111S.
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Note This function is unavailable in some countries. A Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Facsimile Reference p.25 “Scan Settings”, Facsimile Reference B Press the {On Hook Dial} key. ABZ112S.
Other Transmission Features Manual Dial The optional handset or an external telephone is required. Pick up the handset of the optional handset or an external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue conversation as normal. 3 A Place the original, and then select the scan settings you require. Reference p.
Transmission Features Transmission Features Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and transmission mode. • When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission: Note Even if a near blank sheet is detected, it is transmitted as normal.
Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If memory runs out while storing or sending an original (free space reaches 0%), one of the following messages appears. Press [Exit] to transmit stored pages only. • During Memory Transmission: " Memory is full. Scanning 3 will be stopped and only scanned page(s) will be stored." • During Parallel Memory Transmission: "Memory is full. Cannot scan more. Transmission will be stopped.
More Transmission Functions Checking the Transmission Result • Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. See p.31 “Transmission Result Report (Memory Transmission)”. • If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, if a transmission fails, a Communication Failure Report will be printed instead. See p.31 “Transmission Result Report (Memory Transmission)” and p.
Other Transmission Features Note Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original. JBIG Transmission If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression. 3 Reference See p.26 “Original Type”, Facsimile Reference Limitation This function requires that the other party's fax machine has both the JBIG function and ECM function.
Printed Report Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Limitation If you use Parallel Memory Transmission, the Memory Storage Report is not printed. Note You can turn this report on and off. See p.76 “User Parameters” (switch 03, bit 2). Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
Other Transmission Features Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Transmission Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. 3 Note This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission.
4. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Nd1x00e2.eps Reception resolution This machine supports Standard, Detail, and Fine resolutions for reception. Faxes sent at Detail or Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intended resolution. See p.25 “Resolution”, Facsimile Reference .
Reception Features Important When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messages. The machine may not be able to receive large numbers of messages or messages with high data content. In such cases, we recommend you switch off the above function.
Reception Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messages using Substitute Reception. Problems Causes Solutions h is lit. Paper is jammed. Remove the jammed paper. See “xCleaning Misfeeds”, General Settings Guide. h is lit. The cover is open. The machine is printing with other function. The machine is busy print- The message will be automatically ing with other function. printed after the current job finishes.
Reception Features Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations programmed in memory based on Own Name, Own Fax Number or sender's e-mail address. If a sender's e-mail address is programmed as the destination, documents received are forwarded as e-mail. ABZ029S.eps 4 Note You need to specify the Forwarding destination in advance. See p.72 “Forwarding”.
Reception Functions SMTP Reception Using Internet Fax You can set SMTP reception with this machine. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines also. ABZ030S.eps Receives message immediately after the SMTP server receives e-mail. 4 Sending to bbbb@abc.company.com This machine E-mail: aaaa@abc.company.com Note DNS server settings must be made before using SMTP reception.
Reception Features Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. ABZ031S.eps 4 This machine E-mail: aaaa@abc.company.com FAX No:212-123-5678 Preparation Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On". See p.68 “E-mail Settings”.
Reception Functions -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com Quick Dial Destination fax=#Quick Dial key number@host name of this machine.domain name Example: to transfer to the destination number 1: fax=#1@abc.company.
Reception Features Printing Options Print Completion Beep Center Mark When this function is turned on, the machine beeps to let you know when a received message has been printed. When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages. Note You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Printing Options Reception Time Combine Two Originals You can have the date and time printed at the bottom of the message when it is received. You can turn this function on or off using Reception Settings. See p.67 “Reception Settings”. When two messages of the same size and orientation are received consecutively, they are printed on a single sheet when you turn this function on. This can help you economize on paper.
Reception Features 4 Page Separation and Length Reduction TSI Print (Transmitting Subscriber Identification Print) When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the message if the message length is 20 mm (0.79") or longer than the paper used. The message is reduced if it is less than 20 mm (0.79").
Printing Options Priority Table If you specify a receiving tray with the setting priority under System Settings, the messages may be received in a different order by setting the priority table. The priority tray may be used only when the document received is the same size as the priority tray. ABZ033.eps Reference p.
Reception Features Just size printing Received documents are printed on the paper that has first priority (see p.43 “Priority Table”). This function is set using "User Parameters"(switch 05, bit 05). The default is Off. If there is no suitable size paper, the message "Out of paper" appears. Load suitable size paper, and then press [Exit]. ***FAX312.tif*** 4 Limitation If the paper tray is pulled out or the machine runs out of the specified size of paper, the message will not be printed.
5. Using Fax with Computers Sending Fax Documents from Computers The optional printer/scanner unit is required. Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using Windows applications, to other fax machines over a telephone line. • To send a fax, simply select [Print] from the Windows application, then select LAN-Fax as the printer, and then specify a destination.
Using Fax with Computers Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN -Fax driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection. Reference When a personal computer and the machine are connected in parallel: See "System Settings (Parallel Connection)", Printer Reference 2. When using Ethernet, IEEE 1394 (IP over 1394), or IEEE 802.
Sending Fax Documents from Computers Auto Run might not work automatically with certain OS settings. If this is the case, double-click “Setup.exe”, located on the CD-ROM root directory. If you want to cancel Auto Run, hold down the {SHIFT} key (when your system is Windows 2000/XP or Windows Server 2003, hold down the left the {SHIFT} key) while inserting the CD-ROM. Keep the {SHIFT} key hold down until the computer stops reading the CD-ROM.
Using Fax with Computers Applications Stored on the CD-ROM This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor. LAN-Fax Driver This driver allows you to use LANFax functions. Location of the File The following folders are on the CD-ROM: • LAN-Fax Driver for Windows 95/98/Me DRIVERS/LANFAX/WIN9X_Me • LAN-Fax Driver for Windows 2000/XP, Windows Server 2003 DRIVERS/LANFAX/WIN2K_XP • LAN-Fax Driver for Windows NT 4.
Sending Fax Documents from Computers When this machine is connected to a network, selections for the option configuration are automatically performed. For details, see Help. Note If the options on this machine are not configured as instructed, LANFax functions may fail to work as intended. If your operating system is Windows 2000/XP, Windows Server 2003 or Windows NT 4.0, log on using an account that has Administrator permissions. A On the [Start] menu, point to [Settings], and then click [Printers].
Using Fax with Computers B Select [LAN-Fax M5] in [Printer Name]. C Click [OK]. The LAN-Fax dialog box appears. Note The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M5] for the printer. D Specify the destination. Use one of the following procedures to specify a destination. For details, see Help. Note You can select the appropriate line in the [Line:] list. 5 You can specify up to 300 destinations.
Sending Fax Documents from Computers B In the [Name:] list select [Contact], [Company], or [Group], and then select [All] or an initial letter. The destinations matching the selected parameters appear. C Click the destination to highlight it, and then click [Set as Destination]. The entered destination is added and displayed in the [List of Destinations:] box. D To specify more destinations, repeat steps B and C. E Specify options. Reference p.51 “Attaching a cover sheet” p.51 “Previewing fax images” p.
Using Fax with Computers Specifying options You can specify the following options: For details, see Help. • Sending at Specific Time • User Code • User ID • Print Fax Header A Click [Option...]. B Specify options you want to use. To send the fax document at a specific time: Select the [Sending at Specific Time] check box, and then specify a transmission time. 5 To send with a user code: Enter a user code into the [User Code] field.
Sending Fax Documents from Computers Web Browser • ID • User ID • Status • Page(s) • Started At • Document No. Reference For details, see Help. A On the [File] menu, click [Print...]. B Select [LAN-Fax M5] in [Printer Name], and then click [OK]. The [LAN-Fax] dialog box appears. Note The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M5] for the printer. Printing Printing and Saving You can print documents created using Windows applications.
Using Fax with Computers G Enter a file name. Note You can also change the folder in this step. H Click [Save]. The image file is saved in the specified folder. Editing Address Book You can program and edit destinations in the address list using the Address Book. For details, see Help. A On the [Start] menu, point to [Pro- 5 grams], [LAN-Fax Utilities], and then click [Address Book]. The Address Book display appears. Note If LAN-Fax Driver has already started up, click [Address Book...].
Sending Fax Documents from Computers Note The confirmation dialog box does not appear when you have not made any changes after starting Address Book. -Using the machine's Address Book data as the LAN-Fax's Address Book data You can retrieve the Address Book data of this machine using SmartDeviceMonitor for Admin and edit it to program in the LAN-Fax's Address Book. Reference For more information, see Help on SmartDeviceMonitor for Admin.
Using Fax with Computers Note Cover sheet data is stored in its own format (using "fcp" as its extension) A On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The dialog box of LAN-Fax Cover Sheet Editor appears. B Edit the cover sheet. Note For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a 5 file name. E Click [Save].
Sending Fax Documents from Computers LAN-Fax Operation Messages Note You can have the LAN-Fax Error Report printed when options are not properly selected, or there is a communication error with a computer. See p.76 “User Parameters” (switch 20, bit 0). Message Causes and Solutions Cannot access the printer. Click [retry] to send the data again. Check the network connection. The number of destination entries exceeds the limit. Up to 300 entries can be entered.
Using Fax with Computers Editing Receiver's Fax Information Via Web Browser When the receiver being programmed or added to the address book is a T.37 full mode compatible type with the Internet Fax function, you can set the following receiver's fax information using a Web browser. • Compression type • Paper size • Resolution C Click [Administrator Mode], and then enter the user name and password. D Click [Address Book] on the left. The [Address List] page appears. ***web01.
Editing Receiver's Fax Information Via Web Browser B Under [Internet Fax Data Format], set the items of fax information to meet the receiver's specifications, except for [Select mode]. C Enter the registration number, name, and e-mail address, and then make the necessary settings. Note If [Simple mode] is selected, the fax information cannot be set. Select the T.37 full mode compatible receiver in step A, when [Full mode] is selected.
Using Fax with Computers 5 60
6. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool. Print List/Report Description Reference • Print Journal p.65 “Print List/Report” • Print TX Standby File List General Settings/Adjust Description Reference Default Transmission Mode and scan settings.
Facsimile Features E-mail Settings Description Reference • Internet Fax Settings p.68 “E-mail Settings” • Maximum E-mail Size • SMTP RX File Delivery Key Operator Tools Description Reference • Communication Page Count p.71 “Key Operator Setting” • Memory Lock • Forwarding • Parameter Setting • Program Special Sender • Program Memory Lock ID • Select Dial/Push Phone • G3 Analog Line 6 -Displays Press the {User Tools/Counter} key to enter User Tools menu.
Function List -Key Operator Code When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings. Note You can turn the Key Operator Code on or off in “System Settings”. When you set the Key Operator Code to active, enter a code (eight digits maximum) using the number keys and select [Partial] or [All] to limit access.
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings according to the operations to be frequently performed. Note Customized facsimile defaults are kept until the defaults are changed again. The new settings are not canceled by turning off the main power switch or the Operation switch or pressing the {Clear Modes} key. Reference For the items that can be changed using System Settings, see "User Tools (System Settings)", General Settings Guide.
Accessing User Tools (Facsimile Features) E Follow the displayed instructions to change the default, and then press the {OK} key. ***FAX694.tif*** Depending on the menu, you may need to repeat step E. When you have selected the print menu, press the {Start} key to print. Print List/Report Print Journal Use this function to print the journal. Note You can also print the journal using the {Job Information} key. See p.19 “Printing the Journal”.
Facsimile Features Print TX Standby File List (Print Transmission Standby File List) Use this function to print the transmission standby file list. A Select [Print TX Standby File List] using {U} or {T}, and then press the {OK} key. FAX695.tif Note If the machine is currently printing other documents, you cannot proceed to the next step until it stops. B Press the {Start} key. ABZ106S.eps 6 Note Press the {Clear/Stop} key to stop printing the TX standby file list.
Accessing User Tools (Facsimile Features) • Print TX Status Report (Print Transmission Status Report) • Manual E-mail Reception A Select User Function key you want to program. B Enter the number of rings using the number keys, and then press the {OK} key. ***FAX698.tif*** ***FAX696.tif*** B Select the function you want to program in the User Function key, and then press the {OK} key. Reception Settings Switch Reception Mode Specify the method for receiving fax messages.
Facsimile Features E-mail Settings B ***FAX700.tif*** Internet Fax Settings You can select to display [ ] or not. When you want to send an Internet Fax, set On to display the icon. • On • Off Maximum E-mail Size Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. When this function is set to on, transmission of e-mail that exceeds the set size is aborted.
Accessing User Tools (Facsimile Features) A Select [On] using {U} or {T}, and then press the {OK} key. ***FAX701.tif*** B Enter the sending e-mail address with transmission permission. ***FAX702.tif*** C Press the {OK} key.
Facsimile Features 6 70
7. Key Operator Setting Key Operator Tools List You can also set the line type for the machine connection, program Memory Lock ID, fax destinations, and many other items. In addition, you can check the number of documents transmitted and received. Function name Description Reference Communication Page Count Checks the transmission and reception, and totals on the display. p.72 “Counters” Memory Lock Switches the Memory Lock to on or off.
Key Operator Setting Using Key Operator Settings Counters E After checking the display, press the {User Tools/Counter} key. ***FAX704.tif*** This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages • Receptions: Total number of received pages A Press the {User Tools/Counter} key. ABZ118S.eps B Select [Fax Features] using {U} or {T}, and then press the {OK} key. FAX659.tif 7 The standby display appears.
Using Key Operator Settings Note An e-mail address can be set as the forwarding destination. If you do not program an End Receiver, the machine performs printing but not forwarding even with the Forwarding function On. You can program one of the User Function keys with operations for this function. You can then switch the function on or off merely by pressing the User Function key.
Key Operator Setting Note If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press the {Clear/Stop} key and proceed to step F. To cancel Forwarding, press the {Cancel} key and proceed to step G. F Specify an End Receiver using the Quick Dial key or searching by the destination list, and then press the {OK} key. See p.34 “Searching for a Destination”, Facsimile Reference . G Press the {User Tools/Counter} key.
Using Key Operator Settings Memory Lock When you switch Memory Lock on, received messages are stored in memory and not printed automatically. When a message is received in the Memory Lock mode, the Receive File indicator blinks. To print this message, enter the Memory Lock ID. A user without the ID cannot print the message. This prevents unauthorized users from seeing the message. Preparation To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on. See p.
Key Operator Setting User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires other settings be made beforehand. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”or “1”. The right most bit is bit 0 and the left most is bit 7.
Using Key Operator Settings Switch 05 Bit Item 0 Receive Service Call (SC) Condition (Substitute Reception during service call) 0 Possible (Substitute RX) 1 Not possible (Reception off) 2, 1 Substitute the reception when the machine cannot print (because all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received 10: Enabled for Polling ID match 11: Disabled (Reception off) 5 Just Si
Key Operator Setting Switch 0 1 0 Print date with Fax Header Off On 1 Print transmitter origin with Fax Header Off On 2 Print file number with Fax Header Off On 3 Print page number with Fax Header Off On 19 1 Sort Journal by line type Off On 20 0 Automatic printing of the LAN-Fax Error Report Off On 1 Reprint documents that could not be printed using LAN-Fax Driver Off On 18 Bit Item 5, 4, 3, Reprinting time of stored documents in memory that could not be print2 ed using LAN-Fax
Using Key Operator Settings Changing the User Parameters Important We recommend you print and keep a User Parameter list when you program or change a User Parameter. See p.80 “Printing the User Parameter List”. Do not change any bit switches other than those shown on the previous pages. A Press the {User Tools/Counter} key. E Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. ***FAX708.
Key Operator Setting Printing the User Parameter List Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. E Select [Parameter Settings List] using {U} or {T}, and then press the {OK} key. FAX708.tif A Press the {User Tools/Counter} key. ABZ118S.eps B Select [Fax Features] using {U} or {T}, and then press the {OK} key. Note To cancel printing a list, press the {Cancel} key. The display returns to that of step D.
Using Key Operator Settings Home Position Items used for transmitting documents can be set as the home positions. When documents are scanned and transmission is completed, items automatically return to their home positions. Home Position Setting Functions • Image Density Allows one of five image density steps to be set as the home position. See p.27 “Image Density (Contrast)”, Facsimile Reference . • Resolution Allows either Standard, Details, or Fine to be set as the home position.
Key Operator Setting Important If you turn this function off, the scale of the original is maintained and some parts of the image may be lost at the other end. Nd1x02e1.eps • Fax Header Allows the fax header as the home position to be set to on or off. See p.8 “Fax Header Print”.
Using Key Operator Settings Changing the Home Position E Select [Home Position] using {U} or {T}, and then press the {OK} key. FAX708.tif Note For details about setting parameters, see p.76 “User Parameters”. Follow the procedure below to set the home position parameters. Important Do not change any bit switches other than those shown in the above table. F Select the switch number you want to change using the scroll keys, and then press the {OK} key. ***FAX712.
Key Operator Setting Special Senders to Treat Differently By programming particular receivers in advance, you can set the following function for each receiver: • Authorized Reception • Forwarding • Memory Lock Use the Own Name or Own Fax Number to program your receivers. If the receiver has a machine of the same manufacturer, program an Own Name that has already been programmed as a receiver. If the machine is not of the same manufacturer, use Own Fax Number.
Using Key Operator Settings You cannot use the following functions with Internet Fax receptions. • Authorized Reception • Memory Lock To use the Forwarding, with Internet Fax receptions, program the email address of the sender. To search by partial matching, enter the first characters of the E-mail address (up to the 24th) to use as the destination name. Authorized Reception Use this function to limit incoming senders.
Key Operator Setting Reference p.91 “Programming a Memory Lock ID” E Select [Program/Change] using {U} or {T}, and then press the {OK} key. ***FAX714.tif*** Limitation If you program the same sender in Memory Lock and Forwarding, Forwarding is disabled. Programming/ Changing Special Senders A Press the {User Tools/Counter} key. F Select the destination to program or change using {U} or {T}, and then press the {OK} key. ***FAX715.tif*** ABZ118S.
Using Key Operator Settings I Select the item you want to program using {U} or {T}, and then press the {OK} key. ***FAX717.tif*** Forwarding A Select [Forwarding] using {U} or {T}, and then press the {OK} key. FAX717.tif Note You must select only the item you want to program. To cancel these settings, press the {Cancel} key. The display returns to that of step E. B Select [On] or [Off], using {U} or {T}, and then press the {OK} key. ***FAX720.
Key Operator Setting D Press the {OK} key. ***FAX722.tif*** J Press [Exit]. A Special Sender has been programmed. The display returns to that of Step I. Note After you perform step J, set "Forwarding" of “Reception Settings” to "On". See p.67 “Reception Settings”. Memory Lock Note To program another sender, repeat the procedure from step E. K Press the {User Tools/Counter} key. The standby display appears.
Using Key Operator Settings D Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. FAX706.tif Programming Initial Set Up of a Special Sender Use this function to program “Initial Set Up” of a Special Sender. A Press the {User Tools/Counter} key. ABZ118S.eps E Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. ***FAX723.tif*** B Select [Fax Features] using {U} or {T}, and then press the {OK} key. FAX659.
Key Operator Setting F Select the function you want to program. B Select [On] or [Off], and then press the {OK} key. ***FAX728.tif*** ***FAX726.tif*** Note In this feature, “Authorized Reception” has the same settings as “Reception Settings”. See p.67 “Reception Settings”. Programming Authorized RX G Press the {User Tools/Counter} key. The standby display appears. Printing the Special Sender List A Press the {User Tools/Counter} key. ABZ118S.
Using Key Operator Settings E Select [Print Special Sender List] us- ing {U} or {T}, and then press the {OK} key. FAX723.tif Note To cancel printing, press the {Cancel} key. The display returns to that of step E. Programming a Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. Note A Memory Lock ID can be any four-digit number, except 0000. A Press the {User Tools/Counter} key. ABZ118S.eps F Press the {Start} key. ***FAX729.
Key Operator Setting E Enter an ID using the number keys, and then press the {OK} or {#} key. ***FAX730.tif*** Note If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. C Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. FAX660.tif D Select [Select Dial/Push Phone] using {U} or {T}, and then press the {OK} key. FAX706.tif To cancel programming an ID, press the {Cancel} key. The display returns to that of step D.
Using Key Operator Settings G3 Analog Line You need to make the following settings for the G3 Analog Line before you connect the machine to a standard G3 analog line. • When your machine is connected through a PABX, set to Extension. If it is connected directly to the telephone network, set to Outside. • Outside Access Number Use this setting if your machine is connected to a PABX that requires you to dial a certain number such as "0" followed by a pause to connect to the outside line.
Key Operator Setting B Select the item using {U} or {T}, and then press the {OK} key. Selectable items differ depending on the machine destination. ***FAX734.tif*** or ***FAX120.tif*** Outside Access No. A Select [Outside Access No.] using {U} or {T}, and then press the {OK} key. FAX732.tif B Enter the outside access number using the number keys. ***FAX733.tif*** The display returns to that of step A. Note When you select [Extension], or [PREFIX], [GROUND] or [FLASH], enter the outside access number.
Using Key Operator Settings RDS (Remote Diagnostic System) E Select [On] or [Off] using {U} or {T}, and then press the {OK} key. ***AAN103.tif*** If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it. When the machine is shipped, this feature is turned on.
Key Operator Setting 7 96
8. Solving Operation Problems When An Error Report is Printed An Error Report is printed if a message cannot be successfully sent or received. Possible causes include a problem with your machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the message. Note If an error happens frequently, contact your service representative. The “Page” column gives the total number of pages.
Solving Operation Problems Turning Off the Main Power/In Case of a Power Failure R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the machine memory (for example, programmed numbers) will not be lost. However, if power is lost for about one hour because the main power switch is turned off, there is a power cut, or the power cable is removed, contents of the Fax memory will be lost.
When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the key operator's e-mail address when one is specified. Note You can select to send Error Mail Notification with User Parameters. See p.76 “User Parameters” (switch 21, bit 7).
Solving Operation Problems 8 100
9. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. RATTENTION: • Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure.
Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note This function is not available in some areas. Select the line type using “Key Operator Settings”. See p.92 “Selecting Dial/Push Phone”. Connecting the Optional Handset or an External Telephone You can connect the optional handset or an external telephone to the machine. You can use it for telephone calls.
Connecting the Machine to a Telephone Line and Telephone Adjusting the handset bell volume Nd1x00e1.eps Adjust the handset ringer volume using the volume switch.
Appendix Optional Equipment Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.
Specifications Specifications Fax Transmission and Reception Standard G3 Resolution 8×3.85/mm•200×100 dpi (Standard), 8×7.7/mm•200×200 dpi (Detail), 8×15.
Appendix Communication Protocols • Transmission SMTP, TCP/IP • Reception POP3, SMTP, IMAP4, TCP/IP, IMAP4 E-mail format Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH, MR, MMR compression) Authentication method SMTP-AUTH, POP before SMTP, A-POP, IMAP4-AUTH Internet communication Send and receive e-mail with a computer that has an e-mail address E-mail send functions Automatic conversion of sent documents to e-mail format and e-mail transmission. Memory transmission only.
Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image.
Appendix Limitation There may be a difference in the size of the image when it is printed at the destination. If you place an original larger than A4, 81/2"×11" on the exposure glass, only an A4, 81/2"×11" area is scanned. Note Even if an original is correctly placed on the exposure glass or in the ADF, a vertical margin of 3 mm (0.1") and a horizontal margin of 2 mm (0.8") may not be sent.
Maximum Values Maximum Values The following list contains the maximum value for each item. Note The maximum number of pages that can be stored or transmitted may decrease depending on the contents of documents. Item Description Memory 3 MB The number of pages that you can store in memory (Using A4 size Standard ) Approx.
INDEX A Address Book, 48 Applications Stored on the CD-ROM, 48 Authorized Reception, 67, 85 Auto Fax Reception Power-up, 39 Automatic Redial, 29 Auto Reduce, 81 Auto run program, 46 F Facsimile Features, 61 Fax Header Print, 8 Fax Information, Program, 66 Forwarding, 36, 67, 72, 85 Forwarding Mark, 74 Function List, 61 G B Basic Transmission, 49 Batch Transmission, 29 G3 Analog Line, 93 General Settings/Adjust, 61, 66 H C Canceling a Transmission, 11 Center Mark, 40, 67 Chain Dial, 23 Checkered Mark,
L Label Insertion, 9 LAN-Fax Cover Sheet Editor, 48 Driver, 48 Error Report, 57 Operation Messages, 57 Properties, Setting, 48 Result by E-mail, 57 Line Type Selecting, 102 M Manual Dial, 26 Maximum E-mail Size, 68 Maximum Values, 109 Memory Lock, 75, 85 Memory Lock ID, 91 Memory Reception, 33 More Transmission Functions, 28 O On Hook Dial, 25 On Hook Release Time, 66 Options, specifying, 52 Originals, 107 original sizes, 107 P Page Separation and Length Reduction, 42 Paper size, 107 Parallel Memory Tran
MEMO 112
MEMO 113
MEMO 114 EN USA B168-8657
