Printer/Scanner Unit Type 2045 Operating Instructions Scanner Reference 1 Network Scanner 2 Preparations for Use as a Network Scanner 3 Setting Originals 4 Sending Stored Scan Data by E-mail 5 Using the Network Delivery Scanner Function 6 Using the Document Server Function 7 Using the Network TWAIN Scanner Function 8 Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. The scanner function is available when the Printer/Scanner option is installed in the machine.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1 "Operating Instructions for Printer / Scanner" • CD-ROM 2 "Scanner Driver & Document Management Utilities" ❖ General Settings Guide Provides an overview of the machine.
❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 2 1.
5. Using the Network Delivery Scanner Function Preparation for Delivering...................................................................................51 Screen Configuration ...............................................................................................52 Delivering Stored Scan Data...............................................................................53 Delivery Procedure...................................................................................................
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
Names of Major Options Major options of this machine are referred to as follows in this documentation: • Printer/Scanner Unit Type 2045 → printer/scanner controller The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTopBinder V2 Lite/Professional • ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional 2
1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, operate as a network delivery scanner, store scan data in the Document Server, and operate as a network TWAIN scanner. E-mail A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet. Reference p.39 “Sending Stored Scan Data by E-mail” ZHSX021E 1. This machine 3.
Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. The data from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. 1 Reference p.
Outline Document Server The data from a scanned original is stored as a document on the hard disk of the machine, and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Professional from a client computer via a network. A document can be searched for using the user name or the document name. Also, others can be kept from viewing a document by setting a password for the document. 1 Reference p.
Network Scanner Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners. 1 Reference p.75 “Using the Network TWAIN Scanner Function” ZHSX020E 6 1. This machine 2. Client computer The scanning function of the machine can be used from a client computer via a network.
Names and Functions of Control Panel Names and Functions of Control Panel This illustration shows the control panel when options are installed. 1 ZHSS010E 1. {User Tools/Counter}} key Use to change default or operation parameters according to the operating conditions. 2. Display Shows the operation status and messages. 3. {Check Modes}} key Press to check the current settings. 4. {Clear Modes}} key Press to clear the current settings. 5.
Network Scanner 1 9. Status indicators 11. Number keys Show the status of the selected function. Use to enter numeric values. • When lit yellow, the corresponding function is selected. • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen. 12. {#}} key (Enter key) 10.
Names and Functions of Control Panel Using as a network delivery scanner Press the {Scanner} } key to display the Network Delivery Scanner screen (when [Delivery Server] has been selected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel]. 1 Reference For information about Destination List Priority, see p.16 “Scanner Settings”. Using e-mail Press the {Scanner} } key to display the E-mail screen (when [E-mail] has been selected in [Destination List Priority]).
Network Scanner 1 10
2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings. For more information about settings for sending by e-mail, see Network Guide.
Preparations for Use as a Network Scanner Settings Scanner Set- Update Delivery Server Destings tination List See p.16 “Scanner Settings”. 2 Sender's Name Default Max. E-mail Size Divide & Send E-mail E-mail Information Language 12 -- E-mail *3 Store *4 ❍ No ❍ 2048KB ❍ Yes (per max.
Initial Scanner Setup Basic Settings Various basic settings (scan type, resolution, image density, scan size) can be set. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver or store scan data. Note ❒ Ten sets of settings named “Initial Setup” and “Program 1” to “Program 9” can be stored for quick recall. The settings stored as Initial Setup are the scanning defaults.
Preparations for Use as a Network Scanner F Select Setting procedure A Press the {User Tools/Counter}} key. the item, and then select the value to be set. To select an item, touch its key on the screen. The item is highlighted. Example: resolution setting ZHSS050E 2 B Press [Scanner Features]. C Make sure that the [Basic Settings] tab is displayed. D Check that [Program/Change] is se- Example: image density setting lected, and then select the name of the basic settings set you want to program.
Initial Scanner Setup When selecting [Custom size] as the scan size, follow the procedure below. A Press [Custom size] on the Scan Size Setting screen. Depending on how the original is positioned, the scan area will be as shown. Original orientation When placed on the exposure glass Selecting a custom size B Enter C Enter the scan starting point in re- lation to the standard scan starting point. Select and enter values for [X2] and [Y2].
Preparations for Use as a Network Scanner E When all dimensions are entered, press [OK]. G Press [Exit]. H Press [Exit]. The main menu reappears. Scanner Settings 2 F Make sure that the area specified in step D (X3 and Y3) is shown next to the [Custom size] field, and then press [OK]. G Press [Exit]. H Press [Exit]. The main menu reappears. Deleting programmed scan settings A Press the {User Tools/Counter}} key. B Press [Scanner Features]. C Make sure that the [Basic Settings] tab is displayed.
Initial Scanner Setup ❖ Compression (Black & White) This setting determines whether image data scanned with the black-and-white setting is to be compressed. Note ❒ The actual time required for data transfer will vary depending on the data size and network load. ❒ Compression reduces the time required for transferring the scan data to the computer or email server. ❖ Compression (Gray Scale) This setting determines to what extent image data scanned with the grayscale setting is to be compressed.
Preparations for Use as a Network Scanner ❒ When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scanned data is discarded. ❒ Set the maximum e-mail size within the capacity of the SMTP server. 2 ❖ E-mail Information Language Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent.
Initial Scanner Setup ❖ Mixed Original Sizes Priority This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off]. Note ❒ If the original size is specified when scanning, this setting is ignored. ❒ When [Off] is selected and originals of different sizes are placed in the ADF, the size of the first page is detected as the max. size and all originals are scanned as that size.
Preparations for Use as a Network Scanner Setting procedure A Press the {User Tools/Counter}} key. B Press [Scanner Features]. C Press the [Scanner Settings] tab. D Press the item to be set. 2 Example: Send/Store Connection Timeout setting E Change the setting. • To select an item, touch its key on the screen. The item is highlighted. • To enter numbers, use the number keys. Subject Settings Subject information can be added to the scan data files.
Initial Scanner Setup F Press [OK]. G To program more subjects, repeat steps D to F. H Press [Exit]. I Press [Exit]. 2 The main menu reappears. Deleting programmed subject settings A Press the {User Tools/Counter}} key. B Press [Scanner Features]. C Press the [Subject Settings] tab. D Press [Delete]. E Select the subject you want to delete. A confirmation message appears. F Press [Yes]. G To delete more subjects, repeat steps E to F. H Press [Exit]. I Press [Exit]. The main menu reappears.
Preparations for Use as a Network Scanner Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer. This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.
Installing Software The installing sequence using Auto Run is as follows. Installation Sequence Insert the CD-ROM. 2 TWAIN Driver Ver.3 TWAIN Driver The installer starts up. ScanRouter V2 Lite Select the software. ScanRouter V2 Lite ScanRouter V2 Administration Utility Install all at once, or select and install individually. DeskTopBinder V2 Lite The installation complete message is displayed. DeskTopBinder V2 Lite Acrobat Reader Restart your PC.
Preparations for Use as a Network Scanner Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.26 “DeskTopBinder V2 Lite”. 2 Preparation Before installation, check the operating environment for the TWAIN driver. See p.27 “Type2045 TWAIN Driver”.
Installing Software Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve documents, it is necessary to install DeskTopBinder V2 Lite on the client computer. Use Auto Run for installation. 2 Preparation Before installation, check the system requirements for the software. See p.27 “Software Supplied on CD-ROM”.
Preparations for Use as a Network Scanner DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.28 “DeskTopBinder V2 Lite”. 2 A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the computer. The Choose Setup Language screen appears. B Select a language, and then click [OK]. The CD-ROM Launcher screen appears.
Installing Software Software Supplied on CD-ROM List of Files CD-ROM Drive Wizard for the TWAIN driver and utilities Drivers Twain TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0 Utility RouterV2 ScanRouter V2 Lite , tion Utility DeskV2 Acroread 2 ScanRouter V2 Administra- DeskTopBinder V2 Lite Acrobat Reader Type2045 TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
Preparations for Use as a Network Scanner • Memory OS min. Operation Memory + 8 MB (64 MB or more recommended) • Hard disk space 100 MB or more • Display resolution 800 × 600 pixels, 256 colours or higher • Network protocol TCP/IP 2 DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files.
Installing Software • Display resolution 800 × 600 pixels, 64K colours or higher • Network protocol TCP/IP ❖ Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the documents delivered to in-trays can be retrieved or a notification of document arrival can be received at the client computer with this software. 2 ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server.
Preparations for Use as a Network Scanner • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.
3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the placement of the original and the settings made on the control panel and scanner driver must match. Placing Originals There are two orientations for placing the original. See the table below.
Setting Originals Specify the orientation. When scanning using the delivery scanner function, Document Server function, or for sending e-mail. (Specified on the control panel screen) When scanning using the TWAIN scanner function (Specified in the Scanner Control dialog box) 3 The original displayed on a computer Placing on the Exposure Glass Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.
Placing Originals ❖ Another way is to place the original so that the top edge touches the top left of the exposure glass. When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing documents. 1 Placing in the Auto Document Feeder The ADF allows you to place several originals at one time. Originals placed in the ADF can be scanned on one side or both sides.
Setting Originals ❖ Another way is to place the top edges of the originals first. When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placement. 3 ZHSY020E Note ❒ When using the network delivery scanner, Document Server, or the network TWAIN scanner function, originals with different sizes can be placed at the same time. Place the originals as shown in the figure below.
Original Orientation and Scan Area Original Orientation and Scan Area Auto Detect Mixed Original Sizes Auto Detect Non-Mixed Original Sizes Note ❒ The difference between scanning with the TWAIN scanner function, the network delivery scanner function, or for e-mail is shown in the following table. TWAIN Scanner Network Delivery Scanner/E-mail A whole batch of originals is scanned using the size of the first original. A whole batch of originals is scanned using the max. size set for the ADF.
Setting Originals One-sided original/Two-sided original selection A When scanning one-sided originals, make sure that [2 Sided Original] is not selected. B When scanning two-sided originals, press [2 Sided Original] to select [2 Sided Orig.: T to T] or [2 Sided Orig.: T to B] according to the binding orientation of the original.
Original Orientation and Scan Area C Press [OK]. D When the originals are placed in Note ❒ The current settings are displayed with characters and icons. For a Network TWAIN Scanner A Open the [Scanner Properties] dialog box. Reference p.76 “Scanning Originals” B Select the position from the [Document:] list in the [Document] area. C Select [ / ] or [ the [Orientation:] list. / ] from Reference p.
Setting Originals A Select [On] in [Job Reset Time in Add- ing Original], and then specify a job reset time in seconds. After the originals are scanned, the remaining time for accepting the next original is displayed. Reference p.18 “Job Reset Time in Adding Original” B Place the originals. Reference p.31 “Placing Originals” 3 C Make settings for scanning area and original orientation.
4. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, delivery procedures, and how to check the sending result when this function is used. Preparation for Sending by E-mail To send an e-mail, the preparation described below is required.
Sending Stored Scan Data by E-mail Screen Configuration The screen configuration when using the machine for e-mail is as shown. 1 2 3 4 5 6 4 7 1. Destination Field 6. [ ] Switch Destination The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [U UPrev.] or [T TNext]. List/Search/Switch Title Note ❒ Pressing the {Check Modes} } key lets you check the selected destinations. 2.
Procedure for Sending E-mail Procedure for Sending E-mail Data is sent after specifying scan settings and destination. A Press the {Scanner}} key. D Place the original in the machine, and then adjust the settings for original size and orientation if required. Reference p.31 “Setting Originals” E If ZHSS020E B If user codes are set, enter a user the network delivery scanner screen appears, switch to the screen for sending e-mail. A Press [ ]. B Press [Switch Destination List].
Sending Stored Scan Data by E-mail Note ❒ Before selecting the destination, be sure to select [To]. When necessary, select [Cc] or [Bcc] and the respective destinations. More than 100 destinations cannot be specified for [To], [Cc], and [Bcc]. When selecting a destination from the list A Press the title for the destination. The destinations for that title are displayed. If the destination is not displayed, press [U U] or [T T] to display the destination.
Procedure for Sending E-mail Reference For information about how to enter characters, see General Settings Guide. C Press [OK]. Note ❒ For changing an e-mail address that has been entered, press [Modify] located on the left side of the destination field. A soft keyboard for entering the e-mail address is displayed. Make any changes, and then press [OK]. ❒ Pressing the {Check Modes} } key on the control panel lets you check the list of selected destinations.
Sending Stored Scan Data by E-mail 4 Checking selected destinations Making the settings individually A Use the destination field at the top of the scre en to check which destinations are selected. A Press [Scan Settings]. B Select items such as resolution and original size, and then change their settings. Note ❒ When multiple destinations are selected, the selected destinations are displayed in the order they were selected by pressing [U UPrev.] or [T TNext].
Procedure for Sending E-mail ❒ To prevent misuse of a sender name, we recommend you set up a password for that sender name. ❒ Be sure to select or enter a sender name. Otherwise [Key Operator's E-mail Address] is used as the sender name. See General Settings Guide. When selecting a sender from the list A Press [Attach Sender's Name]. Note ❒ When [Return Receipt] is selected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here.
Sending Stored Scan Data by E-mail Note ❒ If a password has been set, a screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed. C For a reception confirmation email, press [Return Receipt]. B Press [ ]. C Press [Srch.by Dest.Name/Index]. To search using e-mail addresses, press [Search by E-mail].
Procedure for Sending E-mail Note ❒ If a password has been set, a screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed. G Press [Exit]. H For a reception confirmation email, press [Return Receipt]. When selecting a subject from the list A Press [Attach Subject ]. B Select a subject. 4 C Press [OK]. I Press [OK].
Sending Stored Scan Data by E-mail K Press the {Start}} key. Note ❒ To interrupt scanning, press the {Clear/Stop} } key or press [Stop] on the screen. ❒ When using the SADF function, place the next original after the others have been scanned. See p.37 “Scanning Originals in Several Times”. ❒ Regardless of the divide e-mail size setting, it is not possible to send e-mail containing a document over 725.3MB. It is also not possible to send a document with more than 2,000 pages.
Checking the Status of E-mail Checking the Status of E-mail The status of the last 50 e-mails can be checked. For every new e-mail record after 50, the oldest record is deleted. Note ❒ When [Print & Delete Scanner Journal] is set to [Delete All after Printing], the whole journal is printed when the number of records reaches 50. ❖ Items that can be checked • Date/Time The date and time the e-mail was sent is displayed.
Sending Stored Scan Data by E-mail 4 50
5. Using the Network Delivery Scanner Function Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used. Important ❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is necessary to use the network delivery scanner function.
Using the Network Delivery Scanner Function Screen Configuration The screen configuration when using the machine as a network delivery scanner is as shown. 1 2 3 4 5 6 7 5 1. Network Delivery Scanner Icon ( ) 5. [Attach Sender's Name] [Attach Sub- This icon shows that the screen for network delivery scanner function is displayed. Set the sender and subject of the document to be delivered. 2. Destination Field List/Search 6. [ ] Switch Destination The selected destination is shown here.
Delivering Stored Scan Data Delivering Stored Scan Data D Place the original in the machine, Delivery Procedure Data is delivered after scan settings and destination are specified. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. and then adjust the settings for original size and orientation if required. Reference p.31 “Setting Originals” E If the E-mail screen appears, switch to the screen for network delivery scanner. A Press [ ]. B Press [Switch Destination List].
Using the Network Delivery Scanner Function When selecting a destination from the list Using a short ID number to select a destination A Press the title for the destination. The destinations for that title are displayed. If the destination is not displayed, press [U U] or [T T] to display the destination. A Press [Registration No.]. B Use the number keys to enter the five-digit short ID number that has been assigned to a destination.
Delivering Stored Scan Data B Press [Search]. C Press [Search by User Name]. Note ❒ When using ScanRouter V2 Professional, it is possible to search by comments. The soft keyboard is displayed for entering a user name. D Enter part of the destination name. Note ❒ Enter the first character or characters of the destination name. ❒ It is necessary to discriminate uppercase and lowercase letters. Reference For information about how to enter characters, see General Settings Guide. E Press [OK].
Using the Network Delivery Scanner Function 5 Checking selected destinations Making the settings individually A Use the destination field at the top of the scre en to check which destinations are selected. A Press [Scan Settings]. B Select items such as resolution and original size, and then change their settings. Note ❒ When multiple destinations are selected, the selected destinations are displayed in the order they were selected by pressing [U UPrev.] or [T TNext].
Delivering Stored Scan Data B Select the sender. The selected sender and its short ID number are displayed. Note ❒ When using ScanRouter V2 Professional, [Return Receipt] is displayed when a sender is selected. ❒ When [Return Receipt] is selected, an e-mail notifying that the document file has been read by the destination party is sent to the sender selected here. To make [Return Receipt] effective, it is necessary to make the settings such as e-mail address in advance on ScanRouter V2 Professional.
Using the Network Delivery Scanner Function B Press [ ]. C Press [Search by User Name]. ❒ When ScanRouter V2 Professional is used to send documents using e-mail, the subject is automatically entered as the message subject. ❒ Two methods are available for selecting a subject, selecting it from the list or entering it directly. When selecting a subject from the list The soft keyboard is displayed for entering a sender name. D Enter part of the sender name.
Delivering Stored Scan Data C Enter the subject. Reference For information about how to enter characters, see General Settings Guide. D If required, specify the sender (scan data delivery source) and a subject. E Press [Store File]. D Press [OK] twice. J Press the {Start}} key. Note ❒ To interrupt scanning, press the {Clear/Stop} } key or [Stop] in the displayed screen. F Make sure [Send & Store] is selected.
Using the Network Delivery Scanner Function Checking the Status of Delivery The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted. Note ❒ When [Print & Delete Scanner Journal] is set to [Delete All after Printing], the whole journal is printed when the number of records reaches 50. ❖ Items that can be checked • Date/Time The date and time the delivery was requested is displayed.
6. Using the Document Server Function Data obtained by scanning originals can be stored in the hard disk of the machine using the Document Server, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed, retrieved, or deleted with a client computer. Or, the stored data can be viewed, downloaded, printed, or deleted using Web browser from a client computer. Reference For more information about using the Document Server, see General Settings Guide.
Using the Document Server Function Storing Data This section describes how to store data in the Document Server and how to specify file information to stored data. Note ❒ The data stored in the Document Server is deleted automatically after a certain number of days have passed. For information about making settings and changes, see General Settings Guide. ❒ The theoretical maximum number of files that can be stored is 2,500 (1,000 pages per file).
Storing Data Recalling stored scan settings B Press [Store Only]. A Press [Recall Program]. B Select a user program of scan settings. C Press [OK]. The selected user program settings are applied. Making settings individually A Press [Scan Settings]. B Select items such as resolution and original size and change their settings. Note ❒ To store and deliver scanned data, press [Send & Store]. See p.59 “Simultaneous Delivery and Storage” and p.48 “Sim ultaneous St orage and Sending of E-mail”.
Using the Document Server Function B Specify file information. Specifying file information You can specify a user name, file name, and password for a stored scan data file. According to the settings made, you can search for files by user name or file name and you can prevent unauthorized persons from accessing the files. Note ❒ The file name can be up to 64 characters long. The user name can be up to 20 characters long. The first 16 characters are shown on the control panel.
Storing Data Specifying a file name Scanned data files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name. A Press [File Name]. The soft keyboard is displayed for entering a file name. B Enter the file name. C Press [OK] twice to return to the Scanner Function screen or Email screen. Reference For information about how to enter characters, see General Settings Guide. C Press [OK].
Using the Document Server Function Viewing a List of Stored Files From the list of stored files, you can delete the files stored in the Document Server or change the file information. To show the list of stored files, perform the following steps. C The list of stored files is displayed. A Press [Select Stored File]. A Press the {Scanner}} key. B Press [Manage/Delete File]. ZHSS020E B If user codes are set, enter a user code using the number keys, and then press the {#} } key.
Viewing a List of Stored Files Viewing the List The list of stored files has the following elements.
Using the Document Server Function ❖ When displaying information of a selected stored file 2 1 7 1. Keys for searching files Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files. 2. Key to switch to the information display Use to switch between the stored file list and the detailed information of the selected file. 6 3. Keys for sorting files Sorts the files using the selected item. Select the same item once more for a reverse sort.
Viewing a List of Stored Files - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below using DeskTopBinder V2 Lite. 1 2 4 3 6 1. Connected device name 3. All Users Displays the files stored in the connected device on the desk tree by dividing into User name and All Users folders. Displays all files stored in the connected device. 2. User name Displays the files in the selected folder. 4.
Using the Document Server Function Searching for Files You can search for files from the stored files using the user name or file name. Searching by user name A On the screen with the list of stored files, press [Search by User Name]. B Select the user name to be used for the search. Searching by file name A On the screen with the list of stored files, press [Search by File Name]. The soft keyboard is displayed for searching by file name. B Enter the file name to search for.
Viewing a List of Stored Files Delivering or Sending Stored Files C To select multiple files, repeat step B. Files stored in the Document Server can be delivered to the delivery server or sent as e-mail. Note ❒ This section explains how to select files to be delivered or sent. For more information about the delivery procedure, see p.53 “Delivery Procedure”. For more information about sending by e-mail, see p.41 “Procedure for Sending E-mail”.
Using the Document Server Function Managing Stored Files - Displaying and Downloading Stored Files Using a Web Browser Using a Web browser in a client computer, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Files List screen for the Document Server is displayed. For more information, click [Help] on the upperright corner of the displayed screen.
Managing Stored Files D Press [Delete File]. A confirmation message for file deleting appears. E Press [Delete]. F Press [Exit]. Changing File Information The information about files stored in the Document Server (user name, file name, and password) can be changed. C Select the file for which you want to change the file information. Note ❒ When you select a password protected file, the Password screen appears. Enter the correct password, and then press [OK]. D Change the file information.
Using the Document Server Function C Press [OK]. C Press [OK]. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. Changing the file name A Press [Change File Name]. The soft keyboard is displayed for changing the file name. B Enter the new file name. 6 Reference For information about how to enter characters, see General Settings Guide. C Press [OK]. Changing the password A Press [Change Password]. B Enter a new four-digit password.
7. Using the Network TWAIN Scanner Function This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described below is required.
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. A Start DeskTopBinder V2 Lite, and then select the scanner driver. A On the [Start] menu, point to [Program], point to [DeskTopBinder V2], and then click [DeskTopBinder V2]. B Click [Scanner Settings] on the [Tools] menu. If the scanner is already selected, no scanner settings are necessary.
Scanning Originals C According to the settings of [Document:] and [Orientation:], change the other setting of the [Document] group. Reference p.37 “For a Network TWAIN Scanner” For information about making settings for the [Document] group, see TWAIN driver Help. When you want to configure the scanning area When you do not configure the scanning area, the area scanned is the size specified in the [Size:] box. A Click [Preview]. The original that was placed is scanned and the [Preview] dialog box appears.
Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. ❖ Automatic Tilt Correction This function automatically corrects character strings that were scanned slanted. ❖ Printing to the Image This function allows you to imprint dates, page numbers, or your favorite characters on a scanned image.
8. Appendix Relationship between Resolution and Data Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the data size is shown below. If the data size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine.
Appendix For Use as Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN driver Help. ❖ When Text, Text/Photo, or Photo is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table.
Relationship between Resolution and Data Size ❖ When Gray Scale is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table.
Appendix Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.
Troubleshooting Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions. When Scanning Is Not Performed as Expected Problems Causes and Solutions No image results from scanning. The original was placed with the front and back reversed.
Appendix When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
Troubleshooting Message Causes and Solutions Cannot detect original size. Select scan size. • Place the original correctly. Note • Specify the scan size. ❒ These messages appear alternately. • When placing an original directly on the exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees. Cannot find SMTP server. Check DNS or SMTP.
Appendix Message Causes and Solutions Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file? The maximum number of pages per file is 1000. Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file. Exceeded max. number of search results which can be displayed. Search again after changing the search conditions. Exceeded max. number of standby files. Try again after the current file is sent.
Troubleshooting Message Causes and Solutions Memory is full. Scanning has been cancelled. Press Because there is not enough free [Send] to send the scanned data or press [Cancel] to de- hard disk space in the machine for lete. delivery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data. No HDD is available for this function. Cannot store. Set original and select the TWAIN settings from the PC.
Appendix Message Causes and Solutions Sender's name is not selected. Sending E-mail has been cancelled. A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name. Sending the data has been cancelled due to containing some deleted file(s). Try again after checking the stored files. After the files were selected, some files were deleted with DeskTopBinder V2 Lite/Professional. Perform the selection process again. Sending the data has failed.
Troubleshooting Message Causes and Solutions Sending the data to the delivery server has failed. The data will be resent later. While a file was being sent to the delivery server, a network error occurred and the file could not be sent correctly. Wait until delivery is retried automatically after the preset interval. If the delivery fails again, consult the network administrator. Specified SMTP server is not set correctly. Sending Email has been cancelled.
Appendix When an Error Message Appears on the Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again.
Troubleshooting Message Causes and Solutions [Failed to save the preview image.] There is not enough free space on the hard disk. Delete the unnecessary files. [Insufficient memory. Close all applications, then restart scanning.] Close all the unnecessary applications running on the computer. [Insufficient memory. Reduce the scanning area.] • Reset the scan size. • Lower the resolution. • Set with no compression. See p.16 “Scanner Settings”.
Appendix Message Causes and Solutions [Scanner is not ready. Check the scanner and the options.] Check whether the ADF cover is closed. [The name is already in use. Check the registered names.] You tried to register a name that is already in use. Use another name. [The scanner power is off.] • Check whether the main power switch of the machine is turned on. • Check whether the machine is connected to the network correctly.
Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394(optional), and wireless LAN(optional) Maximum scan size A3/297 × 432 mm (11 × 17 inches) Scan density 600 dpi Variable range of scan resolution • When used as a network TWAIN scanner Setting range: 100 dpi - 1200 dpi • When used as a network delivery scanner or for sending e-mail Setting range: 100 dpi, 200 dpi, 30
INDEX A Automatic Tilt Correction, 78 Auto run program, 22 B Basic Settings, 13 C Checking the status of delivery, 60 {Check Modes} } key, 7 {Clear Modes} } key, 7 {Clear/Stop} } key, 8 Compression (Black & White), 17 Compression (Gray Scale), 17 D Default settings, 11 DeskTopBinder V2 Lite, 26, 28, 75 Destination List Priority, 17 Display, 7 Display Contents E-mail, 9 Network delivery scanner, 9 Network TWAIN scanner, 8 Divide & Send E-mail, 17 Document Server, 5 E E-mail, 3 E-mail Information Language
S Save, 77 Scanning mode registration, 78 Scanning originals, 76 ScanRouter V2 Lite, 29 Scan size, 13 Scan type, 13 Selecting a custom size, 15 Select Title, 19 Sender’s Name Default, 17 Send/Store Connection timeout, 16 Software supplied on CD-ROM, 27 {Start} } key, 8 Status indicators, 8 Stored files Searching, 70 Storing data, 62 Switch to Batch, 19 T Troubleshooting, 83 Type2045 TWAIN Driver, 27 U Update delivery server destination list, 17 {User Tools/Counter} } key, 7 V Viewing a list of stored fil
96 GB GB B548-8700
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.” Trademarks Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Ethernet is a registered trademark of Xerox Corporation.
Printer/Scanner Unit Type 2045 Operating Instructions Scanner Reference B548-8700 GB GB
