Printer/Scanner Kit Type 1075 Operating Instructions Scanner Reference 1 Network Scanner 2 Preparations for Use as a Network Scanner 3 Setting Originals 4 Scanning Originals Using Network TWAIN Scanner 5 Delivering Stored Scan Data by the Network Delivery Scanner 6 Sending Stored Scan Data by E-mail 7 Using the Document Server 8 Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
TABLE OF CONTENTS How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 1 Manuals for This Machine .....................................................................................2 Important ...............
. Scanning Originals Using Network TWAIN Scanner Flow of Operations ..............................................................................................49 Scanning Originals ..............................................................................................50 Functions of the TWAIN Driver ................................................................................52 5. Delivering Stored Scan Data by the Network Delivery Scanner List Displays of Destinations and Senders ...........
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. Note ❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Acrobat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite. ❖ General Settings Guide Describes the settings of basic items to use this machine by connecting to a network. The machine must be connected to a network to use scanner functions.
❖ Manuals for ScanRouter V2 Lite Note ❒ ScanRouter V2 Lite is software included on the CD-ROM labeled “Scanner Driver & Document Management Utilities” for this machine. For information about ScanRouter V2 Lite, see p.6 “Network Delivery Scanner”, p.38 “ScanRouter V2 Lite”. • ScanRouter V2 Lite Setup Guide (PDF) Describes the operating environment for ScanRouter V2 Lite in detail, installation, and settings. This guide is displayed from the Setup screen when ScanRouter V2 Lite is installed.
Important When the machine is connected to a network, observe the following points when setting up the machine or changing settings. For more details, see the documentation and Help for ScanRouter V2 Lite/Professional and DeskTopBinder V2 Lite/Professional.
1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a network scanner. The network scanner offers four functions: operating as a network TWAIN scanner, operating as a network delivery scanner, sending e-mail, or storing scan data in the document server. Network TWAIN Scanner The scanner of this machine is used from the computer via a network Ethernet (TCP/IP) or IEEE 1394(option) or Wireless LAN(option).
Network Scanner Network Delivery Scanner The machine is used as the delivery scanner with ScanRouter V2 Lite/Professional. The original scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network. For more information, see p.53 “Delivering Stored Scan Data by the Network Delivery Scanner”.
Outline E-mail A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet. See p.65 “Sending Stored Scan Data by E-mail” for detailed information. 1 ZGZX021N 1. This machine 2. Mail server A scanned image that is attached to an email can be delivered to a mail server. In combination with a document storage function, scanned images and a number of documents that have been temporarily stored can be delivered all at once.
Network Scanner Document Server The scanned original is stored as a document on the hard disk of the machine, and viewed, printed, copied, or deleted using DeskTopBinder V2 Lite/Professional from the computer via a network. Documents can be searched by the user name or the document name. Also, others can be kept from viewing the document by setting a password for the document. For more information, see p.77 “Using the Document Server”. 1 ZGZX030N 1. This machine 2.
Names and Functions of Components Names and Functions of Components This section explains the names and functions of various controls used to operate the scanner. 1 Control Panel This illustration shows the product with options installed. ZGZS300N 1. The {User Tools/Counter}} key 6. Main power indicator, power in- Use to change default values or operation parameters according to the operating conditions. dicator 2. Display Shows operation status and various messages. 3.
Network Scanner 1 8. Status indicators 10. Number keys Show the status of the various functions. Use to enter numeric values. • When lit yellow, the corresponding function is selected. • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted. Press the respective key and follow the instructions that appear on the screen. 11. The {#}} key (Enter key) 9. Function keys Use to begin scanning, file storing, or delivery.
Names and Functions of Components Using as a network delivery scanner Press the {Scanner} } key to display the network delivery scanner screen (when delivery server has been selected in Destination List Priority). If the network TWAIN scanner screen is displayed, press [Cancel]. 1 Reference ⇒ p.22 “Making Scanner Settings” for Destination List Priority. Using E-mail Press the {Scanner} } key to display the e-mail screen. If the network TWAIN scanner screen is displayed, press [Cancel].
Network Scanner 1 12
2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner, as well as basic settings for use in a network. First, see the General Settings Guide for details about how to make basic settings, and then make scanner settings. Preparation Sequence The preparation sequence is different depending on whether the machine is to be used as a network TWAIN scanner or network delivery scanner, or the Document Server is used.
Preparations for Use as a Network Scanner 3 4 2 Make Scanner Settings Install Delivery Software Make settings for the network delivery scanner, such as the settings of the scanning feature and subject information. ⇒ p.16 “Initial Scanner Setup” Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite on the delivery server. Then, make the required settings for server maintenance and delivery service. ⇒ p.
Preparation Sequence Using E-mail 1 Connect to Network 2 Make System Settings 3 Make Scanner Settings 4 Make E-mail Settings Connect the machine to the network with an Ethernet cable or IEEE 1394(option) cable or Wireless LAN(option). ⇒General Settings Guide 2 Check the network or the destination settings in System Settings, and change if required. ⇒General Settings Guide Make settings for sending e-mail such as mail information language and file type priority. ⇒ p.
Preparations for Use as a Network Scanner Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Default Settings 2 Settings to use the functions of the machine as a network scanner are listed below. Make correct setting of necessary items. Important ❒ Items marked ✩ are the minimum required settings for using the machine as a network scanner. Be sure to set these items before use. ❒ Items marked ❍ should be set if required.
Initial Scanner Setup ❖ Scanner settings Explanation of scanner settings is provided in this manual. Settings Scanner Features ⇒ p.18 Scan Type Factory default value ❍ ❍ ❍ ❍ ❍ ❍ Scan Size Auto Detect ❍ ❍ ❍ ❍ ❍ ❍ On ❍ ❍ ❍ Standard ❍ ❍ ❍ E-mail ❍ ❍ -- ❍ Destination List Priority Update Delivery Server Destination 10 sec ❍ No ❍ 2048KB ❍ Divide & Send E-mail Yes (per max. size) ❍ E-mail Information Language British English ❍ Sender's Name Default Max.
Preparations for Use as a Network Scanner ❖ E-mail Settings Make settings for sending e-mail using the computer's Web browser. For information about the settings. ⇒ p.29 “Making E-mail Settings”. Settings 2 Factory default value TCP/IP DNS Server 1 0.0.0.0 ❍ SMTP SMTP Server Name (Empty) ✩ 25 ❍ SMTP Port No. Setting Scanner Features Various Scanner Features (resolution, scan size, scan type, image density) can be set here.
Initial Scanner Setup ❖ Scan Size Select the size of the original to be scanned. • When “Auto Detect” is selected, the auto detect function of the machine is used to set the original size. • When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following size can be selected.
Preparations for Use as a Network Scanner F Select the item to be set. To select an item, touch its key on the screen. The item is highlighted. Example: resolution setting Selecting a custom size When [Custom size] is selected as the scan size, follow the procedure below. A Press [Custom size] on the Scan Size setting screen. 2 Example: image density setting B Enter Note ❒ When selecting [Custom size] for [Scan Size], see p.20 “Selecting a custom size”. the original size with the number keys.
Initial Scanner Setup D Enter the scan size (area) with the number keys. Select and enter values for [X3] and [Y3]. E When all dimensions have been entered, press [OK]. 2 F Verify that the area set in step D Depending on how the original is positioned, the scan area will be as shown: A When the original is placed on the exposure glass (X3 and Y3) is shown next to the [Custom size] field, then press [OK]. G Press [Exit]. The screen returns to the User Tools/Counter/Inquiry. H Press [Exit].
Preparations for Use as a Network Scanner B Press [Scanner Features]. 2 The Scanner Features screen is displayed. C Verify that the [Basic Settings] tab is shown. D Press [Delete]. E Select the setting you want to delete. A confirmation message is displayed. F Press [Yes]. The selected scan setting is deleted. G Press [Exit]. The screen returns to the User Tools/Counter/Inquiry. H Press [Exit]. The main menu is shown again.
Initial Scanner Setup Note ❒ The actual time required for data transfer will vary, depending on the data size and network load. ❖ Compression (Gray Scale) This setting determines to which extent image data read with the gray scale setting is to be compressed. You can select [Standard], [High], [Low], or [Off]. Note ❒ Compression ratio decreases in the order [High], [Standard], [Low], [Off], and the time required for data transfer increases accordingly.
Preparations for Use as a Network Scanner ❖ E-mail Information Language Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent. Select one of 18 languages. British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese 2 Note ❒ The e-mail text is a template and cannot be changed.
Initial Scanner Setup ❒ Even if [On] is selected for [Job Reset Time in Adding Original], the countdown to scan another original stops when scanning conditions are changed, the exposure glass is used to scan, or the function is switched to another function such as copying. Press the {Start} } key to restart scanning. ❖ File Type Priority Select whether data of scanned originals is delivered in a single page or multiple pages. When delivered in multiple pages, select either TIFF or PDF.
Preparations for Use as a Network Scanner E Change the setting. Example: “Send/Store Connection Timeout” setting 2 • To select an item, touch its key on the screen. The item is highlighted. • To enter numerals, use the number keys. Note ❒ To cancel a setting, press [Cancel]. The value is not changed and the screen returns to the previous condition before pressing [OK]. F Press [OK].
Initial Scanner Setup C Press the [Subject Settings] tab. D Verify that [Program/Change] is se- lected, and select the subject you want to program. Deleting programed subject settings A Press the {User Tools/Counter}} key. 2 E Enter the subject string. ZGZS320N The User Tools/Counter/Inquiry screen is displayed. B Press [Scanner Features]. Reference For information about how to enter characters, see the System Settings manual.
Preparations for Use as a Network Scanner F Press [Yes]. The selected subject is deleted. 2 G To delete more subjects, repeat steps E to F. H Press [Exit]. The screen returns to the User Tools/Counter/Inquiry. I Press [Exit]. The main menu is shown again.
Making E-mail Settings Making E-mail Settings This section explains how to set all required items for sending e-mail from a computer's browser. Consult with your network manager about make settings for necessary items. The password is set to “password” before shipment from the factory. It is recommended that the password be changed for actual operation. ❖ DNS Server 1, DNS Server 2, and DNS Server 3 Enter the DNS Server's IP address used in the network.
Preparations for Use as a Network Scanner Verification of Settings A Start up a Web browser. B Enter “http://(IP Address of this machine)” in the address bar of the Web browser. The status of connected equipment is shown in the Web browser. 2 C Click [Setting Reference]. The items that can be checked are shown. D Verify the IP address of the DNS Server. A Click [TCP/IP]. The setting reference screen for TCP/IP is displayed. E Verify the SMTP Server Name and SMTP Port Number. A Click [SMTP].
Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer. This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.
Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence TWAIN Driver Ver.3 Insert the CD-ROM. 2 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 Lite Select the software. ScanRouter V2 Administration Utility Acrobat Reader Install all at once, or select and install individually. DeskTopBinder V2 Lite DeskTopBinder V2 Lite The installation complete message is displayed.
Installing Software Software for using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install the DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.35 “DeskTopBinder V2 Lite”. 2 Preparation Before installing, check the operating environment for the TWAIN driver.⇒ p.
Preparations for Use as a Network Scanner Software for using a Network Delivery Scanner To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or auto-receive the documents, it is necessary to install DeskTopBinder V2 Lite on the client computer. Also, the documents can be auto-received by installing only ScanRouter V2 Link on the client computer. Use Auto Run for installation.
Installing Software DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installing, check the operating environment for DeskTopBinder V2 Lite. ⇒ p.37 “DeskTopBinder V2 Lite” 2 A Verify that Windows is running. Insert the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the computer. The choose setup language screen is displayed. B Select a language, and then click [OK]. The CD-ROM Launcher screen is displayed.
Preparations for Use as a Network Scanner Software Supplied on CD-ROM List of Files CDROM Drive 2 Wizard for the TWAIN driver and utilities Drivers Utility Twain TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0 Router ScanRouter V2 Lite V2 Acrobat Reader 4.05 DeskV2 ScanRouter V2 Administration Utility DeskTopBinder V2 Lite 4.05 ScanRouter V2 Link Acrobat Reader Type1075 TWAIN Driver This driver is required to scan an original on the machine.
Installing Software • Display resolution 800×600 pixels, 256 colors or higher • Network protocol TCP/IP DeskTopBinder V2 Lite 2 DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to use view documents in in-trays of the delivery server. This software can be used to the machine as a network TWAIN scanner.
Preparations for Use as a Network Scanner ❖ Software installed with DeskTopBinder V2 Lite • ScanRouter V2 Link ScanRouter V2 Link on the client computer monitors in-trays of the delivery server regularly. In addition, the documents delivered to in-trays are auto-received or a notification of document arrival can be received at the client computer with this software. 2 ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server.
Installing Software • Memory 64 MB or more (128 MB or more recommended) • Hard disk space Minimum free space required for installing: 200 MB Note ❒ In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. 2 • Network protocol TCP/IP ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite.
Preparations for Use as a Network Scanner 2 40
3. Setting Originals This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder (ADF), and setting original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the correct placement must be chosen by setup on the control panel and scanner driver. There are two orientations for placing the original. See the table below.
Setting Originals Placing the Original on the Exposure Glass Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. Note ❒ For information about the originals which can be placed on the exposure glass, see the Copy Reference manual. 3 B Place the original so that the top edge touches the top left of the exposure glass.
Placing the Original in the Automatic Document Feeder (ADF) Placing the Original in the Automatic Document Feeder (ADF) The ADF allows you to insert several originals at one time. Originals placed in the ADF can be scanned on one side or both sides. ❖ Originals that can and cannot be placed in the ADF For information about the originals that can and cannot be placed in the ADF, see the Copy Reference manual. Attempting to use unsuitable originals in the ADF can lead to misfeed and damage to the original.
Setting Originals B Place the top edge of the original first. When using the machine as a network TWAIN scanner, this orientation is the standard setting in the TWAIN driver. Normally, use this orientation for placement. 3 Placing the Divided Original in the Automatic Document Feeder (ADF) When originals are placed in the ADF, scanning finishes as one document when the scan of all originals is completed by factory default.
Original Orientation and Scan Area Setting Original Orientation and Scan Area Setting To correctly display the top/bottom orientation of the scanned original on a computer, original orientation and page flow must be set when placing the original. When using the network delivery scanner and document server, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made on the TWAIN driver.
Setting Originals 1-sided original/2-sided original selection A When scanning one-sided originals, make sure that [2 Sided Original] is not highlighted. B When scanning two-sided originals, press [2 Sided Original] to select [T to T] or [T to B] according to the binding orientation of the original.
Original Orientation and Scan Area Setting For a Network TWAIN Scanner A Open the Scanner Control dialog box. Reference ⇒ p.50 “Scanning Originals” B Select the position from the dropdown menu of the [Place] box in the [Document] group. 3 C Select [ / ] or [ / ] from the drop-down menu of the [Orientation:]. Reference ⇒ p.41 “Setting Originals” D When the original is placed in the ADF, select [Simplex] or [Duplex] from the drop-down menu of the [Side:] box.
Setting Originals 3 48
4. Scanning Originals Using Network TWAIN Scanner This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, some functions of the TWAIN driver are introduced. Flow of Operations When using DeskTopBinder V2 Lite for scanning, the basic flow of operations is as follows: Start up DeskTopBinder V2 Lite and select the scanner. 1 Select Scanner Place the originals in the scanner.
Scanning Originals Using Network TWAIN Scanner Scanning Originals This section explains the method for scanning a single original following p.49 “Flow of Operations”. A Start up DeskTopBinder V2 Lite and select the driver of the scanner. A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTopBinder V2]. DeskTopBinder V2 Lite starts up. B Click [Scanner Settings] from the [Tools] menu. The [Scanner Settings] dialog box is displayed.
Scanning Originals B Depending on the type of original or the objective for scanning, select the icon in [Mode]. • [Standard] is suitable for scanning standard originals that comprise mainly of text. • [Photo] is suitable for scanning originals that include photos, shaded illustrations, etc. • [OCR] is suitable for conversion processing with an OCR (Optical Character Reading) application after scanning the original. • [Filing] is suitable for use with filing applications, etc.
Scanning Originals Using Network TWAIN Scanner D Click [Scan]. The original is scanned. A message asking whether there is another original is displayed. When there is another original to scan, place the original, and then click [Continue]. When there are no more originals, click [Complete]. E Save the scanned image in DeskTopBinder V2 Lite. A Click [Exit] from the [File] menu. The [Input Document Information] dialog box is displayed. B Enter the file name and click [OK].
5. Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the various display screens, delivery procedures, and how to check the delivery result when this function is used. Note ❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is necessary to use the network delivery server function.
Delivering Stored Scan Data by the Network Delivery Scanner 6. [ ] Switch Destination List/ Search by User Name Press this button to switch a destination from the delivery server list to the destination list of this machine or to search using the sender's name. 7. Destination List Displays the list of destinations programed in the delivery server. Note ❒ When the entire list does not fit on one screen, [U U] or [T T] can be used to scroll the display. ❒ Group destinations are denoted by this symbol ( ).
Delivery Procedure Delivery Procedure Data is delivered after specifying scan settings and destination. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.41 “Setting Originals” E If ZGZS331N B If user codes are set, enter a user code (consisting of up to eight characters) with the number keys, and then press the {#} } key.
Delivering Stored Scan Data by the Network Delivery Scanner F Make the scan settings. To make the scan settings, call up stored settings or make the settings individually. Reference ⇒ p.18 “Setting Scanner Features” Making the settings individually A Press [Scan Settings]. The screen for making scan settings is displayed. B Select resolution, original size, and other items to change the corresponding setting. Calling up stored scan settings A Press [Recall Program].
Delivery Procedure When selecting a destination from the list Using a short ID number to select a destination A Press the title for the desired destination. The destinations for that title are displayed. If the desired destination is not displayed, press [U U] or [T T] to display the destination. A Press [Registration No.]. B Use the number keys to enter the 5-digit ID number that has been assigned to a destination.
Delivering Stored Scan Data by the Network Delivery Scanner Searching for a destination to select A Press [ F Select a destination. ]. The Search/Switch List screen is displayed. B Press [Search]. G Press [Exit]. H Press [OK]. The destination name is displayed in the destination field at the top of the screen. Manual input of a destination 5 C Press [Search by User Name]. The soft keyboard is displayed for searching by user name.
Delivery Procedure C Press [OK]. The name of the destination appears in the destination display area on the upper side of the screen. Note ❒ Press [U UPrev.] or [T TNext] to select the destination. ❒ Pressing the {Check Modes} } key lets you verify the selected destinations. D To enter more than one destination, repeat steps A to C. When selecting a sender from the list A Press [Attach Sender’s Name]. A list of senders registered in the delivery server is displayed. B Select the sender.
Delivering Stored Scan Data by the Network Delivery Scanner Using a short ID number to select a sender's name A Press [Attach Sender’s Name] A list of senders registered in the delivery server is displayed. B Use the number keys to enter the 5-digit ID number that has been assigned to a sender. Example: To enter 00006 Press the {6} } key and then the {#} } key using the number keys. 5 Note ❒ When using ScanRouter V2 Professional, [Return Receipt] appears when a sender is selected.
Delivery Procedure H Press [OK]. The sender is displayed above [Attach Sender’s Name]. I If required, select a subject. Select a subject from the registered ones. ⇒ p.26 “Making Scan Data Subject Settings” Note ❒ When a subject has been specified, this information is added to the scan data file. ❒ When ScanRouter V2 Professional is used to send documents using e-mail, the subject is automatically entered as a title in the message subject.
Delivering Stored Scan Data by the Network Delivery Scanner Checking the Status of Delivery The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted. ❖ Items to be checked • Date/Time The time when the delivery request was received from this machine is displayed. • Destination When multiple destinations were selected, the first selected destination is displayed.
Using the Network Delivery Scanner with the Document Server Using the Network Delivery Scanner with the Document Server You can use the network delivery scanner with the document server. F Make sure [Send & Store] is selected. Simultaneous Delivery and Storage Scanned data is stored in the document server at the same time the data is delivered. Note ❒ This section explains mainly the operation for simultaneous delivery and storage. For more information, see p.55 “Delivery Procedure”.
Delivering Stored Scan Data by the Network Delivery Scanner Delivering Stored Files Files stored in the document server can be delivered. Note ❒ This section explains mainly how to select files to be delivered. For more information about the delivery procedure, see p.55 “Delivery Procedure”. ❒ When the stored files are delivered, scan settings cannot be made. The files are delivered with the specified scan settings when they are stored in the document server. A Display the list of stored files.
6. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using the e-mail. This chapter explains the various display screens, delivery procedures, and how to check the sending result when this function is used. List Displays of Destinations and Senders The screen configuration when using the machine as e-mail is as shown: 1 2 3 4 5 6 7 1. Destination Display 5. [Attach Sender’s Name] [Attach Sub- The selected destination is shown here.
Sending Stored Scan Data by E-mail Procedure for Sending E-mails Data is sent after specifying scan settings and destination. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.41 “Setting Originals” E If ZGZS331N B If user codes are set, enter a user code (consisting of up to eight characters) with the number keys, and then press the {#} } key.
Procedure for Sending E-mails Calling up stored scan settings A Press [Recall Program]. The Recall Program screen is displayed. B Select a user program of scan settings. C Press [OK]. G Select the file type if necessary. A Press [File Type]. B Select the file type of the file to be attached to the e-mail from the displayed types. The selected file type is displayed under File Type. H Select the destination.
Sending Stored Scan Data by E-mail Note ❒ The destination titles are programed in the delivery server. Press the {3} } key and then the } key using the number keys. {#} B Select the destination to which the scan data is to be sent. The destination corresponding to the short ID number is displayed in the destination field at the top of the screen. The selected destination is highlighted and also appears in the destination field at the top of the screen.
Procedure for Sending E-mails It is possible to use alphabets, numbers and periods. The symbols ()\,;:” cannot be used. For more information to enter the e-mail address, see the General Settings Guide. C Press [OK]. The name of the destination appears in the destination display area on the upper side of the screen. Note ❒ Press [U UPrev.] or [T TNext] to select the destination.
Sending Stored Scan Data by E-mail Checking selected destinations A Use the destination field at the top of the scre en to check which destinations are selected. Note ❒ When multiple destinations are selected, the selected destinations are displayed in the order they were selected by pressing [U UPrev.] or [T TNext]. ❒ Pressing the {Check Modes} } key on the control panel lets you verify the list of selected destination(s). I Specify the sender.
Procedure for Sending E-mails D Press [OK]. The sender is displayed above [Attach Sender’s Name]. C To verify receipt, press [Return Receipt]. Using a short ID number to select a sender's name A Press [Attach Sender’s Name]. The list of senders registered in this machine is displayed. B Use the number keys to enter the 5-digit short ID number that has been assigned to a sender. If the entered number is less than 5 digits long, press the {#} } key after the last number.
Sending Stored Scan Data by E-mail D Enter part of the sender name. I Press [OK]. The sender is displayed above [Attach Sender’s Name]. J If required, select a subject. Note ❒ Enter the first character or ch arac ters of th e s en der name. ❒ It is also possible to perform a combined search using [Search by User Name] and [Search by E-mail]. E Press [OK]. A list of senders is displayed according to the user name search. F Select the sender.
Procedure for Sending E-mails Manual input of the subject directly A Press [Attach Subject]. The list of registered subject is displayed. B Press [Manual Input]. The soft keyboard is displayed to enter a subject. C Enter the subject with the soft keyboard. 6 D Press [OK]. The name of the subject is displayed above [Attach Subject]. K Press the {Start}} key. The original is scanned and the scan data file is sent to the destination(s).
Sending Stored Scan Data by E-mail Checking the Status of E-mail The status of the last 50 e-mails can be checked. For every new e-mail record after 50, the oldest record is deleted. ❖ Items to be checked • Date/Time The date and time when the delivery request was received from this machine is displayed. • Destination When multiple destinations were selected, the first selected destination is displayed.
Using E-mail with the Document Server Using E-mail with the Document Server You can use e-mail delivery with the document server. This section explains mainly the operation for simultaneous e-mail sending and storage. For more information, see p.55 “Delivery Procedure”. Simultaneous E-mail and Storage Scanned data is stored in the document server at the same time the data is sent by e-mail. A Place the original and adjust the settings for original size and orientation if required. Reference ⇒ p.
Sending Stored Scan Data by E-mail Sending Stored Files Files stored in the document server can be sent by e-mail. When the stored files are delivered, scan settings cannot be made. The files are delivered with the scan settings specified when they were stored in the document server. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Select a file to be delivered. Note ❒ When you select a password protected file, the Password screen is displayed.
7. Using the Document Server Data obtained by scanning originals can be stored in the hard disk of the machine using the document server function, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or retrieved with a client computer. Important ❒ There are no special security settings for document server. When a dial-up connection is used, there is a risk that document server will be accessed by an external DeskTopBinder user.
Using the Document Server D Place the original in the machine, Storage Procedure Scan and store the document in the document server. A Press the {Scanner}} key. and adjust the settings for original size and orientation if required. Reference ⇒ p.41 “Setting Originals” E Make the scan settings. To make the scan settings, call up the stored settings or make the settings individually. Reference ⇒ p.
Storing Data Making settings individually A Press [Scan Settings]. The screen for making scan settings is displayed. B Select the desired resolution, original size, and other items to change the settings. Note ❒ To store and deliver scanned data, press [Send & Store]. ⇒ p.63 “Using the Network Delivery Scanner with the Document Server” ❒ [Store Only] cannot be pressed if even a single destination is selected. C Press [OK]. G Specify file information.
Using the Document Server Specifying file information You can specify a user name, file name, and password for a stored scan data file. When this function is used, you can search for files by user name or file name, and you can prevent unauthorized persons from accessing the files. Note ❒ The file name can be up to 64 characters long, The user name can be up to 20 characters long. The first 16 characters are shown on the control panel.
Storing Data C Press [OK]. The user name is set. Specifying a file name Scanned data files are automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name. A Press [File Name]. The File Name screen is displayed. B Enter the desired file name. Specifying a password By specifying a password, only a person who knows the password can view the data. A Press [Password]. The Password screen is displayed. B Enter a password consisting of four numbers. C Press [OK].
Using the Document Server Viewing a List of Stored Files From the list of stored files, you can delete the files stored in the document server or change the file information. To show the displayed list of stored files, perform the following steps. Note ❒ If the network TWAIN scanner screen is displayed, press [Cancel]. A Press the {Scanner}} key. B The list of stored files is displayed. A Press [Select Stored File]. ZGZS331N The scanner function screen is displayed. B Press [Manage/Delete File].
Viewing a List of Stored Files ❖ When using the document server only 2 3 4 1 5 ❖ When displaying information of a selected stored file 2 1 7 1. Keys for searching files Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files. 2. Key to switch to the information display Use to switch between the stored file list and the detailed information of the selected file. 3. Keys for sorting files Sorts the files using the selected item.
Using the Document Server - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the document server are shown below in DeskTopBinder V2 Lite. 1 2 4 3 7 1. Connected device name 3. All Users Displays the files stored in the connected device on the desk tree by dividing into User name and All Users folders. Displays all files stored in the connected device. 2. User name Displays the files in the selected folder.
Viewing a List of Stored Files Searching for Files You can search for desired files from the stored files, using the user name or file name as a key. Searching by user name A On Searching by file name A On the list of displayed files, press [Search by File Name]. The Search by File Name screen is displayed. B Enter the file name to search for. the list of displayed files, press [Search by User Name]. The Search by User Name screen is displayed. B Select the user name to be used for the search.
Using the Document Server Deleting Stored Files You can delete files that are no longer needed. E Press [Delete]. Limitation ❒ Delivery waiting files cannot be deleted. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Press [Manage/Delete File]. The Manage/Delete File screen is displayed. C Select the file to be deleted. 7 Note ❒ Up to 30 files can be selected. ❒ When you select a password protected file, the Password screen is displayed.
Changing File Information Changing File Information The information about files stored in the document server (user name, file name, password) can be changed. Limitation ❒ Information about delivery waiting files cannot be changed. D Change the file information. Changing the user name A Press [Change User Name]. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Press [Manage/Delete File] The Manage/Delete File screen is displayed.
Using the Document Server Changing the file name A Press [Change File Name]. The Change File Name screen is displayed. B Enter the new file name. Reference For information about how to enter characters, see the General Settings Guide. C Press [OK]. The file name is changed. 7 Changing a password A Press [Change Password]. B Enter the new password consisting of four numbers. 88 C Press [OK]. The new password is stored. Important ❒ Do not forget the password.
8. Appendix The Relationship between the Resolution and the Data Size The relationship between the resolution and the data size is mutually contradictory. When the resolution (dpi) is set to a high value, the scanning area becomes smaller. Inversely, when the scanning area is set larger, the resolution becomes lower. When the network delivery scanner, e-mail, and document server are used, the relationship between the scanning resolution and the data size is shown below.
Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner and e-mail function do not work. Various messages that may appear on the control panel or computer are listed, along with causes and suitable countermeasures. When Scanning Is Not Performed as Expected Status Possible Cause and Action The image cannot be scanned at all. The original was placed with the front and back reversed.
Troubleshooting When an Error Message Is Displayed on the Control Panel Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message is still shown, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see the General Settings Guide.
Appendix Message Possible Cause and Action Cannot select over 30 files at the same time. To deliver more than 30 stored files, divide the files and perform the operation several times. Cannot specify more than 100 destinations. When there are 100 or more destinations, split the destinations into 2 or more groups for delivery. E-mail address entered is not correct. Please reenter. Make sure the e-mail address is correct, and then enter it again. Exceeded max. data capacity.
Troubleshooting Message Possible Cause and Action There is not enough free hard disk space. No Cannot scan. Only sending stored files is avail- more files can be stored. Delete unneeded files. able. Memory is full. Note ❒ These messages are shown alternately. Memory is full. Delete the unnecessary stored files. There is not enough free hard disk space. Delete unneeded files. Note ❒ These messages are shown alternately. Memory is full.
Appendix Message Possible Cause and Action Selected file is currently in use. The password of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is in a waiting queue cannot be changed. Try the operation again after editing is finished or waiting is cancelled. Cannot change password. Selected file is currently in use. Cannot change user name. Selected file is currently in use. Cannot delete it. Sender's name is not selected. Sending E-mail has been cancelled.
Troubleshooting Message Possible Cause and Action Sending the data to the delivery server has been failed. While sending a file to the delivery server, a network error has occurred and the file could not be sent correctly. Try the operation once more. To confirm the result, check [Scanned Files Status]. If the message is still shown, the network may be crowded. Notify the network administrator.
Appendix When an Error Message Is Displayed on the Computer This section describes main possible causes and actions for error messages displayed on the computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again.
Troubleshooting Message Cause and Action [Insufficient memory. Reduce the scanning area.] • Reset the scan size. • Lower the resolution. • Set with no compression. ⇒ p.22 “Making Scanner Settings” Note ❒ The “The Relationship between the Resolution and the Scanning Area” chart in Help for halftone scanning might not always apply. Scanning cannot be performed if large values are set for brightness when using halftone or high resolution.
Appendix Specifications Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASETX), IEEE 1394(option), Wireless LAN(option) Maximum scan size A3/11”x17” (297mm×432mm) Scan density 600dpi Variable range of scan resolution • When used as a network TWAIN scanner Setting range: 100dpi - 1200dpi • When used as a network delivery scanner or for sending e-mail Setting range: 100dpi, 200dpi, 300dpi, 400dpi, 600dpi 8 98
INDEX A Automatic Tilt Correction, 52 Auto Run program, 31 C Checking the status of delivery, 62 Compression (Black & White), 22 Compression (Gray Scale), 23 D Default settings, 16 DeskTopBinder V2 Lite, 35, 37, 49 Destination List Priority, 23 Display, 9 Display Contents E-mail, 11 Network delivery scanner, 11 Network TWAIN scanner, 10 Divide & Send E-mail, 23 Document server, 8 E E-mail, 7 E-mail Information Language, 24 F File Type Priority, 25 Function keys, 10 I Image density, 18 Initial scanner s
S Save, 52 Scanning mode registration, 52 Scanning originals, 50 ScanRouter V2 Lite, 38 Scan size, 19 Scan type, 18 Selecting a custom size, 20 Select Title, 25 Sender’s Name Default, 23 Send/Store Connection timeout, 22 Setting scanner features, 18 Software supplied on CD-ROM, 36 Status indicators, 10 Stored files Changing file information, 87 Deleting, 86 Delivering, 64 Searching, 85 Sending, 76 Storing data, 77 Switch to Batch, 24 T The {Check Modes} } key, 9 The {Clear Modes} } key, 9 The {Clear/Stop}
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class A digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Printer/Scanner Kit Type 1075 Operating Instructions Scanner Reference UE USA G338-8607
