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Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. 1RWH ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1 “Operating Instructions for Printer / Scanner” • CD-ROM 2 “Scanner Driver & Document Management Utilities” ❖ *HQHUDO 6HWWLQJV *XLGH WKLV 0DQXDO Provides an overview of the machine.
• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the >6WDUW@ menu when DeskTopBinder V2 Lite is installed. ❖ 0DQXDOV IRU 6FDQ5RXWHU 9 /LWH ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.
TABLE OF CONTENTS 0DQXDOV IRU 7KLV 0DFKLQH L 1RWLFH &RS\ULJKWV DQG 7UDGHPDUNV 7UDGHPDUNV ,QIRUPDWLRQ DERXW ,
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Notice ,PSRUWDQW Do not make copies of any item for which copying is prohibited by law. Copying the following items is normally prohibited by local law: Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. This machine is equipped with a function that prevents making counterfeit bank bills. Due to this, images similar to bank bills may not be copied properly.
Copyrights and Trademarks 7UDGHPDUNV Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare and NDS are registered trademarks of Novell, Inc. PostScript® is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and may be trademarks of their respective companies.
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.
• This product includes software developed by Christos Zoulas. • This product includes software developed by Christopher G. Demetriou for the NetBSD Project. • This product includes software developed by Paul Kranenburg. • This product includes software developed by Adam Glass. • This product includes software developed by Jonathan Stone. • This product includes software developed by Jonathan Stone for the NetBSD Project. • This product includes software developed by Winning Strategies, Inc.
How to Read This Manual 6\PEROV In this manual, the following symbols are used: R :$51,1* This symbol indicates a potentially hazardous situation that might result in death or serious injury if you use the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
Safety Information When using this machine, the following safety precautions should always be followed.
R &$87,21 3URWHFW WKH PDFKLQH IURP GDPSQHVV RU ZHW ZHDWKHU VXFK DV UDLQ DQG VQRZ 8QSOXJ WKH SRZHU FRUG IURP WKH ZDOO RXWOHW EHIRUH \RX PRYH WKH PDFKLQH :KLOH PRYLQJ WKH PDFKLQH \RX VKRXOG WDNH FDUH WKDW WKH SRZHU FRUG ZLOO QRW EH GDPDJHG XQGHU WKH PDFKLQH :KHQ \RX GLVFRQQHFW WKH SRZHU SOXJ IURP WKH ZDOO RXWOHW DOZD\V SXOO WKH SOXJ QRW WKH FDEOH 'R QRW DOORZ SDSHU FOLSV VWDSOHV RU RWKHU VPDOO PHWDOOLF REMHFWV WR IDOO LQVLGH WKH PDFKLQH .
Positions of Labels and Hallmarks for RWARNING and RCAUTION This machine has labels and markings for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
• Duplex Priority The ENERGY STAR Program recommends use of the Duplex function. By conserving paper, this function has environmental benefits. For applicable machines, duplex function (one-sided original → two-sided copies) is selected when the operation switch or the main power switch is turned on, the {(Q HUJ\ 6DYHU} key is pressed, or when the machine resets automatically. 5HIHUHQFH To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”, Copy Reference.
Machine Types This machine comes in two models that differ by copy speed. To determine which model you have, see the machine's inside front cover.
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1. What You Can Do with This Machine Available Functions You can use this machine as a copier, printer, or scanner. This machine also has a Document Server function which has File Merge, Insert Printing and On Demand Printing functions. GXMFPZ2E &RSLHU 0RGH In copier mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining several originals onto one copy. You can install several options for using sort, staple, and saddle stitch functions.
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$YDLODEOH )XQFWLRQV ❖ 2Q 'HPDQG 3ULQWLQJ If you save a document in the Document Server, you can print it out at any time using print settings such as duplex and stapling. ❖ )LOH 3ULQWLQJ You can merge and print documents stored in the Document Sever, sent from a computer, or scanned.
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2. Getting Started Guide to Components ZJBH030N 1. Exposure glass 7. Paper tray Place single-page originals here face down for copying. Place copy paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out. 2. Auto Document Feeder (ADF) The ADF automatically feeds a stack of originals one by one. 8. Main power switch This indicator lights when you press the operation switch. Press to turn the main power on or off.
*HWWLQJ 6WDUWHG ZJBH040E 1. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine overheats, a fault might occur.
([WHUQDO 2SWLRQV External Options 4 5 *1 *2 *4 *5 6 *3 1 2 3 1. Booklet finisher 4. A3/11" × 17" tray unit Sorts, stacks, staples, and punches copies. The saddle stitch function is also available. *1: Finisher upper tray *2: Finisher shift tray 1 *3: Finisher shift tray 2 Holds A3/11" × 17" size paper. 2. Finisher 3000B (100-sheet staples) Sorts, stacks, staples, and punches copies (optional punch unit required) *4: Finisher upper tray *5: Finisher shift tray 3.
*HWWLQJ 6WDUWHG Control Panel ZJAS060N 1. Status indicator Machine status is described by this indicator. By default, this indicator is turned off. You can select the status indicator lit or not. See p.63 “Status Indicator”. 1RWH ❒ If the status indicator is blinking red, paper jam has occurred in the current copy job. Bring up the current job screen. The main power switch is turned off or ready to make copies. 2.
&RQWURO 3DQHO 7. {&OHDU 0RGHV} key 17. {-RE /LVW} key Press to clear previously entered copy job settings. Shows the job list for a copy job or jobs stored in the Document Server. 8. {3URJUDP} key 18. {1HZ -RE} key Press to register or recall a program. See “Program”, Copy Reference. Use this key to set up the next copy job while a copy job or storing data in the Document Server is in progress. 9. {6WRS} key Press to stop a job in progress such as scanning originals, or printing. 10.
*HWWLQJ 6WDUWHG 1RWH ❒ You can adjust the angle of the control panel.
&RQWURO 3DQHO 'LVSOD\ 3DQHO The display panel shows machine status, error messages, and function menus. ,PSRUWDQW ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The default is to display the screen for copying when you first turn the power on. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: .
*HWWLQJ 6WDUWHG Turning On the Power This machine has two power switches. ❖ 2SHUDWLRQ VZLWFK ULJKW IURQW VLGH RI WKH H[SRVXUH JODVV Press to activate the machine. Once the machine has warmed up, you can make copies. ❖ 0DLQ SRZHU VZLWFK OHIW VLGH RI WKH PDFKLQH When the machine will not be used for an extended period of time, turn off the main power switch. 1RWH ❒ This machine automatically goes into Low Power mode, or turns itself off if you do not use it for a specified period of time. See p.
7XUQLQJ 2Q WKH 3RZHU 7XUQLQJ 2Q WKH 3RZHU A Press the operation switch to make the On indicator light up. 1RWH ❒ If the power is not turned on when the operation switch is pressed, check the main power switch is on. If off, turn it on. 7XUQLQJ 2II WKH 3RZHU A Press the operation switch to make the On indicator go out. 1RWH ❒ Even if you press the operation switch, the indicator remains lit and blinks in the following cases: • When communication with external equipment is in progress.
*HWWLQJ 6WDUWHG 26
3. Combined Function Operations Changing Modes 1RWH ❒ You cannot switch modes when accessing user tools or during interrupt cop- ying. ❒ The default display is the screen for copying, which appears when you turn the power on. You can change this setting. For details about such settings, see p.62 “Function Priority”.
&RPELQHG )XQFWLRQ 2SHUDWLRQV 6DYLQJ (QHUJ\ - Low Power Mode If you do not operate the machine for a specified period of time after an operation, or when you press the {(QHUJ\ 6DYHU} key, the display disappears and the machine goes into Low Power mode. When you press the {(QHUJ\ 6DYHU} key again, the machine returns to the “Ready” status. In Low Power mode, the machine uses less electricity. 1RWH ❒ You can change the Panel Off Timer. See p.67 “Panel Off Timer”.
&KDQJLQJ 0RGHV • When operations have been interrupted during printing • When the Data In indicator is on or blinking • When the sample print or confidential print screen is displayed -RE /LVW In the Job List, you can check and delete the contents of jobs in the print queue and jobs currently printing. 1RWH ❒ In the Job List, jobs reserved using copy mode and Document Server mode are displayed.
&RPELQHG )XQFWLRQ 2SHUDWLRQV B Select the number of the job you want to check. The icons below show the operation mode of stored documents. Job printed using copy mode. Job printed using printer mode. Job printed using Document Server mode. Job printed using DeskTopBinder V2 Professional/Lite Job printed using Web browser. 1RWH ❒ If more than ten jobs are registered, press >U3UHYLRXV@ or >T1H[W@ to scroll the screen. C Press >'HWDLO@. D Check the contents of the list. E Press >2.@.
&KDQJLQJ 0RGHV 'HOHWLQJ MREV A Press the {-RE /LVW} key. The job list appears. B Select the number of the job to be deleted. 1RWH ❒ You can delete a job during printing. C Press >'HOHWH -RE@. D Press >
&RPELQHG )XQFWLRQ 2SHUDWLRQV Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-Access”. This allows you to handle jobs efficiently, regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Server. • While printing documents saved in the Document Server, the machine can receive print data.
0XOWL $FFHVV Interrupt Copying Copy DeskTopBinder V2 Professional/Lite Printing from Document Server Printing from Document Server Scanning a document to Store in Document Server Operations for document Server Document Server Scanner Operations for scanning | → → ❍ ❍ | | → $ $ $ $ *2 | | *3 | → → ❍ ❍ | | | $ $ $ $ *2 | | Operations for copying ❍ ❍ ❍ × × | | | × × × × × | Copying ❍ ❍ ❍ × × | → → × × × × × → *1 *1 *1 *1 *4 Scanning Stapling Stapling ❍ ❍ | | | $ $ $ $ Sort
&RPELQHG )XQFWLRQ 2SHUDWLRQV *1 *2 *3 *4 *5 DeskTopBinder V2 Professional/Lite Printing from Document Server Printing from Document | | | | | | | | | | | | *3 Server | × Printing from Document | | | | | | | | | | | | *3 Server | × Simultaneous operations are only available after the preceding job documents are all scanned and >1HZ -RE@ appears. You can scan a document after the preceding job documents are all scanned. During stapling, printing automatically starts after the current job.
4. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions.
'RFXPHQW 6HUYHU 'RFXPHQW 6HUYHU 'LVSOD\ ❖ 'RFXPHQW 6HUYHU 0DLQ 'LVSOD\ 7 2 3 1 8 6 5 4 ZJBS100N 1. Operating status and messages. 2. The title of the currently selected screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The stored operation mode. 6. Icons to show the operation mode. is appeared when setting the password. 7. Pressing >2UGHU@ displays the documents in the selected order. 8.
8VLQJ WKH 'RFXPHQW 6HUYHU Using the Document Server 6WRULQJ 'DWD ❖ )LOH 1DPH Saved documents will automatically be named “COPY0001”, “COPY0002”. You can change assigned file names. ❖ 8VHU 1DPH You can register user names to distinguish the person or department that saved the documents. To assign a user name, you can register it using the name assigned to the user code or entering the name. 5HIHUHQFH For more information about user codes, see p.75 “User Codes”.
'RFXPHQW 6HUYHU A Press the {'RFXPHQW 6HUYHU} key. ZJAS343N B Press >6FDQ 2ULJLQDO@ when the list appears. C Enter a file name, user name, or password if necessary. 1RWH ❒ If you do not register a file name, one is automatically assigned. 5HIHUHQFH p.39 “To register or change a user name” p.40 “To change a file name” p.41 “To set or change a password” D Place originals. 5HIHUHQFH For more information about types of originals that can be placed and how to place them, see Copy Reference.
8VLQJ WKH 'RFXPHQW 6HUYHU E Make any desired settings. 5HIHUHQFH For setting of scanning that you can use, see p.53 “Functions Available in Document Server Mode”. For settings of scanning, see Copy Reference. F Press the {6WDUW} key. The document is saved in the Document Server. 1RWH ❒ To stop scanning, press the {6WRS} key. To resume a paused scanning job, press >1R@ in the confirmation dialog box. To delete saved images and cancel the job, press >
'RFXPHQW 6HUYHU ,I UHJLVWHUHG XVHU QDPHV DUH XVHG A Select a registered user name from the list, and then press >2.@. To change your user name to an unregistered user name, proceed to the next step. 5HIHUHQFH p.75 “Registering a New User Code” ,I WKHUH DUH QR UHJLVWHUHG XVHU QDPHV A Enter the new user name, and then press >2.@. B Enter the user name, and then press >2.@. 1RWH ❒ You can type up to 20 characters for user name. 5HIHUHQFH p.
8VLQJ WKH 'RFXPHQW 6HUYHU D Enter a new file name, and then press >2.@. 1RWH ❒ A string of up to 20 characters can be entered as a file name. Note that only 16 characters of each file name will appear in the document list. 5HIHUHQFH p.91 “Entering Text” 7R VHW RU FKDQJH D SDVVZRUG A Bring up the “Stored File” display. B Press >3DVVZRUG@. C Enter the password using the number keys (four-digits), and then press >2.@ or the { } key.
'RFXPHQW 6HUYHU C Press >(GLW )LOH@. D Press >&KDQJH )LOH 1DPH@, >&KDQJH 8VHU 1DPH@, or >&KDQJH 3DVVZRUG@. E Enter the new file name, user name, or password using the letter keys or number keys, and then press >2.@. 5HIHUHQFH p.39 “To register or change a user name” p.40 “To change a file name” p.41 “To set or change a password” F Press >2.@. 7R &KHFN 'HWDLOV RI 6WRUHG 'RFXPHQWV A Press the {'RFXPHQW 6HUYHU} key. B Select the document for which you want to display detailed information.
8VLQJ WKH 'RFXPHQW 6HUYHU 6HDUFKLQJ IRU 6WRUHG 'RFXPHQWV You can use either >6HDUFK E\ 8VHU 1DPH@ or >6HDUFK E\ )LOH 1DPH@ to search for documents stored on the Document Server. You can also list stored documents in the order you prefer. 1RWH ❒ If you install DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite on the computer, you can search and rearrange documents from the computer. 5HIHUHQFH For more detailed information, see the DeskTopBinder V2 Professional/Lite manuals.
'RFXPHQW 6HUYHU 7R VHDUFK E\ ILOH QDPH A Press the {'RFXPHQW 6HUYHU} key. B Press >6HDUFK@. C Press >6HDUFK E\ )LOH 1DPH@. 1RWH ❒ If you also press >6HDUFK E\ 8VHU 1DPH@, you can enter the user name simul- taneously. D Enter the file name, and then press >2.@. E Press >2.@. Only files beginning with the name entered appear in the “Select Files” display. 5HIHUHQFH p.91 “Entering Text” 1RWH ❒ To display all files saved in the Document Server, press >)LOH /LVW@.
8VLQJ WKH 'RFXPHQW 6HUYHU 1RWH ❒ If a password has been set for the document, enter the password, and then press >2.@. ❒ You can select up to 30 documents. ❒ If sizes, resolutions or quality of selected documents are not the same, the documents may not be printed. ❒ If you want to change the order of printing, cancel the selection, and select documents in the desired order. ❒ If you press >'HOHWH )LOH@, selection of all documents will be canceled.
'RFXPHQW 6HUYHU D Press the {6WDUW} key. The machine starts printing. 6WRSSLQJ SULQWLQJ A Press the {6WRS} key. B Press >6WRS@. &KDQJLQJ WKH QXPEHU RI FRSLHV GXULQJ SULQWLQJ 1RWH ❒ The number of copies can only be changed when the sort function is selected in print settings. A Press the {6WRS} key. B Press >&KDQJH 4XDQWLW\@. C Use the number keys to enter a new number of copies. D Press the { } key. E Press >&RQWLQXH@. Printing restarts.
8VLQJ WKH 'RFXPHQW 6HUYHU A Select the document to be printed. 1RWH ❒ If a password has been set for the document, enter it, and then press >2.@. ❒ You can search for a document using >6HDUFK E\ 8VHU 1DPH@ or >6HDUFK E\ )LOH 1DPH@. See p.43 “Searching for Stored Documents”. ❒ You can sort document names in the list by user name, file name, or date. To sort the documents, press >8VHU 1DPH@, >)LOH 1DPH@, or >'DWH 7LPH@. ❒ To cancel a document selection, press the highlighted document again.
'RFXPHQW 6HUYHU 3ULQW 6HOHFWHG 3DJHV You can print the first page or selected pages of the document selected in the Select Files to Print display to check content. A Select the document to be printed. 1RWH ❒ If a password has been set for the document, enter it, and then press >2.@. ❒ You can search for a document using >6HDUFK E\ 8VHU 1DPH@ or >6HDUFK E\ )LOH 1DPH@. See p.43 “Searching for Stored Documents”. ❒ You can sort document names in the list by user name, file name, or date.
8VLQJ WKH 'RFXPHQW 6HUYHU (GLW )LOH &RPELQLQJ )LOHV You can combine two or more files stored in the Document Server. Follow the procedure below to combine files. 1RWH ❒ You cannot recover the original files from the new file. ❒ You cannot combine files if they are currently being used by another function. ❒ You can combine up to 30 files. A Press the {'RFXPHQW 6HUYHU} key. B Select documents you want to combine. 1RWH ❒ If the password has been set for the document, enter it, and then press >2.@.
'RFXPHQW 6HUYHU ,QVHUWLQJ 'RFXPHQWV You can insert a file into files already stored in the Document Server. Follow the procedure below to insert a file. 1RWH ❒ You cannot recover the original file from the new file. ❒ You cannot insert files into a file that is currently being used by another func- tion. A Press the {'RFXPHQW 6HUYHU} key. B Select the document to be inserted in. 1RWH ❒ If a password has been set for the document, enter it, and then press >2.@. C Press >(GLW )LOH@.
8VLQJ WKH 'RFXPHQW 6HUYHU F If you want to delete a series of pages, press >3DJH WR 3DJH@, and then enter the number of the last page you want to delete. 1RWH ❒ If you want to delete only one page, proceed to step G. ❒ If you enter the last page number, the whole file will be deleted. G Press >2.@. H Press >
'RFXPHQW 6HUYHU 9LHZLQJ 6WRUHG 'RFXPHQWV RQ WKH :HE %URZVHU 5HIHUHQFH For settings of the Web Browser, see Network Guide. For details about the Web Browser, see Help menu. A Start the Web browser. B Enter “http:// (the IP address of this machine) /” in the [Address] box. The top page appears on the Web browser. C Click >'RFXPHQW 6HUYHU@. The Document Server File List appears. 1RWH ❒ The Document Server File List can be displayed without showing thumbnails. Click >'HWDLOV@.
)XQFWLRQV $YDLODEOH LQ 'RFXPHQW 6HUYHU 0RGH Functions Available in Document Server Mode Functions that you can use during scanning or printing documents in Document Server mode are as shown below.
'RFXPHQW 6HUYHU Function 54 Key Display Web Browser Scanning Printing Book → 1 Sided × ❍ ❍ Book → 2 Sided × ❍ ❍ 2 Sided → 1 Sided × ❍ ❍ 1 Sided → Booklet 2 Sided → Booklet × ❍ ❍ 1 Sided → Magazine 2 Sided → Magazine × ❍ ❍ Mix 1 & 2 Sided × × — Specify Pages to Print in Duplex × ❍ ❍ Repeat × × — Double Copy × ❍ ❍ Centering ❍ ❍ ❍ Cornering × ❍ ❍ Scanning Position ❍ × — Border Erase ❍ × — Center Erase ❍ × — Center/Border Erase ❍ × — 3 Edges F
)XQFWLRQV $YDLODEOH LQ 'RFXPHQW 6HUYHU 0RGH 1RWH ❒ “Cornering” and “Specify Pages to Print in Duplex” are enabled only in Doc- ument Server mode. ❒ You can select the printing position from eight types using “Cornering” when you print a document stored in the Document Server. ❒ You can print the specified pages of documents stored in the Document Server using “Specify Pages to Print in Duplex”.
'RFXPHQW 6HUYHU Settings for the Document Server ❖ &RSLHU 'RFXPHQW 6HUYHU )HDWXUHV 6HH S ´*HQHUDO )HDWXUHVµ &RS\ 5HIHUHQFH General Features Items Default Function: Scanning -- Function: Printing -- ❖ 6\VWHP 6HWWLQJV 6HH S ´*HQHUDO )HDWXUHVµ S ´7LPHU 6HWWLQJµ DQG S ´.