User`s guide

Record Selection
7.1 Selecting records
When a field is selected to appear on a report, field values from every record in the active table(s) are
printed by default. In many cases, you may not want to include all the values, but only a subset of those
values. For example, you may want to include:
• Records only for a specific group of customers.
• Records for a specific range of account numbers out of the total number of records in the database.
• Values from only those records that fall within a particular date range.
7.1.1 Options for selecting records
Crystal Reports includes a very sophisticated formula language that you can use to specify virtually
any type of record selection. However, you may not always need the flexibility in record selection that
the formula language provides. The Select Expert is designed for such instances.
You can select records in one of two ways:
• Using the Select Expert
• Using formulas
Once you are familiar with the Select Expert and formulas, you can use your record selection techniques
to improve the performance of your reports.
For additional performance tips and advanced record selection strategies, see Using enhanced record
selection formulas .
7.1.2 Determining which field(s) to use
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Record Selection