VidyoPanorama Design Guide Howard Lichtman & David Maldow VidyoPanorama Design Guide Summer 2012
This Design Guide was created by the visual collaboration specialists at Human Productivity Lab, a consultancy specializing in telepresence, videoconferencing, and visual collaboration.
VidyoPanorama Design Guide Table of Contents Introduction 1 About Vidyo Panorama x Vidyo Panorama Design Guide 3 Vidyo Panorama Design Templates Design #1 - Six Screen Collaboration Room 4 Design #2 - Nine Screen War Room 6 Design #3 - Touch Screen Information Room 8 VideoPanorama Room Design Process 10 VideoPanorama Room Design Recommendations 13 About Human Productivity Lab 24 About the Authors 25 VidyoPanorama Installation and Configuration x
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Introduction Vidyo Panorama is a visual-collaboration solution that can display up to nine screens of 1080p, 60fps high-definition video simultaneously, allowing all participants to remain visible at all times. This addresses the limitations of other systems that can only display a handful of participants simultaneously limited by a ceiling on the number of screen and/or who spoke last.
VidyoPanorama Deployment Diagram VidyoPanorama‘s base system consists of a bundle for two screen support at up to 1080p, 60 fps per screen. The bundle includes one controller & encoder license and hardware, two Vidyo decoder licenses and hardware, content sharing adapter and VidyoRemote software with hardware. Each additional screen (from 3to 9) will require an additional decoder. 2 VidyoPanorama Design Guide The diagram below displays a basic system overview for the VidyoPanorama solution.
VidyoPanorama Design Guide This guide is meant to help architects, specifiers, systems integrators and end-users understand the options available when designing a VidyoPanorama room. The guide offers the following three resources. Design Templates: Three “recipes” for Vidyo approved room configurations Room Design Process: A walkthrough for integrators and room designers General Room Design Recommendations: Ideas to keep in place throughout the design process.
Design #1 Six-Screen Collaboration Room In this reference design we used cost-effective furnishings from IKEA to create a threescreen telepresence group system that seats six participants. This room is designed for an across-the-table western European business meetings with up to six screens of participants visible simultaneously.
Diagram Title Here Budgetary Estimate • VidyoPanorama Six Screen 720p60 Base Kit • Six Samsung 55 Inch LED/LCD Main People Monitors - Samsung UN55D 8000 x (6) at $1800 MSRP • Wire Runs and Cables •ClearOne Interact AT Bundle C, including a dialer, mic pod and mixer with built-in echo cancellation, which drives third-party wall mounted speakers •Tilting Wall Mount for Data Display x (6) at $50 each •IKEA Bjursta x (3) at $250 each •Camera Shelf Bracket IKEA Ekby Jarpen x (3) at $15 each •Camera Shelf IKEA E
Design #2 Nine-Screen Video War Room In this reference design we incorporated nine monitors to create a collaboration environment where all the members of a sales, research and development, project management, or executive team can remain visible during a collaborative meeting.
Diagram Title Here Budgetary Estimate • VidyoPanorama Nine-Screen 1080p60 Base Kit • 9 Samsung PN43D450A2 45 inch displays MSRP $600 • ClearOne Interact AT Bundle C, including a dialer, mic pod and mixer with built-in echo cancellation, which drives thirdparty wall mounted speakers • 3 AKG CHM99 Microphones MSRP $150 • 6 IKEA Verner Chairs MSRP $60 • 1 XRackPro2 XRNRE244TX Rack MSRP $2500 • 1 Sony EVIHD7V Camera MSRP $3500 $60,495 $5,400 $3,000 $450 $360 $2,500 $3,500 Options • 1 Caster Set MSRP MSRP
Design #3 Vertical Information Room In this reference design we use multiple displays to create a video wall with two 43”(109 cm) landscape displays and an eye-level camera for across the table visual collaboration. Two 37” (94 cm) portrait-oriented displays can show additional video sites or can display content including two legal size documents side-byside for comparison.
Diagram Title Here Budgetary Estimate • VidyoPanorama Six Screen 720p60 Base Kit • 2 Samsung LN37A330 37 inch 720p LCD@ MSRP $995 • 2 Samsung PN43D450A2 43 inch plasma displays MSRP $600 • ClearOne Interact AT Bundle C, including a dialer, mic pod and mixer with built-in echo cancellation, which drives 3rd party wall mounted speakers • 3 AKG CHM99 Microphones MSRP $150 • 6 IKEA Verner Chairs MSRP $60 • 1 XRackPro2 XRNRE244TX Rack MSRP $2500 • 1 Sony EVIHD7V Camera MSRP $3500 • 5 Display Wall Mounts MSRP $5
VidyoPanorama Room DesignProcess 10 VidyoPanorama Design Guide The great flexibility of the VidyoPanorama solution allows for thousands of possible room configuration options. Each element affects— and is affected by—other elements in the room, from the room shape to the location of participants to where the monitors have been placed.
VidyoPanorama Room DesignProcess Step 2: Choose Participant / Table Location In all designs, the on-camera participants should be between 7(213 cm) and 12(366 cm) feet from the camera (measured from the back of the table), if possible. This range will allow the camera to focus well enough to capture acceptable-sized images of all participants.
VidyoPanorama Room DesignProcess Step 3: Determine Monitor Size Choosing monitor size is a simple balance of one’s willingness to compromise the natural experience provided by full sized images on 65” monitors with limitations based on available wall space, room depth and budget. Note that in many cases, based on camera capability, the acceptable viewing distance is much farther than the recommended seating distances listed above.
Room Design Recommendations After determining the basic layout and configuration of the room, integrators and designers should follow these recommendations to complete the installation to give conference participants the best possible VidyoPanorama experience. Selecting the Room When selecting the room in which to install VidyoPanorama, you must consider a number of factors: the placement of the windows, the noise level in the room, the lighting, and so on.
Room Design Recommendations (continued) Camera The camera that comes standard with VidyoPanorama has the following specifications: • 70° horizontal view angle • Recommended 7 ft. (2.13 m) to 12 ft. (3.66m) distance between camera and participants to capture full-sized images. • Requires a minimum distance of 10 ft. (3.05m) to the back of the table to capture six participants. If you purchase your own camera, ensure that it meets these specifications.
Room Design Recommendations (continued) Equipment Cabinet / Rack The XRackPro2 equipment cabinet recommended by Vidyo (click here for general features and specifications). When hosting a three screen Panorama system the cabinet performs as follows: • 40.5 dBA total noise generated by the cabinet when measured 39.37” (1.00 m) in front of the cabinet. • The Decoder Nodes and Control Point are not audible when in the cabinet.
Room Design Recommendations (continued) Table With VidyoPanorama, you’re free to select any table of your choosing; however, Vidyo recommends following these guidelines: • Choose an oblong-shaped table if you can. Oblong tables enable more participants to re-main at the same distance from the camera lens, which avoids focus and sharpness issues. • Allow 26.50 in. (67.31 cm) of space per seated participant. Let’s say, for example, that you want to fit six participants on one side of the table.
Room Design Recommendations (continued) Collaborative Tools “The usual and customary tools in their usual and customary format.”That’s the ideal that creates the most effective collaboration. An ideal design would include standard in-room collaboration tools (whiteboards, laptops, etc) and integrate them so they can just as easily be used during video meetings.
Room Design Recommendations (continued) Windows Because windows create audio reverberation, less than 20 percent of the room should have windows or other vertical glass walls. Also, natural light coming from windows varies considerably, which can affect the quality of the video. Therefore, if your room does have windows, you should install acoustical window treatments or blackout curtains.
Room Design Recommendations Noise and Temperature When selecting the room in which to install VidyoPanorama, keep these noise and temperature considerations in mind: (continued) • The VidyoPanorama room and the server room (if you are using one) must be air conditioned. Remember, however, that HVAC equipment can raise the noise level in the room. • You should consider which rooms are nearby and try to select a room that is not adjacent to frequently noisy areas, such as cafeterias or reception areas.
Room Design Recommendations (continued) Lighting Your VidyoPanorama room should have evenly dispersed, ambient lighting. If possible, you may want to hire a lighting designer and have the lighting professionally installed. The first place a professional may start is by throwing out standard fluorescent bulbs. The direct fluorescent common in offices causes harsh shadows on the faces of the participants and its brightness can vary considerably in different parts of the room.
Room Design Recommendations (continued) Vibration Network HVAC equipment, nearby heavy machinery, passing trains and other factors can cause room or wall vibration. If the wall holding the camera and displays vibrates excessively, the camera may also vibrate, and far-end participants may notice. If you have vibration issues, consult the building manager or an architect to determine the optimal placement for the camera.
Room Design Recommendations (continued) GUI Configuration and System Control The VidyoPanorama solution is primarily controlled by an integrated Dell Duo tablet. Please read the VidyoPanorama Installation and Configuration Guide for complete instructions on the following: 1. Physically connecting the hardware / cabling. 2. Initially configuring the “cluster” of devices (encoder, decoders, control point). 3. Enabling the Dell Duo tablet as a remote control device 4. Administrative Functions a.
Room Design Recommendations (continued) Diagram caption here VidyoPanorama Design Guide 23
About Human Productivity Lab The Human Productivity Lab is the leading telepresence consulting firm for global financial institutions, multinational telecommunications and energy companies, and other Fortune 5000 corporations across a broad range of industry sectors. The Lab advises firms how to successfully deploy telepresence to enhance internal and external communications, cut costs and improve organizational productivity, and increase bottom line revenue.
About the Authors Howard S. Lichtman- President Howard S. Lichtman is a productivity-focused technologist, author, publisher and consultant with specialties in telepresence and visual collaboration to improve organizational and personal productivity. He is the founder and president of the Human Productivity Lab, an independent consultancy and research firm that helps organizations design telepresence and visual collaboration strategies and deploy and future-proof solutions.