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CONTENTS USING THIS GUIDE................................................... 1 PRINTING ................................................................ 33 Getting the Latest Version ......................................... 1 Text Conventions in This Guide................................ 1 Special Messages....................................................... 1 Printing a Document ................................................33 Changing the Printer Properties ...............................
Using This Guide Getting the Latest Version The latest version of this guide is included on the Compaq A4000 CD, and it is installed with your Compaq A4000 software. Please refer to the installed User Guide for the most recent information. Text Conventions in This Guide The examples below identify and explain specially formatted text that is used throughout this guide. • The names of your keyboard keys, A4000 control panel buttons, and certain software instructions appear in a bold type.
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Getting Started Step 1: Unpack the Box When unpacking the box containing your Compaq A4000 All-In-One, make sure that all of the items listed below are included. If there are any missing or damaged parts, return the All-In-One in its original packaging to the place of purchase. Box Contents 1 One Compaq A4000 All-In-One—use the All-In-One for all of your 2 3 4 5 6 printing, faxing, copying, and scanning needs.
Step 2: Choose a Location for the A4000 To help guarantee trouble-free operation of your A4000, place it on a flat, stable surface. Leave enough space behind and in front of the A4000 to allow for easy paper loading, document removal, and for opening the control panel. ! CAUTION: Do not place the A4000 in direct sunlight, near heat sources or air conditioners or in dusty or dirty environments. Extend the Document Trays The A4000 ships with the document input/exit tray already installed.
Step 5: Connect the AC Power Cord Step 6: Install the Ink Cartridges This section shows you how to connect the A4000 to the electrical outlet using the AC power cord. 1. Lift the control panel by grabbing the panel along the top edge. 1. Connect one end of the AC power cord into the 2. Pull the control panel forward. back of the A4000. 2. Connect the other end into a standard AC power outlet (110V-240V~, 60Hz).
6. Insert the bottom of the black ink cartridge into the right carriage slot. Press back until the cartridge snaps firmly into place. Step 7: Connect the Telephone Line Cord This section shows you how to connect the telephone line cord to the A4000. You may also choose to add an extension telephone, answering machine or computer modem. If you have a single telephone line, this allows you to use your telephone when you are not faxing.
Step 9: Load Paper You can load up to 100 sheets of plain paper into the paper input tray. To load paper into the A4000: 1. Insert the paper into the paper input tray. Make certain the side you want to print on is facing you. Orient the head of the paper so that the head is facing down. 2. Align the paper with the paper guide. Squeeze the left paper guide and move it to the right to match the width of the paper. before printing on that paper.
Compaq A4000 Software Installation Although your Compaq A4000 can be used as a stand alone copier and fax machine, you will get the greatest benefit from your A4000 by connecting it to your computer and installing the included software.
Installing the Software Before you start, make sure your computer meets or exceeds the system requirements for the drivers and application programs you want to install. See “System Requirements” listed above. To install the Compaq A4000 software 1. Turn on your computer and let it complete its start up into Windows. 2. Plug in the A4000 power cable, then connect the USB cable to the PC. 3. Windows then detects new hardware.
Compaq A4000 Controls and Features Control Locations and Functions Take a moment to become familiar with the main components of your A4000. Control Panel The control panel is located on the front of the A4000. Control Panel Features Front view of the A4000 Controls 1 Setup Provides menus to access the system setup, cartridge maintenance, and print report features. 2 3 Menu Displays features for each operation. Options Changes the settings for that feature when pressed after the menu button.
Rear View Rear View Features 1 2 3 4 12 AC power cord connector. USB port (top right). Extension (EXT) Line to telephone or answering machine. Telephone (LINE) to wall jack.
Common Procedures This section describes several common procedures that you will need to operate your Compaq A4000.
Changing Default Settings The computer-based Compaq A4000 Settings Utility provides a simple user interface to change and set up the following features of the A4000: • Print • Fax • Copy • Scan Setting the Date and Time A blinking date and time in the LCD panel will indicate that there has been a power failure and the time may have lost accuracy. If the power is off for more than an hour, the correct date and time will be lost.
Printing Reports Transmission Report Default Settings When you send a fax from the A4000, you can choose to: • Print a report if there is an error sending the fax (this is the default setting) • Always print a confirmation report • Never print a confirmation report To make your selection, use the Message Confirm pulldown box in the Fax section of the Compaq A4000 Settings Utility. Fax Confirmation Report From the control panel you can print out a confirmation report for the last fax sent. 1. Press Setup 2.
Changing Print Cartridges ! CAUTION: When changing cartridges, avoid touching the motor located in the front right corner load area, as it can be hot. The system can keep track of the ink level in each of the three cartridge types: black, color, and photo. When you tell the system that a new cartridge has been installed, the ink level for that cartridge type is set back to full. If you tell the system that you are installing an old cartridge, the ink level for that cartridge type is not reset.
under it. Your pattern may have more letters than those shown below. 7. If you select Old Right cartridges in Step 4, press the Options button until the correct answer displays on the LCD panel. Press Start. 8. If any new cartridges were installed, then an alignment is required. An alignment pattern automatically prints. Go to step 6 of “Aligning Print Cartridges” in the next section below.
below is printed. Each pattern has a number under it. Cleaning Print Cartridges There are approximately 200 nozzles on each of the cartridges. Depending on the cartridge type, the nozzles are all one color (black) or split into 3 groups of different colors (color or photo). Cleaning the ink jet nozzles on the print cartridges improves the print quality. There are several situations that can result in some of the nozzles not working properly.
Checking the Cartridge Cleaning Printout 1. Examine the test pattern. The example below shows a test pattern of all nozzles functioning correctly. The first pattern printed in each group is from the black (or photo) cartridge. The second one is from the color cartridge. Cleaning the print cartridges When cleaning the color print cartridge, wipe the nozzles in one direction so the colors do not mix. To dissolve dried ink, hold a damp cloth against the nozzles for about three seconds.
• Photo cartridges should be used for printing pictures. Using it for normal faxing and black printing operations will prematurely deplete the black ink in the photo cartridge. 3. Press the Options button until the desired paper size appears on the LCD panel. • Printing black with the photo cartridge installed will be much slower than using the black cartridge. • Normal incoming faxes cannot be printed when the Photo cartridge is installed. They will be saved to memory so you may print them later.
Calibrating the Scanner The scanner may need calibrating if you see vertical streaks in your scanned or copied images. This procedure is also recommended after cleaning the document scanner. See the Maintaining Your A4000 chapter in this guide. To re-initialize the scanner calibration, complete the following steps: 1. Place a clean, white sheet of paper in the document input tray. 2. Press Setup on the A4000 front control panel. 3. Press the Menu button twice. MAINTENANCE will appear in the top line. 4.
Front Control Panel Setup Button From the Setup button on the All-In-One control panel, you can select the following features. Most of the features along with many more features are available from the Compaq A4000 Settings Utility on your computer. To access the Setup button features: 1. Press the Setup button. 2. Press the Menu button to cycle through Setup button features. 3. Press the Options button to change the settings.
Using the Compaq A4000 Settings Utility Settings Utility Overview The A4000 Settings Utility allows you to change the default settings of your A4000 All-In-One. For instance, if you make a copy by pressing the Copy button and then Start, the default copy settings will be used. Main Settings Window The main settings window is the starting point for accessing all of the A4000 settings.
Fax Type Print Settings Select the Print button from the main settings window to access the Print Settings. The Fax Type determines the type of fax to be sent, either Black, Black Photo, or Color. This will be the format used when sending the fax through email as well. When sending color faxes, the receiving fax machine will print in color only if it supports color. Otherwise the fax will be sent as a traditional black and white fax. Fax Resolution Select Standard, Fine, or Super Fine resolution.
Speed Send Setup Date and Time Press the Setup button to set up your list of frequently dialed fax numbers and to create group lists. See the Speed Send section for more information. The settings utility will synchronize the date and time between your computer and the A4000. If you would rather select a particular date and time yourself, uncheck the box and enter new values. Advanced Fax Settings Press the Advanced button to display the advanced fax settings. The advanced settings are described below.
Speed Send Settings The Speed Send Settings are accessed from the Fax Settings page. Fax Number If this person has a fax number, enter the number here. If you need to dial a number to access an outside line, be sure to include it. Use a comma or a “P” to pause the dialing. E-Mail Address If this person has an email address, enter it here. The A4000 can send faxes as email (see Type below).
Display Name Once you’ve chosen a group number, give the group a name. The group name can be up to 14 characters, and will be displayed on the A4000 LCD panel. The LCD panel will indicate whether a Speed Send entry is a group by displaying the word GROUP by the entry number. Group Members The Group Members list shows all of the members of the Speed Send group. Adding a Member To add a member to the group, select an entry in the Speed Send area on the left.
Scan Settings The Scan Settings window controls the scan type and contrast and the Scan To list. Scan To Email The second Scan To menu entry is always Email. To scan to email, you must have an internet account and connection, a valid email address, and an email program that supports MAPI (such as Microsoft Outlook, Outlook Express, Eudora, etc). By default, the TXT file format is used for Emails. Your documents will be scanned, converted by ReadIRIS, and then placed into the body of your email message.
Clearing an Entry Speed Send Entries To clear an entry of all information, first select the entry number you wish to clear and then press the Clear button. This box will list all of the Speed Send entries you currently have defined. You must first set up your speed send list before you can add any entries to the Control Form. See the Speed Send Settings section earlier in this chapter for help. Scan Type By default, the A4000 performs normal resolution color scans.
Control Form Overview The Compaq Control Form is a paper document that you can use to give instructions to your A4000. You can mark it with a pencil or pen and feed it into the scanner. The A4000 software will then read your instructions and execute them. Control Form provides an easy way to work with your A4000. It is particularly useful if you need to do several things with one document.
Using the Control Form to Copy 1. Press the Control Form button. A Control Form will print. 2. Check the Copy box at the top of the page. 3. The default settings on Control Form are indicated with a triangle. You can change these settings by checking the desired settings in the Copy Settings section. For example, if you want 9 copies, check the 9 box. 4. When you have made your selections, put the documents that you want to copy behind the Control Form.
Printing This chapter provides some basic steps for printing a document. The exact steps for printing may vary from one software program to another. Refer to your software application’s user manual for detailed printing steps. Printing a Document To print a document: 1. Start a program and create a document, or open an existing document that you want to print. 1. Left click on the A4000 Monitor icon in the system tray.
Booklet The Booklet option allows you to print a document out as a booklet. If the Print Instruction Page is checked, a page will print directing you how to insert the paper so that the booklet prints correctly. Poster Choose the Poster option from the Job Finishing Operations drop down list to enlarge the printed document. If you check Show Crop Marks, the image will print with crop marks. The white space around the image can be easily trimmed.
Options From the options tab, you can control some of the behavior of the Control Program. The options available will vary depending on your Operating System. Some of the options that might appear here include minimizing the window when a print job starts and enabling or disabling sound effects. Cartridges The Cartridges tab gives you access to several different cartridge functions.
