SAM4s ER-900 Series Electronic Cash Register Operator’s and Programming Manual ER-920 Shown Above with Optional Card Reader All specifications are subject to change without notice ©2012 CRS, Inc ER-900 Manual Version 1.
CRS, Inc. Limited Warranty and Disclaimers of Warranty This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in its entirety before attempting to install, use or program the product(s). Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation with respect to, the product or any of the products to which this manual applies.
Precaution Statements Follow these safety, servicing and ESD precautions to prevent damage and to protect against potential hazards such as electrical shock. 1-1 1. 2. 3. 4. 5. 6. Safety Precautions Be sure that all built-in protective devices are replaced. Restore any missing protective shields. When reinstalling the chassis and its assemblies, be sure to restore all protective devices, including nonmetallic control knobs and compartment covers.
1-2 Servicing Precautions WARNING: First read the-Safety Precautions-section of this manual. If some unforeseen circumstance creates a conflict between the servicing and safety precautions, always follow the safety precautions. WARNING: 1. 2. 3. 4. An electrolytic capacitor installed with the wrong polarity might explode. Servicing precautions are printed on the cabinet. Follow them.
Contents Introduction 11 About the ER-900 Series ......................................................................................................... 11 Using This Manual .................................................................................................................. 12 Using Flowcharts....................................................................................................... 12 Basic Features and Functions ................................................................
Add Check (Tray Subtotal) .......................................................................................57 Eat-In/Take-Out/Drive Thru Operations ...................................................................58 Tax Shift Operations................................................................................................................59 Tendering Operations ..............................................................................................................61 Cash ..............
Self Tests ................................................................................................................................. 95 Memory Allocation.................................................................................................................. 96 Memory Capacity ...................................................................................................... 96 Memory Allocation Program.....................................................................................
CHECK ENDORSEMENT - Function Key Options ..............................................158 CHECK # - Function Key Options..........................................................................159 DRIVE THRU / EAT IN / TAKE OUT - Function Key Options ...........................160 ERROR CORRECT - Function Key Options..........................................................161 F/S Subtotal - Function Key Options ......................................................................
PLU........................................................................................................................................ 206 Clerk ...................................................................................................................................... 207 Individual Clerk..................................................................................................................... 208 Groups ..............................................................................
• Introduction SAM4s ER-900 Series Operator's & Programming Manual v.1.
Introduction About the ER-900 Series The ER-900 Series is offered in four different configurations. There are two flat keyboard models that work well for restaurants, food service shops, or convenience stores and two raised-key models for retail shops. This manual includes instructions for all models. The keyboard and printer configuration defines the model. All other features are the same, unless otherwise noted. SAM4s ER-920 Flat 150-position Keyboard Receipt Printer.
Using This Manual This manual provides you with a means to use your SAM4s cash register to its fullest potential. It is divided into six sections: "Getting Started" on page 21, provides quick start steps to help you get up and running for basic applications. "Operations" on page 35, guides you through the basic operation sequences. "Management Functions" on page 87, explains manager controlled functions, along with reports and balancing information.
Basic Features and Functions SAM4s ER-900 series electronic cash registers are designed to fit into many different retail and restaurant environments. Standard features include: Easy drop-and-print paper loading. Cash drawer with 5 bill and 5 coin compartments and media storage. A two-line 16-character backlit LCD display and a 9-character rotating rear display. 7-position control lock. 24-hour real-time clock with automatic day and date change.
Display The ER-900 comes with a two-line 16-character backlit LCD display. As items are registers, the item description will display on the first line; price and quantity information will display on the second line. Additional information and error messages will display as appropriate, and may be accompanied by an error tone.
Printer/Printers ER-920 & ER-925 Models feature a single receipt printer. ER-940 & ER-945 Models feature separate receipt and journal printers. Printer Specifications Paper: 2 ¼” (58mm) Thermal Paper Paper Loading: Drop-in Loading Print Speed: 22 Lines per second SAM4s ER-900 Series Operator's & Programming Manual v.1.
Control Lock The control lock has 7 positions, accessed with 5 keys. Each ECR is shipped with two full sets of keys. VOID Use to void (correct) items outside of a sale. OFF REG VOID X OFF The register is inoperable. REG Use for normal registrations. X Use to read register reports. Z Use to read register reports and reset totals to zero. P Use to program the register. S The S position is a hidden position reserved for dealer access.
Keyboards ER-920/ER-940 Flat Keyboard Versions The ER-920/ER-940 keyboards include 150 key positions with the default legends and key assignments as shown below. The keyboard legend sheet can be replaced by lifting the protective rubber cover. Shaded key locations are fixed and cannot be changed with the exception of the Journal Feed key which can be reprogrammed on the ER-900 & ER-925.
ER-925/ER-945 Raised Keyboard Version-Expanded Your authorized dealer can expand the keyboard to 63 PLU key locations as shown below. Shaded key locations are fixed and cannot be changed.
Initial Clear CAUTION: Do not share this information with unauthorized users. Distribute the PGM Mode key only to those you may want to perform this function. The initial clear function allows you to exit any register activity and return to a beginning or cleared state. Any transaction that is in progress will be exited and totals for that transaction will not be updated.
• Introduction SAM4s ER-900 Series Operator's & Programming Manual v.1.
Getting Started Quick Start Steps Using Quick Start Instructions provided here you can configure your register for use in your retail store. Basic setup instructions include: programming prices, descriptors, and loading a tax percentage. Your ER-900 series ECR is now fully functional for many basic-use applications. Detailed programming steps are found in the full Program section of this manual. A qualified dealer will survey your needs and deliver a more sophisticated program.
Unpacking 1. Unpack and unwrap the cash register. 2. Locate in the packing the following items: 1 roll of paper 1 rewind spindle (ER-940/ER-945 only) 2 sets of control keys 3. Remove the cardboard protectors from the cash drawer. 4. Plug the register into a grounded outlet (three-prong), turn the power switch on, insert a control key and turn the key to the REG control lock position. Installing the Paper 1. Remove the printer cover. 2.
3. Ensure that the paper is being fed from the bottom of the roll and then close the paper cover slowly until it locks firmly. 4. Pass the leading edge of the paper through the tear-bar slot. Tear off the excess paper. Replace the printer cover. Models with Two Printer Stations The ER-940 and ER-945 models are equipped with separate printers for receipt and journal. Paper loading for these models is shown below: 1. Remove the printer cover. SAM4s ER-900 Series Operator's & Programming Manual v.1.
2. Push the blue cap lever and then lift up to open the paper cover. 3. Ensure that the paper is being fed from the bottom of the roll and then close the paper cover slowly until it locks firmly 4. Pass the leading edge of the paper through the tear-bar slot. Tear off the excess paper. 24 • Getting Started SAM4s ER-900 Series Operator's & Programming Manual v.1.
5. Push the blue cap lever and then lift up to open the journal paper cover. 6. Ensure that the paper is being fed from the bottom of the roll and then close the paper cover slowly until it locks firmly. 7. If you wish to use the printer to print a sales journal, insert the paper into the paper takeup spool. Wind the paper two or three turns around the spool shaft and install the spool in the mount and insure that the paper is being fed from the bottom of the roll.
Clearing Memory Before you use your ER-900 for the first time, you must perform a memory all clear to insure that all totals and counters are cleared and that the default program is installed. CAUTION: The procedures described in this area are security sensitive. Clearing the ER-900 memory after the register is put into service will erase all programming as well as totals and counters.
ER-925/ER-945 Memory All Clear 1. Turn the power switch located on the right side of the register to the OFF position. 2. Turn the control lock to the S position. 3. Press and hold the key position where the CHECK key is located on the default keyboard layout: ER-925 and ER-945 Press and hold the SUBTOTAL key position during power-up in S mode. 4. Continue to hold the SUBTOTAL key while turning the power switch to the ON position. The message “RAM ALL CLEAR" displays. 5.
8. The display now reads: “AUTO CUT ?; Y=CASH N=CLEAR”. Press CLEAR. 9. The display now reads: “SERVICE MODE; CLOSED”. The RAM Clear procedure is complete. RAM Clear Receipt Example DATE 07/01/2011 FRI TIME 08:37 ================================ RAM ALL CLEAR OK ! ================================ RAM (4M) OK EPROM INFO. VERSION : USA 01.002 CHECKSUM : OBEA BOOT/APP : 4C02/BFE8 JUNE. 29 2011 CLERK 0 28 • Getting Started 000001 00000 SAM4s ER-900 Series Operator's & Programming Manual v.1.
Straight Percentage Tax Rate Programming When tax requirements may be met using a straight percentage rate, use the following method to program a tax as a straight percentage. Programming Straight Percentage Tax Rates and Status 1. Turn the control lock to the PGM position. 2. If the tax is a percentage rate, enter the tax rate with a decimal. (0.000-99.999). It is not necessary to enter preceding zeros, but you must enter the decimal. For example, for 6%, enter 06.000 or 6.000. 3. Enter 00.
Programming Tax & Preset Status for Keyboard PLUs Tax status and preset status for PLUs is set as part of the PLU Status Program, where many other PLU options are set as well. For many basic users, tax and preset status are the only necessary settings, so a short cut program sequence is shown here. If you need to review other PLU status options, go to “Program 100 - PLU Status Programming” on page 121 for detailed instructions. 1. Turn the control lock to the P position. 2.
Programming a Price for a Preset Keyboard PLU If a PLU is open, set the HALO (high amount lock out) here. If a PLU is preset set the preset price here. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 2 0 0, press the SUBTL key. 2 0 0 SUBTL 3. Press a PLU key on the keyboard. 4. If the PLU is open, enter a HALO of up to 7 digits. If the PLU is preset, enter a preset price. (Note: Do not enter the decimal. The maximum preset price you can enter is $50,000.00.
Programming a Descriptor for Keyboard PLUs The default method of programming a descriptor will differ depending upon the specific ER-900 Series model you are programming. ER-920 & ER-940 models feature a flat keyboard. The default descriptor program method is by the Alpha Keyboard Overlay. ER-925 & ER-945 models feature a raised-key keyboard. The default descriptor program method is by descriptor codes.
Descriptor Programming by Overlay Method for Raised Key Models Descriptor programming by overlay is available on raised-key models if you have installed the keyboard expansion kit. FEED JOURNAL FEED CAP CLEAR PLU X/TIME / DOUBL E 7 8 8 ; < BACK 4 5 5 * : > 1 2 2 ( ' ? 0 00 . A H O V # ) " SPACE B I P W $ - , SPACE C J Q X % + . D K R Y ^ = E L S Z & F M T ! G N U @ SUBTOTAL CASH TEND 1. Turn the control lock to the PGM position 2.
Descriptor Programming by Code Method for Raised Key Models 1. Turn the control lock to the PGM position 2. To begin the program, enter 3 0 0, press the SUBTL key. 3 0 0 SBTL 3. Press a PLU key on the keyboard you wish to program 4. Enter codes from the Descriptor Code Chart below. Enter up to 18 descriptors on the overlay and press the X/TIME key. 5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
Operations Function Key Descriptions Keys are listed in alphabetical order. Many of the keys described below are not included on the default keyboard. See “Function Key Assignment Programming” on page 99 to add or change programmable keys. Keyboard Legend Description #/NS Use as a non-add key to print a numeric entry (up to 9-digits) on the receipt and journal. This entry will not add to any sales totals. The #/NS key is also used to open the cash drawer without making a sale.
Keyboard Legend Description CASH Use to finalize cash sales. Calculates the sale total including tax and opens the cash drawer. Change computation is allowed by entering an amount before pressing the CASH key. The cash drawer will open only if the amount tendered is equal to or greater than the total amount of the sale. Post tendering is also available should a second change calculation be necessary. Reenter the tendered amount and press the CASH key to show the new change computation.
Keyboard Legend Description CLERK The register will not operate in register mode unless a clerk has been signed on. Direct or secret code sign on procedures accomplishes clerk sign-on. All entries made on the register will report to one of the 10 clerk totals. When a clerk is signed on, all entries following will add to that clerk’s total until another clerk is signed on. To sign a clerk off, enter 0 (zero) and then press the CLERK key. The “CLOSED” message displays.
Keyboard Legend Description MODIFIER (1-5) A modifier key alters the next PLU registered, either by changing the code number of the PLU so that a different item is registered, or by adding the modifier descriptor (and not changing the code of the subsequent PLU.) P/BAL Use to enter the amount of an outstanding balance. PAID OUT (1-3) Use to record money taken from the register to pay invoices, etc. The paid out amount subtracts from the cash-in-drawer total.
Keyboard Legend Description SCALE Use to make weight entries. When a scale is attached, press the scale key to show the weight in the display, then press (or enter) a PLU to multiply the weight times the price. When a scale is not attached, you can enter the weight (using the decimal key for fractions). PLUs may be programmed to require an entry through the scale key. SERVICE Use to store Previous Balance or Check/Table tracking transactions. SUBTL Displays subtotal of sale including tax.
Keyboard Legend Description WASTE Allows control of inventory by accounting for items that must be removed from stock due to spoilage, breakage or mistakes. Press the WASTE key before entering wasted items, and then press the WASTE key again to finalize. The WASTE key may be under manager control, requiring the control lock to be in the X position. The WASTE key is not allowed within a sale. 40 • Operations SAM4s ER-900 Series Operator's & Programming Manual v.1.
Clerk Sign-On/Sign-Off See "System Option Programming” to review your clerk options: (System option #2 allows you to select direct or code entry sign on, option #3 allows you to select stay-down or pop-up operation, and option #26 allows you select clerk interrupt operations.) Depending on how your register has been programmed, sign-on will take place only at the beginning of a shift (stay-down), or may have to be repeated for each transaction (pop-up).
Coded Sign-On If the code entry sign-on method is selected, press the clerk key, enter the clerk code, and then press the clerk key again. CLERK CLERK Clerk Code (up to 6 digits) To sign the clerk off, enter 0 (Zero) and press the clerk key. 0 CLERK Receipt On and Off The RECEIPT ON/OFF function key may or may not be located on your keyboard. (The RECEIPT ON/OFF key is not located on the default keyboard.) If the RECEIPT ON/OFF Key is Not Located on the Keyboard 1.
PLU Registrations All sales registrations on ER-900 are made into open or preset PLUs. In place of traditional department keys, keyboard PLU keys are located directly on the keyboard. Keyboard PLU keys can be programmed to access a specific PLU. In the default configuration Keyboard PLU key #1 will access PLU #1. See “Program 1000 NLU Code Number Programming” on page 194 if you wish to change the PLU assigned to a Keyboard PLU key. For example, you could have keyboard PLU key #1 access PLU #2345.
DATE 06/14/2011 SUN 1 0 0 PLU 1 CASH PLU1 T1 TAX1 TOTAL CASH CLERK 1 000001 DATE 06/14/2011 SUN PLU 3 1 0 0 PLU 1 PLU 1 CASH PLU3 T12 PLU1 T1 PLU1 T1 TAX1 TAX2 TOTAL CASH CLERK 1 5 0 X/TIME 0 PLU 2 CASH 44 • Operations 2X PLU2 T2 TAX2 TOTAL CASH CLERK 1 $1.00 $0.05 $1.05 $1.05 00001 TIME 03:15 000001 DATE 06/14/2011 SUN 2 TIME 08:37 $3.00 $1.00 $1.00 $0.25 $0.30 $5.55 $5.55 00001 Open Keyboard PLU Entry Single Preset PLU Single Open PLU Repeat PLU Item TIME 03:15 @5.00 $10.
Note: PLU program setting must be made to allow this override. Turn Key Lock to the X position if set for manager control. 2 5 0 0 PLU 1 3 5 0 PLU 3 DATE 06/14/2011 SUN PLU1 T1 PLU3 T12 TAX1 TAX2 TOTAL CASH CLERK 1 TIME 03:15 $25.00 $3.50 $1.43 $0.35 $30.28 $30.
Numeric PLU Entries In the following examples: PLU510 is programmed open, and is taxable by Tax 1. PLU520 is programmed open, and is taxable by Tax 2. PLU530 is programmed with a preset price of $1.50, and is taxable by Tax 1 and Tax 2. PLU540 is programmed with a preset price of $2.50, and is non-taxable.
DATE 06/14/2011 SUN 2 X/TIME 5 1 0 PLU 1 0 0 PLU CASH Note: PLU program setting must be made to allow this override. Turn Key Lock to the X position if set for manager control. 2 5 1 0 PLU 5 0 0 PLU 2X #510 T1 TAX1 TOTAL CASH CLERK 1 @1.00 000001 DATE 06/14/2011 SUN PLU510 T1 TAX1 TOTAL CASH CLERK 1 TIME 03:15 00001 $2.00 $0.10 $2.10 $2.10 00001 Multiple Quantity of a Open PLU Entry TIME 03:15 $25.00 $1.25 $26.25 $26.
Modifier Entries Pressing a modifier key alters the next PLU registered, either by changing the code number of the PLU so that a different item is registered, or by just adding the modifier descriptor and registering the same PLU. See "Modifier 1-5" in the "Program Mode Programming" chapter in order to determine how the modifier key will affect the PLU entry.
Percentage Key (%) Registrations There is one percentage key on the default ER-925/945 keyboard; there are four percentage keys on the default ER-920/940 keyboard. Through "Function Key Assignment Programming" (see page 99) up to five percentage keys may be placed on the keyboard. Each key is individually programmable to add or subtract, from an individual item or from a sale total, amounts (coupons) or percentages.
DATE 06/14/2011 SUN 1 0 0 0 PLU #1 1 0 0 0 PLU #4 SUBTL %1 CASH PLU1 T1 PLU4 %1 AMOUNT T1 TAX1 TOTAL CASH CLERK 1 $10.00 $10.00 10.00% $2.00 $0.55 $22.55 $22.55 000001 00001 DATE 06/14/2011 SUN 1 0 0 PLU #1 2 5 %1 PLU #1 CASH PLU1 T1 PLU1 CT1 TAX1 TOTAL CASH CLERK 1 0 1 0 PLU #1 2 X/TIME 0 %1 PLU #1 PLU1 T1 2X PLU1 CT1 TAX1 TOTAL CASH CLERK 1 Preset 10% Surcharge on a Sale TIME 03:15 000001 DATE 06/14/2011 SUN 2 TIME 03:15 $1.00 -0.25 $0.04 $0.79 $0.
DATE 06/14/2011 SUN 1 0 0 %2 PLU #1 CASH PLU1 T1 PLU1 CT1 TAX1 TOTAL CASH CLERK 1 000001 DATE 06/14/2011 SUN 1 0 0 5 %1 CASH PLU1 T1 %1 T1 TAX1 TOTAL CASH CLERK 1 0 0 $1.00 -0.25 $0.04 $0.79 $0.79 00001 Vendor Coupon Entry (Open Amount Discount on a Sale) TIME 03:15 PLU #1 SUBTL 1 Preset Store Coupon (Preset Amount Discount on an Item) TIME 03:15 000001 DATE 06/14/2011 SUN 1 $1.00 -0.50 $0.03 $0.53 $0.
DATE 06/14/2011 SUN 1 0 0 TIME 03:15 PLU #1 SUBTL %2 CASH PLU1 T1 %1 T1 TAX1 TOTAL CASH CLERK 1 000001 $1.00 -0.50 $0.03 $0.53 $0.53 00001 Preset Vendor Coupon Entry (Preset Amount Discount on a Sale) Void and Correction Operations Error Correct The error correct function voids the last item entered, provided no other key has been pressed. 1 0 0 PLU #1 1 0 0 PLU #4 ERROR CORR PLU #3 ERROR CORR CASH 52 • Operations DATE 06/14/2011 SUN TIME 03:15 PLU1 T1 $1.00 PLU4 $2.
Previous Item Void The void function allows the correction of any item previously entered in the current transaction. 5 0 PLU #2 DATE 06/14/2011 SUN 1 0 0 PLU #1 2 0 0 PLU #4 PLU2 T2 $0.50 PLU1 T1 $1.00 PLU4 $2.00 VOID---------------------------PLU1 T1 -1.00 VOID---------------------------PLU2 T2 -0.50 TOTAL $2.00 CASH $2.00 CLERK 1 000001 00001 VOID 1 0 0 PLU #1 VOID 5 0 PLU #2 TIME 03:15 Previous Item Void CASH SAM4s ER-900 Series Operator's & Programming Manual v.1.
Merchandise Return Merchandise returns may be registered as part of a separate transaction, or as part of a transaction where other merchandise is sold. Press the RETURN key before entering the related PLU. Tax is credited if the item being returned is taxable. RETURN 5 0 0 PLU #1 RETURN 2 0 3 X/TIME 0 PLU #4 CASH RETURN 1 0 0 PLU #4 %1 CASH 54 • Operations DATE 06/14/2011 SUN TIME 03:15 RETURN************************** PLU1 T1 -5.00 RETURN************************** 3X @2.00 PLU4 -6.
VOID Control Lock Position (Transaction Void) Most operations that can be performed with the control lock in the REG position, can also be done with the control lock in the VOID position. VOID position operations will adjust all sale totals, and the VOID (Transaction Void) position carries its own total on the Financial report. DATE 06/14/2011 SUN 1 2 0 0 0 0 PLU #1 PLU #4 CASH PLU1 T1 PLU4 TAX1 TOTAL CASH CLERK 1 000001 DATE 06/14/2011 SUN 1 2 0 0 0 0 TIME 03:15 $1.00 $2.00 $0.05 $3.
Cancel Press the CANCEL key anytime during a transaction to cancel that transaction. (This is not a tender key.) Transactions of up to a maximum of 49 items may be canceled. The only total affected is the Cancel total, to which the total of all positive entries is added. DATE 06/14/2011 SUN 2 1 0 PLU #1 3 1 0 PLU #1 1 0 0 PLU #4 TIME 03:15 PLU1 T1 $2.00 PLU1 T1 $3.00 PLU4 $1.
Subtotal Operations Subtotal Press the SUBTL key at anytime during a transaction to view the total due, including tax and after adjustments. The display will indicate Sub for subtotal. Add Check (Tray Subtotal) In a cafeteria, use the ADD CHECK key to add multiple trays that are paid by a single individual (i.e. Dad pays all the trays for the family.) Press the ADD CHECK key after each order, and SUBTL for the total of all orders. Finalize with any tender key as you would a normal sale.
Eat-In/Take-Out/Drive Thru Operations In a restaurant, EAT-IN, TAKE-OUT and DRIVE THRU keys can be set up to provide totals for each type of sale. The EAT-IN, TAKE-OUT and DRIVE THRU keys may also be set up to remove taxes. For example, if your state charges sales tax for food consumed on the premises, while not charging sales tax for food taken home, sales tax can be exempted with the TAKE-OUT key. See "DRIVE THRU / EAT IN / TAKE OUT - Function Key Options" on page 160 to set up tax status for these keys.
Tax Shift Operations When tax shift operations are performed, the appropriate tax will display before the entry. To charge a tax or taxes on a non-taxable item press the appropriate tax shift key or keys prior to making the non-taxable PLU entry. To except a tax or taxes on a taxable item press the appropriate tax shift key or keys prior to making the taxable PLU entry. To except a tax or taxes from an entire sale, press the appropriate tax shift key or keys prior to finalizing the transaction.
1 0 0 PLU #1 2 0 0 PLU #3 SUBTL TAX 1 SHIFT DATE 06/14/2011 SUN PLU1 T1 PLU3 T12 TOTAL CASH CLERK 1 TIME 03:15 000001 $1.00 $2.00 $3.00 $3.00 00001 To Except Specific Taxes On Entire Sale TAX 2 SHIFT SUBTL CASH 1 0 0 PLU #1 2 0 0 PLU #3 SUBTL TAX EXEMPT DATE 06/14/2011 SUN PLU1 T1 PLU3 T12 TOTAL CASH CLERK 1 TIME 03:15 000001 $1.00 $2.00 $3.00 $3.
Tendering Operations Cash DATE 06/14/2011 SUN 1 2 0 0 0 0 PLU #1 PLU #4 CASH PLU1 T1 PLU4 TAX1 TOTAL CASH CLERK 1 000001 DATE 06/14/2011 SUN 1 0 0 PLU #1 2 0 0 PLU #4 SUBTL 4 0 0 TIME 03:15 CASH PLU1 T1 PLU4 TAX1 TOTAL CASH CHANGE CLERK 1 $1.00 $2.00 $0.05 $3.05 $3.05 00001 Cash Tender (exact amount of purchase) TIME 03:15 000001 $1.00 $2.00 $0.05 $3.05 $4.00 $0.
DATE 06/14/2011 SUN 1 2 0 0 0 0 PLU #1 PLU #4 SUBTL 4 0 0 TIME 03:15 CHECK PLU1 T1 PLU4 TAX1 TOTAL CHECK CHANGE CLERK 1 000001 DATE 06/14/2011 SUN $1.00 $2.00 $0.05 $3.05 $4.00 $0.95 00001 TIME 03:15 *** CHKCASH *** 1 0 0 0 CHECK CASH CHECK CASH CLERK 1 Check Tender with Change Check Cashing $10.00 -10.00 000001 00001 Charge Tendering and over tendering into charge keys is allowed.
Split Tender The drawer will not open until the final balance has been paid. 2 0 0 PLU #1 3 0 0 PLU #1 1 0 0 PLU #4 SUBTL 2 0 0 CASH 1 0 0 CHECK CHARGE 1 DATE 06/14/2011 SUN PLU1 T1 PLU1 T1 PLU4 TAX1 TOTAL CASH TOTAL CHECK TOTAL CHARGE1 CLERK 1 TIME 03:15 000001 $2.00 $3.00 $1.00 $0.25 $6.25 $2.00 $4.25 $2.00 $2.25 $2.25 00001 Cash, Check & Charge Payments on the Same Transaction Post Tendering Post tendering is available for computing change after a sale has been finalized.
Receipt on Request If a customer requests a receipt after a sale has been finalized, a second depression of the CASH key will issue a complete buffered receipt. (See option #6 in “System Option Programming” on page 135 and option #24 in “Print Option Programming” on page 143.) Note: A maximum of approximately 224 items may be registered in one sale. Training Mode A training mode is available so that you can operate the cash register without updating totals and counters.
Non-Add Number With the #/NS key, you can enter a memo number at any time and print the number on the receipt, journal, or validation. The non-adding number is not added to the sale, nor is it added to any register total, except the # key total itself. You can enter a number up of up to 9 digits. For example: 1 Enter a number prior to a PLU entry to print a record of the item's SKU number. Enter a number prior to a Check tender to print a record of the check number.
Received on Account Use the RECD ACCT key to record payments or loans to the cash drawer. You can enter more than one type of payment to the drawer. The Received on Account function can only be used outside of a transaction. DATE 06/14/2011 SUN TIME 03:15 RA 1 2 5 0 CASH 2 0 0 0 CHECK RA1 CASH CHECK RA1 CLERK 1 00001 $12.50 $20.00 $32.50 00000 RA Paid Out Use the PAID OUT key to record payments or loans from the cash drawer. You can enter more than one type of payment to the drawer.
Table Service Restaurant Operations Overview The SAM4s ER-900 can be used to add items or receive payments on guest checks using a manual previous balance, hard check, or soft check system. (Note that you must select hard or soft check posting in memory allocation programming. The default selection is soft.) If manual previous balance is selected, the check balance is not saved in memory and is input manually by the operator (use the PBAL key).
Function Keys and Options Functions necessary for restaurant operations may not appear on the default keyboard. Any or all of the following functions can be located on the keyboard. See "Function Key Assignment Programming” on page 99 if it is necessary to locate these keys on your keyboard. The CHECK # key is used to begin a new, or access an existing CHECK # balance (hard check) or itemized bill (soft check.) Existing checks are accessed by entering the check track number and pressing the CHECK# key.
Posting Guest Checks Manually with the Previous Balance Key The previous balance key is used to enter the amount of the previous balance before adding new items or making payments. DATE 06/14/2011 SUN 1 0 0 0 P/BAL 0 PLU #1 SERVICE PBAL PLU4 SERVICE BFWD CLERK 1 $0.00 $10.00 $10.00 $10.
Soft Check Opening a Soft Check 1. Enter the number of the guest check, press the CHECK # key: Receipt Example: DATE 08/15/2011 SUN 1 2 3 or, press the CHECK # key to automatically assign a check #: CHECK# 2. If required, enter the table number and press the TABLE key: 3 TABLE 3. If required, enter the number of guests and press the GUEST key: 2 TIME 08:33 CHECK# CHECK # PBAL TABLE GUEST LIQUOR T1 STEAK T2 TAX1 TAX2 SERVICE BFWD CLERK 1 #123 $0.00 #3 #2 $7.00 $10.00 $0.35 $1.00 $18.35 $18.
Adding to a Soft Check 1. Enter the number of the guest check, press the CHECK # key: Receipt Example: DATE 08/15/2011 SUN 1 2 3 or, if you entered a table number, enter the table number and press the TABLE key: 3 TIME 08:33 CHECK# TABLE 2. Register the next items you wish to sell. 3. To total the posting, press SERVICE: CHECK # PBAL TABLE GARLIC BREAD T2 TAX1 TAX2 SERVICE BFWD CLERK 1 #123 $18.19 #3 $2.00 $0.35 $1.20 $2.20 $20.
Paying a Soft Check 1. Enter the number of the guest check, press the CHECK # key: Sample of soft check printed on the receipt: DATE 08/15/2011 SUN 1 2 3 or, if you entered a table number, enter the table number and press the TABLE key: 3 TABLE 2. If necessary, add additional items.
Hard Check Opening a Hard Check 1. Enter the number of the guest check, press the CHECK # key: 1 2 3 CHECK# 2. If required, enter the table number and press the TABLE key: TABLE 3. If required, enter the number of guests and press the GUEST key: 2 THANK-YOU CALL AGAIN CHECK# or, press the CHECK # key to automatically assign a check: 3 Receipt Example: GUEST DATE 08/15/2011 SUN CHECK # PBAL TABLE GUEST LIQUOR T1 STEAK T2 TAX1 TAX2 SERVICE BFWD CLERK 1 TIME 08:33 #123 $0.00 #3 #2 $7.00 $10.
Adding to a Hard Check 1. Enter the number of the guest check, press the CHECK # key: Receipt Example: DATE 08/15/2011 SUN 1 2 3 CHECK# or, if you entered a table number, enter the table number and press the TABLE key: 3 TIME 08:33 TABLE 2. Register the next items you wish to sell. 3. Place a slip in an optional slip printer, the check will print automatically when you press SERVICE: CHECK # PBAL TABLE GARLIC BREAD T2 TAX1 TAX2 SERVICE BFWD CLERK 1 #123 $18.19 #3 $2.00 $0.46 $0.87 $2.15 $20.
Paying a Hard Check 1. Enter the number of the guest check, press the CHECK # key: Sample of Hard Check postings printed on an optional printer: DATE 1 2 3 CHECK# or, if you entered a table number, enter the table number and press the TABLE key: 3 12/01/2011 #123 PBAL $0.00 LIQUOR T1 STEAK T2 TAX1 TAX2 SERVICE TABLE BFWD 2. If necessary, add additional items. If you wish to add a tip, press SUBTL, then enter the tip amount and press the TIP key: No.
Fast Food Drive Thru For fast food drive thru windows, the ER-900 has the capability of storing orders when they are taken, and then recalling the next order automatically at the payment window. The PBAL function becomes a recall function when the drive thru feature is enabled in the CHECK # function key program. Press the PBAL key to recall the lowest tracking number balance. Orders are stored by first pressing the CHECK # key to automatically assign the next tracking number, then pressing SERVICE.
Promo Function The PROMO key allows the operator to account for promotional items (i.e. buy two, get one free). By design, this key will remove the items cost from the sale, but not the count. In the example of buy two, get one free, the reported count remains three items, but the customer is only charged for two. 3 X/TIME PROMO TACO DATE 06/14/2011 SUN COKE 3X TACO T1 COKE T1 TACO TIME 03:15 Promo Entry @0.89 $2.67 $0.69 *** PROMO *** CASH TACO T1 TAX1 TOTAL CASH CLERK 1 000001 $0.89 $0.
Charge Posting Operations The ER-900 check tracking system can be used to post charges and payments to house accounts. This posting system is ideal for small resorts, campgrounds, motels/hotels or retail stores that accept house charges. Charge posting features include: Manual balance posting, soft check posting, or hard check posting. For house account posting, the hard check posting method with an optional slip printer is recommended.
Charge Posting Function Keys CHECK # (ACCT #) The CHECK # key is used to begin a new, or access an existing balance (hard check) or itemized bill (soft check.) Existing checks are accessed by entering the check track number and pressing the CHECK# key. You may wish to reprogram the descriptor of the CHECK # key to ACCT#. P/BAL Use to manually enter the amount of an outstanding balance. The P/BAL key is not used when hard or soft check posting is used.
Sample of Hard Check postings printed on an optional printer: Opening an Account 1. Enter the number of the account and press the CHECK # key. You may be required to turn the key lock to the MGR position. DATE 12/01/2011 PBAL 1 2 3 CHECK# Accepting an Advance Payment $50.00 CHECK $50.00 SERVICE PAYMENT 3. Enter the amount of the payment and press the appropriate tender key; cash, check or charge. 0 0 CHECK 4. Press the SERVICE key to finalize and store the balance. WED PBAL $50.
Currency Conversion If you normally accept currency from a neighboring nation, you can program the SAM4s ER900 to convert the subtotal of a sale to the equivalent cost in the foreign currency. Four foreign currency conversion keys are available. See "Function Key Assignment Programming" on page 99 to place currency conversion keys on the keyboard. You also need to program the conversion factor. For example, if the US dollar (home currency) is worth 1.
Food Stamp Operations Note: All food stamp payments are now made through EBT payments. The ER-900 does not have the capability to integrated EBT transactions. Where food stamps are used, the payment must be processed through a standalone POS payment terminal. At the ER-900, the payment would be entered into the F/S TEND function key. The SAM4s ER-900 can be set up to sort food stamp eligible merchandise and accept food stamp payments.
Scale Operations The SAM4s ER-900 can be interfaced to an optional load-cell scale, allowing direct entry of an item's weight by using the SCALE key. If you attempt an entry into a PLU that has been programmed to require scale entry (see "Program 100 - PLU Status Programming" on page 121.) an error tone will sound and you will be prompted to make a scale entry. Direct Scale Entry Place a product on the scale and press the SCALE key to display the weight on the cash register.
Scale with Automatic Tare Entry Place a product on the scale, enter the preprogrammed tare number and press the TARE key and then the SCALE key. The weight, less the tare, will appear on the cash register display. Then make the appropriate PLU entry. DATE 06/14/2011 SUN 1 SCALE 1 0 0 TIME 03:15 TARE PLU #4 1.50 lb PLU4 TOTAL CASH CLERK 1 @ 1.00 000001 $1.50 $1.50 $1.50 00001 Automatic Tare Entry CASH Scale with Manual Tare Entry Tare #5 can be used to manually enter tare weights.
Validation Validation is possible if an optional slip printer is connected to one of the available RS-232C ports. Use VALIDATION key (keycode #441) to print a three-line validation on a separate form or piece of paper. Any item registration, discount or payment may be validated.
Not Found PLU The “Not Found PLU” feature is available for use when an optional scanner is used to input PLUs. If an item is scanned that is not programmed in the PLU file, the operator has the option to input the price of the item and assign it the same descriptor and properties of another PLU, or enter the descriptor and tax status independently. This provides a simple mechanism for building an item file for a low-cost scanning installation. Not Found PLU: Quick Entry Action 1. Scan or input PLU 2.
Management Functions Introduction All Management Functions take place with the control lock in the X position. In this way only those with the correct key will have access to these functions. Some register operations may be programmed to require the control lock in the X position in order to operate. All reports require a key that will access the X or Z position. SAM4s ER-900 Series Operator's & Programming Manual v.1.
Cash Declaration If compulsory cash declaration is required, you must declare the count of the cash drawer prior to taking X or Z financial and clerk reports. You can enter the cash drawer total in one step, or to facilitate the counting of the cash drawer, you can enter each type of bill/coin and checks separately and let the register act as an adding machine. You can also use the X/TIME key to multiply the denomination of currency times your count.
Or, enter each denomination separately: 1. Turn the control lock to the X or Z position (depending upon the type of report you are taking.) 2. Enter 90 and press the SUBTL key. 9 0 SUBTL 3. Enter the total of pennies: 7 6 CASH 4. If you wish you can multiply the count times the denomination. Enter, for example: 3 0 5 CASH DATE 06/14/2011 SUN TIME 03:15 *** CASH DECLARATION *** CASH $0.76 CASH $1.50 CHECK $12.00 CHECK $8.00 INPUT AMT $22.26 DRAWER TTL $23.53 DIFFERENCE -1.
System Reports System reports are divided into two basic categories: X reports, which read totals without resetting Z reports, which read totals and reset them to zero Most reports are available in both categories. Some reports, such as the Cash-in-Drawer report and the From-To PLU report are available only as X reports. Some reports also provide identical but separate period to date reports.
Report Table Report Mode Control Lock Position Key Sequence Report Type Report Number Financial 1 X X 1 – SUBTL Time All PLU All Clerk Group All STOCK Daily Sales 2 3 4 5 6 8 Individual Clerk Report 9 Open Table/Check 11 From/To PLU 13 Z Z 1 – SUBTL X2 X 201 – SUBTL Z2 Z 201 – SUBTL X X 2 – SUBTL Z Z 2 – SUBTL X2 X 202 – SUBTL Z2 Z 202 – SUBTL X X 3 – SUBTL Z Z 3 – SUBTL X2 X 203 – SUBTL Z2 Z 203 – SUBTL X X 4 – SUBTL Z Z 4 – SUBTL X2 X 204
Electronic Journal Reports PRINT ALL EJ 300 X X 300 -SUBTL PRINT EJ CASH 301 X X 301 -SUBTL PRINT EJ CHECK PRINT EJ CHARGE PRINT EJ % 302 X X 302 -SUBTL 303 X X 303 -SUBTL 304 X X 304 -SUBTL PRINT EJ RA/PO PRINT EJ RETURN PRINT EJ EC/VOID PRINT EJ NO SALE PRINT EJ CANCEL 305 X X 305 -SUBTL 306 X X 306 -SUBTL 307 X X 307 -SUBTL 308 X X 308 -SUBTL 309 X X 309 –SUBTL PRINT EJ BY CLERK 401 – 15 X X/Z 401-415 SUBTL (depends on Max Clerk)-SUBTL EJ RESET 399 Z Z
S-Mode Programming Overview A separate key, marked “C” will access the hidden S key lock position one position clockwise from the PGM key lock position. Caution: For information security, distribute the “C” key only to owners or managers who will need to use these procedures. The following secure procedures are performed in the S-Mode.
Clearing Memory Memory All Clear Before you use your ER-900 for the first time, you must perform a memory all clear to insure that all totals and counters are cleared and that the default program is installed. Go to “Clearing Memory” on page 26 to complete the procedure. Clear All Totals and Counters 1. Turn the control lock to the S position. 2. Enter 20 and press the SUBTL key. 2 0 SUBTL Clear Grand Total 1. Turn the control lock to the S position. 2. Enter 30 and press the SUBTL key.
Self Tests Self-tests can be performed to check the functions of the register. 1. Turn the control lock to the S position. 2. Enter the test number from the chart below and press the SUBTL key. SUBTL Test Key Sequence Results/Instructions Printer 10 SUBTL The receipt printer generates a printer test pattern and the drawer will open at the end of the test. Display 11 SUBTL Displays illuminate a test pattern. Keyboard 12 SUBTL Press any key. The key’s current function is displayed.
Memory Allocation The memory allocation program determines how memory is divided to support the following features: 1. PLUs - you must allocate a minimum of 300 PLUs, a maximum of approximately 4000 is determined by available memory. 2. Clerks – you must allocate at least 1 clerk, with a maximum of 99. (Note you also must allocate at least one guest check for each clerk.) 3. Groups – you must allocate at least 1 group, with a maximum of 99. 4.
Memory Allocation Program Once you have determined the memory variables you wish to set, you can set them in the memory allocation program. If you attempt to allocate more options than memory, the message “MEMORY ALLOCATION SIZE OVER” will print on the receipt and journal. Setting memory allocation will require some trial and error; the register will not allow overallocation. 1. Turn the control lock to the S position. 2. To Allocate Memory, enter 6 0 and press the SUBTL key. 6 0 SUBTL 3.
Memory Allocation Program Scan You can read the current memory allocation with the following sequence: 1. Turn the control lock to the S position. 2. Enter 6 0, press the SUBTL key and then press the CASH key. 6 0 SUBTL DATE 04/02/2011 FRI CASH TIME 08:37 ================================ TTL AVAIL : 327680 TTL USED : 269050 -------------------------------1.ALLOCATED PLU IS :2000 2.ALLOCATED CLERK IS :10 3.ALLOCATED GROUP IS :20 4.ALLOCATED CHECK IS :10 5.ALLOCATED CHK LINE IS :50 6.
Function Key Assignment Programming Function keys may be relocated, inactivated or changed with this program. For example, you may wish to add functions, such as PREVIOUS BALANCE and SERVICE, which may not be placed on the default keyboard. Or perhaps, you may wish to remove a function, such as CANCEL, for security reasons.
Function Key Codes Code Function Code Function Code Function Code Function 1 NLU 1 327 CHARGE 5 355 NOT USED 383 REC ON ACCT 2 300 NLU 300 328 CHARGE 6 356 MACRO 1 384 REC ON ACCT 3 301 Numeric 1 329 CHARGE 7 357 MACRO 2 385 SUBTL 302 Numeric 2 330 CHARGE 8 358 MACRO 3 386 SCALE 303 Numeric 3 331 CHECK CASHING 359 MACRO 4 387 SERVICE 304 Numeric 4 332 ENDORSE 360 MACRO 5 388 TABLE # 305 Numeric 5 333 CHECK TEND 361 MACRO 6 389 TARE 306 Numeric
RS-232 Communication Option Programs You must define the device(s) attached to the RS-232C communications ports, and the options for the device(s). 1. Turn the control lock to the S position. 2. Enter 8 0 (enter 8 1 to program the second port; 8 2 for the optional third port; and 8 3 for the optional fourth port) and press the SUBTL key. 3. Refer to the chart RS-232C option chart that follows and enter the address number of the option you wish to program and press the X/TIME key.
RS-232 Option Chart Address 1 2 3 4 5 Option Baud Rate Parity Data Bits Stop Bits Value Selection 0 9600 BPS 1 1200 BPS 2 2400 BPS 3 4800 BPS 4 19200 BPS 5 38,200 BPS 6 57,600 BPS 7 115,200 BPS 0 NONE 1 ODD 2 EVEN 0 8 BITS 1 7 ITS 0 1 BIT 1 2 BIT NONE PC SCALE Remote Journal (TVS Interface) Remote Printer Liquor Dispenser Scanner COIN EFT Device Pole Display PDC 0 1 2 3 Device Function 4 5 6 7 8 9 10 6 Initial Feeding Line KP 0 - 20 7 End Feeding Line KP 0 - 20
Address 11 12 Option Printer Type Display Type SAM4s ER-900 Series Operator's & Programming Manual v.1.
SD Card Utilities Program Backup and Restore You can use an SD flash memory card to backup and restore the full program. The program data is saved in a separate folder named with the store name be programmed in system option #30. The SD card can also be used to save reports, which can then be viewed on a PC using the ER-900 PC Utility. The report data is saved in a separate folder named with current date and time. NOTE: SD cards must be formatted as FAT 32.
Backing Up the Program to an SD Card CAUTION: When backing up and restoring data, the store name must be programmed in system option #30. 1. Turn the control lock to the S position. 2. To backup the program to SD, enter 1 0 0, press the SUBTOTAL key. 1 0 0 SUB TOTAL Restore Program from the SD Card CAUTION: Memory allocation must be set the same as the saved program. Be sure to print out the memory allocation so that it can be re-entered before restoring the program. 1.
Load/Save Receipt Images You can load a preamble and postamble image for your ER-900 receipt. Before loading, the images must be converted by the PC Utility to .img format. After conversion, they can be loaded directly by connecting a PC to the ER-900 or by copying the images to a SD card and loading (or saving the image) using the SD utility program described here. Note that after loading the images, you must set Print Options #21 and #22 to activate the image printing. 1.
2. Use the PC Utility to Convert the Image 1. Install the ER-900 PC Utility on your PC. 2. At your PC, start the ER-900 PC Utility. (Select Start, Programs, SHC PC UTILITY, ER-900 PC UTILITY.) The Store Setting dialog box displays. 3. If you are starting the ER-900 PC Utility for the first time, you must define a store name, or if a store is already defined, you can select the store from the drop down list. After the store is defined or selected, click Close. The PC Utility program starts. 4. Move the .
4. Load the Images by SD Card 1. Insert the SD card in the register’s SD slot. Note: The SD slot is located in the printer compartment of the ER-900. Remove the security screw to access the slot. 2. Turn the control lock to the S position. 3. To load the Preamble Image to the register from the SD card, enter 1 2 0, press the SUBTOTAL key. 1 2 0 SUBTL 4. To load the Postamble Image to the register from the SD card, enter 1 3 0, press the SUBTOTAL key. 1 3 0 SUBTL 5.
Flash ROM Updates The ER-900 register software is loaded in Flash ROM. This program may occasionally be updated by the manufacturer. Your SAM4s dealer can update the software if necessary. The Flash ROM can be loaded through by SD card or by using a PC Update Program (NEWNET_DOWN.exe.) CAUTION: Flash ROM update by either method must be done by a qualified, trained technician. DO NOT POWER OFF OR ABORT any program loading once it has started.
8. Press and hold the Numeral 2 key on the keyboard. While continuing to hold the Numeral 2 key, turn on the power switch. 9. Release the Numeral 2 Key. 10. The display will flash (Current program is being erased), after a few seconds, the display will continue to flash, but at a slower rate. This continues for about 1minute while the new program is being loaded. When the load is complete, a rapid beep-beep-beep will be heard, and the display will flash rapidly. 11. Power the register OFF.
6. At the PC, execute the program “NEWNET_DOWN.exe”. The Download dialog box displays. 7. Select the appropriate com port connection at your PC at the PORT# option buttons. 8. Click SEL. find the folder where the update files are located and select NEWNET.bin. 9. Select Boot Area Only in the Select One option buttons. 10. Press OK Button. The download takes about 30 seconds; the scroll bar will track the progress of the download. At the ECR, the display will flash slowly while the update is taking place.
5. While continuing to hold the CASH and CLERK keys, turn the power switch to the ON position. (The display will illuminate and the error tone will sound beep-beep-beep in quick succession.) Release the keys. 6. At the PC, execute the program “Download.exe”. The Download dialog box displays. 7. Select the appropriate com port connection at your PC at the PORT# option buttons. 8. Click SEL. find the folder where the update files are located and select NEWNET.bin. 9.
Flash ROM Information The ER-900 register software is loaded in an Flash ROM. This procedure will provide a receipt with the current version, date and checksum for the Flash ROM. 1. Turn the control lock to the S position. 2. Enter 50 and press the SUBTL key. 5 0 SUBTL 3. After a short delay, the register will print a receipt as in the example below: DATE 07/01/2011 FRI VERSION CHECKSUM BOOT/APP JUNE. 29 CLERK 1 TIME 08:37 EPROM INFO. : USA 01.
• S-Mode Programming SAM4s ER-900 Series Operator's & Programming Manual v.1.
P-Mode Programming Default Program The ER-900 arrives with a default or generic program already installed. Program options are set to 0 (Zero), unless otherwise noted, which means the machine can be operated immediately after a RAM clear procedure is performed. For example: All keyboard PLUs are nontaxable and open, without entry limits by default status programming of "000000000". All system options are set to 0 in default programming, unless otherwise noted.
Tax Programming The ER-900 has the capability to support four separate taxes. Taxes can be calculated as either a straight percentage rate of between .001% and 99.999%, or a 60 break point tax table. Each tax may be either an add-on tax (added to the cost of a taxable item), or a value added tax (VAT) that is included in the price of the item. Tax rate 4 may be set to function as the Canadian Goods & Services Tax (GST). If Tax 4 is designated as GST, table programming for the rate is not allowed.
Straight Percentage Tax Rate Programming Often, tax requirements may be met using a straight percentage rate. Use the following method to program a tax as a straight percentage. Programming Straight Percentage Tax Rates and Status 1. Turn the control lock to the PGM position. 2. If the tax is a percentage rate, with a decimal. (0.000-99.999). It is not necessary to enter preceding zeros. For example, for 6%, enter 06.000 or 6.000. 3.
Tax Table Programming In some cases, a tax that is entered as a percentage does not follow exactly the tax charts that apply in your area (even if the tax chart is based on a percentage). In these cases, we recommend that you enter your tax using tax table programming. This method will match tax collection exactly to the break points of your tax table. Before programming, obtain a copy of the tax table you wish to program.
Tax Table Programming Example - Illinois 6% Tax Table Tax Charged Sale Dollar Range $0.00 $0.00 - $0.10 Break point Differences $0.01 $0.11 - $0.21 11 $0.02 $0.22 - $0.38 17 $0.03 $0.39 - $0.56 18 $0.04 $0.57 - $0.73 17 $0.05 $0.74 - $0.91 18 $0.06 $0.92 - $1.08 17 $0.07 $1.09 - $1.24 16 $0.08 $1.25 - $1.41 17 $0.09 $1.42 - $1.58 17 $0.10 $1.59 - $1.74 16 $0.11 $1.75 - $1.91 17 $0.12 $1.92 - $2.08 17 $0.13 $2.09 - $2.24 16 $0.14 $2.25 - $2.
PLU Programming All PLUs, whether they are registered by pressing a PLU key on the keyboard, or by entering the PLU number and pressing the PLU key, have the same programming options. These options are set through separate programs: “Program 100 - PLU Status Programming” determines whether the PLU is open, preset or inactive. Also selected here are tax, food stamp, scale, negative, single item, hash, gallonage, compulsory number entry, compulsory condiment and print options.
Program 100 - PLU Status Programming 1. Turn the control lock to the PGM position. 2. To begin the program, enter 1 0 0, press the SUBTL key. 1 0 0 SUBTL 3. Select the PLU or PLUs you wish to program in one of the following ways: Press a PLU key on the keyboard or scan the item. PLU If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key. PLU PLU Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU Status Chart Address N1 Program Option Value PLU is preset? PLU is override preset ? PLU is taxable by rate 1? N2 PLU is taxable by rate 2? PLU is taxable by rate 3? PLU is taxable by rate 4? N3 PLU is food stamp eligible? PLU is negative item? PLU is hash? N4 PLU is single item? Compulsory non-add number? PLU is gallonage? N5 PLU is stock? PLU is inactive? PLU is scalable? N6 PLU is auto-scale entry? PLU is a condiment? Compulsory condiment entry? N7 Print PLU on receipt? Not Used Print
PLU Options - Reference Information Option Description PRESET OVERRIDE If Yes, you can enter a price to override the preset price. FOOD STAMP ELIGIBLE Select Yes to accumulate a total of food stamp eligible items in the current sale. The total can be viewed by pressing the F/S SUB key and food stamps can be tendered with the F/S TEND key. HASH Items designated with HASH status add to the current sale, but do not add to the registers grand total.
Option Description COUNTER NOT RESET Select Yes if you do not wish to reset the PLU item counter on the Z PLU report. PRESET OVERRIDE IN MGR CONTROL If preset override is Yes, then you can force manager control for preset override. 124 • P-Mode Programming SAM4s ER-900 Series Operator's & Programming Manual v.1.
Program 110 - PLU Auto Tare Programming Note: Tare #5 can be used for open tare entries. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 1 1 0, press the SUBTL key. 1 1 0 SUBTL 3. Select the PLU or PLUs you wish to program in one of the following ways: Press a PLU key on the keyboard or scan the item. PLU If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
Program 150 - PLU Group Assignment Each PLU may report to any three of 99 groups. Group totals appear on reports, so that you can track sales of different types of items. A group can also be used to designate items that are to print on an optional kitchen printer. The first of the three groups to which a PLU can be assigned determines kitchen printer routing. Note: The PLU will report to group "1", if not programmed to report to another group. 1. Turn the control lock to the PGM position. 2.
Program 200 - PLU Price/HALO Programming If a PLU is open, set the HALO (high amount lock out) here. If a PLU is preset set the preset price here. If a PLU is set with gallonage status, enter the price per gallon here. (Enter price per gallon in tenths of a penny, i.e. 1299 for $1.29 9/10 per gallon.) 1. Turn the control lock to the PGM position. 2. To begin the program, enter 2 0 0, press the SUBTL key. 2 0 0 SUBTL 3.
Program 250 - PLU Stock Amount Programming With this program, you can you can add stock to the PLU sales counters for PLUs you have designated as stock PLUs. See "Program 100 - PLU Status Programming" to set option N5 to set stock status. The stock number set here can be the amount of stock that is being added to the current level, or optionally, it can be the new total stock level. See option #18 in "System Option Programming" to set this option. 1. Turn the control lock to the PGM position. 2.
Program 300 - PLU Descriptor Programming Program descriptors by typing descriptors on the alpha keyboard overlay or by entering three digit alpha character codes. To enter descriptors by three digit alpha character codes you must set system option #25 (See “System Option Programming” on page 135). Note: You can program descriptors up to 18 characters, however only the first 16 will appear on the display. 1. Turn the control lock to the PGM position 2. To begin the program, enter 3 0 0, press the SUBTL key.
ER-925/ER-945 Alpha Keyboard Overlay Note: There is no alpha overlay option for the default 21-PLU Location version of the ER-900 Series. You must use the descriptor code entry method for the 21-key configuration. FEED JOURNAL FEED CAP CLEAR PLU X/TIME / DOUBL E 7 8 8 ; < BACK 4 5 5 * : > 1 2 2 ( ' ? 0 00 . FEED JOURNAL FEED A H O V # ) " SPACE B I P W $ - , SPACE C J Q X % + .
Descriptor Code Chart CHAR Ç ü é â ä à å ç ê ë CODE 001 002 003 004 005 006 007 008 009 010 CHAR è ï î ì Ä Å É æ Ǽ ô CODE 011 012 013 014 015 016 017 018 019 020 CHAR ö ò û ù ÿ ö Ü ¢ £ ¥ CODE 021 022 023 024 025 026 027 028 029 030 CHAR € SPACE ! " # $ % & ' ( CODE 031 032 033 034 035 036 037 038 039 040 CHAR ) * + , - .
Program 350 - PLU Link Programming PLU link programming allows you to link a PLU to another PLU, so that registration of the first PLU will automatically trigger registration of the linked PLU. For example, you may wish to link a bottle deposit with the sale of beverages, or you may wish to register a group of items normally sold together. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 3 5 0, press the SUBTL key. 3 5 0 SUBTL 3.
Program 400 – PLU Delete Programming NOTE: To delete a PLU, all totals for the PLU must be cleared from both Z1 and Z2 reports and Stock reports.) 1. Turn the control lock to the PGM position. 2. To begin the program, enter 4 0 0, press the SUBTL key. 4 0 0 SUBTL 3. Select the PLU or PLUs you wish to program in one of the following ways: Press a PLU key on the keyboard or scan the item. PLU Press the first PLU key that is to be deleted and press the last PLU key.
Program 450 – PLU Mix and Match Programming If a PLU is eligible for a mix and match discount, enter the mix and match table for the PLU here. See “Mix and Match Discount Programming” on page 178 for more information. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 4 5 0, press the SUBTL key. 4 5 0 SUBTL 3. Select the PLU or PLUs you wish to program in one of the following ways: Press a PLU key on the keyboard or scan the item.
System Option Programming Refer to the “System Option Table” to review the system options. Read each option carefully to determine if you wish to make any changes. NOTE: Typical selections are set as default. After clearing memory all options settings are automatically set to the default setting, therefore there is no need to program unless you are setting an option other than the default. Programming a System Option 1. Turn the control lock to the PGM position. 2. Enter 3 0, press the SUBTL key. 3.
System Option Table Note: Default Values are shown in bold type. Address 1 SYSTEM OPTION VALUE Beeper is active? Yes = 0 No = 1 Reserved % Function does not affect Net Sales 2 3 4 Clerk sign on method is: Yes = 4 No = 0 0 Code entry = 1 Pop-up = 1 Stay down = 0 Enforce closed drawer for register operation? Yes = 0 No = 1 Open drawer alarm is active? Yes = 2 No = 0 5 The number of seconds before the open drawer warning tone sounds (default is 30 seconds).
Address 11 12 13 14 SYSTEM OPTION VALUE Date format is: Percentage and Tax calculations will: Split price calculations will: MMDDYY = 0 DDMMYY = 1 YYMMDD = 2 Round up at 0.005 = 0 Always round up = 1 Always round down = 2 Round up at 0.
Address 20 SYSTEM OPTION VALUE Allow multiplication by more than one digit? Yes = 1 No = 0 Amount tendered = 2 Amount of sale = Display “add” price of linked item? 0 Tender Validation amount is: 21 Level 1 = Level 2 = Pop-up after item = Pop-up after sale = Stay-down = Yes = 1 No = 0 Yes = 0 No = 2 Yes = 4 No = 0 Yes = 1 No = 0 Yes = 0 No = 2 1 0 Yes = 1 No = 0 Yes = 0 No = 2 Yes = 4 No = 0 Yes = 1 No = 0 Yes = 2 No = 0 Yes = 4 No = 0 0 1 Yes = 2 No = 0 1 2 0 1 2 Pop-up after item = Pop-up after
Address 31 SYSTEM OPTION VALUE Program descriptors with overlay? Yes = 1 No = 0 Yes = 2 No = 0 Yes = 4 No = 0 0 1 0 Yes = 2 No = 0 Yes = 4 No = 0 Use Journal Take-up Spool? (ER-920/925 only) Use MCR 32 MSR Track Use: 33 Not Used Track 1 & 2 = Track 3 & 4 = Use Auto cutter? Mix & Match is taxable? 34 36 SUM Price embedded barcode type: Disabled Type 1 Type 2 Type 4 Type 7 35 = = = = = = 0 1 3 4 7 Language? English = Spanish = French = Require manager to open/close checks? Enable charge post
System Options - Reference Information # Option Description 2 Clerk sign on method is Direct Entry or Code Entry For direct entry, enter the numeric clerk code and press the CLERK key. For code entry, press the CLERK key, enter the clerk code and press the CLERK key. 6 Allow the post tender function Select Y to allow re-tendering should a second change calculation become necessary. Re-enter the tendered amount and press the CASH key to show the new change computation.
# Option Description 26 Table Management, or Clerk Interrupt allows you to temporarily suspend an incomplete transaction by signing on a new clerk. The new clerk can begin a new transaction with the first transaction temporarily suspended. The original transaction can be recalled for completion by signing on the original clerk. You cannot use check/table tracking or charge posting when the clerk interrupt system is implemented.
# Option Description 34 Price Embedded barcode type If price embedded barcodes are scanned, choose, type 1, 2, 4, or 7. Definition of types is shown in the chart below. 36 Require manager to open/close checks? When Y, you must turn the key lock to the MGR position if you wish to open a new check or close a check. This option will usually be Y when a charge posting system is implemented and you do not wish a clerk to inadvertently open a new account.
Print Option Programming Refer to the “Print Option Table” to review the print options. Read each option carefully to determine if you wish to make any changes. NOTE: Typical selections are set as default. After clearing memory all options settings are automatically set to the default setting, therefore there is no need to program unless you are setting an option other than the default. Programming a Print Option 1. Turn the control lock to the PGM position. 2. Enter 4 0, press the SUBTL key. 3.
Print Option Table Note: Default Values are shown in bold type.
Address 10 PRINT OPTION VALUE Print Gross total on the X Financial report? Yes = 0 No = 1 Yes = 0 No = 2 Yes = 1 No = 0 Print Gross total on the Z Financial report? 11 Print the subtotal without tax on the receipt? Tax amount to print on receipt is: 12 13 Combine = 2 Itemize = 0 Print the tax amount on receipt? Yes = 0 No = 1 Print taxable totals? Yes = 2 No = 0 Print the tax rate? Yes = 4 No = 0 Print a breakdown of the VAT eligible sale? Yes = 1 No = 0 Print training mode message on t
21 22 23 24 25 Print preamble message on receipt? Yes = 0 No = 1 Print postamble message on receipt? Yes = 0 No = 2 Print preamble message on the guest check? Yes = 1 No = 0 Print postamble message on the guest check? Yes = 2 No = 0 Print average items per customer on the Financial report? Yes = 0 No = 1 Print average sales per customer on the Financial report? Yes = 0 No = 2 Allow a second receipt for the same transaction? Yes = 1 No = 0 Priority print by group on the kitchen printer? Y
30 Not Used 0 31 Number of pre-feeding lines on receipt. 0-5 32 Number of post-feeding lines on receipt. 0-5 33 Print in high density? Yes = 1 No = 0 Journal is off? Yes = 2 No = 0 Yes = 4 No = 0 Journal is small? 34 Print EJ from: Oldest 1 Newest 0 Mask credit card number on all EFT drafts? Yes = 0 No = 2 35 Number of Datatran Receipt Copies (default=1) 36 No signature required if EFT transaction is under xxxx (i.e.
Print Options - Reference Information # Option Description 1 Print media totals on clerk report Select Yes to print media totals for each clerk, thus allowing clerk cash drawer accountability. Select No to remove the tax symbol (i.e."T1") from the print and display. If Yes, each receipt will print the total number of PLU items sold in the transaction. The register can calculate the percentage of sales represented by each PLU. Select Yes if you wish to print this percentage on the PLU report.
# Option Description 15 Currency symbol: conv.#1 conv.#2 conv.#3 conv.#4 If you are using the currency conversion feature, you can select the appropriate symbol for each foreign currency you are accepting. To select a different symbol, type descriptors on the alpha keyboard overlay or enter three digit alpha character codes. To enter a descriptor by three digit alpha character codes you must select No in system option #31 (See “System Option Programming” on page 135).
Function Key Programming Three programs are used to program function keys: Program 70 - is used to set individual options for each function key Program 80 - is used to program an 18-character alphanumeric descriptor. In the case of the #/No Sale key, provision is made to program a separate descriptor for the # and No Sale functions. Program 90 - is used to set a high amount limit (HALO).
Program 80 - Function Key Descriptor Program descriptors by typing descriptors on the alpha keyboard overlay or by entering three digit alpha character codes. To enter descriptors by three digit alpha character codes you must set system option #31 (See “System Option Programming” on page 135). Note: You can program descriptors up to 18 characters, however only the first 10 will appear on the display. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 8 0, press the SUBTL key.
Program 90 - Function Key HALO Use Program 90 to program a high amount lock out (HALO) for a function key. Only specific keys require this program. For example, you can set a HALO for the CASH, CHECK or CHARGE keys. Refer to the specific function key programming information in this chapter to determine when the HALO option is available. Note: An 8 digit HALO has a maximum entry of $500,000.00. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 9 0, press the SUBTL key.
Instructions for Currency Conversion Rate - Program 90 1. Turn the control lock to the PGM position. 2. To begin the program, enter 9 0, press the SUBTL key. 9 0 SUBTL 3. Enter the exchange rate of up to 7 digits (do not enter the decimal point), and then enter a number from 0 to 7 to indicate the decimal position. See "Currency Exchange Rate Programming Examples" below. Exchange Rate Decimal Position 4. Press the function key on the keyboard you wish to program. FUNCTION KEY 5.
ADD CHECK - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 154 • P-Mode Programming SUBTL N1 N2 N3 ADD CEHCK CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Compulsory before tendering? Yes = 2 No = 0 Advance the consecutive # when this function is used? Yes = 0 No = 4 Delete the pre/postamble when this function is used? Yes = 0 No = 1 Exempt tax 1? Yes = 2 No = 0 Exempt tax 2? Yes = 4 No = 0 Exempt tax 3? Yes = 1 No = 0 Exe
CANCEL - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 CANCEL CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 = SUM = SUM CASH - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 SUBTL N1 N2 N3 CASH CASH OPTION VALUE Amount tender is compulsory? Yes = 1 No = 0 Allow over tendering and under tendering in X
CHARGE 1-8 - Function Key Options Repeat for another function 7 0 Address N1 N2 N3 N4 N5 156 • P-Mode Programming SUBTL N1 N2 N3 N4 N5 CHARGE 1-8 OPTION VALUE Amount tender is compulsory? Yes = 1 No = 0 Allow over tendering and under tendering in X control lock position only? Yes = 2 No = 0 Disable under tendering? Yes = 4 No = 0 Open cash drawer? Yes = 0 No = 1 Allow over tendering? Yes = 2 No = 0 Non-add # entry compulsory? Yes = 4 No = 0 Exempt tax 1? Yes = 1 No = 0 Exempt
CHECK - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 N4 SUBTL N1 N2 N3 N4 CHECK CASH OPTION VALUE Amount tender is compulsory? Yes = 1 No = 0 Allow over tendering and under tendering in X control lock position only? Yes = 2 No = 0 Disable under tendering? Yes = 4 No = 0 Open cash drawer? Yes = 0 No = 1 Exempt tax 1? Yes = 2 No = 0 Exempt tax 2? Yes = 4 No = 0 Exempt tax 3? Yes = 1 No = 0 Exempt tax 4? Yes = 2 No = 0 Check
CHECK CASHING - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 SUBTL N1 N2 CHECK CASH CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 Check Endorsement is compulsory? Yes = 1 No = 0 = SUM = SUM CHECK ENDORSEMENT - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 158 • P-Mode Prog
CHECK # - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 N4 SUBTL N1 N2 N3 N4 CHECK# CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Before registering, begin a tracking number? Yes = 2 No = 0 Opening clerk has exclusive access? Yes = 4 No = 0 Check track # and balance will print on receipt? Yes = 0 No = 1 Check track # and balance will print on remote? Yes = 0 No = 2 Allow only one check per table? Yes = 4 No = 0 Check# is a
DRIVE THRU / EAT IN / TAKE OUT - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 SUBTL N1 N2 DRIVE THRU CASH Repeat for another function 7 0 SUBTL N1 N2 EAT IN CASH Repeat for another function 7 0 Address N1 N2 160 • P-Mode Programming SUBTL N1 N2 TAKE OUT CASH OPTION VALUE Exempt tax 1? Yes = 1 No = 0 Exempt tax 2? Yes = 2 No = 0 Exempt tax 3? Yes = 4 No = 0 Exempt tax 4? Yes = 1 No = 0 Validation is compulsory? Yes = 2 No = 0 = SUM
ERROR CORRECT - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 ERROR CORRECT CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 = SUM = SUM F/S Subtotal - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 F/S SUBTL CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 SAM4
F/S TEND - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 SUBTL N1 N2 N3 F/S TEND CASH OPTION VALUE Exempt tax 1? Yes = 1 No = 0 Exempt tax 2? Yes = 2 No = 0 Exempt tax 3? Yes = 4 No = 0 Exempt tax 4? Yes = 1 No = 0 The tender is allowed in any amount? Yes = 2 No = 0 Open cash drawer? Yes = 0 No = 1 Validation is compulsory? Yes = 2 No = 0 Allow over-tender?** Yes = 4 No = 0 = SUM ** The recommended setting for this flag is
GUEST - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 GUEST CASH OPTION VALUE Guest count entry compulsory when you use guest check operation? Yes = 1 No = 0 Before registering any transaction, enter a guest count? Yes = 2 No = 0 Print Guest # at the kitchen printer? Yes = 4 No = 0 SAM4s ER-900 Series Operator's & Programming Manual v.1.
#/NS - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 N4 164 • P-Mode Programming SUBTL N1 N2 N3 N4 #/NS CASH OPTION VALUE No Sale is inactive? Yes = 1 No = 0 No Sale active in X control lock position only? Yes = 2 No = 0 No Sale inactive after non-add # entry? Yes = 4 No = 0 Enforce non-add # entry at start of sale? Yes = 1 No = 0 Print when a NO SALE is performed? Yes = 0 No = 2 Non-add # entries are prohibited? Yes = 4 No =
MDSE RETURN - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 RETURN CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 SAM4s ER-900 Series Operator's & Programming Manual v.1.
MODIFIER 1-5 - Function Key Options Note: See example on the following page. Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 SUBTL N1 N2 N3 MODIFIER OPTION VALUE Key is active in X control lock position only? Yes = 1 No = 0 Affect PLU number? (If No, only modifier descriptor is added.
Modifier Key Programming Example Selling soft drinks in different sizes is an excellent modifier application. For example, a restaurant sells Coke, Sprite and Root Beer in 3-sizes: small, medium & large. If the PLU number assignment is: PLU #1 = Coke PLU #2 = Sprite PLU #3 = Root Beer You may choose to modify the 4th digit of the PLU number with the digit 1 for small, 2 for medium and 3 for large. (Always count right-to-left to determine the PLU digit#.
PBAL - Function Key Options Options - Program 70 (P-Mode) 7 0 Address 1 SUBTL N1 PREVIOUS BALANCE CASH OPTION VALUE Previous balance may be entered at any time? Yes = 1 No = 0 Previous balance required at the start of the sale? Yes = 2 No = 0 = SUM = SUM PROMO - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 168 • P-Mode Programming SUBTL N1 N2 PROMO CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control
PAID OUT 1-3 - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 P/O CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 = SUM = SUM PRINT CHECK - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address SUBTL N1 N2 PRINT CHECK CASH OPTION VALUE N1 Enter port.
RECD ON ACCT 1-3 - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 R/A CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 = SUM = SUM SCALE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 SUBTL N1 N2 N3 SCALE OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in
SERVICE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 SUBTL N1 N2 N3 N4 CASH OPTION VALUE Compulsory non-add number before this key is used? Yes = 1 No = 0 Print on receipt? Yes = 0 No = 2 Allow negative balance in X control lock position only? Yes = 4 No = 0 Calculate tax 1? Yes = 0 No = 1 Calculate tax 2? Yes = 0 No = 2 Calculate tax 3? Yes = 0 No = 4 Calculate tax 4? Yes = 0 No = 1 Validation is compulsory? Yes = 2 No =
TABLE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 SUBTL N1 TABLE CASH OPTION VALUE Table number entry compulsory before opening a new check? Yes = 1 No = 0 Table number entry compulsory for all sales? Yes = 2 No = 0 Print table# at the remote printer? Yes = 4 No = 0 = SUM = SUM TARE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 172 • P-Mode Programming SUBTL N1 TARE CASH OPTION
TAX EXEMPT - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 SUBTL N1 N2 TAX EXEMPT CASH OPTION VALUE Exempt tax 1? Yes = 1 No = 0 Exempt tax 2? Yes = 2 No = 0 Exempt tax 3? Yes = 4 No = 0 Exempt tax 4? Yes = 1 No = 0 Compulsory non-add number before this key is used? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 SAM4s ER-900 Series Operator's & Programming Manual v.1.
TIP - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 N2 N3 N4 174 • P-Mode Programming SUBTL N1 N2 N3 N4 TIP OPTION Tip is: CASH VALUE Percentage = 1 Amount = 0 Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Add tax rate 1? Yes = 4 No = 0 Add tax rate 2? Yes = 1 No = 0 Add tax rate 3? Yes = 2 No = 0 Add tax rate 4? Yes = 4 No = 0 Add the tip total to the NET and GROSS sales total?
VALIDATE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address SUBTL N1 N2 VALID OPTION CASH VALUE N1 Enter output communication port. Enter Zero if validation is not used.
WASTE - Function Key Options Options - Program 70 (P-Mode) Repeat for another function 7 0 Address N1 176 • P-Mode Programming SUBTL N1 WASTE CASH OPTION VALUE Key is inactive? Yes = 1 No = 0 Key is active in X control lock position only? Yes = 2 No = 0 Validation is compulsory? Yes = 4 No = 0 = SUM SAM4s ER-900 Series Operator's & Programming Manual v.1.
Note: See “Program 90 Instructions for %1-%5 Keys” on page 151 to set the value for the percentage or amount.
Mix and Match Discount Programming Retailers often offer discounts when multiples of different items are purchased. For example, the offer: “save $5 on any three bottles of wine” can be handled by a mix and match discount. The ER-900 can accommodate up to 99 different mix and match discounts.
Program 600 – Trip Level Programming 1. Turn the control lock to the PGM position. 2. To begin the program, enter 6 0 0, press the SUBTL key. 6 0 0 SUBTL 3. Enter the number (1-99) of the mix and match table you wish to program; press the X/TIME key. X/TIME 4. Enter a level of up to 5 digits (the Maximum Level you can enter is 50000) and press the SUBTL key. Enter the trip level, up to 5 digits SUBTL 5. Repeat from step 3 for each table you wish to program. Press the CASH key to finalize the program.
Program 610 – Mix & Match Descriptor Programming Program descriptors by typing descriptors on the alpha keyboard overlay or by entering three digit alpha character codes. To enter descriptors by three digit alpha character codes you must set system option #31 (See “System Option Programming” on page 135). 1. Turn the control lock to the PGM position. 2. To begin the program, enter 6 1 0, press the SUBTL key. 6 1 0 SUBTL 3.
Clerk Programming Clerks (which may be used as cashiers), have the following programming options. These options are set through separate programs: Program 800 - Secret Code programming determines the code that is used for clerk sign on if a code entry sign on method is selected in system option #2 (See "System Option Programming" on page 135.) Program 801 - If a second cash drawer is installed, Drawer Assignment determines which cash drawer will be opened for each.
Program 801 - Drawer Assignment 1. Turn the control lock to the PGM position. 2. To begin the program, enter 8 0 1, press the SUBTL key. 8 0 1 SUBTL 3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME key. X/TIME 4. Refer to the table below and enter a 2-digit option code. Press the SUBTL key. Address OPTION N1 N2 N1 N2 Train Clerk VALUE Assign to drawer 1: 1 Assign to drawer 2: 2 No Drawer: 0 = Yes = 1 No = 0 SBTL 5.
Program 810 - Clerk Descriptor Programming Program descriptors by typing descriptors on the alpha keyboard overlay or by entering three digit alpha character codes. To enter descriptors by three digit alpha character codes you must set system option #31 (See “System Option Programming” on page 135). 1. Turn the control lock to the PGM position. 2. To begin the program, enter 8 1 0, press the SUBTL key. 8 1 0 SUBTL 3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME key.
Group Programming 99 Group totals are available to accumulate totals of individual PLUs that are assigned to each group. Each PLU can be assigned to one, two or three different groups. (See "Program 150 - PLU Group Assignment" on page 126 to program PLU groups for each PLU.) Use program 900 to assign a group status, i.e. a group can be set to not add to the total of all groups, or a group can be used to designate like items for kitchen printer assignment.
Programming Group Descriptors 1. Turn the control lock to the PGM position. 2. To begin the program, enter 9 1 0, press the SUBTL key. 9 1 0 SUBTL 3. Enter the number (1-99) of the group you wish to program; press the X/TIME key. X/TIME 4. If you are programming using an alpha keyboard overlay, type up to 18 descriptors on the overlay and press the SUBTL key. (Note: As you are entering descriptors only the last 16 descriptors will display.
Miscellaneous Programming Program 1500 - Macro Key Sequence Programming Macros are special function keys that are used to execute a sequence of key depressions. For example, a macro might be used to execute a string of reports or to automatically tender a preset amount. Up to ten different macros may be placed on the keyboard. (See "Function Key Assignment Programming” on page 99 to place macros on the keyboard.) To Program a Macro 1. Turn the control lock to the PGM position. 2.
Program 700 – Logo/Endorsement Message Programming Programming the Receipt/Check Endorsement Message A preamble message of up to six lines can be printed at the top of each receipt; a postamble message of up to six lines can be printed at the bottom of each receipt, and an endorsement message of up to ten lines can be printed when a check is endorsed on an optional slip printer. Each line can consist of up to 32 characters. 1. Turn the control lock to the PGM position. 2.
Program 701 - Financial Report Descriptor Programming The Financial Report selection allows you to reprogram the descriptors that appear with the Financial Report totals and counters. For example, the first total on the financial report "+PLU TTL" represents the total of all positive PLU entries. You might wish to re-label this total to say "FOOD SALES". You can reprogram any of the Financial Report totals listed here with any 18-character descriptor. 1. Turn the control lock to the PGM position. 2.
X Message Line X Message Line X Message Line 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 +PLU TTL -PLU TTL ADJST TTL NONTAX TAX1 SALES TAX2 SALES TAX3 SALES TAX4 SALES TAX1 TAX2 TAX3 TAX4 XMPT1 SALES XMPT2 SALES XMPT3 SALES XMPT4 SALES EATIN TTL TAKEOUT TTL DRTHRU TTL %1 %2 %3 %4 %5 NET SALE CREDIT TAX1 CREDIT TAX2 CREDIT TAX3 CREDIT TAX4 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 FD/S CREDIT RETURN ERROR CORR PREVIOUS VD
Program 710 - Clerk Report Descriptor Programming The Clerk Report selection allows you to reprogram the descriptors that appear with the Clerk Report totals and counters. For example, the first total on the clerk report "NET SALES" might be re-labeled to say "GROSS SALES". You can reprogram any of the Clerk Report totals listed here with any 18-character descriptor. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 7 1 0, press the SUBTL key. 7 1 0 SUBTL 3.
X Message Line X Message Line X Message Line 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 NET SALE NONTAX TAX1 SALES TAX2 SALES TAX3 SALES TAX4 SALES TAX1 TAX2 TAX3 TAX4 XMPT1 SALES XMPT2 SALES XMPT3 SALES XMPT4 SALES EATIN TTL TAKEOUT TTL DRTHRU TTL %1 %2 %3 %4 %5 CREDIT TAX1 CREDIT TAX2 CREDIT TAX3 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 CREDIT TAX4 FD/S CREDIT RETURN ERROR CORR PREVIOUS VD VOID MODE CANCEL GROSS SALES CASH SALES CHECK SALES
Program 711 - Macro Name Programming Up to ten function locations may be designated as Macro keys. You may wish to program a name for a macro. For example if a macro executes a series of commands to produce daily reports, you can program the descriptor “DAILY”, so the macro can easily be identified. Macro names can also be helpful when looking at keyboard layout information with the PC communication utility. 1. Turn the control lock to the PGM position. 2.
Program 720 – Datatran Message Program When a Datatran integrated payment appliance is connected, you can print a message of up to four lines on the electronic payment draft receipt. 1. Turn the control lock to the PGM position. 2. To begin the program, enter 7 2 0, press the SUBTL key. 7 2 0 SUBTL 3. Enter the number of the message line (1-4) you wish to program; press the X/TIME key. X/TIME 4.
Program 1000 - NLU Code Number Programming Keyboard PLUs are fixed keys on the keyboard (like traditional department keys) that access specific PLUs. In the default program each Keyboard PLU will look up the appropriate numeric PLU, beginning with PLU #1 for Keyboard PLU key #1 and continuing sequentially through the keyboard. However, this numbering sequence may be impractical for some applications. For example, Keyboard PLU #1 may represent a can of Diet Pepsi.
Program 1100 - Cash-In-Drawer Limit Programming You can set a cash-in-drawer limit. When cash in drawer exceeds the limit a warning will display on the screen. You must press CLEAR to remove the warning and continue operations. The warning will continue to appear at the completion of every transaction with the limit exceeded, until you use the PAID OUT function to remove cash from the drawer. Programming the Drawer Limit 1. Turn the control lock to the PGM position. 2.
Program 1200 - Check Change Limit Programming Use this program to set the maximum amount of cash that can be returned when a check is tendered for an amount greater than the amount of the sale. For example, if the check change limit is $10.00 the maximum amount that can be tendered into the check key on a $5.00 sale is $15.00. Programming the Check Change Limit 1. Turn the control lock to the PGM position. 2. To begin the program, enter 1 2 0 0, press the SUBTL key. 1 2 0 0 SUBTL 3.
Program 1300 - Date and Time Programming Use this program to set the clock and calendar on your ER-900 Series register. The date changes automatically. After initial setting, time changing will probably be required only for beginning and ending daylight savings time. Programming the Date and Time 1. Turn the control lock to the PGM position. 2. To begin the program, enter 1 3 0 0, press the SUBTL key. 1 3 0 0 SUBTL 3. Enter time in military standard time (based on 24 hours), must be four digits (i.e.
Program 1400 - Scale Tare Weight Programming A tare is the amount of weight representing the container, or package when items are sold by weight. You can pre-program five tare weights, representing the weight of different containers. When you place an item and a container on optional scale, you can enter the tare number to automatically subtract the pre-programmed tare weight. If you choose to use tare #5 for manual tare weight entry, do not enter a weight for tare #5. (See Scale Operations on page 83.) 1.
Program 1600 - Machine Number Programming The machine number is printed on the register receipt. Program a machine number so that any receipt or journal can be identified with the store or register where the transaction took place. Programming the Machine Number 1. Turn the control lock to the PGM position. 2. To begin the program, enter 1 6 0 0, press the SUBTL key. 1 6 0 0 SUBTL 3. Enter a machine number (up to 5 digits); press the X/TIME key. X/TIME 4. Press the CASH key to finalize the program.
Program Scans Since much time and energy has been invested in the planning and programming of your ER900, it is advisable to print a hard copy of the final program for future reference. This copy should be kept in a safe place. (You can also save your program electronically, on a SD card. Go to “Program Backup and Restore” on page 104 to use this method.) 1. Turn the control lock to the PGM position. 2. To print a program scan, enter 1 5, press the SUBTL key. 1 5 SUBTL 3.
Sample Reports Financial Total and count of all positive PLUs Total and count of all Negative PLUs Total of +PLU and –PLU sales Total of Nontaxable sales Total of tax eligible sales for each sale tax Total of tax collected for each tax Total exempted sales for each tax Total sales for each type of destination Total and count for each % function key (i.e. discounts & coupons) DATE 11/10/2011 WED TIME 13:32 X 1 REPORT 00001 -------------------------------FINANCIAL +PLU TTL 179.56 $288.60 -PLU TTL 10 -20.
continued from previous page Total and count for each % function key (i.e. discounts & coupons) SALE DISC. SALE SURCH. % 4 % 5 Net Sales Credited tax for each tax. (Tax is credited for negative taxable sales, i.e. mdse return transactions.) NET SALE CREDIT TAX1 CREDIT TAX2 CREDIT TAX3 CREDIT TAX4 Food stamp change credited to sales FD/S CREDIT RETURN Total and count for each type of transaction correction.
Total and count of items sold with HASH status. Count of No Sales. Total of numbers entered into the nonadd key Total and count of expected CASH, CHECK in drawer continued from previous page HASH TTL NOSALE NON ADD # CASH-IN-D CHECK-IN-D FD/S-IN-D CHG1-IN-D CHG2-IN-D Total and count for each CHARGE in drawer. CHG3-IN-D CHG4-IN-D CHG5-IN-D CHG6-IN-D CHG7-IN-D CHG8-IN-D CHG1 SALES CHG2 SALES Total and count for each CHARGE key.
Total of CASH, CHECKS and CHARGES in drawer. Total and count for PROMO,WASTE and TIPS. Number of transactions and total activity in Training Mode Total and count of all balances serviced Total number of guests served Total and count of balances entered into PBAL key Total and count of balances paid Total and count of mix & match disc. Total and count of payments to house accounts continued from previous page DRWR TTL PROMO $216.69 1 $1.50 WASTE 8 $12.50 TIPS 0 $0.00 TRAIN TTL 5 $62.59 BAL FORWARD 4 $88.
Time Time Period Number of Transactions Net sales in this period. Percentage of total sales Number of Transactions all periods Net sales in all periods. DATE 11/10/2011 WED TIME 15:48 X 1 REPORT 00001 -------------------------------TIME 13:00-13:59 CNT 17 SALES AMT $183.85 SALES RATE 65.39% 14:00-14:59 CNT 9 SALES AMT $97.33 SALES RATE 34.61% ******************************** TOTAL CNT 26 TOTAL AMT $281.18 KELLY 000236 00000 SAM4s ER-900 Series Operator's & Programming Manual v.1.
PLU PLU number PLU Descriptor Count and sales total. Percentage of total sales (optional) Total activity for all PLUs Total sales for all PLUs. 206 • Sample Reports DATE 11/10/2011 WED TIME 15:33 X 1 REPORT 00001 -------------------------------ALL PLU PLU#1 HAMBURGER CNT 28 $42.00 SALES RATE 15.64% PLU#2 DBL BURGER CNT 40 $99.75 SALES RATE 37.14% PLU#4 COKE CNT 26 $38.85 SALES RATE 14.46% PLU#5 SPRITE CNT 18 $13.42 SALES RATE 5.00% PLU#7 ROAST CNT 19.16 $30.47 SALES RATE 11.34% PLU#28 UNLEADED CNT 32.
Clerk Note: Media totals can be printed for each clerk, if selected in Print Option Programming. Clerk Name Number of Transactions Net sales for this clerk Drawer total for this clerk DATE 11/10/2011 WED TIME 15:36 X 1 REPORT 00001 -------------------------------ALL CLERK KELLY NET SALE 10 $155.23 DRWR TTL $109.81 -------------------------------ZACH NET SALE 5 $45.14 DRWR TTL $43.22 -------------------------------ANNA NET SALE 4 $78.75 DRWR TTL $67.03 -------------------------------LAURA NET SALE 2 $0.
Individual Clerk Clerk Name Number of Transactions Net sales for this clerk Drawer total for this clerk 208 • Sample Reports DATE 11/10/2011 WED TIME 15:36 X 1 REPORT 00001 -------------------------------INDIVIDUAL CLERK KELLY NET SALE 10 $155.23 DRWR TTL $109.81 -------------------------------KELLY 000218 00000 SAM4s ER-900 Series Operator's & Programming Manual v.1.
Groups Group Descriptor Number of items sold in this group Net sales for this group Number of items sold in all groups. Net sales for all groups. DATE 11/10/2011 WED TIME 15:34 X 1 REPORT 00001 -------------------------------GROUP GROUP : 1 FOOD CNT 68 SALES AMT $141.75 GROUP : 2 DRINK CNT 44 SALES AMT $52.27 GROUP : 3 REST. CNT 112 SALES AMT $194.02 GROUP : 5 STORE CNT 19.16 SALES AMT $30.47 GROUP : 8 MDSE CNT 58.40 SALES AMT $44.11 GROUP : 9 STORE MDSE CNT 77.56 SALES AMT $74.
Stock PLU number PLU Descriptor Current Stock count 210 • Sample Reports DATE 11/10/2011 WED TIME 15:47 X 1 REPORT 00001 -------------------------------ALL PLU STOCK PLU#1 HAMBURGER CNT 26 PLU#2 DBL BURGER CNT 15 PLU#7 ROAST CNT 25.96 PLU#28 UNLEADED CNT 1488.47 PLU#33 NAILS CNT 161.25 KELLY 000228 00000 DATE 11/10/2011 WED TIME 15:47 SAM4s ER-900 Series Operator's & Programming Manual v.1.
Open Check Open check number and balance. Clerk responsible for the check. Total of all open checks. DATE 11/10/2011 WED TIME 15:59 X 1 REPORT 00001 -------------------------------OPEN CHECK CHECK : 3 $24.07 MOLLY CHECK : 4 $45.42 KELLY CHECK : 5 $24.50 KELLY CHECK : 6 $28.33 KELLY ******************************** OPEN CHK TOTAL 122.32 KELLY 000243 00000 SAM4s ER-900 Series Operator's & Programming Manual v.1.
Balancing Formulas 212 • Sample Reports +/- Net Sales $ Example = PLU Sales Total $ + Tax 1 $ + Tax 2 $ + Tax 3 $ + Tax 4 $ + Sale Coupon Amounts $ + Sale Percent Discounts $ + Sale Surcharge Amounts $ = Net Sales $ +/- Gross Sales $ Example = Net Sales $ + Negative PLU Total $ + Item Coupon Total $ + Item Percent Discount $ + Sale Coupon Amounts $ + Sale Percent Discounts $ + Credit Tax 1 $ + Credit Tax 2 $ + Credit Tax 3 $ + Credit Tax 4 $ +
Integrated Payment Appendix One Day Example of Credit Authorization Open Batch NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the day, but in practical day-to-day operation it is recommended to open a new batch right after closing today’s batch, so it is ready to go for the next day. 1. Turn the control lock to the Z position. 2. Enter 501, press SUBTL 3. The message “WAITING RESP.” displays momentarily, then the message “REPORT MODE” returns.
Sample Credit Transaction 1. Register a normal transaction. Press the appropriate CHARGE key. The message ‘SLIDE CARD” displays: 2. Slide the card. The message “WAITING RESP.” displays until the card verification is complete. 3. When verification is complete, the draft is printed. Note: If multiple documents are to be printed, the message “PRESS CASH KEY” displays. Tear off the printer paper, and press CASH to resume printing.
Sample Debit Transaction 1. Register a normal transaction. Press the appropriate CHARGE key (with debit function.) The message ‘SLIDE CARD” displays: 2. Slide the card. The message “GETTING PIN” displays. (At the PIN pad, the ENTER PIN message displays.) 3. At the PIN pad, enter the PIN and press the (ENTER) key. The register displays “PIN INPUT OK” momentarily and then displays “WAITING RESP.” until the card verification is completed 4. When verification is complete, the draft is printed.
Gift Card Operations Sale of Gift Card 1. Register the gift card amount into a PLU linked to a unique PLU Group with the gift card activate function. (See “Group Programming” on page 184 to set group options.) 2. Immediately after the PLU is registered, the message “SLIDE GIFT CARD” displays. 3. Slide the gift card. The terminal displays “WAITING RESP.” until the card is activated with the proper amount. The activation draft is not printed until the sale is completed. 4.
Payment with Gift Card 1. Register a normal transaction. 2. Press the appropriate MISC TEND key (with gift function). The message “SLIDE GIFT CARD” displays. 3. Slide the gift card. The terminal displays “WAITING RESP.” until the card verification is complete. 4. When verification is complete, the receipt and the draft are printed. Sample Draft 07/20/11 Note: Gift Balance is printed 10:10 GIFT CARD REDEMPTION ***************6537 APP: 423331 REF: 423331 BAL: 28.84 * 1 $8.
Manual Card Entry (Credit/Gift Only) 1. Register a normal transaction. Press the appropriate CHARGE key. The message ‘SLIDE CARD” displays. 2. If card will not read, press CLEAR once, the message “ENTER ACCT NO” displays. 3. Enter the account number and press CASH (or press CLEAR twice to abort the tender.) 4. The message “ENTER EXP DATE” displays (if credit transaction.) Enter the 4digit expiration date and press CASH (not required for gift card manual entry). 5.
Merchandise Return The Merchandise Return function allows item to be refunded. The Merchandise Return transaction will appear as a separate transaction on the card holder statement. Complete the merchandise return transaction as you would a normal transaction. Press MDSE RTRN prior to entering each returned item. 1. Register a normal transaction. Press the appropriate CHARGE key. The message “SLIDE CARD” displays. 2. Slide the card.
Void Transaction Transaction Void allows a transaction to be removed from the batch and not reported to the cardholder statement. 1. Turn the key lock to the VOID position. 2. Register a normal transaction. 3. Press the appropriate CHARGE key. The message “SLIDE CARD” displays 4. Slide the card. The message “ENTER APP CODE” displays. 5. Enter the authorization code printed for the transaction to be voided, press CASH. The message “ENTER REF NO” displays. NOTE: The approval code is an alphanumeric entry.
Sample Tip Chit DATE 09/27/2011 MON TIME 10:41 SALE AMOUNT: TIP AMOUNT: REF : 00007 REC NO : 5 EMPLOYEE1 NO.000023 $2.12 $1.00 REG 01 Close Batch NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the day, but in practical day-to-day operation it is recommended to open a new batch right after closing today’s batch, so it is ready to go for the next day. 1. Turn the control lock to the Z position. 2. For non-debit applications: Enter 502, press SUBTL.
Reset Mode Procedures Datatran Function Table Function Procedure Initialize EFT Z-Mode: Enter 500, press SUBTL Open Batch Z-Mode: Enter 501, press SUBTL Close Batch Z-Mode: Enter 502, press SUBTL Clear Current Batch S-Mode: Enter 503, press SUBTL Change Batch Number Z-Mode: Enter 504, press SUBTL Issue Local Total Z-Mode: Enter 505, press SUBTL Issue Transaction Z-Mode: Enter 506, press SUBTL Issue Batch Status Z-Mode: Enter 507, press SUBTL Dial In Load Z-Mode: Enter 508, press SUBTL Di
Initialize EFT Z-Mode: Enter 500, press SUBTL Select Initialize EFT to verify communications, software versions and installed networks. List of Installed Networks DATE 5/24/2011 THU TIME 16:15 ** LIST INSTALLED NETWORKS ** VS2 CHK GFT --- VER:6.31 ON ON OFF OFF CLERK1 000066 00000 Software Version Status of Installed Clear Curr Batch Z-Mode: Enter 503, press SUBTL The clear batch command erases all the current batch transactions from the Datatran memory even if they have not been settled.
Issue Transaction Note: If card masking is set to No (Print Option #34) you will be prompted to enter a password. Contact CRS Technical Support if you have questions about password access. To run the Issue Transaction report, turn the key lock to Z, enter 506, press SUBTL. The Local Transaction Report contains details of each transaction in the current batch. Example (See Appendix for report key.) DATE 5/24/2011 WED TIME 10:59 *** LOCAL TRANSACTION REPORT *** 1 A 54 ************6301 0501 1 V ITAL6 * 100.
Dial In Load/Dial Out Load These functions apply only to legacy DataTran equipment. Perform if instructed by Datacap support. You will be required to enter the phone number and terminal I.D. Z-Mode: Enter 508, press SBTL (Dial In Load) Z-Mode: Enter 509, press SBTL (Dial Out Load) DataTran NoLoad/AutoLoad Notes/TwinTran NoLoad Parameters managed at the processor host, not in the DataTran.
Pin Pad Initialize Z-Mode: Enter 511, press SBTL Initializes the pin pad. Perform at the time of installation or as part of pin pad troubleshooting procedures. DataTran Diagnostics This feature is available with newer datacap “Tran” devices. Note: Use these commands with the assistance of a Datacap support representative.
To Execute a Diagnostic Test The responses to the diagnostic commands are variable in content and not intended to be interpreted by software. The printing of the diagnostic output is intended to have a human operator read the results that will be readily interpreted with the assistance of a Datacap support representative. 1. From Z-Mode: Enter 513, press SBTL. 2. Enter the diagnostic report number and then press CASH.
Required ECR Programs 1. You must set EFT status for the port you are using. See “RS-232 Communication Option Programs” on page 101. Set device function to “EFT Device” and set BAUD to “2400”. 2. See System Option Programming on page 135. Set address #39 to 0 for Normal Draft with Normal Buffer Use. Add the value of 2 to your current value for a draft with a tip line. 3. See Print Option Programming on page 143. Set address #35 for the number of Datatran receipt copies you wish to print (0-99). 4.
ZMerchant Category Code AAEntry Mode BBOriginal Authorized Amount 3 2 2 11 2 Alphanumeric 2 Alphanumeric Numeric Local Transaction Report Field Definitions A. Transaction Sequence Number: The Datatran will use this field to return the internal sequence number assigned to each accessed transaction. B. Transaction Status: The Datatran will use this field to return the current status of each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year). R. Transaction Time: The Datatran will use this field to return the time of each accessed transaction. Format: “HHMM” (“HH” = military hours and “MM” minutes). S. Authorization Source Code: When available, the Datatran will use this field to return the Authorization Source Code of each accessed transaction. T. Card Holder ID: When available, the Datatran will use this field to return the Card Holder ID type of each accessed transaction. U.
Glossary Activity Count The activity counter increments each time an entry is made on a particular PLU, or function key. The counter prints on the appropriate reports. Cancel Press the CANCEL function to abort a transaction in progress. All current items are removed (voided). Cash Declaration This option forces the operator to count the cash drawer and input the results before the financial report can be taken.
Compulsory Drawer With compulsory drawer enabled, the clerk cannot begin a new transaction until the drawer is closed. This simple feature was designed to teach cashiers the habit of closing the cash drawer after each transaction. You’ll reduce potential errors, theft and fraud that can take place when your cashier works out of an open drawer.
discarded. Error Condition An error condition signals that mis-operation has occurred. It is identified by an audible tone and an error descriptor appearing on the display. Error Correct An error correct operation voids the last item entered, it must be used within a sale. Flash ROM Flash ROM is used by the manufacturer to contain the program that runs the register. Flash ROMs maintain memory when power is off, allowing the register to be especially stable and reliable.
and Ice Cream items might be separated into different groups. Up to 99 group totals are available. Group reporting is available on the group report. HALO The high amount lock-out (HALO) limits the amount allowed to be entered in a PLU, or function key. HASH Merchants often sell non-merchandise items, such as lottery tickets, or bottle deposits, that they do not wish to account for as reportable revenue. HASH PLUs are useful to account for non-revenue income.
NLU Number Look-Up (NLU) refers to PLU code that is accessed when a Keyboard PLU is used. In the default program each Keyboard PLU will look up the appropriate numeric PLU, beginning with PLU #1 for Keyboard PLU key #1 and continuing sequentially through the keyboard. However, this numbering sequence may be impractical for some applications. For example, Keyboard PLU #1 may represent a can of Diet Pepsi.
Post Tender Post tendering is available to help prevent cashier confusion when a customer decides to change the tender amount. When Post Tendering is allowed, the operator can re-enter a cash tender and the register will re-calculate the change. To post tender after finalizing the sale, enter the cash amount presented by the customer and then press CASH. The amount of change due to the customer is then displayed.
Stock (PLU Stock) Each PLU reports an activity counter. Normally the activity counter increments (adds) and is reset when a PLU Z-report is taken. You can choose to use the PLU activity counter as a stock counter. If used as a stock counter, each PLU activity will reduce the count. A separate program allows you to add to the stock count or enter a new stock count. Stock counts are not reset when PLU Z-reports are taken. Surcharge (Item) An item percent surcharge adds a percentage to the price of an item.
VAT Value-Added Tax (VAT) is a tax collection system where a portion of the item’s sale price is tax. VAT is different than most sales taxes where tax amounts are calculated and added-on to the sale. Value added taxes are included in the item price. Most locales in the USA do not use a VAT system, which is used in Canada and other nations. Void A void operation will erase a previous item entry. It must be used inside of a sale only.
Manual Revision Record Edition Date published Revision Contents 1.0 9-09-2011 Initial Printing 1.1 9-19-2011 Corrected Function Key Descriptor Programming 1.2 10-07-2011 Clarified bitmap copy from register to SD procedure. Updated model photos on page 11. 1.3 10/11/2011 Corrected: arrow on pg. 71; scale options pg.172; Dwr assignment options pg 184; Financial report descriptor table pg. 191; sample report pg. 206 1.
• Manual Revision Record SAM4s ER-900 Series Operator's & Programming Manual v.1.
