ER-180 Electronic Cash Register Programming & Operation Manual © 2010, CRS, Inc. M-ER180 Version 1.4 All specifications are object to change without notice.
CRS, Inc. Limited Warranty and Disclaimers of Warranty This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in its entirety before attempting to install, use or program the product(s). Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation with respect to, the product or any of the products to which this manual applies.
WARNING - U.S. THIS EQUIPMENT GENERATES, USES AND CAN RADIATE RADIO FREQUENCY ENERGY, AND IF NOT INSTALLED AND USED IN ACCORDANCE WITH THE INSTRUCTIONS MANUAL, MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS. IT HAS BEEN TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE WHEN OPERATED IN A COMMERCIAL ENVIRONMENT.
Table of Contents Initial Set-up Instructions 7 Unpack the Cash Register 7 Load Paper 7 For Receipt Only 8 For Journal Only 8 Replacing the Ink Roller 8 Clear Random Access Memory (RAM) and Initialize Cash Register 9 Tax Rate Programming 9 Entering a Straight Percentage Tax Rate 9 Department Status 10 To Program Department Status 10 ER-180 Features Mode Key Display Keyboard Calculator Functions Examples: Key Functions Programming Setting the Decimal Point Department & PLU Programming To Program Departme
Operation Examples No Sale Non Add (Reference) Number Entries Department Entries Multiple Item Department Entry Single Item Department Entry Minus () Key Operation Percent Discount Operation (%) Refund Procedure Voiding Entries Payment Procedures Cash Check and Charge Splitting Payment between Cash & Check Tax Shift Procedure Received On Account (RA) Operation Paid Out (PO) Operation Management Reports and Balancing Cash Declaration Sample Financial Report System Balancing Equations Maintenance Specificat
Initial Set-up Instructions The following instructions aid in the initial set-up of the ER-180 Electronic Cash Register. Unpack the Cash Register 1. Un-box and unwrap the cash register. 2. The following items should be included in the box: 1 roll of register paper 2 REG keys & 2 “C” keys 1 take-up spindle (for journal tape) Install Batteries 1. Install the 3 batteries in the compartment behind the printer assembly Load Paper 1.
For Receipt Only FEED 1. Pass paper through the receipt window of printer cover. Replace over printer compartment. For Journal Only 2. Route paper over the top of the paper guide and insert in the slot of the take-up spool. 3. Press the FEED key to wind paper securely on the spool. 4. Replace printer cover. Replacing the Ink Roller Ink rollers are disposable, and should not be re-inked. Re-inking can cause damage to the printer. To replace the Ink Roller: 1.
Clear Random Access Memory (RAM) and Initialize Cash Register 1. Before plugging register in, place key lock in the S position. 2. Connect the AC plug into a power outlet while pressing the 00 keys. 3. RAM is now cleared of all memory and the register prints a line of decimals (). NOTE: This is a one time only procedure to be performed after the battery is first installed. DO NOT CLEAR RAM ONCE THE REGISTER IS PROGRAMMED OR ALL PROGRAMS AND TOTALS WILL BE ERASED.
Examples: 1 0 5 0 0 0 TAX 0 TAX Enter 05000 for 5% Tax Rate 1 0 6 5 0 Enter 06500 for 6.5% Tax Rate Department Status You have the following department options: Departments can be taxable or non-taxable. Tax is added automatically when taxable items are registered. Departments can be single item. Single items departments finalize immediately after an item is registered and are typically used for popular one-item transactions, such as a ticket or a soft drink.
ER-180 Features Mode Key Turn the key lock to the desired position: OFF Move the switch to OFF to . No operations can take place when in the off position. REG Move the switch to R (Register) for normal registrations. X Move the switch to X to read mode for financial and Cash In Drawer reports. Totals are NOT reset to zero. Z Move the switch to Z to reset financial and Cash In Drawer reports. All totals return to zero. PGM Move the switch to P to program the register.
Keyboard X/TIME FEED CLEAR PLU RETURN 7 8 9 4 5 6 1 2 3 0 00 . VOID CLERK TAX (X) RCPT ON/OFF C/CONV - -% +% 1 5 9 13 2 6 10 14 3 7 11 15 4 8 12 16 NO CALC SALE RA PO (+) (-) CHECK CHARGE SUBTOTAL CASH/TEND (=) Calculator Functions Press CALC to enter calculator mode: Use the RA as the plus key (to add). Use the PO as the minus key (to subtract). Use the X/TIME as the multiply key. Use the CASH/TEND as the = (equal) key.
Key Functions FEED Advances paper in printer. 0 - 9, 00 Numeric keypad for entering amounts. DPT1-16 These keys classify the items sold and retain the quantities and amounts in their own memories. X/TIME Used for multiplication entry (X), or to refund sales amounts for merchandise returns. PO Used to register money Paid Out of the cash drawer. RA Registers amounts Received on Account.
SUBTOTAL Display the transaction subtotal, including tax. CASH/TEND Finalizes sales paid in cash and calculates change due. RCPT ON/OFF To toggle receipt on and off status.
Programming See “Initial Set-up Instructions” on page 7 when only basic setup and programming is required. This section contains all register programming options. Read this entire section carefully in order to program you register to best fit your individual needs. All programming is done with the key lock in the P position. Setting the Decimal Point Place the key lock in the P position. Enter 0 and press the X/TIME key for 2-digit decimal (0.00).
Department & PLU Programming You have the following department options: Departments can be taxable or non-taxable. Tax is added automatically when taxable items are registered. Departments can be single item. Single items departments finalize immediately after an item is registered and are typically used for popular one-item transactions, such as a ticket or a soft drink. To Program Department Status and Price 1. Place the key lock in the P position. 2.
To Program PLU Status and Price 1. Place the key lock in the P position. 2. Determine the PLU status digit from the chart below. 3. Enter the PLU number press the PLU key. Enter the Price and status (N1-N8) and press the PLU key again.
Tax Programming The ER-180 may be programmed to tax items at either a straight percentage tax rate, or on based on a tax table. Entering a Straight Percentage Tax Rate The ER-180 will accept a 5 digit tax rate, with the decimal point fixed at three places (00.000). If your area taxes goods based on a straight percentage, enter the rate in the following manner. 1. Place the key lock in the P position. 2. Press 1 and then enter the five digit tax rate. 3. Press TAX.
Formulating a Tax Table In some locales where taxes do not follow straight percentage rates, it is necessary to enter the tax table. Before beginning tax table programming, obtain a local tax chart and determine tax breaks for your area. Determine the lowest amount to be taxed, and the amount of tax that is added at that point (some areas add .05 at the first breakpoint). Next determine the tax break points by checking the chart for the highest amount allowed before each penny of tax is added.
Entering the Tax Table Before beginning, you must evaluate your tax table as shown in the example for the 4% Illinois tax table above. Should you make a mistake in entering the break points, depress the C key to clear and re-enter the table from the beginning. Place the key lock in the P position.
Setting the Percent (%) Key Place the key lock in the P position. N1 N2 N3 N4 N5 -% N1 N2 N3 N4 N5 +% Digit Value N1-N4 Percentage rate with decimal fixed at two places (00.00). N5 0 = Tax calculated after % discount is applied. 1 = Tax calculate before % discount is applied. 1 0 0 0 0 % = 10% Minus (-) Key Programming Place the key lock in the P position. N1 N1 Value 0 Tax calculated after coupon is applied. 1 Tax calculated before coupon is applied.
Setting the Machine Number The machine number prints on the receipt / journal tape along side the transaction number. Place the key lock in the P position. N1 N2 NO SALE Enter a two-digit ID # for N1 & N2 Setting Receipt Print or Journal Print Place the key lock in the P position.
COMPULSORY N2 SKIP ZERO TOTALS FOR REPORTS NO SKIP SKIP N3 DUPLICATE Z REPORTS NO DUPLICATE DUPLICATE N4 TOTAL REFUNDS & VOIDS TO PRINT ON REPORTS PRINT NOT PRINT N5 SUBTOTAL TO PRINT PRINT NOT PRINT Step Two of System Option Programming Place the key lock in the P position.
Setting the Date and Time The clock automatically advances the date and prints the current date and time on the paper. To set the date and time: 1. Turn the key lock to the X position. 2. Enter the date in six-digit format (MM DD YY) and press the CHECK key. M M D D Y Y CHECK 3. Enter the time in four-digit military time format (i.e. 15:00 is 3:00 PM). Press the CHECK key. 1 5 0 0 CHECK Currency Conversion Rate Programming Place the key lock in the P position.
Operation Examples Note: Set the key lock set to REG position. This section provides examples of transactions in the register mode. When an error occurs, press the CLEAR key. Error conditions may be caused by incorrect entries or keys pressed in the wrong sequence. Clerk Log On/Off The display will read “CLOSEd” until a clerk is logged on. To log on a clerk: Enter the clerk number (1-4) and press the “CLERK” key. To log off, enter “0” and press the “CLERK” key.
Single Item Department Entry Single item departments automatically finalize the sale on CASH after the department entry. If items have been entered to a regular department as first entry in a sales transaction, and an entry is made into the single item department, it will not finalize the sale automatically but act as a normal department. Enter the amount, press the single item department. Minus () Key Operation You may deduct a coupon or markdown using the Minus key.
Voiding Entries If you should make an incorrect department entry you may correct it with the void (VOID) key. To void the last item entered: Press the VOID key. To void an item inside a transaction that was not immediately preceding item: 1. Enter the amount to be voided. 2. Press the VOID key. 3. Press the affected department. Payment Procedures Cash To total a cash transaction: Press the CASH/TEND key. To total the cash sale and calculate change due: 1. Enter the amount tendered. 2.
Tax Shift Procedure The TAX key us used to reverse the tax status of a single department entry. That is, to make what would normally be a taxable entry nontaxable, or a non- taxable entry taxable. It may also used to exempt an entire sale from tax. To reverse the tax status of an individual item: 1. Enter the price of the item 2. Press TAX, 3. Press the department key. To exempt an entire sale from tax: 1. Register all items. 2. Press SUBTOTAL. 3. Press TAX. 4.
Management Reports and Balancing Reports are detailed below: Mode Report Entry X Cash Declaration $ AMOUNT - SUBTOTAL X Read Financial Report CASH Z Reset Financial Report CASH X Read Department Report CHARGE Z Reset Department Report CHARGE X Read Clerk Report CLERK Z Reset Clerk Report CLERK X Read Z2 Financial Report VOID Z Reset Z2 Financial Report VOID Cash Declaration The cash declaration feature (if made compulsory in option programming – see option N1 on page 20) will e
Sample Financial Report 01-13-10 11-33 4 Z 3●20TX 0●00% 0●00 58●69*1 0●00RF 4●00VD 58●69*2 008 # 32●59CA 32●59CH 26●10CG 10●00RA 20●00PO 22●59AT 004 NS ●●●●●●●● 190770●43*3 06401 1 30 DATE/TIME Z COUNTER, MODE TAX TOTAL % DISCOUNT TOTAL (COUPONS/MARKDOWNS) NET SALES TOTAL REFUND TOTAL VOID TOTAL GROSS SALES TOTAL CUSTOMER COUNT CASH TOTAL CHECK TOTAL CHARGE TOTAL RECEIVED ON ACCOUNT PAID OUT CASH DECLARED NO SALE COUNTER GRAND TOTAL TRANSACTION N0/MACHINE N0/CLERK NO
System Balancing Equations NET SALES TOTAL = DEPARTMENT TOTALS + TAX % DISCOUNT TOTAL () COUPON / MARKDOWN TOTAL GROSS SALES = NET SALES TOTAL + REFUNDS + () COUPON / MARKDOWN TOTAL + % DISCOUNTS NEW GRAND TOTAL = TODAYS GROSS SALES + PREVIOUS GRAND TOTAL Maintenance 1. Avoid excess dust and extreme temperatures. 2. Be certain that AC cord is inserted firmly in the outlet, and that cord poses no danger of accidental tripping. 3. Use no chemicals or abrasives while cleaning cabinet or keyboard.
Specifications Dimensions REG. SIZE (SM DRAWER) NET WEIGHT (SM DRAWER) 12.8W 16.54L 8.86H 10 lb. 36 oz. (5 kg) Drawer SIZE WEIGHT 12.8W 16.54L 3.74H 6 lb. 84 oz. (3.3 kg) Mode Key LOCK SWITCH POSITIONS RECEIPT ON / OFF ROTTERY 5 (OFF, REG, X, Z, PGM) NONE (PROGRAMMABLE) Keyboard TYPE NUMBER OF KEYS KEYSTROKE BUFFER RUBBER CONTACT TYPE 48 15 Printer MODEL # STATIONS PAPER COPY PRINT SPEED M42V ONE SINGLE PLY (57.5 mm or 40 mm) NONE 2.
