User manual

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MF 6990dn - Agoris C935
11 - Address book
Creating and managing contact lists
Properties of a contact list
You can create lists of contact for sending faxes and
documents by email.
A list of contacts contains contacts that already exist in
the address book.
A list of contacts has the following properties:
A list can contain correspondents with a fax number and /
or a network address (email, FTP or SMB address).
The machine ignores the contacts in a list that do not have
the appropriate contact details when sending a fax
(contacts without a fax number) or an email (contacts
without an email address).
The same correspondent can be included in several
contact lists. However, it is not possible to include a list of
contacts in another list of contacts.
Creating a list of contacts
To create a list of contacts:
Cancelling an operation
1 Press the MENU key.
2 Select ADDRESS BOOK > LISTS > CREATE.
3 Press NAME.
4 Enter the name of the list using the virtual keyboard
(maximum 16 characters). In the event of an error,
use the key to delete a character. Press OK
to confirm.
5 To customize the number associated with the list,
press SPEED DIAL. Enter the desired number us-
ing the virtual keyboard or the number pad (from 1
to 1000). Press OK to confirm.
6 Press CONTACTS to select the contacts included
in the list.
> The contact selection window is displayed on the
screen.
> The left-hand side contains existing contacts.
> The right-hand side contains contacts selected for
the list.
7 Use the up and down arrows to view all available
contacts. Select the required contacts in the left-
hand side using the keys:
8 When you have comprised the list, press OK to
confirm.
> The list of contacts has been created. Press MENU to
exit the address book.
Editing a list of contacts
To edit a list of contacts:
Cancelling an operation
1 Press the MENU key.
2 Select ADDRESS BOOK > LISTS > EDIT.
3 Select the list of contacts to edit from the scroll
down list. You can also enter the list's name directly
using the virtual keyboard. Press OK to confirm the
selection.
> The properties of the list of contacts is displayed
on the screen.
4 Change the required properties and confirm each
modification by pressing OK.
5 When the modifications are complete, press MENU
to exit the address book.
Property Description
Name The name is used to identify the
list of contacts.
The name must be unique.
Speed dial Number associated with a list of
contacts, used for rapid selection.
The number must be unique.
Content All contacts in the list.
Note
You may cancel an operation at any time by
pressing .
Key Action
Add all contacts to the list.
Add the selected contact to the list.
Remove the selected contact from
the list.
Remove all contacts from the list.
Note
You may cancel an operation at any time by
pressing .