MODEL MF 9325 MF 9331 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for network scanner) Page INTRODUCTION 1 BEFORE USING THE NETWORK 3 SCANNER FUNCTION HOW TO USE THE NETWORK 20 SCANNER FUNCTION 32 TROUBLESHOOTING 37 SPECIFICATIONS
Warranty While every effort has been made to make this operation manual as accurate and helpful as possible, SAGEM Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SAGEM is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
INTRODUCTION The network scanner expansion Kit enables the machine to be used as a network scanner. • To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, refer to key operator's guide.
CONTENTS INTRODUCTION ............................................... 1 1 BEFORE USING THE NETWORK SCANNER FUNCTION 3 TROUBLESHOOTING ABOUT THE NETWORK SCANNER FUNCTION.... 3 TROUBLESHOOTING.....................................32 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE........ 4 ● DISPLAY MESSAGES.................................. 33 ● IF YOUR E-MAIL IS RETURNED ................. 34 ● IMPORTANT POINTS WHEN USING SCAN TO E-MAIL ...............................................
1 Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server).
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or later, Netscape Navigator 7.0 or later, or Safari 1.2 or later).
BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. 1 Click "Network Scanning" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings 1 Click "Services" in the menu frame. 3 Enter the required information in "SMTP Setup". For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server. (p.
BEFORE USING THE NETWORK SCANNER FUNCTION PROGRAMMING CUSTOM INDEX NAMES Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes" in the touch panel). To program names for the custom indexes, follow the steps below.
BEFORE USING THE NETWORK SCANNER FUNCTION SETTING UP DESTINATION INFORMATION To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.14) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations. Stored destinations can be selected in the machine's touch panel when transmission is performed.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP 1 Click "Destination" in the menu frame. 2 Click "FTP". Note 4 If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.10) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image data.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sagem Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the CD-ROM that accompanied the Network Scanner Expansion Kit .
BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. Note 1 Up to 100 destinations can be stored in one group. Click "Destination" in the menu frame. 1 2 Click "Group". 3 Enter the destination information. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. 4 When you have completed all of the entries, click "Submit".
BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page. 1 Click "Destination" in the menu frame of the Web page. 2 In the Destinations List, click the checkbox of the destination that you want to edit or delete. 3 To edit the selected destination, click "Edit" under the Destinations List. The programming screen of the destination selected in step 2 appears.
BEFORE USING THE NETWORK SCANNER FUNCTION STORING THE SENDER INFORMATION (Scan to E-mail) Use this procedure to store the sender information (sender name and e-mail address) that appears when you send an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). The sender name appears in the recipient's e-mail program. 1 Click "Sender" in the menu frame. 3 Enter the sender information.
BEFORE USING THE NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ("Passwords") Passwords can be established to protect the settings and information stored in the Web page. Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords. A password can be set for the administrator and a password can be set for users.
BEFORE USING THE NETWORK SCANNER FUNCTION RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server. Settings required for user authentication To implement user authentication, the following settings are required: • Enable user authentication (step 3 on page 6) • Configure LDAP server settings (p.8) • Store login names (p.
INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication. (p.17) In the explanations that follow, it is assumed that the initial screen that appears after pressing the [SCAN] key is the condition setting screen (shown below).
BEFORE USING THE NETWORK SCANNER FUNCTION Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( 6 ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( 1 ). 1 2 3 1/2 CONDITION SETTINGS 4 READY TO SEND.
Chapter 2 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD 1 Make sure the machine is in scanner mode. COPY PRINT ON LI DATA SCAN DATA 2 When the [SCAN] key light is on, the machine is in scanner mode. If the light is not on, press the [SCAN] key. If user authentication is enabled, you must log in. (p.17) 4 For detailed information on loading an original, refer to the operation manual for copier.
HOW TO USE THE NETWORK SCANNER FUNCTION 8 Touch the one-touch key of the desired destination. READY TO SEND. TEST1 TEST2 TEST3 TEST4 TEST5 TEST6 TEST7 TEST8 FREQUENT USE Note 9 ABCD EFGHI JKLMN OP The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal. • Refer to pages 10 to 13 for information on programming one-touch key destinations.
HOW TO USE THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You can also use an e-mail address stored on an LDAP server. It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server.
HOW TO USE THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. 1 2 5 Perform steps 1 through 6 of "BASIC TRANSMISSION METHOD". (p.20) The server begins searching. When the search is finished, a list of the matching e-mail addresses appears. Touch the [ADDRESS BOOK] key. ADDRESS BOOK Touch the [OK] key. The address book screen appears.
HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. 1 Make sure the machine is in scanner mode and then load the document in the RSPF. (p.20) 4 Touch the [OK] key. INAL SIZE OK MANUAL 2 You will return to the initial screen. Touch the [ORIGINAL] key.
HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. 1 2 Make sure the machine is in scanner mode and then load the document in the RSPF. (p.20) Touch the [ORIGINAL] key. 5 Perform steps 4 through 9 of "BASIC TRANSMISSION METHOD". (p.20 to 21) 6 Press the [START] key ( ). Scanning of the originals begins. A message appears in the touch panel.
SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the RSPF or on the document glass.
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE QUALITY You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density. 1 Touch the [QUALITY] key. 5 Touch the [OK] key. AUTO QUALITY OK 300dpi RESOLUTION AUTO 2 MANUAL AUTO TIFF-G4 FILE FORMAT 1 · You will return to the initial screen.
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is "300 dpi". Change the resolution 1 Touch the [RESOLUTION] key. QUALITY 300dpi RESOLUTION TIFF-G4 FILE FORMAT AUTO 8½X11 ORIGINAL 2 Touch the desired resolution key. Touch the resolution key that is most suitable for the original.
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE FILE FORMAT You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages per file. 1 Touch the [FILE FORMAT] key. Note QUALITY 300dpi RESOLUTION TIFF-G4 FILE FORMAT AUTO 8½X11 ORIGINAL 2 Select the file type and the compression mode.
HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page. 1 4 Touch the [SEND SETTINGS] key. ADDRESS BOOK The [GLOBAL ADDRESS SEARCH] key is used to select a user stored in a global address book as a sender. (p.
CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen. Note 1 You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( key ( ) while "SENDING. PRESS [C] TO CANCEL." appears in the touch key. Press the [JOB STATUS] key. LINE DATA FAX JOB STATUS 2 ) or the [CLEAR ALL] CUSTOM SE 2 Touch the [SCAN TO] key.
3 Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SAGEM dealer. Problem Cause and solution Page The original is loaded upside down. The image cannot be scanned. → If you are using the document glass, the original must be placed face down. If you are using the RSPF, the original must be inserted face up. 20 A slight amount of moiré sometimes appears when printed matter is scanned.
TROUBLESHOOTING Problem Cause and solution Page An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). The recipient does not receive transmitted data. The recipient does not receive data sent by e-mail (Scan to E-mail). Transmission takes a long time. Caution → Select the correct destination and make sure the correct information is stored for the destination.
TROUBLESHOOTING Message Solution Page YOUR FILENAME IS WRONG. The characters ¥/;:*?"<> cannot be used in a file name. Select a name that does not use those characters. NO MATCHING ADDRESS FOUND. PRESS [OK] THEN [SEARCH AGAIN]. There are no addresses in the LDAP server that match your search text. Select a different server or change the search text. UNABLE TO ACCESS THE SERVER. CHECK SERVER ADDRESS ON DEVICE WEB PAGE. The server settings are not configured correctly. Check the server settings.
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient.
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the settings list from the operation panel of the machine. 1 Press the [CUSTOM SETTINGS] key. The custom settings screen will appear. LINE DATA B STATUS 2 CUSTOM SETTINGS Touch the [LIST PRINT] key. LAY AST LIST PRINT CL ESS ROL RECEIVE MODE FA F 3 Touch the [PRINTER TEST PAGE] key. PRINTER TEST PAGE FAX REPORT SENDING ADDRESS LIST 4 Touch the [PRINTER SETTINGS LIST] key.
4 Chapter 4 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for copier.
MF 9325/MF 9331 OPERATION MANUAL (for network scanner)
