User manual

Directory
4-7
Date en cours : 9 février 2005
C:\Documents and Settings\G097447\Bureau\MFK V2 LU 251 816 433A MF 3725 GB\Répertoire Gb.fm
Operation
Setting your
machine
Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function
THE FILE STRUCTURE
The electronic file containing the data in the directory must be structured into lines or records
each comprising five fields separated from one another by a unique character (a tab stop, a
comma or a semi-colon). The lines themselves are separated by a line break (carriage return).
Caution - You must enter a value for at least one of the E-mail address fields. To enter a blank
line, key in four field separator characters in a row.
For example:
Smith;[e-mail];J;;
O'Connor;[e-mail];U;;
Remark : @ alone is the indication that no associated key is assigned to the entry.
Caution - You must always enter the field separator character, even if one or more of the fields
are left blank. In the example above, which uses a semi-colon as a separator, the entry for
« Jones » lacks both E-mail address and shortcut key.
PROCEDURE
To import a directory:
17 OK - DIRECTORY / IMPORTATION
 Select WITH to authorise the importation of a directory.
Fields Contents
Name
A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.
Fax number
Your contacts’ fax number, without spaces or dots, can be up to 30 characters
long (including any * and # characters). This field may be left empty, for
instance, in the case of contacts to whom you only send e-mails.
E-mail
address
Your contacts’ e-mail address. Can be up to 80 characters long, but must not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.
Shortcut key A capital letter (A to Z), unique to the directory, which is associated with a
specific contact and enables quick selection. As with the two previous fields,
this field can be left blank.
Reserved Nothing must be entered in this field.