Specifications

Customizing the junk mail lter
Now, speaking of customizing...if you know me at all,
you know that the “C” in my name could just as easily
stand for “customizing” as for “Crabby.” Most of the
letters I get about junk mail are from customers who
want to learn how to block this person or that person,
or how to just delete the mail that goes into the junk
mail folder permanently, never to have reached human
eyes (or this set, at least) at all.
You can — and I want you to — customize the various
aspects of the Junk E-mail Filter, and you can do it
as you go. Below are a few ways to make sure your
ltration system is getting you the cleanest, safest,
most potable e-mail possible. The links at the bottom
of this section will introduce you to other ways you
can make this lter your own. So please, make use of
them, will you?
NOTE To get to the junk e-mail options, on the
Actions menu, point to Junk E-mail, and then click
Junk E-mail Options.
Set the protection level to a setting that’s right for
you. By default, the protection level is set to Low,
which is designed to catch the most obvious junk
e-mail messages. To obtain the maximum protection
possible from using the Junk E-mail Filter and other
enhanced privacy features, set the protection level of
the Junk E-mail Filter to High or to Safe Lists Only.
Keep your Junk E-mail Filter updated Updates
are available at Downloads on Ofce Online. Under
Ofce Update, click Check for Updates.
NOTE You could just go looking for the junk e-mail
update, but since we publish a new one almost every
month, you want to be sure you’re getting the most
recent. Using Ofce Updates is the best way to ensure
this happens.
Quickly add an address to your Blocked Senders
list You get mail you just don’t want to get: Right-
click the junk e-mail message, and then, on the
shortcut menu, point to Junk E-mail and then click
Add Sender to Blocked Senders List on the shortcut
menu. You can do this same procedure if you want
to add the sender or his domain to the Safe Senders
list, and you can also do it to add him to the Safe
Recipients list.
Permanently delete junk mail before you even see
it By default, Outlook will throw that junk mail into a
folder called Junk E-mail. Don’t care for that action?
Tell Outlook to put it into another folder or, perhaps
better yet, delete it permanently. But caveat emptor:
Once it’s gone, it’s gone. If you’ve set the lter to
High, you may end up missing e-mails you wished
you’d seen. So be careful how you customize, cowgirl.
More information about customizing the lists:
Add a name to your Safe Senders or
Safe Recipients List
Add a name to the Blocked Senders List
Edit the Junk E-mail Filter Lists
Include Contacts as Safe Senders
So please, take some time to read and learn about how
to make the most of the work the ne folks at Outlook
have put into making sure you’re getting less of your
recommended spam allotment.
Tip of the week
L.D., from Florida, sent me a tip this week about how
to insert dummy text. She likes to have some text in
her documents and Web pages when she’s preparing
to design them but doesn’t have the content yet. She
writes:
“To insert dummy text into your Word document, type
=rand (p,s), where p is the number of paragraphs you
want and s is the number of sentences per paragraph.
Then press Enter, and voilà, Word will create the
text.”
A great one for all the dummies who want to read
about the infamous shenanigans of a nimble brown fox
and an unsuspecting dozing mutt (or purebred; who
can really tell?).
About the author
Annik Stahl, the Crabby Ofce Lady columnist, uses
Ofce all day long. She gets her column ideas from
your wild suggestions and demands, so if you’re
feeling demanding or just want to toss a comment
her way, leave Crabby some feedback. If you have
an Ofce tip you’d like to submit, send that to her
personal mailbox at [e-mail]. (While
she does read all of your e-mails, she can’t offer
personal assistance, so don’t be offended by her curt
auto-reply...)
Reprinted with permission from Annik Stahl.
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