Royal 110cx Cash Management System Owners Manual 8 Departments / 99 PLUs 4 Clerk Totals Automatic Tax Computation 4 Tax Tables Currency Conversion Security features Programmable Electronic Cash Register Easy Set-Up Instructions see page 12 OfficeZone www.officezone.
WELCOME... to the Royal family of fine business machines. We sincerely hope you will enjoy the many benefits of being associated with a distinguished product name that has represented both quality and customer satisfaction since 1905. This electronic cash register is designed to help your business function smoothly by providing efficient register operations and accurate management reports.
TABLE OF CONTENTS ______________________________________________________________ INTRODUCING ...YOUR CASH REGISTER......................................................................................................1 STANDARD ACCESSORIES ........................................................................................................................1 USING THIS MANUAL ...................................................................................................................................
TABLE OF CONTENTS ______________________________________________________________ TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28 SAMPLE RECEIPT.......................................................................................................................................28 TRANSACTION SYMBOLS .........................................................................................................................28 STANDARD TRANSACTIONS .....
APPENDIX 1: CALCULATING STATE TAX TABLE CODES.......................................................................49 OfficeZone www.officezone.
INTRODUCING ... YOUR CASH REGISTER ___________________________________________________________________ STANDARD ACCESSORIES The following are included in the box with your cash register: - 1 black plastic journal winder spindle 1 roll of standard paper tape 1 ink roll (already installed) 2 Cash Drawer / Journal Lock keys Instruction Manual Quick Start Sheet USING THIS MANUAL Your Cash Register manual is organized for easy reference.
SPECIFICATIONS AND SAFETY __________________________________________________________________ MODEL: TYPE: DISPLAY: CAPACITY: PRINTER: INK SOURCE: PAPER SUPPLY: MEMORY BATTERY PROTECTION: TECHNOLOGY: POWER CONSUMPTION: OPERATING TEMPERATURE: DIMENSIONS: WEIGHT: Royal 110cx Electronic cash register with printer and 8 departments. Single LCD Display. Cashier only. Symbols for error, change, subtotal, minus, total and item count. 7 digits input and readout. ECR exclusive serial printer.
SETTING UP AND MAINTAINING THE CASH REGISTER __________________________________________________________________ SETTING UP YOUR CASH REGISTER IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs. 1. Place on a level surface to permit smooth operation of the cash register. 2. Plug in the electrical connection to an appropriate outlet. 3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in. 4. Install paper.
KEY PAD FUNCTIONS __________________________________________________________________ 1. [ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries. 2. [ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry. 3. [ Ref/- ] - Dual Function: Coupon - Subtracts the amount from an item or the sales total, such as a coupon deduction. Refund - Subtracts an item that is returned for refund.
KEY PAD FUNCTIONS __________________________________________________________________ 7. [ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key. Also stops the error alarm when incorrect entries are made. 8. [ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time, if set. 9.
THE CONTROL SWITCH __________________________________________________________________ The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the programs. The Control Switch is also used to print or reset the totals for the management report. Depending on the desired operation, position the Control Switch as follows: "OFF" - The cash register is turned off and inoperable.
THE DISPLAY __________________________________________________________________ READING THE DISPLAY The display shows entry amounts and related transaction information through use of numbers and special symbols. Display windows are situated so that operator can view the operations. The display is read from left to right as follows. Department - The first digit displays the department key pressed for each entry.
ERROR CONDITIONS __________________________________________________________________ THE ERROR ALARM SYSTEM The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be played if a cash register function is not programmed. To clear the "E" error, simply press the [C] Clear key.
THE BACK-UP BATTERY SYSTEM __________________________________________________________________ During cash register operations, all transaction data for the management report is stored in the register's memory. The memory also holds all the optional program information. The memory back-up system keeps this information stored in memory when the cash register is turned off. The memory is protected by 4 standard "AA"(1.5-Volt) batteries that must be installed before programming the register.
LOADING PAPER __________________________________________________________________ HOW TO LOAD THE PAPER This register uses standard 2 1/4" single ply calculator paper to produce either a customer receipt (outside) or a journal record (inside). NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL Order #013129. 1.
INSTALLING INK ROLL __________________________________________________________________ HOW TO CHANGE THE INK ROLL This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout becomes faint, the ink roll needs to be replaced. CAUTION: The ink roll is NOT designed to be re-inked.
QUICK START __________________________________________________________________ Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic aspects of operating your new cash register. Follow these directions precisely: 1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important that the register is plugged in before the back-up batteries are installed. 2.
QUICK START __________________________________________________________________ Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Service Dept. Hotline at 1-800-543-5454 ext. 129, Monday through Friday, 8:00 A.M. to 5:00 P.M.
SETTING PROGRAMS __________________________________________________________________ This cash register allows you to set programs customized to your individual business requirements.
SETTING THE DATE AND TIME __________________________________________________________________ Set the date option to print the current date at the top of each receipt, journal record or management report. The current time can also be displayed by pressing the [QTY/TIME] key. Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12 hour format. The time prints in the following format: HH•MM. For example: 9:30.
SETTING THE CLERK SYSTEM __________________________________________________________________ The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each clerk # and the register supports up to 4 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report captures the number of transactions and sales. There are a few steps to set up the Clerk System.
PERCENT DISCOUNT (-%) __________________________________________________________________ Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be discounted from an individual item or an entire transaction. You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER). Setting a Percent Discount (-%) Rate: 1.
DEPARTMENT TAX STATUS __________________________________________________________________ A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset price.
DEPARTMENT TAX STATUS __________________________________________________________________ (Continued) ZERO PRICE ENTRY SETTING This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price. 1. Enter the Program mode: Move the Control Switch to the "PRG" position. 2. To allow zero price entry, type [8], then [1], followed by the [RA] key. 3. To prohibit zero price entry, type [8], then [0], followed by the [RA] key.
TAX RATE __________________________________________________________________ Programming the Tax Rate The 110cx supports up to 4 Tax Tables; therefore, it allows 4 separate rates to be established and each of those rates can be linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by rate.
TAX RATE (Continued) __________________________________________________________________ TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications) "PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL) Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you determine a department's tax status, at that point, you identify the tax rate you want for that department.
TAX TABLE (AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE) __________________________________________________________________ If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for instructions on calculating your own state's tax table code.
PRICE LOOK UP (PLU) __________________________________________________________________ A total of 99 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price.
PLU CONFIRMATION REPORT __________________________________________________________________ To print a PLU Confirmation Report 1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2. 2. Press the [PLU] key. The PLUs programmed will print. See sample printout below. 3.
SETTING THE SECURITY CODE AND DECIMAL POINT __________________________________________________________________ SECURITY CODE: For Program and Management Report Protection Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position, transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned, the "Z" report prints ONLY after entering the security code.
SETTING THE EURO CONVERSION FEATURE __________________________________________________________________ CONVERSION FEATURE: Useful along Border States for currency conversion The Euro Conversion feature provides a automatic method of currency conversion. It establishes one currency as the Local currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
SUMMARY OF PROGRAMS __________________________________________________________________ Listed below is a recap of all programs set according to the examples used in this section: Type/Press Program/Example Sample Receipt SET CONTROL SWITCH TO "PRG" SET DATE: MARCH 7, 1998 (030798) + [#/NS] SET TIME: 3:30 PM (1530) + [QTY/TIME] SET -% RATE: 5% (500) + [-%] ASSIGN TAX STATUS: DEPT 1 - TAXABLE DEPT 2 - NO TAX (0) + (01) + [CHECK] + (0) + [DEPARTMENT 1] (0) + (00) + [CHECK] + (0) + [DEPARTMENT 2] S
TRANSACTION EXAMPLES __________________________________________________________________ The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the program examples used in setting THE REGISTER PROGRAMS. SAMPLE RECEIPT The following sample shows where general transaction information is printed on a receipt and what program options must be set to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
TRANSACTION EXAMPLES __________________________________________________________________ STANDARD TRANSACTIONS Registering a Single Item Sale and Tendering Change NOTE: Up to 7 digits can be used for the amount of the entry. Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute change for $5.00. 1. [100] + [DEPARTMENT 1] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ Using Split Tendering Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge. 1. [1000] + [DEPARTMENT 2] 2. [1500] + [DEPARTMENT 2] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PERCENT DISCOUNT (-%) TRANSACTIONS Discounting [-%] Individual Items NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a 10% discount to a transaction. 1. [100] + [DEPARTMENT 1] 2. [1000] + [-%] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PLU CODES Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information. Using a Fixed PLU Price: Example: Register PLU #1 programmed at the preset price of $1.50: 1. [1] + [PLU] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ VOIDS AND REFUNDS Voiding the Previous Entry in the Middle of a Sale: Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2. 1. [200] + [DEPARTMENT 2] 2. [VOID] 3. [300] + [DEPARTMENT 2] 4. [Amt Tend/TOTAL] 2 2 2 2·00TX -2·00VD 3·00 3·00CA NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
TRANSACTION EXAMPLES __________________________________________________________________ REFUNDS Refund a Single Item: Example: Refund a $1.00 item in Department 1. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Amt Tend/TOTAL] 1 -1·00TX -0·05TX -1·05CA ·4-31 023 Refund Multiple Items: Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Ref/-] 4. (200) + [DEPT 2] 5.
TRANSACTION EXAMPLES __________________________________________________________________ TAX OVERRIDE TRANSACTIONS Exempting Tax on an Item: NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department. Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1). 1. [TAX SHIFT] + [200] + [DEPARTMENT 1] 2. [100] + [DEPARTMENT 1] 3.
TRANSACTION EXAMPLES __________________________________________________________________ OTHER TRANSACTIONS Registering Money Received On Account: Example: Register $10.00 received on account. 10·00RA 1. [1000] + [RA] ·5-46 027 Paying Money Out: Example: Pay out $5.00. -5·00PO 1. [500] + [PO] ·5-46 028 Registering an Identification Number: NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation.
"X" AND "Z" SALES MANAGEMENT REPORTS __________________________________________________________________ Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
SAMPLE MANAGEMENT REPORT __________________________________________________________________ The Management Report provides the following information as shown in the sample below: DATE Z COUNTER ACTIVITY COUNTER CASH SALES COUNTER CHECK SALES COUNTER CHARGE SALES COUNTER RECEIVED ON ACCOUNT COUNTER PAID OUT COUNTER ___________________________ _ _ _____________ 11·20·98 _ _ _ __________________ 002 Z _ __________________ 005 _ _ 1 10·00 TX _______ _ 003 _ _ 2 38·00 TX _ _ 001 _ _ 3 2·35 _ _ 001 _ _ 4 7·89
BALANCING FORMULAS __________________________________________________________________ The following examples illustrate how totals are calculated for the management reports: System Balance: (+) (+) (+) (+) (+) (+) (+) (+) (-) (-) (+) DEPARTMENT 1 DEPARTMENT 2 DEPARTMENT 3 DEPARTMENT 4 DEPARTMENT 5 DEPARTMENT 6 DEPARTMENT 7 DEPARTMENT 8 MINUS TOTAL -% TOTAL TAX TOTAL (=) NET SALES (+) (+) (+) (+) (+) NET SALES MINUS SALES -% TOTAL RETURN TOTAL VOID TOTAL (=) GROSS SALES (+) (+) NET SALES PREVIOUS
PLU REPORT __________________________________________________________________ PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be reset to zero. 1. Move the Control Switch to the "X" or "Z" position as desired. 2. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been programmed, continue with Step #3. 3. Press the [PLU] key. 4. The PLU Report will print.
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TROUBLESHOOTING __________________________________________________________________ In case of operational difficulty: 1. Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source. Another electrical motor on the same circuit could cause interference with register operations. 2. Check that the Control Switch is set to the proper position. 3.
TAX SYSTEM PRESET __________________________________________________________________ In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are available as follows: 1. Canadian Tax System - Special tax programming for the taxation system in Canada. 2. VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most commonly used in European countries.
VAT TAX SYSTEM __________________________________________________________________ The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be programmed. To choose the VAT Tax System, please complete the following: a.Enter the Program Mode: Move the Control Switch to the "PRG" position.
CANADIAN TAX SYSTEM __________________________________________________________________ To choose the Canadian Tax System, please complete the following: 1. Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the # and press the [CHARGE] key now. If not, continue with Step 2. 2. Type [3], type [1], then press the [RA] key. 3.
CANADIAN TAX SYSTEM __________________________________________________________________ CANADIAN TAX - METHOD 2 GST Tax: PST Tax: GST/PST Tax: 7% 8% Both 7% and 8% calculated as tax on tax (piggyback calculation) For the Canadian tax system of TAX on TAX: Type [5], type [1], then press the [RA] key. 1. Program Tax 1 as 7%: [1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL] 2. Program Tax 2 as 8%: [2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL] 3.
CALCULATING STATE TAX TABLE CODES Appendix 1 "EXAMPLE TAX CHART" STEP C: Enter the base tax amount (the minimum point where no tax is charged) followed by the Number "1". Then press the [TAX SHIFT) key. STEP A SALE AMOUNT ┌─────────────┐ TAX │ from to │AMOUNT STEP B STEP D: Enter the 6 ├──────┬──────┼──────┐ digit number (see Page Breakpoints │ 0 │ 12 │ 0 │ II-b) (i.e. 4% = 240096).
CALCULATING STATE TAX TABLE CODES Appendix 1 "THE WORKSHEET" Write down your results as you go.
Royal 115cx Cash Management System Owners Manual 8 Departments / 99 PLUs Portable 4 Clerk Totals Automatic Tax Computation 4 Tax Tables Currency Conversion Security features Programmable Electronic Cash Register Easy Set-Up Instructions see page 12 OfficeZone www.officezone.
WELCOME... to the Royal family of fine business machines. We sincerely hope you will enjoy the many benefits of being associated with a distinguished product name that has represented both quality and customer satisfaction since 1905. This electronic cash register is designed to help your business function smoothly by providing efficient register operations and accurate management reports.
TABLE OF CONTENTS ________________________________________________________________ INTRODUCING ...YOUR CASH REGISTER......................................................................................................1 STANDARD ACCESSORIES ........................................................................................................................1 USING THIS MANUAL ..................................................................................................................................
TABLE OF CONTENTS ______________________________________________________________ TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28 SAMPLE RECEIPT.......................................................................................................................................28 TRANSACTION SYMBOLS .........................................................................................................................28 STANDARD TRANSACTIONS .....
APPENDIX 1: CALCULATING STATE TAX TABLE CODES.......................................................................49 OfficeZone www.officezone.
INTRODUCING ... YOUR CASH REGISTER ___________________________________________________________________ STANDARD ACCESSORIES The following are included in the box with your cash register: - 1 black plastic journal winder spindle 1 roll of standard paper tape 1 ink roll (already installed) AC Power adapter 2 Cash Drawer / Journal Lock keys Instruction Manual Quick Start Sheet USING THIS MANUAL Your Cash Register manual is organized for easy reference.
SPECIFICATIONS AND SAFETY __________________________________________________________________ MODEL: TYPE: DISPLAY: CAPACITY: PRINTER: INK SOURCE: PAPER SUPPLY: MEMORY BATTERY PROTECTION: TECHNOLOGY: POWER CONSUMPTION: OPERATING TEMPERATURE: DIMENSIONS: WEIGHT: Royal 115cx Electronic cash register with printer and 16 departments. LCD Single Display. Cashier only. Symbols for error, change, subtotal, minus, total and item count. 7 digits input and readout. ECR exclusive serial printer.
SETTING UP AND MAINTAINING THE CASH REGISTER __________________________________________________________________ SETTING UP YOUR CASH REGISTER IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs. 1. Place on a level surface to permit smooth operation of the cash register. 2. Plug in the electrical connection to an appropriate outlet. 3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in. 4. Install paper.
KEY PAD FUNCTIONS __________________________________________________________________ 1. Control Lock - Locks and unlocks the printer cover. In "open" position, it allows access to the journal compartment and management control switches. 2. [ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries. 3. [ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry. 4.
KEY PAD FUNCTIONS __________________________________________________________________ 8. [ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key. Also stops the error alarm when incorrect entries are made. 9. [ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time, if set. 10.
THE CONTROL SWITCH __________________________________________________________________ The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the programs. The Control Switch is also used to print or reset the totals for the management report. Depending on the desired operation, position the Control Switch as follows: "OFF" - The cash register is turned off and inoperable.
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THE DISPLAY __________________________________________________________________ READING THE DISPLAY The display shows entry amounts and related transaction information through use of numbers and special symbols. Display windows are situated so that operator can view the operations. The display is read from left to right as follows. Department - The first digit displays the department key pressed for each entry.
ERROR CONDITIONS __________________________________________________________________ THE ERROR ALARM SYSTEM The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be played if a cash register function is not programmed. To clear the "E" error, simply press the [C] Clear key.
THE POWER SYSTEM __________________________________________________________________ THE 115cx register is portable and can be operated in remote locations, away from a power outlet, by using 4 C-size batteries (not included). Examples are: kiosks, craft fairs, flea markets, or in areas where power outlets are not easily accessible. The register can also be operated and powered by an AC adapter and one is included along with the standard supplies in this package.
LOADING PAPER __________________________________________________________________ HOW TO LOAD THE PAPER This register uses standard 2 1/4" single ply calculator paper to produce either a customer receipt (outside) or a journal record (inside). NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL Order #013129. 1.
INSTALLING INK ROLL __________________________________________________________________ HOW TO CHANGE THE INK ROLL This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout becomes faint, the ink roll needs to be replaced. CAUTION: The ink roll is NOT designed to be re-inked.
QUICK START __________________________________________________________________ Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic aspects of operating your new cash register. Follow these directions precisely: 1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important that the register is plugged in before the back-up batteries are installed. 2.
QUICK START __________________________________________________________________ Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Product Support Hotline at 1-800-543-5454 ext. 129, Monday through Friday, 8:00 A.M. to 5:00 P.
SETTING PROGRAMS __________________________________________________________________ This cash register allows you to set programs customized to your individual business requirements.
SETTING THE DATE AND TIME __________________________________________________________________ Set the date option to print the current date at the top of each receipt, journal record or management report. The current time can also be displayed by pressing the [QTY/TIME] key. Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12 hour format. The time prints in the following format: HH•MM. For example: 9:30.
SETTING THE CLERK SYSTEM __________________________________________________________________ The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each clerk # and the register supports up to 4 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report captures the number of transactions and sales. There are a few steps to set up the Clerk System.
PERCENT DISCOUNT (-%) __________________________________________________________________ Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be discounted from an individual item or an entire transaction. You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER). Setting a Percent Discount (-%) Rate: 1.
DEPARTMENT TAX STATUS __________________________________________________________________ A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset price.
DEPARTMENT TAX STATUS __________________________________________________________________ (Continued) ZERO PRICE ENTRY SETTING This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price. 1. Enter the Program mode: Move the Control Switch to the "PRG" position. 2. To allow zero price entry, type [8], then [1], followed by the [RA] key. 3. To prohibit zero price entry, type [8], then [0], followed by the [RA] key.
TAX RATE __________________________________________________________________ Programming the Tax Rate The 115cx supports up to 4 Tax Tables; therefore, it allows 4 separate rates to be established and each of those rates can be linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by rate.
TAX RATE (Continued) __________________________________________________________________ TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications) "PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL) Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you determine a department's tax status, at that point, you identify the tax rate you want for that department.
TAX TABLE (AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE) __________________________________________________________________ If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for instructions on calculating your own state's tax table code.
PRICE LOOK UP (PLU) __________________________________________________________________ A total of 99 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price.
PLU CONFIRMATION REPORT __________________________________________________________________ To print a PLU Confirmation Report 1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2. 2. Press the [PLU] key. The PLUs programmed will print. See sample printout below. 3.
SETTING THE SECURITY CODE AND DECIMAL POINT __________________________________________________________________ SECURITY CODE: For Program and Management Report Protection Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position, transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned, the "Z" report prints ONLY after entering the security code.
SETTING THE EURO CONVERSION FEATURE __________________________________________________________________ CONVERSION FEATURE: Useful along Border States for currency conversion The Euro Conversion feature provides a automatic method of currency conversion. It establishes one currency as the Local currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
SUMMARY OF PROGRAMS __________________________________________________________________ Listed below is a recap of all programs set according to the examples used in this section: Type/Press Program/Example Sample Receipt SET CONTROL SWITCH TO "PRG" SET DATE: MARCH 7, 1998 (030798) + [#/NS] SET TIME: 3:30 PM (1530) + [QTY/TIME] SET -% RATE: 5% (500) + [-%] ASSIGN TAX STATUS: DEPT 1 - TAXABLE DEPT 2 - NO TAX (0) + (01) + [CHECK] + (0) + [DEPARTMENT 1] (0) + (00) + [CHECK] + (0) + [DEPARTMENT 2] S
TRANSACTION EXAMPLES __________________________________________________________________ The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the program examples used in setting THE REGISTER PROGRAMS. SAMPLE RECEIPT The following sample shows where general transaction information is printed on a receipt and what program options must be set to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
TRANSACTION EXAMPLES __________________________________________________________________ STANDARD TRANSACTIONS Registering a Single Item Sale and Tendering Change NOTE: Up to 7 digits can be used for the amount of the entry. Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute change for $5.00. 1. [100] + [DEPARTMENT 1] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ Using Split Tendering Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge. 1. [1000] + [DEPARTMENT 2] 2. [1500] + [DEPARTMENT 2] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PERCENT DISCOUNT (-%) TRANSACTIONS Discounting [-%] Individual Items NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a 10% discount to a transaction. 1. [100] + [DEPARTMENT 1] 2. [1000] + [-%] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PLU CODES Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information. Using a Fixed PLU Price: Example: Register PLU #1 programmed at the preset price of $1.50: 1. [1] + [PLU] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ VOIDS AND REFUNDS Voiding the Previous Entry in the Middle of a Sale: Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2. 1. [200] + [DEPARTMENT 2] 2. [VOID] 3. [300] + [DEPARTMENT 2] 4. [Amt Tend/TOTAL] 2 2 2 2·00TX -2·00VD 3·00 3·00CA NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
TRANSACTION EXAMPLES __________________________________________________________________ REFUNDS Refund a Single Item: Example: Refund a $1.00 item in Department 1. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Amt Tend/TOTAL] 1 -1·00TX -0·05TX -1·05CA ·4-31 023 Refund Multiple Items: Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Ref/-] 4. (200) + [DEPT 2] 5.
TRANSACTION EXAMPLES __________________________________________________________________ TAX OVERRIDE TRANSACTIONS Exempting Tax on an Item: NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department. Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1). 1. [TAX SHIFT] + [200] + [DEPARTMENT 1] 2. [100] + [DEPARTMENT 1] 3.
TRANSACTION EXAMPLES __________________________________________________________________ OTHER TRANSACTIONS Registering Money Received On Account: Example: Register $10.00 received on account. 10·00RA 1. [1000] + [RA] ·5-46 027 Paying Money Out: Example: Pay out $5.00. -5·00PO 1. [500] + [PO] ·5-46 028 Registering an Identification Number: NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation.
"X" AND "Z" SALES MANAGEMENT REPORTS __________________________________________________________________ Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
SAMPLE MANAGEMENT REPORT __________________________________________________________________ The Management Report provides the following information as shown in the sample below: DATE Z COUNTER ACTIVITY COUNTER CASH SALES COUNTER CHECK SALES COUNTER CHARGE SALES COUNTER RECEIVED ON ACCOUNT COUNTER PAID OUT COUNTER ___________________________ _ _ _____________ 11·20·98 _ _ _ __________________ 002 Z _ __________________ 005 _ _ 1 10·00 TX _______ _ 003 _ _ 2 38·00 TX _ _ 001 _ _ 3 2·35 _ _ 001 _ _ 4 7·89
BALANCING FORMULAS __________________________________________________________________ The following examples illustrate how totals are calculated for the management reports: System Balance: (+) (+) (+) (+) (+) (+) (+) (+) (-) (-) (+) DEPARTMENT 1 DEPARTMENT 2 DEPARTMENT 3 DEPARTMENT 4 DEPARTMENT 5 DEPARTMENT 6 DEPARTMENT 7 DEPARTMENT 8 MINUS TOTAL -% TOTAL TAX TOTAL (=) NET SALES (+) (+) (+) (+) (+) NET SALES MINUS SALES -% TOTAL RETURN TOTAL VOID TOTAL (=) GROSS SALES (+) (+) NET SALES PREVIOUS
PLU REPORT __________________________________________________________________ PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be reset to zero. 1. Move the Control Switch to the "X" or "Z" position as desired. 2. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been programmed, continue with Step #3. 3. Press the [PLU] key. 4. The PLU Report will print.
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TROUBLESHOOTING __________________________________________________________________ In case of operational difficulty: 1. Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source. Another electrical motor on the same circuit could cause interference with register operations. 2. Check that the Control Switch is set to the proper position. 3.
TAX SYSTEM PRESET __________________________________________________________________ In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are available as follows: 1. Canadian Tax System - Special tax programming for the taxation system in Canada. 2. VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most commonly used in European countries.
VAT TAX SYSTEM __________________________________________________________________ The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be programmed. To choose the VAT Tax System, please complete the following: a.Enter the Program Mode: Move the Control Switch to the "PRG" position.
CANADIAN TAX SYSTEM __________________________________________________________________ To choose the Canadian Tax System, please complete the following: 1. Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the # and press the [CHARGE] key now. If not, continue with Step 2. 2. Type [3], type [1], then press the [RA] key. 3.
CANADIAN TAX SYSTEM __________________________________________________________________ CANADIAN TAX - METHOD 2 GST Tax: PST Tax: GST/PST Tax: 7% 8% Both 7% and 8% calculated as tax on tax (piggyback calculation) For the Canadian tax system of TAX on TAX: Type [5], type [1], then press the [RA] key. 1. Program Tax 1 as 7%: [1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL] 2. Program Tax 2 as 8%: [2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL] 3.
CALCULATING STATE TAX TABLE CODES Appendix 1 "EXAMPLE TAX CHART" STEP C: Enter the base tax amount (the minimum point where no tax is charged) followed by the Number "1". Then press the [TAX SHIFT) key. STEP A SALE AMOUNT ┌─────────────┐ TAX │ from to │AMOUNT STEP B STEP D: Enter the 6 ├──────┬──────┼──────┐ digit number (see Page Breakpoints │ 0 │ 12 │ 0 │ II-b) (i.e. 4% = 240096).
CALCULATING STATE TAX TABLE CODES Appendix 1 "THE WORKSHEET" Write down your results as you go.
130cx Cash Management System Instruction Manual 16 Departments / 200 PLUs 8 Clerk Totals Automatic Tax Computation 4 Tax Tables Currency Conversion Security Features Programmable Electronic Cash Register Easy Set-Up Instructions see page 12 OfficeZone www.officezone.
WELCOME... to the Royal family of fine business machines. We sincerely hope you will enjoy the many benefits of being associated with a distinguished product name that has represented both quality and customer satisfaction since 1905. This electronic cash register is designed to help your business function smoothly by providing efficient register operations and accurate management reports.
OfficeZone www.officezone.
TABLE OF CONTENTS ________________________________________________________________ INTRODUCING ...YOUR CASH REGISTER......................................................................................................1 STANDARD ACCESSORIES ........................................................................................................................1 USING THIS MANUAL ..................................................................................................................................
TABLE OF CONTENTS TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28 SAMPLE RECEIPT.......................................................................................................................................28 TRANSACTION SYMBOLS .........................................................................................................................28 STANDARD TRANSACTIONS .....................................................................
INTRODUCING ... YOUR CASH REGISTER ___________________________________________________________________ STANDARD ACCESSORIES The following are included in the box with your cash register: - 1 black, plastic journal winder spindle 1 roll of standard paper tape 1 ink roll (already installed) 4 standard "AA" batteries for battery back-up system 2 Cash Drawer / Journal Lock keys Instruction Manual Quick Start Sheet USING THIS MANUAL Your Cash Register manual is organized for easy reference.
SPECIFICATIONS AND SAFETY __________________________________________________________________ MODEL: TYPE: DISPLAY: CAPACITY: PRINTER: INK SOURCE: PAPER SUPPLY: MEMORY BATTERY PROTECTION: TECHNOLOGY: POWER CONSUMPTION: OPERATING TEMPERATURE: DIMENSIONS: WEIGHT: Royal 130cx (PCUA #14510Y) Electronic Cash Register LCD Dual. Cashier and Customer. Symbols for error, change, subtotal, minus, total and item count. 7 digits input and readout. ECR exclusive serial printer.
SETTING UP AND MAINTAINING THE CASH REGISTER __________________________________________________________________ SETTING UP YOUR CASH REGISTER IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs. 1. Place on a level surface to permit smooth operation of the cash register. 2. Plug in the electrical connection to an appropriate outlet. 3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in. 4. Install paper.
KEY PAD FUNCTIONS __________________________________________________________________ 1. Control Lock - Locks and unlocks the printer cover. In "open" position, it allows access to the journal compartment and management control switches. 2. [ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries. 3. [ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry. 4.
KEY PAD FUNCTIONS __________________________________________________________________ 8. [ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key. Also stops the error alarm when incorrect entries are made. 9. [ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time, if set. 10.
THE CONTROL SWITCH __________________________________________________________________ The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the programs. The Control Switch is also used to print or reset the totals for the management report. Depending on the desired operation, position the Control Switch as follows: "OFF" - The cash register is turned off and inoperable.
THE DISPLAY __________________________________________________________________ READING THE DISPLAY The display shows entry amounts and related transaction information through use of numbers and special symbols. Display windows are situated both front and back so that operator and customer can simultaneously view the operations. The display is read from left to right as follows. Department - The first digit displays the department key pressed for each entry.
ERROR CONDITIONS __________________________________________________________________ THE ERROR ALARM SYSTEM The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be played if a cash register function is not programmed. To clear the "E" error, simply press the [C] Clear key.
THE BACK-UP BATTERY SYSTEM __________________________________________________________________ During cash register operations, all transaction data for the management report is stored in the register's memory. The memory also holds all the optional program information. The memory back-up system keeps this information stored in memory when the cash register is turned off. The memory is protected by four standard "AA" (1.5-Volt) batteries that must be installed before programming the register.
LOADING PAPER __________________________________________________________________ HOW TO LOAD THE PAPER This register uses standard 2 1/4" (57mm) single ply calculator paper to produce either a customer receipt (outside) or a journal record (inside). NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL Order #013129. 1.
INSTALLING INK ROLL __________________________________________________________________ HOW TO CHANGE THE INK ROLL This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout becomes faint, the ink roll needs to be replaced. CAUTION: The ink roll is NOT designed to be re-inked.
QUICK START __________________________________________________________________ Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic aspects of operating your new cash register. Follow these directions precisely: 1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important that the register is plugged in before the back-up batteries are installed. 2.
QUICK START __________________________________________________________________ Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Product Support Hotline at 1-800-543-5454 ext.
SETTING PROGRAMS __________________________________________________________________ This cash register allows you to set programs customized to your individual business requirements. These programs include: 2. 3.
SETTING THE DATE AND TIME __________________________________________________________________ Set the date option to print the current date at the top of each receipt, journal record or management report. The current time can also be displayed by pressing the [QTY/TIME] key. Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12 hour format. The time prints in the following format: HH•MM. For example: 9:30.
SETTING THE CLERK SYSTEM __________________________________________________________________ The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each clerk # and the register supports up to 8 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report captures the number of transactions and sales. There are a few steps to set up the Clerk System.
PERCENT DISCOUNT (-%) __________________________________________________________________ Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be discounted from an individual item or an entire transaction. You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER). Setting a Percent Discount (-%) Rate: 1.
DEPARTMENT TAX STATUS __________________________________________________________________ A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset price.
DEPARTMENT TAX STATUS __________________________________________________________________ (Continued) ZERO PRICE ENTRY SETTING This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price. 1. Enter the Program mode: Move the Control Switch to the "PRG" position. 2. To allow zero price entry, type [8], then [1], followed by the [RA] key. 3. To prohibit zero price entry, type [8], then [0], followed by the [RA] key.
TAX RATE __________________________________________________________________ Programming the Tax Rate This unit supports up to 4 Tax Tables; therefore, it allows 4 separate tax rates to be established and each of those rates can be linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by rate.
TAX RATE (Continued) __________________________________________________________________ TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications) "PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL) Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you determine a department's tax status, at that point, you identify the tax rate you want for that department.
TAX TABLE (AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE) __________________________________________________________________ If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for instructions on calculating your own state's tax table code.
PRICE LOOK UP (PLU) __________________________________________________________________ A total of 200 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price.
PLU CONFIRMATION REPORT __________________________________________________________________ To print a PLU Confirmation Report 1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2. 2. Press the [PLU] key. The PLUs programmed will print. See sample printout below. 3.
SETTING THE SECURITY CODE AND DECIMAL POINT __________________________________________________________________ SECURITY CODE: For Program and Management Report Protection Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position, transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned, the "Z" report prints ONLY after entering the security code.
SETTING THE EURO CONVERSION FEATURE __________________________________________________________________ CONVERSION FEATURE: Useful along Border States for currency conversion The Euro Conversion feature provides an automatic method of currency conversion. It establishes one currency as the Local currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
SUMMARY OF PROGRAMS __________________________________________________________________ Listed below is a recap of all programs set according to the examples used in this section: Program/Example Type/Press Sample Receipt SET CONTROL SWITCH TO "PRG" SET DATE: MARCH 7, 1998 (030798) + [#/NS] SET TIME: 3:30 PM (1530) + [QTY/TIME] SET -% RATE: 5% (500) + [-%] ASSIGN TAX STATUS: DEPT 1 - TAXABLE DEPT 2 - NO TAX (0) + (01) + [CHECK] + (0) + [DEPARTMENT 1] (0) + (00) + [CHECK] + (0) + [DEPARTMENT 2] S
TRANSACTION EXAMPLES __________________________________________________________________ The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the program examples used in setting THE REGISTER PROGRAMS. SAMPLE RECEIPT The following sample shows where general transaction information is printed on a receipt and what program options must be set to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
TRANSACTION EXAMPLES __________________________________________________________________ STANDARD TRANSACTIONS Registering a Single Item Sale and Tendering Change NOTE: Up to 7 digits can be used for the amount of the entry. Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute change for $5.00. 1. [100] + [DEPARTMENT 1] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ Using Split Tendering Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge. 1. [1000] + [DEPARTMENT 2] 2. [1500] + [DEPARTMENT 2] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PERCENT DISCOUNT (-%) TRANSACTIONS Discounting [-%] Individual Items NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a 10% discount to a transaction. 1. [100] + [DEPARTMENT 1] 2. [1000] + [-%] 3. [SUBTOTAL] 4.
TRANSACTION EXAMPLES __________________________________________________________________ PLU CODES Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information. Using a Fixed PLU Price: Example: Register PLU #1 programmed at the preset price of $1.50: 1. [1] + [PLU] 2. [SUBTOTAL] 3.
TRANSACTION EXAMPLES __________________________________________________________________ VOIDS AND REFUNDS Voiding the Previous Entry in the Middle of a Sale: Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2. 1. [200] + [DEPARTMENT 2] 2. [VOID] 3. [300] + [DEPARTMENT 2] 4. [Amt Tend/TOTAL] 2 2 2 2·00TX -2·00VD 3·00 3·00CA NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
TRANSACTION EXAMPLES __________________________________________________________________ REFUNDS Refund a Single Item: Example: Refund a $1.00 item in Department 1. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Amt Tend/TOTAL] 1 -1·00TX -0·05TX -1·05CA ·4-31 023 Refund Multiple Items: Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2. 1. [Ref/-] 2. (100) + [DEPT 1] 3. [Ref/-] 4. (200) + [DEPT 2] 5.
TRANSACTION EXAMPLES __________________________________________________________________ TAX OVERRIDE TRANSACTIONS Exempting Tax on an Item: NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department. Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1). 1. [TAX SHIFT] + [200] + [DEPARTMENT 1] 2. [100] + [DEPARTMENT 1] 3.
TRANSACTION EXAMPLES __________________________________________________________________ OTHER TRANSACTIONS Registering Money Received On Account: Example: Register $10.00 received on account. 10·00RA 1. [1000] + [RA] ·5-46 027 Paying Money Out: Example: Pay out $5.00. -5·00PO 1. [500] + [PO] ·5-46 028 Registering an Identification Number: NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation.
"X" AND "Z" SALES MANAGEMENT REPORTS __________________________________________________________________ Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
SAMPLE MANAGEMENT REPORT __________________________________________________________________ The Management Report provides the following information as shown in the sample below: DATE Z COUNTER ACTIVITY COUNTER CASH SALES COUNTER CHECK SALES COUNTER CHARGE SALES COUNTER RECEIVED ON ACCOUNT COUNTER PAID OUT COUNTER OfficeZone ___________________________ _ _ _____________ 11·20·98 _ _ _ __________________ 002 Z _ __________________ 005 _ _ 1 10·00 TX _______ _ 003 _ _ 2 38·00 TX _ _ 001 _ _ 3 2·35 _ _ 00
BALANCING FORMULAS __________________________________________________________________ The following examples illustrate how totals are calculated for the management reports: System Balance: (+) (+) (+) (+) (+) (+) (+) (+) (-) (-) (+) DEPARTMENT 1 DEPARTMENT 2 DEPARTMENT 3 DEPARTMENT 4 DEPARTMENT 5 DEPARTMENT 6 DEPARTMENT 7 DEPARTMENT 8 MINUS TOTAL -% TOTAL TAX TOTAL (=) NET SALES (+) (+) (+) (+) (+) NET SALES MINUS SALES -% TOTAL RETURN TOTAL VOID TOTAL (=) GROSS SALES (+) (+) NET SALES PREVIOUS
PLU REPORT __________________________________________________________________ PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be reset to zero. 1. Move the Control Switch to the "X" or "Z" position as desired. 2. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been programmed, continue with Step #3. 3. Press the [PLU] key. 4. The PLU Report will print.
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TROUBLESHOOTING __________________________________________________________________ In case of operational difficulty: 1. Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source. Another electrical motor on the same circuit could cause interference with register operations. 2. Check that the Control Switch is set to the proper position. 3.
TAX SYSTEM PRESET __________________________________________________________________ In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are available as follows: 1. Canadian Tax System - Special tax programming for the taxation system in Canada. 2. VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most commonly used in European countries.
VAT TAX SYSTEM __________________________________________________________________ The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be programmed. To choose the VAT Tax System, please complete the following: a.Enter the Program Mode: Move the Control Switch to the "PRG" position.
CANADIAN TAX SYSTEM __________________________________________________________________ To choose the Canadian Tax System, please complete the following: 1. Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the # and press the [CHARGE] key now. If not, continue with Step 2. 2. Type [3], type [1], then press the [RA] key. 3.
CANADIAN TAX SYSTEM __________________________________________________________________ CANADIAN TAX - METHOD 2 GST Tax: PST Tax: GST/PST Tax: 7% 8% Both 7% and 8% calculated as tax on tax (piggyback calculation) For the Canadian tax system of TAX on TAX: Type [3], type [1], then press the [RA] key. 1. Program Tax 1 as 7%: [1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL] 2. Program Tax 2 as 8%: [2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL] 3.
CALCULATING STATE TAX TABLE CODES Appendix 1 "EXAMPLE TAX CHART" STEP C: Enter the base tax amount (the minimum point where no tax is charged) followed by the Number "1". Then press the [TAX SHIFT) key. STEP A SALE AMOUNT ┌─────────────┐ TAX STEP B │ from to │AMOUNT STEP D: Enter the 6 ├──────┬──────┼──────┐ digit number (see Page Breakpoints │ 0 │ 12 │ 0 │ II-b) (i.e. 4% = 240096).
CALCULATING STATE TAX TABLE CODES Appendix 1 "THE WORKSHEET" Write down your results as you go.
