The City of Waltham Invites Interested Parties To propose the best offer and or bid For the service or product herewith described: WCAC TV Studios Equipment and Installation The bid opening will be held: Monday July 21, 2014 at 10:00 AM Pre‐Bid Meeting and Site Inspection: Tuesday July 15 , 2014 at 10:00 AM (Please meet at Waltham City Hall 610 Main Street) Last Day for Written Questions: 12 Noon Wednesday July 16, 2014 Phone: 781‐314‐3244, Fax: 781‐314‐3245
Invitation to Bid
The City of Waltham Purchasing Department REQUEST FOR BID (RFB) Under the rules of M.G.L. Chapter 30B, the Chief Procurement Officer of the City of Waltham Purchasing Department hereby requests sealed bids for: WCAC TV Studios Equipment and Installation Price Proposals will be received at the office of the Purchasing Agent, City Hall, 610 Main Street, Waltham MA 02452, until, The bid opening will be held: Monday July 21, 2014 at 10:00 AM At which time and place the bids will be publicly opened and read.
Intent of Project The City of Waltham wishes to purchase TV Studio Equipment and Its installation at a number of locations throughout the City
AGREEMENT CITY OF WALTHAM ARTICLE 1. This agreement, made this _______ day of ____________, 2014 by and between the CITY OF WALTHAM, party of the first part, hereinafter called the CITY, by its MAYOR, and ______________________________________________________________________________ ______________________________________________________________________________ hereinafter called the CONTRACTOR. ARTICLE 2.
CITY OF WALTHAM, MASSACHUSETTS FOR THE CITY FOR THE COMPANY ___________________________ Jeannette A. McCarthy, MAYOR, City of Waltham Date: ___________ _______________________________ CONTRACTOR (Signature), Date: _________ ______________________________ John B. Cervone, City Solicitor Date: ___________ APPROVED AS TO FORM ONLY ______________________________ Maria Sheehan, WCAC Exec.
Instructions
INSTRUCTIONS FOR BIDDERS 1. 2. 3. 4. READ ALL DOCUMENTS. Bidders should familiarize themselves with all the documents contained herein; it is mandatory that all Bids be in compliance with all the provisions contained in said documents. FORMS AND ATTACHMENTS. Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope marked on the outside “BID (title)” and the name and address of bidder.
. 10. 11. 12. 13. 14. 15. 16. WITHDRAW. A Bid may be withdrawn by written request prior to the schedule for the Bid Opening. No withdrawals are permitted after the bid opening date and time. Withdrawals after the bid opening date will cause the forfeit of the bid Deposit. AWARD. Bids will be awarded not later than (90) ninety days after the scheduled bid opening date, unless otherwise stated, in the specifications.
19. 20. 21. 22. person/persons who are officially authorized to do so. Failure to do so may disqualify the bid. STANDARD OF QUALITY. Where, in the specifications, one certain kind, type, catalog number, brand or manufacturer of material is named, it shall be regarded as the required standard of quality. Where two or more are named, these are presumed to be equal and the Bidder may select one or the other.
23. 24. 25. 26. 28. LABELING. All packages cartons or other containers must be clearly marked with (a) building and room destination; (b) description of contents of item number from specifications; (c) quantity; (d) City of Waltham Purchase Order Number and (e) Vendor’s name and order number. GUARANTEES.
GENERAL CONDITIONS
GENERAL CONDITIONS 1. 2. 3. 4. 5. 6. 7. INFORMATION All information during the bid process shall come from the Office of the City Purchasing Agent. No communication is to be exchanged with any other city official and or its agents. The Contractor shall inquire at this office for any information needed. Wherever the words “or equal as approved” are used, it is to be understood that the opinion of the City Purchasing Agent shall govern.
$2,000,000 Aggregate Property Damage: $1,000,000 Each Occurrence $2,000,000 Aggregate C. AUTOMOBILE (VEHICLE) LIABILITY Bodily Injury $2,000,000 Each Occurrence Property Damage $1,000,000 Aggregate D. UMBRELLA POLICY General liability $1,000,000 Your bid response must include a Certificate of Insurance with the above limits as a minimum.
10. 11. 12. 13. 14. 15. 16. 17 PREVAILING WAGES The Contractor is required to pay the prevailing wages as determined under the provisions of Chapter 149, Sections 26 and 27D of the Massachusetts General Laws, including the submission of weekly payrolls to the awarding authority. A copy of the prevailing wage schedule can be found at www.city.waltham.ma.us/open‐bids MATERIALS The City or its Agent reserves the right to approve or reject any supplies, material or equipment used by the Contractor.
18 19. 20. withhold such damages from sums due or to become due to the Contractor. If the damages sustained by the City exceed sums due or to become due, the Contractor shall pay the difference to the City upon demand.
Specifications
Waltham Community Access Corporation WCAC‐TV/MAC‐TV UPGRADE TO HD OVERVIEW The Waltham Community Access Corporation, which provides Public and Government Access television to the city of Waltham, MA will be upgrading the majority of its studio/playback/field/government studios equipment to HD. We will not have the ability to go, “Live” from our remote sites using HD. We will continue “Live” on SD, but will record HD for playback on RCN/HD. We currently air our SD channels on RCN, Comcast and Verizon.
(3) Robotic cameras, remote switcher/camera control, record deck, and audio. Microphones may need to be ceiling mics (preferred). Production system must be built into mobile cart and signal connections made to a wall plate for access of cameras and audio. 3. Auditorium, Government Center, 119 School St. (3) Robotic cameras (one of the camera will be on tripod), switcher/camera controls.
Ensemble Designs Brighteye Individual Power Supplies (2) if not already supplied. 2x Aphex 120B Audio DA or similar. Distributes mixer program to KiPro analog in, fiber transmitter and DVD recorder (set output gain for feed to DVD recorder FCCW for 10db loss. Use XLR to RCA adapter cable to feed recorder). Mica balanced outputs can be fed to mixer as desired. Aphex rack mount kit for 120B or similar.
Black Burst reference generator with four outputs. Blackmagic Designs CONVMSYNC or similar. One output feeds the Flint reference in; the other three feed the camera BBS inputs. Henry Engineering Matchbox HD IHF to Pro interface to convert the Shure mixer balanced output to unbalanced to feed the Flint input. Ensemble Designs rack mount kit BERKMT or similar. Ensemble Designs Brighteye Individual Power Supplies as needed or similar. 2x Aphex 120B Audio DA or similar.
Notes: H. I. J. K. All monitors, cables, racks and materials System integration and design Re‐organize room layout (see note K. Other suggestions considered) Re‐use existing Shure SCM810 mixer. Repair bad audio lines from stage left to control room. A few are noisy. Re‐use Extron video DA for NTSC distribution. Re‐organize room layout.
(2) Sony KDL70R550A 70” TV for front walls of room (2) Sony KDL32W650A 46” for columns for viewing from stage (2)LED‐L large Security Mounts for 70” TV (2)LED‐S small security mounts for 46” TV Ensemble Designs BE41 analog DA or similar. For Black burst distribution from reference output of Broadcast Pix Mica to the four Panasonic cameras.
Installation and Training to be included Vendor must provide loaner equipment within 48 hours in case of a warranty service repair. Installation must be done by manufacturer or certified technicians of vendor and may not be subcontracted to parties who are not certified by the vendor. Full as‐built system wiring documentation must be provided. 2.
Authorized dealer or manufacturers must install all video playback server equipment Tightrope Carousel Digital System (HD) must be integrated into the HD Channel WCAC, MAC, and WETV Tightrope Carousel Digital Systems will be integrated into the new playback system.
The following list of equipment fits the specs that we want for our studio/control room. All equipment must meet the specs of the equipment listed or better. (3) Sony HXC‐D70 Camera(s) all cables, brackets, viewfinders, control units, power supplies, lens, lens control, memory cards and tally.
F. As‐built system drawings that accurately reflect actual installation should be provided. G. In the future, NTSC fiber backhaul and SD program circuits can be replaced with SDI, ASI or IP‐based fiber circuits. If IP‐based backhaul is used, file based delivery from these remote sites can be incorporated. 4. Field Equipment The following list of equipment fits the specs that we want for our field equipment. All equipment must meet the specs of the equipment listed or better.
City Hall Chambers and Cannon Lecture Hall Internal Processing and operation system: HD 4‐4‐4 YPrPb, 10 bit 1080i Integrated rack mountable Server with Microsoft Windows 7 O/S. I/O 8 external HD‐SD/SDI video inputs without the use of additional conversion.
Pan, Tilt and Zoom with 3 axis joystick. Focus and Iris control with knobs Display adjustments on physical and soft panels Monitoring support for Dual 1920x1080 DVI Displays supports touch screen control of all functions Multiple Preview, Program, Clean feed and Aux output windows 4:3, Title Safe and Center Graticules for output windows Multiple External and Internal Source windows Tally and mnemonic support for all inputs File Names on Internal Source Windows Completely Customizable Multi‐View layouts.
Snapshot and sequential memories of all system functions, including switcher status, graphics and clips. Graphics Integrated dual channel character generator, with pre‐loaded templates, rolls and crawls. Integrated dual channel still store with key. Edit Graphics on the fly. Clip and Animation Stores Dual Integrated HD Clip Store with Stereo Audio. Minimum of 2 hours at highest quality level Native codec support ProRes, H.
Redundancy Fail over input to Program output Failsafe control of application via GUI Optional Redundant power for Control Panel Training Factory Certified trainers and installation City Hall Chambers, Cannon Lecture Hall, and Government Center Cameras Power Requirements: DC 12 V ±10 % (AC adaptor provided) Power Consumption: 1.75 A Weight Approx. 3.0 kg (Approx. 6.6 Ib) (including the mount brackets) Dimensions (W x H x D): 180 mmx228 mmx220 mm (7.1 inches x 9.0 inches x 8.
Focus Distance: Entire zooming range: 1.0m (3.3 ft.), Wide end: 30 cm (0.98 ft.) Output Format: 1080/59.94p*1, 1080/59.94i, 1080/29.97PsF, 720/59.94p, 480/59.94p*1, 480/59.
Chromakey of any input Snapshot and sequential memories of all system functions, including switcher status, graphics and clips. Graphics Integrated dual channel character generator, with pre‐loaded templates, rolls and crawls. Dynamic Speed adjustment of Rolls and Crawls Integrated dual channel still store with key. Edit Graphics on the fly. Integration to external Databases Integration to Twitter Clip and Animation Stores Integrated HD Clip Store with Stereo Audio.
Training Factory Certified trainers and installation Sony Camera Specs. Camera Specifications Detail: Built‐In Optical Filters ND filters:1: CLEAR, 2: 1/4ND, 3: 1/16ND, 4: 1/64ND Dynamic Range 600% Effective Picture Elements 1920x1080 Gain Selection ‐3,0,+3,+6,+9,+12db Horizontal Resolution 1,000 TV lines or more (in 1920 x 1080i mode) 920 TV lines (in SD mode) Lens Mount Standard 2/3" B4 Bayonett mount Modulation Depth NA Optical System F1.
DC In XLR 4‐pin (x1) DC Out 4‐pin (x1) Earphone Mini‐jack 3‐pin (x1) Ethernet NA Genlock In BNC (x1), 1 Vp‐p, 75 © HD‐SDI Out (Dual Link) BNC (x1) Lens 12‐Pin(x1) MIC In XLR 3‐pin (x2, at front panel and rear panel) Memory Stick Memory Stick DUO Remote 8‐pin (x1) SDI In BNC (x1) Test Out BNC (x1) USB NA Video Out Test out/SDI OUT i.
MPEG‐2 Long GOP : ‐ HD 422 mode: CBR, 50 Mbps max., MPEG‐2 422P@HL ‐ HQ mode: VBR, 35 Mbps max.
[ FAT ] HD HQ Mode : ‐ Approx. 200 min with SBS‐64G1A (64 GB) memory card ‐ Approx. 100 min with SBP‐32/ SBS‐32G1A (32 GB) memory card ‐ Approx. 50 min with SBP‐16 (16 GB) memory card HD SP Mode : ‐ Approx. 280 min with SBS‐64G1A (64 GB) memory card ‐ Approx. 140 min with SBP‐32/ SBS‐32G1A (32 GB) memory card ‐ Approx. 70 min with SBP‐16 (16 GB) memory card SD DVCAM Mode : ‐ Approx. 260 min with SBS‐64G1A (64 GB) memory card ‐ Approx. 130 min with SBP‐32/ SBS‐32G1A (32 GB) memory card ‐ Approx.
Horizontal Resolution 900 TV lines or more Focusing System TVAF plus External Phase Difference Metering Sensor Autofocus (Instant AF, Medium AF, Normal AF, Face AF, Face Only AF), Manual, Full Manual Minimum Illumination 4.5 lux (full AUTO mode, 1/60 shutter speed, +24dB gain) 1.
Tricaster 460 Connection Diagram click for a larger view Switcher Channels 15 – 6 external, 5 internal, 4 M/E buses Video Input 4 simultaneous live video sources, in any combination of supported connection types, resolutions and frame rates (including PsF selections) Direct input of cameras and video devices in any combination of HD‐SDI, HD Component, SD‐SDI, SD Component, Y/C or Composite connections Per‐input format configuration, scaler (including 3:2 intelligent pull‐down) and frame synchronizer enablin
DSKs 2 primary DSK channels, plus 1 additional Key layer per M/E bus, each with independent transition controls, 3D DVE, scaling, cropping and integrated TransWarp effects Effects and Transitions Integrated TransWarp effects engine on all effects channels supports standard transitions, customizable animation store transitions with audio, and overlay effects Animation Store Creator for custom animations Supports per‐pixel alpha blending between sources and real‐time 3D warping of video or graphics Virtual Se
Media® Push/Pull, and browser‐based streaming applications, with Ustream® and Livestream® native integrated support Streaming Profile Manager with integrated Web browser Audio Inputs 4 SDI Embedded 3 x 2 Balanced 1/4” (Mic/Line) 1 x 2 Balanced XLR (Mic/Line) Phantom Power Support Audio Outputs 2 SDI Embedded 1 x 2 Balanced XLR 1 x 2 Balanced 1/4” (AUX) 1 Stereo 1/4” (phones) Audio Mixing Integrated multi‐channel audio mixer for internal and external audio sources, outputs, stream and headphones, with 4 full
Signal Monitoring Integrated Waveform and Vectorscope, full field rate with digital calibration, color preview and support for ITU‐R Rec. 601 and 709 Session Management Setup and store session settings in reusable template sessions Latency Ultra‐low, between 1 and 2 frames Processing Video: 4:4:4:4, 32‐bit Floating Point Audio: 4 channels, 96 kHz, 32‐bit Floating Point A/V Standards HD‐SDI video conforms to SMPTE 292M SD video conforms to SMPTE 259M and ITU‐R BT.
Compliance (Required Documents.
Compliance The compliance documents in this section must be completed, signed and returned with your bid package. Purchasing Department City of Waltham 610 Main Street Waltham, MA 02452 Failure to submit the completed documents will cause the disqualification of the proposal. Section Index Check when Complete Non‐collusion form and Tax Compliance form………………………………… Corporation Identification Form…………………………………………………….. Certificate of Vote Authorization…………………………………………………….
NON‐COLLUSION FORM AND TAX COMPLIANCE FORM CERTIFICATE OF NON‐COLLUSION The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals.
CERTIFICATE OF VOTE OF AUTHORIZATION Date: I __________________________, Clerk of_______________________________hereby certify that at a meeting of the Board of Directors of said Corporation duly held on the______day of__________________at which time a quorum was present and voting throughout, the following vote was duly passed and is now in full force and effect: VOTED: That ___________________(name) is hereby authorized, directed and empowered for the name and on behalf of this Corporation to sign, seal w
CORPORATION IDENTIFICATION The bidder for the information of the Awarding Authority furnishes the following information.
CORI CHECK VERIFICATION NOTICE TO ALL CONTRACTORS ALL CONTRACTORS AWARDED A CONTRACT MUST PROVIDE THE WALTHAM PURCHASING DEPARTMENT WRITTEN CONFIRMATION OF ITS FULL COMPLIANCE WITH M.G.L.
PROVIDE THREE (3) SERVICE APPROPRIATE REFERENCES 1. Company Name: Address: Contact Name: Phone # Type of service/product provided to this Company: Dollar value of service provided to this Company: 2. Company Name: Address: Contact Name: Phone # Type of service/product provided to this Company: Dollar value of service provided to this Company: 3.
WEEKLY PAYROLL RECORDS REPORT & STATEMENT OF COMPLIANCE In accordance with Massachusetts General Law c. 149, §27B, a true and accurate record must be kept of all persons employed on the public works project for which the enclosed rates have been provided, A Payroll Form has been printed on the reverse of this page and includes all the information required to be kept by law.
RIGHT TO KNOW LAW Any vendor who receives an order or orders resulting from this invitation agrees to submit a Material Safety Data Sheet (MSDS) for each toxic or hazardous substance or mixture containing such substance, pursuant to M.G.L. c. 111F, §§8,9 and 10 and the regulations contained in 441 CMR 21.06 when deliveries are made. The vendor agrees to deliver all containers properly labeled pursuant to M.G.L. c. 111F §7 and regulations contained in 441 CMR 21.05.
DEBARMENT CERTIFICATION In connection with this bid and all procurement transactions, by signature thereon, the respondent certifies that neither the company nor its principals are suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from the award of contracts, procurement or non procurement programs from the Commonwealth of Massachusetts, the US Federal Government and /or the City of Waltham.
10 HOURS OSHA TRAINING CONFIRMATION Chapter 306 of the Acts of 2004 CONSTRUCTION PROJECTS AN ACT RELATIVE TO THE HEALTH AND SAFETY ON PUBLIC The undersigned hereby certifies that all employees to be employed at a worksite for construction, reconstruction, alteration, remodeling, repair, installation, demolition, maintenance or repair of any public work or any public building estimated to cost more than $10,000.
Fill Out This Section Chief Procurement Officer Purchasing Department, City of Waltham 610 Main Street Waltham, MA 02452 Fill out this sect.
BID PRICE FORM (Follows)
Price Form. The price quoted below shall be inclusive of all expenses such as overhead and profit, travel expenses, administrative support cost, mobilization to and from the project, and all other expenses. The price quoted below is a fixed, not to exceed price AND INCLUSIVE OF UNLIMITED TRAINING, AS REQUESTED.
MAC-‐TV Government Spaces Room Layout Reference Guide
City Hall – City Hall Chamber AddiDonal 4th camera to add Podium With mic ß Council Seats -‐à each has their own mic Lower table for wireless mics City Council Podiums with mics Projector Screen à ProducDon Rack on this side
door City Hall – Hoover Room door seats Microphones should be hanging from the ceiling. There should be a patch in the wall to connect audio and video near where the bigfoot cart will be.
Government Center -‐ Auditorium ProducDon Room – same as city hall rack – audio different All mics are gooseneck with the excepDon of 2 wireless handhelds. LighDng must be considered for this room, but have to adhere to historical standards.
Government Center – Public MeeDng Room ProducDon Rack Setup – should be similar to Hoover Room but won’t have size constraint. Either lockable rack or cart we can secure somewhere door seats Microphones should be a 3-‐4 PZMs on table and one gooseneck on podium.
Cannon Lecture Hall – High School door ProducDon Room – Same set up as City Hall Chamber with different audio door Third camera placement to be determined with best set up for room and presentaDons. This might mean an adjustment of where current cameras are located as well.
