Specifications

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Unless otherwise directed, there shall be periodic job meetings for the following purposes:
1. Review job progress, quality of work, and approval and delivery of materials.
2. Identify and resolve problems, which impede planned progress.
3. Coordinate the efforts of all concerned so that the contract progresses on schedule to on-time
completion.
4. Maintain a sound working relationship between the Contractor and the Facility Manager, and a
mutual understanding of the contract.
5. Maintain sound working procedures.
2.05 Itemized Bid Breakdown
The OGS recognizes that although records exist for seasonal snow fall amounts in a given area, there are
multiple variables which make it extremely difficult, if not impossible to precisely bid snow management
services. As such, the OGS has attempted to reduce each bidder’s risk and in turn, the State’s financial
liability by subdividing the total bid into two major categories, Base Bid and Off-Site Snow Removal/
Disposal. In addition, the Base Bid category has been divided into four sub-categories. These bid items
are articulated as follows and on the subsequent Bid Forms.
Base Bid:
1. Administrative Costs: The OGS recognizes that in order to be ready, willing, and able to respond
to snow/ice events per this solicitation, bidder will have labor, material, equipment, office
overhead, soft costs, etc. expenses whether or not we experience a snow/ice event. As such, the
Administrative Cost category is intended to cover those costs and Contractor shall be paid the
total annual cost in five equal monthly installments beginning December through April.
2. The next three base bid categories which reflect recorded snow/ice event amounts in inches,
(0.01” – 1.00”; 1.01” – 8.00”; 8.01” & above), will be used for payment purposes for each snow/ice
event which is recorded. The official source for determining the amount of snow/ice recorded for
a particular snow/ice event will be the National Weather Service Forecast Office. Refer to the
following web link; http://www.nws.noaa.gov/climate/index.php?wfo=aly . Click on “preliminary
monthly climate data”, be sure that “Albany NY” is highlighted, click on “archived data”, choose
the month, click “Go”. For each such event, Contractor shall be paid the amount bid for that
particular snow/ice event category which represents the recorded snow/ice event. The estimated
number of events listed in the Bid Form is for bid purposes only. Contractor will be paid for each
recorded event that services were performed. The Unit Price bid for each snow/ice category shall
include the total duration of the snow/ice storm. OGS recognizes that not all storm events are of
the same duration, for example some storms may last 1 hour whereas others may last two days.
For the purposes of unit pricing per event, it will be considered as one event. This payment
category is in addition to the administrative costs.
Off-Site Snow Removal and Disposal: The Facility Manager shall designate area(s) to be used for
snow piles and/or on-site snow storage, prior to off-site removal. When and only when requested by
the Facility Manager, Contractor shall remove accumulated snow and dispose off-site to an off-site
location of the Contractor’s choice. Contractor’s chosen off-site disposal location shall be in
accordance with all applicable laws, rules, and regulations governing such disposal. The method of
snow removal shall be agreed upon by the Facility Manager and the Contractor shall be paid in
accordance with the actual quantities removed times the unit price per cubic yard bid.
2.06 Drawings / Site Plans
The following reference drawings are included herein for bidders’ information only in preparing their bid.
To the best of the Office of General Service’s (OGS) knowledge and belief, the drawings accurately
represent actual site conditions in terms of size, shape, access, and amenities such as Islands, light
poles, signage, etc. The OGS is not responsible for the accuracy and/or completeness of the drawings.
Bidder must physically verify all site conditions of each facility and submit their bid accordingly.