Specifications

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3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder who
is awarded a contract by the State of New York resulting from this solicitation whereby the State is
seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM Contractor’s
representative.
5. “Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.05 Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0 Statement of Work
2.01 Scope of Work
The Contractor shall provide grounds maintenance/landscaping services for the designated OGS
facilities. The Contractor shall provide all necessary labor, equipment and materials as necessary to
provide but not be limited to the following services, in a timely and efficient manner. Contractor shall
coordinate execution of the contract services with the Facility Manager.
1. Spring Cleanup – to occur as early in the season as possible when the ground has thawed and
is ready to be worked. Cleanup will be completed no later than the last week of May of the
Contract Year. Cleanup will consist of leaves, sticks, curb lines and winter debris. Sidewalks will
be cleaned and swept of sand and grit mixtures.
2. Turf Maintenance – will consist of visits every seven to twelve days and will consist of mowing to
recommend height. The mowing height will be determined after an inspection of the turf area and
the clippings, with off-site disposal of clippings in accordance with any local and county
regulations at an approved land fill or composting area. Mowing, once spring growth has slowed
can be fine mulched, clipped and then left on the turf for nitrogen content. Edge and maintain
edging on all flowerbeds and turf boarders. Sweep/power blow sidewalks of clippings and debris
after each mowing.
3. Shrubs and Flowerbeds – Maintain flowerbeds (deadhead, weed, and trim as needed). Trim
shrubs as needed to maintain a consistent appearance throughout the season.
4. Fall Cleanup – Fall cleanup will be completed and consist of removal of leaves and debris and
will be completed no later than the 30
th
of November of the contract year. All debris and leaves
will be hauled away for proper disposal off site in accordance with any local and county
regulations at an approved land fill or composting area.
5. Dead Shrubs & Trees – These items will be brought immediately to the attention of the Facility
Manager.
6. Flower Plantings & Displays – Spring plantings infilling all planting beds to consist of common
annuals with the final selection approved by the Facility Manager. Flowers consist of Impatiens,
Marigolds, Ageratum, Salvia, Begonias, Petunia, etc. depending on soil conditions and sunlight
requirements. Fall plantings will consist of mums. Late fall planting of Tulips, Daffodils, etc. with
spruce boughs applied for winter protection.
7. Mulching – All shrub beds, island and flower displays will be mulched with premium grade bark
mulch, color to be pre-approved by the Facility Manager.