Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i Notice ......................................................................................................................1 How to Read This Manual .....................................................................................2 Symbols .....................................................................................................................
Specifying Scan to Folder Destinations ............................................................ 48 Selecting the Destination from the Machine’s Address Book................................... 48 Sending Files to a Shared Network Folder ..............................................................52 Sending Files to an FTP Server ...............................................................................55 Sending Files to NetWare Server...............................................................
5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner .....................................................101 Outline of the Network TWAIN Scanner.................................................................102 Preparing to Use the Network TWAIN Scanner .....................................................103 Installing the TWAIN Driver from the Supplied CD-ROM.......................................104 Basic Network TWAIN Scanner Operation .........................
Values of Various Set Items for Transmission/Storage/Delivery Function....148 Transmission Function ...........................................................................................148 Storage Function.................................................................................................... 150 Network Delivery Function .....................................................................................151 Specifications...................................................................
Notice ❖ Declaration of Conformity Product Name: Printer/Scanner Controller + Copy Machine Model Number: Scanner Option Type W3600 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For details, see chapter 1 "Sending Scan Files by E-mail". • Sending scan files to a shared folder For details, see chapter 2 "Sending Scan Files to Folders".
Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or network delivery scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.15 “E-mail Screen” p.44 “Scan to Folder Screen” p.70 “List of Stored Files” p.
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. ATG014S ❖ Example of Simplified Display ATG015S 1. [Key Color] Press to increase screen contrast. This is available only for the simplified display. Note ❒ To return to the initial screen, press the {Simplified Display} key again.
Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes ATG016S 1. Original 4.
Preview Use the Preview screen to check that originals have been scanned correctly. This section explains about the Preview screen that can be used before sending files by e-mail or Scan to Folder, or delivering files. Before you start scanning, press [Preview]. If you scan originals while [Preview] is selected, the Preview screen appears. You can start or cancel sending the files after checking the preview and the scan settings used for scanning. ❖ Preview ATG017S 1. [Zoom Out] and [Zoom In] 5.
Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File Status screen. Up to 9 transmission or delivery results are displayed at the same time. Press [U] or [T] to switch between results. ❖ Transmission File Status ATG018S 1. Date/Time 4.
Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen. ❒ Depending on security settings, some transmission results might not be displayed.
How to Start Scanning Use one of the following two methods to start scanning: • Place originals • Press the {Start} key The default settings allow you to start scanning, storing, and delivering files by simply placing originals (without pressing the {Start} key). When you place originals, the {Start} key is unlit.
Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed. Update Delivery Server Destination List Allows you to update the delivery server's destination list by pressing [Update Delivery Server Destination List].
❖ Send Settings Items Description Compression (Black & White) Specify a compression method for files scanned. Max. E-mail Size Select whether or not to limit the size of e-mail that has attachments. Divide & Send E-mail Select whether or not to divide files that exceed the size specified in [Max. E-mail Size] and send them as multiple e-mails. Insert Additional E-mail Info Select whether or not to attach a standard message to scan files sent by e-mail.
1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. ZZZ508S 1. This machine 3. Client computer A scan file can be attached to an e-mail and sent to a mail server.
Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e-mail. A Connect the machine to the network. 1 Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b). B Make the necessary network setting in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide.
Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. 1 The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. ATG019S 1. Destination field 5. [Reg. No.] The specified destination appears.
Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail 1 This section describes the basic operation for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen".
Basic Operation for Sending Scan Files by E-mail G Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". H If necessary, press [Text] to enter the e-mail message. 1 For details, see "Specifying the E-mail Message" I If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the E-mail Subject". J To specify the e-mail sender, press [Sender Name]. For details, see "Specifying the E-mail Sender".
Sending Scan Files by E-mail ❒ If you press [Preview] and then start scanning while [Preview] is highlighted, the Preview screen appears. You can use this screen to check how the originals are scanned and the scan setting used for scanning. After checking the preview, you can specify whether to send the file or not. For details, see "Preview". ❒ To cancel scanning, press the {Clear / Stop} key. ❒ You can also store a scan file and simultaneously send it by e-mail.
Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the Email screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: 1 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears. B If the Scan to Folder screen appears, press [E-mail]. The E-mail screen appears.
Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly • Search the LDAP server for the destination and select it Before you select destinations, make sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destinations.
Specifying E-mail Destinations Note ❒ Depending on the security setting, some destinations may not appear in the destination list. 1 Selecting destinations by entering the registration numbers Select the destination from the machine’s address book using its registration number. A Press [Reg. No.]. B Using the number keys, enter the five-digit registration number assigned to the required destination. If the entered number is less than five digits, press the {q} key after the last number.
Sending Scan Files by E-mail Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destination and select it. 1 A Press [Search Dest.]. B To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. C Enter the beginning of the destination name.
Specifying E-mail Destinations F Press [Start Search]. Destinations that match the search criteria are displayed. G Select a destination. H Select [To], [Cc], or [Bcc]. I Press [OK]. 1 Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine’s address book.
Sending Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. A Press [Manual Entry]. 1 The soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed.
Specifying E-mail Destinations Selecting Destinations by Searching an LDAP Server This section explains how to search for an address registered in an LDAP server and specify it as an e-mail destination. 1 Important ❒ To use this function, an LDAP server must be connected to the network. ❒ Under [System Settings], the LDAP server must be registered and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.].
Sending Scan Files by E-mail D Enter the beginning of the destination name. To search by e-mail address, enter the beginning of the destination address. E Press [OK]. F If necessary, press [Advanced Search], and then specify the detailed search 1 criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], [Company Name], and [Department Name]. You can also search by combining the [Beginning Word] or [End Word] criterion with the other criteria.
Specifying E-mail Destinations ❒ You can register multiple e-mail addresses in individual LDAP server accounts. However, only one e-mail address will be displayed as the search result. Usually, the address that was registered first on the LDAP server is the address that is displayed. ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or characters are targeted. For example, to search for "ABC", enter "A".
Sending Scan Files by E-mail Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly entered destination in the machine’s address book. You can also register a destination selected from the LDAP server. 1 A In the destination field, display the destination you want to register. B Press [Prg. Dest.]. C Press [Names], and then specify the name and other information to be registered.
Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. 1 You can specify the e-mail sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number • Select the sender by searching the machine’s address book Note ❒ Senders must be registered in advance under [System Settings]. For details, see General Settings Guide.
Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. 1 A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to the required destination. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00006 Press the {6} key, and then press the {q} key.
Specifying the E-mail Sender Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s address book. 1 A Press [Sender Name]. B Press [Search]. C To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. D Enter the beginning of the sender’s name you want to search for.
Sending Scan Files by E-mail G Press [Start Search]. Destinations that match the search criteria are displayed. H Select the sender. I Press [OK]. 1 Note ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine’s address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender.
Specifying the E-mail Subject Specifying the E-mail Subject You can specify the subject for an e-mail when sending a file by e-mail. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK].
Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the registered e-mail message from the list • Enter the message directly 1 Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. For details, see General Settings Guide. Selecting a Message from the List You can select a message from the list. A Press [Text].
Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. A Press [Text]. 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice.
Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. A Press [Store File]. 1 B Select [Send & Store]. C If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File". D Press [OK]. E Specify the destination, make any other necessary settings, and then send the e-mail.
Sending the URL by E-mail Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by e-mail. 1 A In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method]. For details about specifying the setting, see General Settings Guide. B Return to the initial scanner screen, and then press [Store File] to select [Send & Store].
Sending Scan Files by E-mail 1 38
2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending files to shared folders ZZZ509S 1. This machine 3.
Sending Scan Files to Folders Sending files to an FTP server 2 ZZZ510S 1. This machine 3. Client computer You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. You can browse scanned files saved to an FTP server from a client computer. You need to have an FTP client program on the computer to connect to an FTP server. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Before Sending Files by Scan to Folder Sending files to a NetWare server 2 ZZZ511S 1. This machine 3. Client computer You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. To download files, a computer must be running the NetWare client and be logged onto the server. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server.
Sending Scan Files to Folders Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. 2 ❒ Files can also be sent to FTP servers if any exist on the network. ❒ Files can also be sent to NetWare servers if any exist on the network. A Connect the machine to the network. Connect the machine to the network using an Ethernet or wireless LAN (IEEE 802.11b).
Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the address book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups. 2 Note ❒ For details about registering the address of a destination folder in the address book, see General Settings Guide.
Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. 2 ATG020S 1. Destination field 5. [Reg. No.] The specified destination appears.
Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or E-mail screen appears, switch to 2 the Scan to Folder screen. For details, see "Switching to the Scan to Folder Screen".
Sending Scan Files to Folders G Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". H Place originals. I Press the {Start} key, if scanning does not start automatically. 2 If you are scanning batches, place the next originals. For details, see "Scanning Multiple Pages into a Single File". Note ❒ If you have selected more than one destination, you can press [U] or [T] next to the destination field to scroll through the destinations.
Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: 2 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears. B If the E-mail screen appears, press [Folder].
Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations.
Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
Sending Scan Files to Folders Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destination and select it. A Press [Search Dest.]. 2 B To search by destination name, press [Name]. To search by path, press [Folder Name]. The soft keyboard appears. You can also search by combining [Name] and [Folder Name]. C Enter the beginning of the destination name. To search by path, enter the beginning of the path.
Specifying Scan to Folder Destinations E If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 2 The illustrated screen is an example. The items that actually appear on the screen may differ. F Press [Start Search].
Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ The shared folder must have been created on the client computer in advance. 2 ❒ You can create the shared folder under Windows 98/Me/2000/XP, Windows NT 4.0, Windows Server 2003, and Mac OS X. ❒ Depending on the operating system of the client computer, access to the shared folder may require authentication.
Specifying Scan to Folder Destinations E Press [OK]. F Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for logging on to 2 the client computer. Press [Manual Entry] for the password to display the soft keyboard. H Press [Connection Test].
Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or workgroups on the network appear. D Select the domain or workgroup in which the destination folder is located. E Select the client computer that has the destination folder.
Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Up to 100 computers or shared folders can be displayed. ❒ The machine may fail to transfer the file if you do not have the write privileges for the shared folder or there is not enough free hard disk space.
Sending Scan Files to Folders E Press [Manual Entry] on the right side of the path field. F Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. G Press [OK]. H Enter the user name according to the setting at the destination. 2 Press [Manual Entry] to the right of the user name field to display the soft keyboard. I Enter the password according to the setting at the destination.
Specifying Scan to Folder Destinations Sending Files to NetWare Server This section explains how to specify destinations when sending files to a NetWare server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult your administrator.
Sending Scan Files to Folders E Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume", and the folder name is "folder", the path will be "\\tree\volume.context\folder". If you set the connection type to [Bindery], the NetWare Bindery server name is "server", the volume name is "volume", and the folder name is "folder", the path will be "\\server\volume\folder".
Specifying Scan to Folder Destinations Specifying the path by browsing to the destination on a NetWare server Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. 2 Press [NDS] to specify a folder in the NDS tree. Press [Bindery] to specify a folder on the NetWare Bindery server. D Press [Browse Network] under the path name field.
Sending Scan Files to Folders ❒ If the selected NDS tree or NetWare Bindery server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare Bindery server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object. If the user name is "user" and the name of the Context is "context", the user name will be "user.context".
Specifying Scan to Folder Destinations Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A In the destination field, display the destination you want to register. 2 B Press [Prg. Dest.]. C Press [Names], and then specify the name and other information to be registered.
Sending Scan Files to Folders Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [Store File]. 2 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the setting for sending the file by Scan to Folder, and then send the file.
3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine, and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides related cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function. Important ❒ You can specify a password for each stored file.
Storing Files Using the Scanner Function Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine’s control panel. Print the files from a client computer after receiving them on the computer. ❒ You can also store a file and simultaneously send it.
Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B Press [Store File]. C Press [Store Only]. D If necessary, specify file information, such as [User Name], [File Name], and 3 [Password]. For details, see "Specifying File Information for a Stored File". E Press [OK].
Storing Files Using the Scanner Function Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. ❒ By pressing [Send & Store], you can simultaneously store scan files and send them. For details, see "Simultaneous Storage and Sending by E-mail", "Simultaneous Storage and Sending by Scan to Folder", and "Simultaneous Storage and Delivery".
Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and password. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user name for the stored file. A Press [Store File]. The Store File screen appears. B Press [User Name].
Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store File screen appears. B Press [File Name]. The soft keyboard appears. C Change the file name. D Press [OK] twice. Note ❒ For details about entering the text, see About This Machine.
Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. 3 A Press [Store File]. The Store File screen appears. B Press [Password]. C Using the number keys, enter a four to eight-digit number. D Press [OK].
Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. To display the list of stored files, press [Select Stored File] on the initial scanner screen. The function items displayed serve as selector keys. You can select or specify an item by pressing it.
Displaying the List of Stored Files Note ❒ You cannot display thumbnails of stored files whose original sizes are larger than 18 × 24 inch or A2. ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. Reference p.73 “Checking a Stored File Selected from the List” 3 Searching the List of Stored Files You can search for files from the stored files using the user name or file name.
Storing Files Using the Scanner Function Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK]. The search starts, and files whose name starts with the entered string appear.
Checking Stored Files Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. A Press [Select Stored File]. 3 The list of stored files appears. For details about the list of stored files, see "List of Stored Files". B From the list of stored files, select the file you want to check.
Storing Files Using the Scanner Function Stored file preview screen 3 ATG022S 1. [Zoom Out], [Zoom In] 5. Display File In previewing, you can reduce or enlarge the file image. The name and size of the selected file appear. 2. [←][→][↑][↓] 6. Display Page You can scroll the preview screen. The page number of the previewed page, total number of pages, page size, and color mode appear. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can switch to a preview of another file.
Checking Stored Files Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the machine on a client computer. Important ❒ To view stored files from a client computer, you must first make the required IP address settings using DeskTopBinder or Web Image Monitor. You can also check files stored under the copier, Document Server, and printer functions.
Storing Files Using the Scanner Function Sending a Stored File This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. Note ❒ There are two methods of sending stored files by e-mail. Settings made under [Scanner Features] determine which method is used. For details, see General Settings Guide. • To send the URL by e-mail: Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link].
Sending a Stored File D If necessary, switch to the E-mail, Scan to Folder, or network delivery scan- ner screen. For details about switching the screen, see "Switching to the E-mail Screen", "Switching to the Scan to Folder Screen", or "Switching to the Network Delivery Scanner Screen". E Specify the destination, make any other necessary settings.
Storing Files Using the Scanner Function Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. The [Manage / Delete File] screen appears. C Select the file you want to delete. If you select a password-protected stored file, a screen for entering the password appears.
Managing Stored Files Note ❒ Files waiting for delivery cannot be deleted. ❒ You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password].
Storing Files Using the Scanner Function C Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the password appears. Enter the password, and then press [OK]. D Press [Change User Name]. E Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name.
Managing Stored Files Changing a file name You can change the file name of a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the password appears. Enter the password, and then press [OK]. D Press [Change File Name]. E Change the file name. F Press [OK].
Storing Files Using the Scanner Function Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system administrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the password appears.
4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. You must also register destination and sender information on the delivery server.
Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. ❒ To view files delivered to an in-tray, DeskTopBinder must be installed on the client computer.
Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied "Scanner Drivers and Utilities" CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBinder Lite on the client computer. A Make sure Windows is running on the client computer, and then insert the "Scanner Drivers and Utilities" CD-ROM into the CD-ROM drive.
Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. 4 ATG023S 1. Destination Field 5. Destination List The specified destination appears.
Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key.
Delivering Scan Files F Specify the destination. You can specify multiple destinations. For details, see "Specifying Delivery Destinations". G If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server". H If necessary, press [Sender Name] to specify the sender. For details, see "Specifying the Sender". I Place originals. J Press the {Start} key, if scanning does not start automatically.
Basic Operation for Delivering Files Reference p.90 “Switching to the Network Delivery Scanner Screen” p.107 “Various Scan Settings” p.120 “Adjusting Image Density” p.121 “Setting Original Orientation” p.91 “Specifying Delivery Destinations” p.99 “Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server” p.95 “Specifying the Sender” p.24 “Entering an E-mail Address Manually” p.6 “Check Modes” p.7 “Preview” p.100 “Simultaneous Storage and Delivery” p.
Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4 The network delivery scanner screen appears. Note ❒ You cannot switch from the E-mail screen or Scan to Folder screen while destinations or senders are being specified.
Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations.
Delivering Scan Files Selecting destinations by entering their registration numbers You can select a sender by entering its Short ID number. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press the {q} key. You can also enter a registration number of fewer than three digits. Example: To enter 009 Press the {9} key, and then press the {q} key. C Press [OK]. By pressing [Change], you can change the selected destination.
Specifying Delivery Destinations Selecting destinations by searching the delivery server’s destination list In the delivery server’s Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears. You can also search by combining [Name] and [Comment]. C Enter the beginning of the destination name. To search by comment, enter the beginning of the comment.
Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ ❒ ❒ • • 4 • • • 94 By pressing [Details], you can view details about the selected destinations. Up to 100 destinations can be displayed as search results. By pressing [Advanced Search], the following criteria appear: [Beginning Word]: The names which start with the entered character or characters are targeted.
Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number • Select the sender by searching the delivery server’s Destination List Selecting a Sender from the Sender List This section explains how to select a sender from the sender list.
Delivering Scan Files Selecting the Sender by Entering the Registration Number Select a sender by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Sender Name]. 4 B Press [Registration No.]. C Using the number keys, enter the three-digit registration number assigned to the required destination folder.
Specifying the Sender Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears. You can also search by combining [Name] and [Comment]. D Enter the beginning of the sender's name. To search by comment, enter the beginning of the comment.
Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [Start Search]. Destinations that match the search criteria are displayed. H Select the sender. I Press [OK].
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft keyboard appears. B Enter the subject. C Press [OK].
Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. A Press [Store File]. 4 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the setting for delivering the file, and then send the file.
5. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals into a client computer over a network. Before Using the Network TWAIN Scanner The TWAIN driver allows you to scan originals on the machine from a client computer via the network. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".
Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple computers. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it. 5 ZZZ514S 1. This Machine 2.
Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scanner, such as DeskTopBinder Lite, must be installed on the computer. DeskTopBinder Lite is on the supplied CD-ROM. For details about installing DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied CD-ROM".
Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a client computer. A Start Windows, and then insert the CD-ROM labeled "Scanner Drivers and Utilities" into the CD-ROM drive of the client computer.
Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client computer. The following example procedure uses Windows XP and DeskTopBinder Lite. A On the [Start] menu, point to [All Programs], point to [DeskTopBinder], and then click [DeskTopBinder].
Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scanner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more information about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner of the same model on the network, make sure you have selected the correct scanner.
6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. For details about individual scan settings, see "Scan Settings". C Press [OK]. Reference p.
Various Scan Settings Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant application. ❖ [Text / Line Art] Standard black and white originals containing mainly characters. Creates scanned images suitable for printing. ❖ [Text / Photo] Originals containing a mixture of photographs, pictures, and characters (twovalue).
Scan Settings ❖ [Custom Size] Scans in a specified size. You can specify the dimensions (width and height) of the scan area in inch. For details, see "Scanning Custom Size Originals". Note ❒ You can specify original sizes of 8.3 inch (X1 and Y1) or larger in [Custom Size]. Reference p.110 “Scanning Custom Size Originals” Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width.
Various Scan Settings Scanning Custom Size Originals This section explains the procedures for setting custom sizes and how to place originals whose sizes do not match any template sizes. There are two methods of setting custom size to scan originals: • Scan the entire area of an original • Scan part of an original Scanning the Entire Area of a Custom Size Original This section explains how to set a custom size to scan the entire area of an original.
Scanning Custom Size Originals A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. 6 D Press [Auto Detect]. E Select X1 under [Original Size], enter the width of the original using the number keys, and then press the {q} key. When you use the Auto Detect function, you can enter a value only in X1. Specify a value between 8.3 and 36.0 inch. Start Position (X2) is fixed to 0 inch and the same value as that of Original Size (X1) is automatically entered in Scan Area (X3).
Various Scan Settings F Press [OK]. G Check the value of Scan Area (X3) and [Auto Detect] are displayed, and then press [OK].
Scanning Custom Size Originals To specify the length and width of an original Use the following procedure to scan the entire area of an original by specifying the width and length of the original under Original Size (X1 and Y1) and Scan Size (X3 and Y3). The following procedure is based on the example original shown below. ATG025S A Press [Scan Settings]. 6 B Press [Scan Size]. C Press [Custom Size].
Various Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 17.0 inch and Y1 to 11.0 inch. E Set Start Position (X2 and Y2) to 0 inch. For example, set X2 and Y2 to 0 inch, and then press the {q} key. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 to 17.0 inch and Y3 to 11.0 inch. 6 G Press [OK].
Scanning Custom Size Originals Scanning Part of an Original This section explains how to set a custom size for scanning an area within an original. Important ❒ Depending on the default setting of [Start Position] or [Scan Area], you might not be able to make settings for [Original Size] before other items. If this is the case, first make settings for [Start Position] or [Scan Area], and then [Original Size].
Various Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 11.0 inch and Y1 to 9.0 inch. E Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 and Y3 to 3.0 inch. 6 G Press [OK].
Scanning Custom Size Originals How to Set Originals to Scan Them by Custom Size This section explains how to place originals you want to scan at Custom Size. ❖ Original Orientation setting Under [Original Orientation], select [ ], [ ], [ ], or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner screen, press [Orig. Orientation]. For details, see "Setting Original Orientation".
Various Scan Settings When Original Orientation is [ ] ATF012S Reference p.
Waiting for Additional Originals Waiting for Additional Originals This sections explains about the standby mode for additional originals when you scan multiple pages as a single file. If you select [Next Original Wait], the machine waits indefinitely for the next original. When you want to finish scanning originals and start sending or storing the files, press the {q} key.
Various Scan Settings Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [W] or [V], at the left and right of [Auto Density]. These buttons increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals.
Setting Original Orientation Setting Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Orig. Orientation]. B Press a key that indicates the same orientation as the original. C Press [OK]. 6 To correctly display the top/bottom orientation of scanned originals on a client computer, the placement of originals and the settings made on the control panel must match.
Various Scan Settings Original orientation Control panel key Top edge of original is on the left ATF015S Align the original so that its top edge is on your right, turn it rightward or leftward, and then place it face down. Bottom edge of original is placed first ATF017S Align the original, turn it rightward or leftward, and then place it face down. Note ❒ You can make the original orientation setting only when the scan size is specified.
Scanning Multiple Pages into a Single File Scanning Multiple Pages into a Single File You can scan multiple pages into a single file. Select the standby mode for additional originals from the following: • Wait a specified length of time for next originals (Time limit set) • Wait indefinitely for next originals (No time limit set) Note ❒ The machine will not switch to energy saver mode while waiting for additional originals.
Various Scan Settings E To scan additional originals, place them within the specified time. Repeat this step until all originals are scanned. If you change settings while the machine is waiting for additional originals, the countdown stops. If you place an original, it is scanned, and the countdown for placing additional originals starts. F When scanning of all originals and the countdown are completed, the machine automatically starts storing or sending the scanned-in data.
Scanning Multiple Pages into a Single File When a Time Limit Is Not Specified for Additional Originals A Specify the scan settings and orientation for your original. B Select [Next Original Wait]. For details about selecting [Next Original Wait], see "Waiting for Additional Originals". C Make the necessary settings for sending by e-mail or Scan to Folder, stor- ing, or delivering.
Various Scan Settings Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, and sending stored files by e-mail or Scan to Folder. Important ❒ To deliver files, set the file type using the delivery server computer.
Setting File Type and File Name B Select a file type. C Press [OK]. Note ❒ In some cases, even if [Compression (Black & White)] is set to [On] in [Scanner Features], the file size may be bigger than the one when [Compression (Black & White)] is set to [Off]. Setting File Name 6 This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc.
Various Scan Settings A Press [Send File Type / Name]. B Press [File Name]. 6 The soft keyboard appears. C Enter a file name. D Press [OK] twice.
Setting File Type and File Name Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The starting number of this serial number can be changed as follows: A Press [Send File Type / Name]. B Press [Change] to the right of the entry box. 6 C Using the number keys, enter the starting digit of the serial number. D Press the {q} key. E Press [OK].
Various Scan Settings Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file . Only users who have the password can open and decrypt the PDF file. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.
Setting File Type and File Name F In [Password], press [Enter]. G Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. H Enter the password again, and then press [OK]. I In [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice. 6 Note ❒ The Encryption Password must be different from the Master Password (which is used for changing PDF Security Permissions). ❒ You can enter up to 32 alphanumeric characters for a document password.
Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot reset or change a file's restriction setting without the Master Password. Make sure you do not forget the Master Password.
Setting File Type and File Name F In [Password], press [Enter]. G Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting.
Various Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered. ❒ The following settings can be registered to programs: Scan Settings, Original Orientation, File Type, Store File, Preview, and Reception Notice.
Programs D Select the number of the program in which you want to register the settings. Program numbers with m already have settings in them. E Enter the program name. F Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the program name appears on the right side. The initial screen reappears after a moment.
Various Scan Settings Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. B Press [B Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the {Program} key. F Press the number of the program whose settings you changed or the number of a different program in which you want to register the changed settings. G If you select a program that is already registered, a confirmation message appears.
Programs Deleting a Program To delete a registered program: A Press the {Program} key. B Press [Delete]. C Press the number of the program you want to delete. D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. 6 Changing the Registered Program Name To change the name of a registered program: A Press the {Program} key. B Press [Change Name]. C Press the number of the program whose name you want to change. D Enter a new program name. E Press [OK].
Various Scan Settings Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, Original Orientation, File Type, Store File, Preview, and Reception Notice. A Make the necessary scan settings on the initial screen. B Press the {Program} key. 6 ATG027S C Press [Program as Defaults].
Scan Settings When Using as a Twain Scanner Scan Settings When Using as a Twain Scanner This section explains how to specify original orientation when you are using the machine as a TWAIN scanner. Setting Original Orientation When Using as a TWAIN Scanner To correctly display the top/bottom orientation of scanned originals on a client computer, the placement of originals and the settings made in the Scanner Control dialog box must match. A Open the Scanner Control dialog box.
Various Scan Settings Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. Reference p.
7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.
Appendix When Using the E-mail, Scan to Folder, Storing, or Network Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ Double Letter, Legal, Letter, and A1 - A4 All combinations up to 600 dpi can be scanned. ❖ Larger than Double Letter or A1 7 142 Width (inch) Length (inch) Long Length 36.0 ∼ 590.5 Long Length 36.0 ∼ 527.5 Long Length 36.0 ∼ 236.2 Long Length 36.
Relationship between Resolution and Scan Size Width (inch) Length (inch) Architecture E 24.0 36.0 Engineering D 22.0 34.0 Architecture C 18.0 24.0 Engineering C 17.0 22.0 Architecture A 9.0 12.0 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi • : You can select [ ], [ ], [ ], or [ ] as the placing orientation of the original. • : You can select [ ] or [ ] as the placing orientation of the original. • Unmarked: You can only select [ ] as the placing orienting of the original.
Appendix When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. The maximum resolution available for scanning is determined by the original's horizontal measurement (width). For example, the width of an A0 × 2 original is 33.2 inch. Since this is the same as an A0 original, both A0 × 2 and A0 originals can be scanned at the same maximum resolution of 652 dpi.
Software Supplied on CD-ROM Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software. Note ❒ For installation under Windows 2000/XP, Windows Server 2003, or Windows NT 4.
Appendix DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTopBinder Lite. DeskTopBinder is installed on the client computers to integrate and manage various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files.
Software Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner, or Print without starting DeskTopBinder.
Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission Function This section explains the values of transmission function settings.
Values of Various Set Items for Transmission/Storage/Delivery Function Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings.
Appendix Storage Function The following table tells you the maximum values of the storage function settings. Item 7 150 Maximum value Comments Number of file name characters 64 alphanumeric characters On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. Number of user name characters 20 alphanumeric characters On the control panel, the first 16 characters are displayed.
Values of Various Set Items for Transmission/Storage/Delivery Function Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line characters 128 alphanumeric characters This is the total number of characters selected from the list and the number of characters entered directly from text.
Appendix Specifications The following table tells you the specifications of the scanner. Scan method Original feed image scanning Scan speed • When using Network Delivery Scanner function: 150 dpi⇒ 12.6"/sec 200 dpi⇒ 9.4"/sec 300 dpi⇒ 6.3"/sec 400 dpi⇒ 4.7"/sec 600 dpi⇒ 3.1"/sec • When using Network TWAIN Scanner Function 150 dpi⇒ 12.6"/sec 200 dpi⇒ 9.4"/sec 300 dpi⇒ 6.3"/sec 400 dpi⇒ 4.7"/sec 600 dpi⇒ 3.1"/sec 1200 dpi⇒ 1.
INDEX A E Address book, 14, 43, 50 Advanced search, 22, 25, 31, 50 Auto density, 120 Auto Detect, 110 Auto-run program, 145 Edit, 109 Effective protocol, 42 E-mail, 142 E-mail address, 14 E-mail destination address book, 20 destination list, 20 registration numbers, 21 E-mail message, 34 E-mail screen, 15, 19 Entering an e-mail address, 24 Entering registration numbers, 92 Entering the path, 52 Erase border, 109 Ethernet, 14, 42, 103 B Bindery, 57, 59 C CD-ROM, 145 Change, 79 file name, 81 password, 82
M Managing stored files, 78, 79, 81, 82 Manual Entry e-mail address, 24 message, 35 path for the folder, 52 path of the NetWare server, 57 Mirror Image, 109 N NCP, 57, 59 NDS, 57, 59 NetWare, 41, 57, 59 Network delivery, 142 Next Original Wait, 119 Next Original Wait Setting, 119, 123 Notice, 1 O Original orientation, 121 P Password, 67, 69, 82 PDF, 126 changing security permissions, 132 encrypting, 130 Photo, 108 Positive / Negative, 109 Preparation, 84 e-mail, 14 Scan to Folder, 42 Preview, 73 Program
Sending the URL, 37 Send settings, 11 Serial number, 129 Set Wait Time, 123 Simultaneous storage, 36, 62, 100 SmartDeviceMonitor for Admin, 14, 43 SMB, 39, 54 SMTP server, 13 Specifications, 152 Specifying e-mail message, 34 e-mail subject, 33 sender, 95 Specifying destinations delivery, 91 e-mail, 20 Scan to Folder, 48 Specifying the path, 54 Specifying the sender, 29 Start scanning, 10 Storage, 36, 62, 100 Store Only, 65 Storing, 63, 142 Storing scan files, 36, 62, 65, 100 Subject, 99 Switching screen e-m
156 EN USA B286-6704
Copyright © 2007
Operating Instructions Scanner Reference EN USA B286-6704
