Printer/Scanner Unit Type 2500 Operating Instructions Printer Reference 1 Preparing the Machine 2 Setting Up the Printer Driver 3 Other Print Operations 4 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i Notice ......................................................................................................................1 How to Read This Manual .....................................................................................3 Symbols .....................................................................................................................3 Display Panel...
2. Setting Up the Printer Driver PCL - Accessing the Printer Properties.............................................................57 Windows 95 / 98 / Me - Accessing the Printer Properties ........................................57 Windows 2000 - Accessing the Printer Properties ...................................................58 Windows XP, Windows Server 2003 - Accessing the Printer Properties .................60 Windows NT 4.0 - Accessing the Printer Properties .......................................
Notice Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Display Panel This section describes configuration using the display panel when the printer function is selected. ASC009S 1. Operational status or messages 3. [Menu] Displays current machine status, such as “Ready”, “Offline”, and “Please wait...”. Press to display the menu to select the following options: 2. [JobReset] Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled.
Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. ASC010S 1. Scroll keys 3. {Escape} key Press to move the cursor in each direction, step by step. When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key of the same direction. Press to cancel an operation or return to the previous display. 2. {OK} key Press to set a selected item or entered numeric value. 4.
Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide. ❖ List/Test Print Menu Description Multiple Lists You can print the configuration page and error log. Config. Page You can print the machine's current configuration values. Error Log You can print error logs listing all errors that occurred during printing.
Menu Job Separation Description You can enable Job Separation. This menu can be selected only when a finisher (optional) is installed. Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. Duplex You can select to have print on both sides of each page. Copies You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command.
❖ Host Interface Menu Description I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period. ❖ PCL Menu Menu Description Orientation You can set the page orientation. Form Lines You can set the number of lines per page.
Note ❒ Depending on which optional units you have installed or the printer language you have selected, some options are not displayed. ❒ Depending on the security settings, you might not be able to set certain options. Reference For details, see “Printer Features”, General Settings Guide. For more information about copier features and system settings, see Copy Reference and General Settings Guide.
Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine.
B Lift up the paper guide release lever. ARB017S 1. Paper guide release lever C Adjust the paper guides to the paper size, and then gently insert paper face down into the bypass tray. AYM004S 1. Extender 2. Paper guides • Open out the extender to support paper sizes larger than A4 L, 81/2 ×11 L. • If the paper guides are not flush against the paper, skewing and misfeeds might occur. • Gently insert paper until it stops. • Load only as much paper as can be held between the guides on the bypass tray.
D Push down the paper guide release lever. AYM005S E Set the paper size using the printer driver or the control panel. Note ❒ Paper within the following dimensions can be set in the bypass tray: • Vertical: 90 - 297 mm (3.55 - 11.69 in.) • Horizontal: 148 - 600 mm (5.83 - 23.62 in.) ❒ Be sure to set the paper with the side you want to print facing down in the bypass tray. ❒ The number of sheets that can be loaded in the bypass tray depends on the paper type.
Setting the Paper Size Using the Control Panel This procedure describes how to set paper size of the bypass tray using the control panel. If you select the printer driver to set paper size, this procedure is not necessary. A Press the {User Tools/Counter} key. ASC011S B Select [System Settings] using {T} or {U}, and then press the {OK} key. C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK} key.
Reference See the printer driver Help about the settings from the printer drivers. Select paper type when printing onto OHP transparencies or thick paper. For details, see p.16 “Setting Thick Paper or OHP Transparencies Using the Control Panel”. Select paper type when printing onto envelopes. For details, see p.17 “Setting Envelope Using the Control Panel”. Setting the Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings.
D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK} key. E Select [Custom Size] using the scroll keys, and then press the {OK} key. F Enter the horizontal size of the paper using the number keys, and press {q}. Available size: 148 - 600 mm (5.83 - 23.62 in.) G Enter the vertical size of the paper using the number keys, and press {q}. Available size: 90 - 297 mm (3.55 - 11.69 in.) H Press the {User Tools/Counter} key to return to the default screen.
Setting Thick Paper or OHP Transparencies Using the Control Panel The following procedures are not required if you select the printer driver for the settings. In that case, set the paper size using the printer driver. Important ❒ Paper size settings set using the printer driver have priority over those set using the machine's control panel. ❒ When the printer driver is not used, make settings using the control panel. A Press the {User Tools/Counter} key.
E Select paper type from the menu using {T} or {U}, and then press the {OK} key. F Press the {User Tools/Counter} key to return to the default screen. Note ❒ The settings made will remain valid until they are reset again. After printing on thick paper or OHP Transparencies, be sure to clear settings for the next user. Reference For the printer driver settings, see the printer driver Help. For details about printing onto envelopes, see p.17 “Setting Envelope Using the Control Panel”.
E Select [Thick Paper] using the {U} or {T} key, and then press the {OK} key. F Select [Printer Bypass Paper Size] using the {U} or {T} key, and then press the {OK} key. G Select the paper envelope size, and then press the {OK} key. H Press the {User Tools/Counter} key to return to the default screen.
1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer. Using This Machine as the Windows Printing port Network connections can be established through Ethernet and IEEE 802.11b.
Preparing the Machine ❖ Windows 2000/Windows XP/Windows Server 2003 Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP 1 LPR port ❖ Windows Vista Connection Method Available Ports Ethernet / IEEE 802.11b Standard TCP/IP LPR port ❖ Windows NT 4.0 Connection Method Available Ports Ethernet / IEEE 802.
Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. 1 BAE004S Note ❒ In an IPv6 environment, NetWare servers cannot be used. Reference See the explanation about how to install the printer driver for each type of network printer. For the Windows network printer, see p.36 “Using as a Windows Network Printer”. For the NetWare print server and remote printer, see p.
Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connections. Windows operating system version determines the available connection methods.
Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use. 1 Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CDROM. If your operating system is Windows NT4.0, download printer driver for Windows NT4.0 from the supplier's Web site.
Preparing the Machine G Click [Install]. The printer driver installation starts. H Click [Finish]. 1 A message about restarting the computer appears. Restart the computer to complete installation. I Click [Exit] in the first dialog box of the installer, and then take out the CDROM. Note ❒ To stop installation of the selected software, click [Cancel] before installation is complete.
Installing the Printer Driver A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. C Launch the Add Printer Wizard to install the PCL or RPCS printer driver. 1 Click [Control Panel] on the [Start] menu, click [Hardware and Sound], click [Printer], and then click [Add a Printer] to launch the Add Printer Wizard. D Specify the required port. You can change the port settings on the [Ports] tab in the printer properties dialog box.
Preparing the Machine Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client Port 1 Important ❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒ Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port.
Installing the Printer Driver Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. 1 Windows 95 / 98: A Open the [Printers] window from the [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Details] tab, and then click [Port Settings].
Preparing the Machine Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. A Click [Cancel] to close the [Port Configuration:] dialog box. B Start SmartDeviceMonitor for Client, and then right-click the SmartDeviceMonitor for Client icon on the tasktray. C Point to [Properties], and then click [Extended Features Settings].
Installing the Printer Driver I Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. J Click [Port], and then click [Add]. K Click [SmartDeviceMonitor], and then click [OK]. L Click [TCP/IP], and then click [Search]. 1 A list of printers using TCP/IP appears. M Select the printer you want to use, and then click [OK].
Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. 1 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. C Select an interface language, and then click [OK].
Installing the Printer Driver M Enter a name for identifying the printer in [IPP Port Name]. Use a name different from the one of any existing port. If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name. 1 N Click [Detailed Settings] to make necessary settings. For information about the settings, see SmartDeviceMonitor for Client Help. O Click [OK]. P Check that the port of the selected printer is displayed in [Port]. Q Set a user code, if necessary.
Preparing the Machine Using the Standard TCP/IP Port This describes how to install the PCL or RPCS printer driver using the TCP/IP port. 1 Important ❒ To install this printer driver under Windows 2000 / XP Professional, and Windows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. Installing the PCL or RPCS Printer Driver A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.
Installing the Printer Driver M Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. 1 N Click [Next >]. O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. The installation start dialog box reappears. P Check that the port of the selected printer is displayed in [Port].
Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. 1 Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. Installing the PCL or RPCS Printer Driver A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.
Installing the Printer Driver N Check that the port of the selected printer is displayed in [Port]. O Configure the default printer as necessary. P Click [Continue]. 1 The printer driver installation starts. Q After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installation is complete.
Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP, Windows Server 2003, Windows Vista, or Windows NT 4.0 shared printer.
Using as a Windows Network Printer E The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement.], and then click [Next >]. F Select the printer driver you want to use in the [Select Program] dialog box. 1 You can select several printer drivers. G Click [Next >]. H Select the [Printer Name] check box to select the printer models you want to use.
Preparing the Machine Reference A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See “When a Message Appears during Installation of the Printer Driver”, Troubleshooting.
Using as a NetWare Print Server / Remote Printer Using as a NetWare Print Server / Remote Printer 1 This describes how to set up the Windows computer used as the NetWare client. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CDROM. If your operating system is Windows NT4.0, download printer driver for Windows NT4.0 from the supplier's Web site. For details, ask your sales/service representatives.
Preparing the Machine G Select the [Printer Name] check box to select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. H Double-click the printer name to display the printer settings. 1 The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. I Click [Port], and then click [Add]. J Click [Network Printer], and then click [OK].
Using as a NetWare Print Server / Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating system used: • Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer Settings] tab in the printer properties dialog box.
Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine. 1 Windows Me - USB Important ❒ Installation via USB is not possible under Windows 95 / 98. Upgrade to Windows Me or later.
Installing the Printer Driver Using USB H Install the printer driver. Click [Search for the best driver for your device. [Recommended]], and then click [Next >]. I Select the [Specify a location:] check box, and then click [Browse...]. 1 The [Browse for Folder] dialog box appears. J Insert the CD-ROM into the CD-ROM drive. Note ❒ When Auto Run starts, click [Exit].
Preparing the Machine Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.
Installing the Printer Driver Using USB Note ❒ The number after “USB” varies depending on the number of printers connected. 1 Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Preparing the Machine F Click [Continue]. G Click [Finish]. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window. 1 Note ❒ The number after “USB” varies depending on the number of printers connected.
Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the parallel port. To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver. 1 Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.
Preparing the Machine L Click [Finish]. The printer driver installation starts. M After the installation is completed, select one of the options to restart the 1 computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installation is complete. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.
Printing with Bluetooth Connection Printing with Bluetooth Connection This describes how to print using with Bluetooth devices. 1 Supported Profiles Refer the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.
Preparing the Machine B Check that the printer you want to use appears in 3Com Bluetooth Connection Manager. C On the [Tool] menu, click [COM port]. D Check that the message “Bluetooth Serial Client (COMx) “ appears under 1 Client Ports. (X indicates the COM port number used by Bluetooth.) E Click [Close]. F On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. G Click the icon of the printer you want to use. H On the [File] menu, click [Properties].
Printing with Bluetooth Connection Configuring Security Mode Settings This describes how to configure the security mode settings. A Start 3Com Bluetooth Connection Manager. B On the [Tools] menu, click [Security Mode]. 1 The [Security Mode] dialog box appears. C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password. For information about entering the password, see p.
Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. 1 Reference For details about making option settings for the printer, see p.53 “If Bidirectional Communication Is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.
Making Option Settings for the Printer ❖ When connected with the network • DeskTopBinder Lite must be installed, or the Standard TCP/IP port must be used. • Under Windows 2000/XP, Windows Server 2003, or Windows Vista, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.
Preparing the Machine B Click the icon of the printer you want to use. C On the [File] menu, click [Properties]. D Click the [Change Accessories] tab. 1 If options in the [Change Accessories] tab are disabled, bidirectional connection is enabled. In this case, no change is necessary for option settings. If you are using the RPCS printer driver, click the [Change Accessories] tab. E Select options installed from the options area, and then make the necessary settings.
Installing Font Manager 2000 Installing Font Manager 2000 Important ❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, installing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission. 1 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. C Click [Font Manager 2000]. D Follow the instructions on the screen.
Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or 7.0 1 Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Language)\DISK1” on the CD-ROM. The “WIN9X_ME” folder inside the “PS” folder is for Windows 95 / 98 / Me. Use the folder at this level that is appropriate for the operating system you are currently using.
2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window. Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.
Setting Up the Printer Driver C Make the necessary settings, and then click [OK]. D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use. ❒ With some applications, the printer driver settings are not used, and the application's own default settings are applied. ❒ Any settings you make in the following procedure are valid for the current application only.
PCL - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, point to [Settings], and then click [Printers]. 2 The [Printers] window appears. B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears.
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties 2 Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. ❒ You cannot change the printer default settings for each user.
PCL - Accessing the Printer Properties Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP. 2 A On the [File] menu, click [Print...]. The [Print] dialog box appears.
Setting Up the Printer Driver C On the [File] menu, click [Properties]. The printer properties dialog box appears. D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. 2 Reference For details, see the printer driver Help. Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission.
PCL - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0. A On the [File] menu, click [Print...]. 2 The [Print] dialog box appears.
Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. 2 ❖ Multi-tab This dialog box type is designed for users who often change print settings to perform various printing operations.
RPCS - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95 / 98 / Me. A On the [File] menu, click [Print...]. 2 The [Print] dialog box appears.
Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties 2 Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties 2 Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. 2 ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties C On the [File] menu, click [Document Defaults...]. The [Default] dialog box appears. D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. 2 Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application.
Setting Up the Printer Driver 2 72
3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ The function can be used with genuine Adobe PDF files only. ❒ This function supports version 1.3, 1.4, and 1.5 PDF files. ❒ PDF files created using the transparency function of PDF version 1.4 may not be printed. ❒ PDF files created using Crypt Filter and/or the 16 bit color image function of PDF version 1.5 cannot be printed.
Other Print Operations E Follow the instructions on the display to install DeskTopBinder Lite. If you are required to restart the computer after installing DeskTopBinder Lite, restart the computer and continue the configuration. DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly. A On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features 3 Wizard].
Printing a PDF File Directly PDF Direct Printing Use the method below to print PDF files directly. A Drag the PDF file you want to print to the PDF Direct Printing icon in the palette and drop it there. B [Output File List-PDF Direct Print] is displayed. Highlight the PDF you want to print, and then click [OK]. The PDF file is printed. 3 Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files.
Other Print Operations PDF Direct Print Properties 3 BAE002S 1. Setting name: 9. Number of copies Displays the plug-in configuration name (up to 63 single byte characters) Specifies the number of copies to print. 2. Change Icon... Sorts printed sheets. Changes the icon displayed on the tool bar. 3. Printer: Displays a list of RPCS drivers that support PDF direct printing. 4. Duplex 10. Collate 11. Range Specify the pages you want to print. 12.
Unauthorized Copy Control Unauthorized Copy Control To prevent unauthorized copying, you can embed patterns and text beneath the print. You do not need a special paper to use this function. If a paper with text or image patterns is copied by a copier or a multi-function printer, either the patterns are printed vividly or the copy is grayed out, so as to protect the information on the original from leaking.
Other Print Operations Using [Data security for copying] If a document printed with data security for copying is copied by or stored in the Document Box of a copier or multi-function printer with the copy data security unit, the copy or stored file is grayed out. This section explains how to specify the printer driver setting for printing using [Data security for copying]. 3 ❖ Setting [Data security for copying] in the printer driver • Select the [Data security for copying] check box.
Unauthorized Copy Control ❖ Printing a document using [Data security for copying] op ing N oC o y g N o Cop ing N py N No ng o Co ying N op gN yin No C opying g ng o C n i i y y p N Cop g ng pyi g No opyin C n i in y op ing No Copy o y py Co ying N o Cop p Co ying N o Cop N 3 AJL030S 1. The pattern and text you have set is printed. 3. The document is blanked by gray overprint. 2. The document is copied or stored in copiers / multifunction machines which the Copy Data Security unit is installed.
Other Print Operations Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. 3 ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. Note ❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together. ❒ To switch text and background patterns, select the [Reverse patterns: text/background] check box.
Unauthorized Copy Control Note ❒ Only the RPCS printer driver is supported. ❒ You cannot partially embed patterns and text strings in a document. ❒ To make the embedded pattern clear, set the character size at least 50 pt (preferably 70 to 80 pt) and character angle to between 30 and 40 degrees. ❒ Due to the effects of the settings, the results of copying, scanning, and saving documents in the document server may vary depending on the machine model and setting conditions.
Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out.
Form Feed C Select the tray for form feed using {T} or {U} from those that appear on the display panel, and then press the {OK} key. If you want to print after adding paper to the tray, select the tray after loading the correct paper. The machine prints using the selected tray. 3 Note ❒ If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur.
Other Print Operations Note ❒ If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job. ❒ Under Windows, If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while “Waiting...” is displayed on the control panel. After the interval set in [I/O Timeout] in Printer Features has passed, the next print job can be sent.
Canceling a Print Job Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel A Press [JobReset] on the display panel. A confirmation message appears. 3 B Press [Current]. To cancel all jobs (current and queued), press [All Jobs]. To resume printing jobs, press [Resume]. C Press [Yes] to cancel the print job. Press [No] to return to the previous display.
Other Print Operations Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not completed. A Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel Printing]. D Press the {Printer} key on the machine's control panel.
Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted. ❒ If the main power switch is turned off, the log is deleted. A Press the {Printer} key to display the Printer screen. B Press [Menu].
Other Print Operations Printing with the Finisher You can collate or staple by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirectional communication is disabled. ❒ Be sure to set the paper size and paper orientation in the printer driver when using duplex printing, combined printing (layout) and staple functions.
Collate Collate When printing multiple documents such as handouts for meetings, you can separate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory. The following are the three types of Collate: Important ❒ If Auto Continue occurs on the first set, Collate will be canceled. ❒ If forced printing occurs on the first set, Collate will be canceled.
Other Print Operations Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Rotating Collate is selected. ❒ If a document with mixed paper sizes or sizes larger than A4, 81/2 × 11 is set, it can only be collated, even if Rotating Collate has been selected.
Staple Staple With the optional finisher sets can be stapled individually when printing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: 3 AYM001S Note ❒ Stapling might not be in the specified position if combine (layout) and duplex printing are both selected. After setting the staple position, use the printer driver's preview icon to check the position before printing.
Other Print Operations Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages to staple exceeds maximum. • If a paper size that cannot be stapled is selected. • If a paper type that cannot be stapled is selected. • If positions other than those fixed for stapling are specified.
4. Appendix Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600/300 dpi Printing speed 25 ppm (A4K, 81/2 × 11 K plain paper) Interface Standard: • Ethernet interface (100 BASE-TX / 10 BASE-T) • USB 2.0 interface Option: • IEEE 1284 parallel interface Use a standard 36-pin printer cable not longer than 3 meters (10 feet). • IEEE 802.
Appendix Note ❒ When using MacOS, use only the standard USB interface. The optional USB interface board is not supported. ❒ When using the USB Interface (Standard) with MacOS 9.2.2, only USB 1.1 is supported. ❒ When using the USB Interface (Standard) with Windows Me, install USB Printing Support. Windows Me only supports USB 1.1 speed. Options Important ❒ The IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be installed concurrently.
Specifications ❖ Transmittable distance: 1 Mbps 400 m 2 Mbps 270 m 5.5 Mbps 200 m 11 Mbps 140 m Note ❒ These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10 - 100 m, depending on environment. ❖ Transmission mode: Ad hoc, and infrastructure mode Bluetooth Interface Unit Type 3245 4 ❖ Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) ❖ Frequency Range: 2.
INDEX A About This Machine, i Accessing the Printer Properties, 25 B Bluetooth Interface Unit Type 3245, 95 Bypass tray, 10, 13 C Canceling a job, 85 Collate, 89 Control keys, 5 Control panel, 6 Copy Reference, i Custom size paper, 10, 14 D data security for copying, 78 Display panel, 4 document defaults, PCL, 62 document defaults, RPCS, 70 E Envelope, 16 Error log, 87 F Facsimile Reference, i Finisher, 88 Font Manager 2000, 55 Fonts, 93 G General Settings Guide, i H How to Read This Manual, 3 I 96
T Thick Paper, 16 Troubleshooting, i U Unauthorized copy control, 77, 78, 80 Using commands, 76 Using This Machine as the Windows Printing port, 19 W Windows, 49, 85 Windows 2000, 47, 58, 66 Windows 95/98/Me, 57, 64 Windows NT 4.
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Trademarks Microsoft® , Windows® , Windows NT® , Windows Server® , and Windows VistaTM are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, PageMaker, PostScript and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. PCL® is a registered trademark of Hewlett-Packard Company. Monotype is a registered trademark of Monotype Imaging, Inc.
Printer/Scanner Unit Type 2500 Operating Instructions Printer Reference EN USA D327-7693
