Operating instructions

Registering Addresses and Users for Facsimile/Scanner Functions
208
7
Note
❒ You can also use a Web Image Monitor to register names in the Address Book.
With the SmartDeviceMonitor for Admin, you can register multiple names at
the same time. For details about using Web Image Monitor, see the Web Im-
age Monitor Help.
❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can
backup Address Book data. We recommend backing up data when using the
Address Book. For operating instructions, see SmartDeviceMonitor for Ad-
min Help.
Managing names in the Address Book
By registering a name and key display beforehand, you can specify e-mail and
folder destinations simply by selecting the name key.
Reference
p.210 “Registering Names”
Sending fax by Quick Dial
Register a fax number in the Address Book so you can specify it only by selecting
the fax destination, shown on the fax initial display when sending a fax. When
label insertion is set to "On", the receiver's name and standard messages are
printed on the fax message when it is received at the other end.
By registering IP-Fax destinations in the Address Book, you can specify a desti-
nation simply by selecting it from the destinations that appear in the initial fax
display. Registered IP-Fax numbers can be used and printed as sender’s IP-Fax
numbers.
Reference
p.223 “Fax Destination”
Sending e-mail by Quick Dial
By registering e-mail addresses in the Address Book, you can specify e-mail des-
tinations simply by selecting them from the fax initial display when sending a
document by Internet fax.
You can also specify an e-mail address by selecting the destination shown on the
initial scanner display when sending a document using the scanner function. A
registered e-mail address can be used as the sender's address, and the sender's
addresses are automatically entered in the "From" field of an e-mail header.
Reference
p.236 “E-mail Destination”