FAX Option Type 2500 Operating Instructions Facsimile Reference 1 Transmission 2 Send Settings 3 Reception 4 Changing/Confirming Communication Information 5 Fax via Computer 6 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
NOTICE ❖ NOTICE TO USERS (NEW ZEALAND) • The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
TABLE OF CONTENTS NOTICE ....................................................................................................................i Manuals for This Machine .....................................................................................ii How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................
Specifying a Destination .....................................................................................42 Sending Over a Fax Line .........................................................................................42 Entering a pause ...................................................................................................43 Entering a tone ......................................................................................................43 Sending by IP-Fax..........................
3. Reception Types of Reception............................................................................................ 109 Immediate Reception .............................................................................................109 Memory Reception .................................................................................................110 Substitute Reception ..............................................................................................
Printing the Journal ........................................................................................... 142 Journal ...................................................................................................................143 Transmitting Journal by E-mail...............................................................................145 Journal by e-mail .................................................................................................
6. Appendix Programming Frequently Used Functions to User Function Keys ............... 173 Specifications..................................................................................................... 174 Specifications Required for the Internet Fax Destination Machines.......................176 Maximum Values................................................................................................177 INDEX........................................................................................
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears. Press the {OK} key to complete the settings. Press the {Escape} key to return to the previous screen.
Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys. BAM009S 1. Selection keys 2. {Escape} key Correspond to items at the bottom line on the display. Example: The standby display Press to cancel an operation or return to the previous display. • When the instruction “Press [ ]” appears in this manual, press the left selection key. • When the instruction “Press [Tone]” appears in this manual, press the middle selection key.
BAM005S 1. Machine status and message 2. Destination entry 3. Selection keys 4. Switches the destination type between and . To specify fax numbers or IP-Fax destinations, select . To specify e-mail addresses, select . 5. Selectable items Note ❒ The display will differ depending on installed optional units. ❒ You can change Internet Fax setting under E-mail Settings in the Fax Features menu. ❒ You can change IP-Fax settings under IP-Fax Settings in the Fax Features menu. Reference p.
Function List This section explains various items that can be specified in the Fax Features menu. Click the {User Tools/Counter} key to display the Fax Features menu. For details about the settings, see “Fax Features”, General Settings Guide. ❖ General Settings/Adjust Function name Description Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission. Program Fax Information Register the sender details that appear on the recipient's fax machine and faxed document.
❖ E-mail Settings Function name Description Internet Fax Settings You can select to display the Internet Fax icon or not. When you want to send an Internet Fax, set On to display the icon. Maximum E-mail Size Use this setting to limit the size of sent email, so that destinations that refuse e-mail over a certain size can still receive your email. When this function is set to on, you cannot send e-mail that is larger than the specified limit.
❖ Administrator Tools Function name Description Print Journal Prints a Journal. Up to 50 of the latest results of transmission/reception results can be checked on this machine. Print TX Standby File List Use this function to print the transmission standby file list. Communication Page Count Checks the transmission and reception, and totals on the display. Memory Lock When you switch Memory Lock on, received documents are stored in memory and not printed automatically.
8
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or a destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents. ❖ Memory Transmission Transmission starts automatically after the original is stored in memory.
Transmission You can change transmission mode by pressing the {Transmission Mode} key. 1 ARX021S Check the indicator on the operation panel to see which mode is currently active. Reference p.14 “Parallel Memory Transmission” p.15 “Simultaneous Broadcast” Selecting Type of Transmission You can select the transmission type: standard fax, IP-Fax, or Internet Fax. Important ❒ To select IP-Fax destinations or Internet Fax destinations, the optional printer/scanner unit must be installed.
Transmission Modes ❖ When sending by IP-Fax To send by IP-Fax, specify the protocol. After you specify the protocol, pears in the destination display column. If you are using a gatekeeper server, select H.323. If you are using a SIP server, select SIP. ap- 1 Reference p.19 “IP-Fax Functions” p.23 “Internet Fax Functions” Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax.
Transmission D Using the number keys or a Quick Dial key, specify a destination. 1 To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. E When sending the same original to several destinations (broadcasting), press [Add Dest] to specify the destinations. You do not have to press [Add Dest] when adding a destination using the destination list. F Specify the next destination.
Transmission Modes Reference p.38 “Original Type” p.39 “Resolution” p.40 “Image Density (Contrast)” p.42 “Sending Over a Fax Line” p.44 “Sending by IP-Fax” p.48 “Sending to an E-mail Address” p.53 “Using the Quick Dial Keys” p.57 “Redial” p.177 “Maximum Values” “Troubleshooting When Using the Facsimile Function”, Troubleshooting 1 Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple originals using the exposure glass.
Transmission Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.
Transmission Modes Reference p.138 “Communication Result Report (Memory Transmission)” p.139 “Communication Failure Report” 1 Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.
Transmission If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the “Memory is full. Scanning will be stopped and only scanned page(s) will be stored.” message appears. Press [Exit] to transmit stored pages only. 1 Note ❒ When this happens, only the scanned pages are sent. If you want to delete the scanned pages and cancel transmission in this case, contact your service representative.
Transmission Modes A Make sure that Immediate Trans. indicator is lit. 1 ARX023S If Memory Trans. indicator is lit, press the {Transmission Mode} key to select Immediate Transmission mode. B Place the original. C Select the scan settings you require. D Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.
Transmission Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple originals using the exposure glass. A Make sure that Immediate Trans. indicator is lit. B Place the first page face down on the exposure glass. C Specify a destination. 1 D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original.
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol. Specify an IPv4 address or host name instead of a fax number for sending.
Transmission 1 ALT001S Important ❒ To use IP-Fax functions, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure the network in the System Settings menu. ❒ The facsimile function of this machine cannot be used with IPv6. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant.
IP-Fax Functions Reference p.109 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Fax Features”, General Settings Guide 1 Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-toone communication over a LAN or the Internet.
Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on.
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address. You can also print or forward received e-mail messages.
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, program “Select Line/SMTP” to a User Function key in advance.
Internet Fax Functions Notes on Using Internet Fax The following are notes about using Internet Fax: • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. • When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you have specified “Fine”.
Transmission Functions Not Available for E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Transmission by SUB Code • On Hook Dial • Manual Dial • JBIG Transmission • ECM (Error Correction Mode) 1 Functions Not Available for E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing.
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Transmission Placing Originals Place the original either on the exposure glass or in the optional ARDF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference • Placing originals in the optional ARDF “Placing Originals in the ARDF”, Copy Reference “Non-compatible originals for the ARDF”, Copy Reference 1 Important ❒ If you place A5 size originals on the exposure glass, they are not detected.
Placing Originals Note ❒ To scan multiple originals using the ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Transmission Reference p.13 “Sending multiple originals using the exposure glass (Memory Transmission)” p.18 “Sending multiple originals using the exposure glass (Immediate Transmission)” p.27 “T.37 Full Mode” p.30 “Acceptable Original Sizes” p.31 “Paper Size and Scanned Area” p.33 “If the Machine Cannot Detect the Size of Your Original” p.34 “Original Sizes Difficult to Detect” p.35 “Transmission with Image Rotation” p.
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned.
Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses paper of a smaller width than the original, the image is reduced to fit that paper.
Placing Originals If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the “Cannot detect original size. Place original again, then press Start key.” message appears. 1 If this happens, do the following: A Press [Exit]. The previous display returns. B Remove the original and replace it. C Press the {Start} key. Note ❒ If you repeat steps A to C twice and the original size is still not detected, the screen for specifying the original size appears.
Transmission Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the correct size.
Placing Originals Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 81/2"×11" landscape paper (L), the document is printed the same size as the original. 1 Note ❒ This function is unavailable with Immediate Transmission.
Transmission C Specify the destination, and then press the {Start} key. The Stamp indicator goes out when transmission has been finished for Immediate Transmission or when scanning has been finished for Memory Transmission. 1 Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge.
Placing Originals Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. 1 Important ❒ The blank sheet-detecting function works only when an original is scanned using the ARDF. ❒ The blank sheet-detecting function is ineffective for second and subsequent pages. This function notifies you if an original is placed wrong side down on the scanner. When this happens, a message appears for a few seconds.
Transmission Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality. 1 ❖ Original Type: Text, Photo ❖ Resolution: Standard, Detail, Fine ❖ Image Density (Contrast): Manual Image Density (five levels) Original Type To optimize image clarity, select the appropriate original type.
Scan Settings Reference p.40 “Image Density (Contrast)” JBIG Transmission 1 If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using Photo faster than with other compression methods. Important ❒ This function is not available with the Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function. Resolution This section explains how to set the resolution of the original.
Transmission Note ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal. 1 ❒ The machine supports reception at both Standard and Detail resolution. ❒ When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you have specified “Fine”.
Scan Settings Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image density, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original. 1 ❖ When placing originals on the exposure glass A Check which pages you want to scan with different settings.
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. 1 Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Specifying a Destination Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. 1 ARX028S Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒ A pause is shown as a “-” on the display. ❒ You can also program numbers including pauses in the destination list.
Transmission B Enter the fax number using the number keys. 1 C Press [Tone]. D Enter the number you want to tone dial using the number keys. E Press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear Modes} key, and then remove the originals. After transmission, the standby display appears. Note ❒ Certain services may be unavailable even when using the Tone function.
Specifying a Destination A Press [TX Mode]. 1 B Select [Select Line] using {U} or {T}, and then press the {OK} key. C Select [H.323] or [SIP] using {U} or {T}, and then press the {OK} key. D Press the {Escape} key. The standby screen appears. E Press [Manual]. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. F Enter the IP-Fax destination, and then press the {OK} key. If you enter an incorrect character, press the {Clear/Stop} key.
Transmission G To add a destination, press [Add Dest]. 1 H Specify the next destination. To add another destination, repeat steps G and H. I Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual] may not appear, and you may be unable to enter the IP-Fax destination. ❒ For a list of gateways (T.
Specifying a Destination Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: 1 ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine.
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”. To send from an IP-Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Specifying a Destination A Press [ ] to display . 1 B Press [Manual]. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. C Enter the e-mail address destination, and then press the {OK} key. If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly. To change the e-mail address after pressing the {OK} key, press [EditDest], reenter an e-mail address, and then press the {OK} key. D To add a destination, press [Add Dest].
Transmission F Specify the sender. For details about specifying senders, see “Sender Settings”. G Press the {Start} key. 1 The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual] may not appear, and you may be unable to enter the e-mail address. ❒ For details about canceling a transmission, see “Canceling a Transmission”.
Specifying a Destination Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server. 1 Important ❒ To use this function, the following settings must be made. For details about these settings, see “System Settings”, General Settings Guide and “Using a Host Name Instead of an IPv4 Address”, Network Guide. • In “System Settings”, “SMTP” in “E-mail Communication Port”, set the port number to “25”.
Transmission ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”; abc@[192.168.1.10] 1 Follow these steps to bypass the SMTP server. A Press [TX Mode]. B Select [Send via SMTP Server] using {T} or {U}, and then press the {OK} key.
Specifying a Destination Reference p.149 “Sending Fax Documents from Computers” “System Settings”, General Settings Guide “Fax Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide “Special Operations under Windows”, Network Guide 1 Using the Quick Dial Keys You can specify a destination simply by pressing the Quick Dial key to which the destination's number is registered.
Transmission If you make a mistake, press the {Clear/Stop} key and try again. To select more destinations, repeat steps A and B. When you add destinations, if you switch the destination type between and , press [Add Dest], and then repeat steps A and B. 1 C Press the {Start} key. Note ❒ Destinations programmed can be checked using “Destination List” in “Administrator Tools” in “System Settings”.
Specifying a Destination If you make a mistake, press the {Clear/Stop} key and try again. To select more groups, repeat steps A and B. When you add destinations, if you switch the destination type between and , press [Add Dest], and then repeat steps A and B. 1 C Press the {Start} key. Note ❒ Destinations programmed in groups can be checked using “Group Destination List” in “Administrator Tools” in “System Settings”.
Transmission Checking the Specified Destination This section explains how to check the specified destinations. If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group. 1 A Make sure the destination name appears on the display. B Press the {Check Destination} key.
Specifying a Destination Redial The machine stores the latest destinations specified for each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again.
Transmission Note ❒ You can specify Internet Fax destination using the Redial function. Select this function before pressing [Manual]. ❒ When you press [Program], you can register a selected recipient in the destination list. ❒ For the maximum number of redials the machine can store, see “Maximum Values”. 1 Reference p.61 “Programming Destinations from Redial Screen” p.
Programming Destinations in the Address Book Programming Destinations in the Address Book 1 You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. ARX042S B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Transmission E Select [Program/Change] using {U} or {T}, and then press the {OK} key. 1 For the procedure to follow, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide. Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a group. ❒ When the facsimile initial display is shown, after changing the contents of the Address Book, the “Settings have been updated. The selected dest.
Programming Destinations in the Address Book C Make the settings, and then press the {OK} key. The screen returns to that of step A. Note ❒ Depending on security settings, [Program] may not appear, and you may be unable to register the destination. 1 Reference p.
Transmission Searching for a Destination in the Address Book 1 Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance. For details about registering LDAP servers, see “System Settings”, General Settings Guide. Note ❒ The search returns destinations whose first characters match the entered characters.
Searching for a Destination in the Address Book B Press the {Search Destination} key. 1 ARX034S C Select [Search Address Book] using {U} or {T}, and then press the {OK} key. D Select [Search by Name] using {U} or {T}, and then press the {OK} key. E Enter the destination name you want to search for, and then press the {OK} key. Depending on the type of characters to enter, press the {Shift} key to switch the mode.
Transmission G Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). 1 Multiple destinations can be selected. Press {W} to deselect a destination. H Press the {OK} key. Note ❒ If no destination matches the specified text, the “Specified destination is not programmed.” message appears. Press [Exit] to return to the display of step D. ❒ You cannot specify destinations twice. If you try, the “This destination has already been programmed.” message appears.
Searching for a Destination in the Address Book B Press the {Search Destination} key. 1 ARX034S C Select [Search Address Book] using {U} or {T}, and then press the {OK} key. D Select [Display List] using {U} or {T}, and then press the {OK} key. Destinations appear in registration number order. E Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected. Press {W} to deselect a destination. F Press the {OK} key.
Transmission Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. 1 Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear. A Press [ ] to switch the destination type between and . B Press the {Search Destination} key.
Searching for a Destination in the Address Book E Enter the three-digit registration number using the number keys, and then press the {OK} key. 1 If you enter the wrong registration number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct registration number. When the search is finished, the result appears. F Press {V} to select a destination, and press the {OK} key. To deselect a destination, before pressing the {OK} key, press {W}.
Transmission Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. 1 Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear. A Press [ ] to display . B Press the {Search Destination} key. ARX034S C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.
Searching for a Destination in the Address Book E Enter the number you want to search for, and then press the {OK} key. 1 If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct number. F Confirm the numbers you entered, and then press the {OK} key. When the search is finished, the results appear. G Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected.
Transmission Search by E-mail Address Follow these steps to search for a destination registered in the destination list by e-mail address. 1 Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear. A Press [ ] to display . B Press the {Search Destination} key. ARX034S C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.
Searching for a Destination in the Address Book E Enter the e-mail address you want to search for, and then press the {OK} key. 1 If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct e-mail address. F Confirm the e-mail address you entered, and then press the {OK} key. When the search is finished, the results appear. G Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it).
Transmission Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. 1 Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear. A Press [ ] to display . B Press the {Search Destination} key. ARX034S C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.
Searching for a Destination in the Address Book E Press [IP]. 1 The Search IP-Fax Destination screen appears. F Enter the IP-Fax destination you want to search for, and then press the {OK} key. If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct destination. G Confirm the IP-Fax destination you entered, and then press the {OK} key. When the search is finished, the results appear.
Transmission Search by LDAP Server Follow these steps to search for a destination registered in the Address Book using the LDAP server. 1 Important ❒ This function is not available if [LDAP Search] is set to [Off] under Administrator Tools, in the System Settings menu. A Press the {Search Destination} key. ARX034S B Select [Search LDAP] using {U} or {T}, and then press the {OK} key. C Select [Select Server] using {U} or {T}, and then press the {OK} key.
Searching for a Destination in the Address Book E Select [Advanced Search] using {U} or {T}, and then press the {OK} key. 1 F Select a search condition using {U} or {T}, and then press the {OK} key. Conditions (Name, E-mail Address, Fax Destination, Company Name, and Department Name) are those programmed in the LDAP server. G Enter a partial string, and then press the {OK} key. Depending on the type of characters you need to enter, press the {Shift} key to switch between modes.
Transmission H Select the search criteria using the scroll keys, and then press the {OK} key. 1 The meanings of the search criteria are as follows: • [Include]: Search for strings that include the specified character. Example: When searching for “ABC”, enter “A”, “B”, or “C”. • [Exclude]: Search for strings that do not include the specified character. Example: When searching for “ABC”, enter “D”. • [First Word]: Search for strings that start with the specified character.
Searching for a Destination in the Address Book Note ❒ Although one user can program multiple e-mail addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved. 1 ❒ You can add one additional search condition for LDAP servers by specifying the Search Options under Prog/Chnge/Del LDAP Server under System Settings.
Transmission On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press the {On Hook Dial} key. ARX029S You will hear a low tone from the internal speaker. If you want to cancel this operation, press the {On Hook Dial} key again. C Dial.
On Hook Dial Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight increments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu. ❒ If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice.
Transmission Manual Dial Pick up the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal. 1 Important ❒ An external telephone is required. ❒ This function is not available for Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Pick up the handset.
Memory Storage Report Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. 1 Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed. Note ❒ You can turn this report on and off with the User Parameters (switch 03, bit 2) in the Fax Features menu. ❒ Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. ARX043S Note ❒ When originals are placed into the ARDF, you can cancel transmission simply by removing them.
Canceling a Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. 1 A Press the {Clear/Stop} key. ARX044S B Select the file you want to cancel using {U} or {T}, and then press [Stop TX]. C Press [Delete]. To cancel stopping transmission, press [No]. D Press the {Escape} key. The standby display appears.
Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it. You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit.
Canceling a Transmission D Press [Delete]. 1 The display returns to that of step C. To cancel another file, repeat from step C. To cancel stopping transmission, press [No]. E Press the {Escape} key twice. The standby display appears. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled.
Transmission 1 86
2. Send Settings This section explains the features of [TX Mode], which you can use to apply various transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Send Settings D Select [Send at Specified Time] using {U} or {T}, and then press the {OK} key. To cancel the setting, select [Off], and then press the {OK} key. The display returns to that of step C. 2 E Enter the time (24 hour format) using the number keys, and then press the {OK} key. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. To cancel Send Later, press the {Escape} key.
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report. 2 Important ❒ To receive transmission results by e-mail, the optional printer/scanner unit must be installed.
Send Settings E Confirm the selected sender, and then press the {OK} key. F To print the sender's name on the receiver's sheet, select [Stamp] using {U} 2 or {T}, and then press the {OK} key. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. G To confirm transmission results by e-mail using Internet Fax, select [E-mail] using {U} or {T}, and then press the {OK} key.
Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Result function, which sends the results by e-mail, and the Communication Result Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Fax Features menu. ❒ You can program one of the User Function keys with operations for Sender Settings. User Function keys allow you to omit steps B, C, and H. ❒ You can use Communication Result Report, etc.
Send Settings E-mail Options This section explains the settings required for using the Internet Fax function. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. 2 Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. A Place the original, and then select the scan settings you require. B Press [TX Mode].
E-mail Options F Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode]. G Specify a destination. H Specify the sender. 2 For details about specifying senders, see “Sender Settings”. I Press the {Start} key. Note ❒ If you send e-mail without setting a subject, a subject is automatically inserted. For details about how the subject is automatically inserted, see “Email Subject” and “Received Images”.
Send Settings Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. When Reception Notice is set under “E-mail Options”, the receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
E-mail Options G Specify a destination. H Specify the sender. For details about specifying senders, see “Sender Settings”. I Press the {Start} key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. 2 ❒ Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are finished, “OK” might not be printed in the Journal's Result column.
Send Settings Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Select [Print Fax Header] using {U} or {T}, and then press the {OK} key. D Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Label Insertion Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destinations in the Address Book, and also select [Programmed Name] when sending fax documents. 2 ❒ When there is an image around the area where the Label is to be printed, that image is deleted.
Send Settings F Specify a destination, and then press the {Start} key. Note ❒ [Programmed Name] is selected by default.
Setting SUB Codes for Transmission Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document transmitted with a SUB Code is stored in the other party's memory, and not printed automatically. The other party inputs the SUB Code to print the received document.
Send Settings D Select [On] using {U} or {T}, and then press the {OK} key. The screen returns to that of step C. 2 E Press the {Escape} key. The standby screen returns. F Enter the fax number of a destination or an IP-Fax destination. G Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. ARX030S H Enter a SUB Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again.
Setting SUB Codes for Transmission I When a password is required, enter the SID Code using the number keys, and then press the {OK} key. 2 When a SID Code is not required, just press the {OK} key. The standby screen returns. J Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [Exit] to cancel the transmission.
Send Settings Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered. This function enables the machine to receive documents from multiple destinations. 2 ❒ ❒ ❒ ❒ Important Documents can be received from facsimiles that have Information Boxes. A SEP Code cannot be used with Internet Fax.
Setting SEP Codes for Reception F Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. 2 ARX030S G Enter a SEP Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. H When a password is required, enter the PWD Code using the number keys, and then press the {OK} key. When a PWD Code is not required, just press the {OK} key. The standby screen returns. I Press the {Start} key.
Send Settings Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as names and fax numbers in the destination list. 2 ❒ You can enter numbers, p, q, and spaces. ❒ The PWD Code is printed on lists and reports. ❒ For the maximum number of digits for the PWD Code, see “Maximum Values”. Reference p.
Setting SEP Codes for Reception SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. Note ❒ You can also check the result of a SEP Code Reception with the Journal. 2 ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings.
Send Settings Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. Important ❒ The optional ARDF is required. 2 A Place the original in the ARDF, and then select the scan settings you require. B Press [TX Mode]. C Select [2 Sided TX] using {U} or {T}, and then press the {OK} key. D Select the transmission mode using {U} or {T}, and then press the {OK} key. Select [2 Sided from 1st Page] to send a two-sided original from the first page.
Two-Sided Transmission (Double-Sided Transmission) E Select the position of the placed document using {U} or {T}, and then press the {OK} key. 2 To cancel Two-Sided Transmission, press the {Escape} key. The display returns to that of step C. F Select the page opening orientation using {U} or {T}, and then press the {OK} key. The screen returns to that of step C. G Press the {Escape} key. The screen returns to the standby screen. H Specify a destination, and then press the {Start} key.
Send Settings Note ❒ When using this function, two-sided originals cannot be sent by using just the exposure glass. ❒ The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the original position and page opening orientation. 2 ❒ This function is only available with Memory Transmission.
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Reception Memory Reception The machine waits until all pages of the document have been received into memory before printing it. 3 Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.
Types of Reception Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Reception Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters (switch 05, bit 2, 1) in the Fax Features menu. Problems h is lit. Causes Paper is jammed. Solutions Remove the jammed paper. For details about removing the paper, see “Clearing Misfeeds”, Troubleshooting. 3 B is lit. All trays are out of paper. Add paper.
Reception Modes Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an external telephone required) • Auto Reception Note ❒ An external telephone is required to use this machine as a telephone. 3 Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. A When the machine rings, pick up the handset of the external telephone.
Reception Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu. If you program a User Function key with Switch Reception Mode, you can switch the reception mode quickly. A Press the {Switch RX Mode} key. 3 ARX039S B Select the reception mode using {U} or {T}, and then press the {OK} key. The standby display appears. To cancel the selection, press the {Escape} key.
Receiving Internet Fax Documents Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments.
Reception Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail Reception function to a User Function key beforehand. A Press the User Function key ({F1} to {F3}) programmed with Manual E-mail Reception. 3 ARX030S B Press the {Start} key. The machine accesses the server to check for e-mail and receives any new e-mail. The standby display appears.
Receiving Internet Fax Documents Received Images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. Important ❒ When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text “This E-mail was sent from “Host Name” (product name) Queries to: “Administrator's e-mail address””.
Reception Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functions, the optional printer/scanner unit must be installed. Forwarding Received Documents 3 This machine can forward received documents to other destinations programmed in this machine. ALT004S Important ❒ To use this function, specify the Forwarding destination in advance. Forwarding can be set under Administrator Tools, in Fax Features.
Reception Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ If you would like the machine to forward received documents to a particular destination according to the sender, specify the Forwarding destination for each sender under Fax Features, Administrator Tools, Program Special Sender.
Reception Functions Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set in “System Settings”. Also, the SMTP server sends an error notification to the originator. ❒ If an error occurs while receiving e-mail, reception is aborted, the e-mail is deleted, and Error Report is printed.
Reception The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖ Single destination programmed in the Quick Dial Keys fax=qregistration number of 3 digits or less@host name of this machine.domain name Example: to transfer to the destination number 001: fax=q001@abc.company.
Reception Functions Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒ Reception is not possible if both the operation switch and main power switch are turned off.
Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level) using Adjust Sound Volume in the Fax Features menu.
Printing Options Centre Mark When this function is enabled, marks are printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly when you file received documents. 3 Note ❒ You can enable or disable this function using Center Mark in the Fax Features menu. ❒ The Centre Mark may deviate a little from the exact centre of the edge.
Reception Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper. 3 Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.
Printing Options Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting and reduction lengths within the following ranges: • Overprinting length: 4 mm (0.16"), 10 mm (0.39"), 15 mm (0.59") • Guideline for split: 5-155 mm (5 mm steps)/0.2-6.1" (0.
Reception TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet Fax document, the e-mail address of the sender is printed. If the sender has not programmed their Fax Header, you will not be able to identify them. However, if you turn this function on, the sender's Own Name or Own Fax Number is printed instead so you can find out where the document came from.
Printing Options Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes. You can then easily identify for which purpose paper has been output. You can perform this setting in “Ppr Tray Priority:Fax” in “System Settings”.
Reception 3 130
4. Changing/Confirming Communication Information This section explains the features of the {Job Information} key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press the {Job Information} key.
Changing/Confirming Communication Information D Press the {Escape} key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Fax Features menu.
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press the {Job Information} key. 4 ARX037S B Select [Check/Stop TX File] using {U} or {T}, and then press the {OK} key. C Select the file you want to print using {U} or {T}. To cancel printing, press the {Escape} key. The display returns to that of step B. D Press [Print].
Changing/Confirming Communication Information E Press the {Start} key. To cancel printing after pressing the {Start} key, press the {Clear/Stop} key. The display returns to that of step C. The display returns to that of step C after printing a TX Standby File. Repeat from step C, if you want to print another file. F Press the {Escape} key. The standby display appears. 4 Note ❒ You can also print files that have not been successfully transmitted.
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press the {Job Information} key. 4 ARX037S B Select [TX File Status] using {U} or {T}, and then press the {OK} key. C Check the transmission results using {U} or {T}. When a fax is sent, the Own Fax Number or Own Name information of the receiver appears.
Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help. ❒ If a transmission is completed while you are using this function, the result will not appear.
Checking the Transmission Result (TX File Status) Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. • Polling with SEP RX Result. Important ❒ To confirm transmission results by e-mail, the optional printer/scanner unit must be installed.
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations. ❒ If the machine is set up not to print this report and the fax document could not be successfully transmitted, a Communication Failure Report is printed.
Checking the Transmission Result (TX File Status) Note ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings. ❒ You can set whether or not to display a destination with the User Parameters (switch 04, bit 4) in the Fax Features menu.
Changing/Confirming Communication Information Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press the {Job Information} key. 4 ARX037S B Select [RX File Status] using {U} or {T}, and then press the {OK} key. C Check the reception results using {U} or {T}. When a fax or IP-Fax is received, the sender's fax number or Fax Header information appears.
Checking the Reception Result (RX File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help. ❒ If a document is received while you are using this function, the result will not appear.
Changing/Confirming Communication Information Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. A Press the {Job Information} key. 4 ARX037S B Select [Print Journal] using {U} or {T}, and then press the {OK} key. C Press the {Start} key. To cancel printing after pressing the {Start} key, press the {Clear/Stop} key.
Printing the Journal Reference p.177 “Maximum Values” “Fax Features”, General Settings Guide Journal This section explains the items printed in the Journal. 4 ASO006S 1. Printing date 5. Other end Shows the date and time the report was printed. • For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name (for display) was not programmed.
Changing/Confirming Communication Information • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination. When documents are transmitted from the computer to the machine, “--LAN-Fax -->” appears.
Printing the Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, the optional printer/scanner unit must be installed. ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Fax Features menu.
Changing/Confirming Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID. When your machine has received a document with Memory Lock, the Receive File indicator blinks.
Printing a File Received with Memory Lock C Select [Print Memory Lock File] using {U} or {T}, and then press the {OK} key. If no documents were received while Memory Lock was switched on, the message “There are no memory lock files.” is shown, and then the display returns to that of step C. D Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. 4 If the Memory Lock ID does not match, the “Specified code does not match the programmed Memory Lock ID.
Changing/Confirming Communication Information 4 148
5. Fax via Computer This section explains how to use this machine's facsimile function from a computer via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wireless LAN), or USB 2.0. • To send a fax, simply select [Print...
Fax via Computer Important ❒ To specify IP-Fax destinations or Internet Fax destinations, the optional printer/scanner unit must be installed. ❒ Errors occurring when the machine is used as a LAN-Fax will not be displayed on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help. ❒ USB connection is not available when using the LAN-Fax function on Windows 98.
Sending Fax Documents from Computers LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❒ If your operating system is Windows NT 4.0, download LAN-Fax Driver for Windows NT 4.0 from the supplier's Web site. ❒ When you use Windows NT, LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment.
Fax via Computer LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run.
Sending Fax Documents from Computers Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LANFax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver. Address Book helps you edit LAN-Fax transmission destinations. LANFax Cover Sheet Editor helps you edit LAN-Fax cover sheets.
Fax via Computer When installing on Windows Vista If your computer's operating system is Windows Vista, use the following procedure to install the LAN-Fax Driver on your computer: A On the [Start] menu, click [Control Panel]. B Click [Hardware and Sound]. C Click [Printers]. D Click [Add a printer]. E Follow the instructions displayed by the Add Printer Wizard. The LAN-Fax Driver for Windows Vista is located in \DRIVERS\LAN-FAX\XP_VISTA on the CD-ROM.
Sending Fax Documents from Computers Setting print properties This section explains how to make settings such as paper size or resolution. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional, Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes].
Fax via Computer Making settings for option configuration Make settings for optional units installed in this machine. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional, Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes]. With Windows Vista, select [Control Panel] on the [Start] menu.
Sending Fax Documents from Computers Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M10] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure. For details, see Help.
Fax via Computer Reference p.158 “Specifying a destination using a destination list” p.159 “Specifying a destination using Address Book” p.160 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.161 “Specifying Options” p.163 “Confirming Transmission Results by E-mail” p.165 “Editing Address Book” p.
Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. A Click the [Address Book] tab. The [Address Book] tab appears. B Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files appear in the dropdown menu. To use a destination list that did not appear, click [Browse...
Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination A Click the [Specify Destination] tab. The [Specify Destination] tab appears. B Select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail]. After you select the fax type, the items corresponding to the selected type appear. C Specify the destination.
Sending Fax Documents from Computers Specifying Options You can specify the options in the following list. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • Preview • Save as file To send a fax document at a specific time A Click [Send Options]. The [Send Options] tab appears. 5 B Select the [Sending at specific time] check box, and then specify a transmission time.
Fax via Computer To display preview Selecting the [Preview] check box allows you to check how the fax document will be output at the destination. A Click [Send Options]. The [Send Options] tab appears. B Select the [Preview] check box. C Click [Print], [Send] or [Send & Print]. The [Preview] window appears. D Click [Next] or [Previous] to check the image. To close the [Preview] window, click [Cancel]. Saving as files 5 You can save the fax document in TIFF format (TIFF-F). A Click [Send Options].
Sending Fax Documents from Computers Note ❒ Single-page documents are saved as single TIFF files, and multiple-page documents are saved as multiple TIFF files. Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”.
Fax via Computer C Enter the destination. When entering the e-mail address directly, click the [Specify destinations] radio button, and then enter the e-mail address in the [Specify destinations] field. When entering the machine's programmed address, click the [Device Address] radio button, and then enter the registration number of the destination list in the [Device Address] box. The [Device Address] box is unavailable when [Specify destinations] is selected, and you cannot enter anything in the text box.
Sending Fax Documents from Computers Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. A On the [File] menu, click [Print...]. B Select [LAN-Fax M10] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears.
Fax via Computer Programming new destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited. C Enter the destination and name. You can enter a contact name, company name, department name, fax number, e-mail address, and IP-Fax address.
Sending Fax Documents from Computers Editing programmed destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited. C Select the destination you want to edit so it is highlighted in the list. D Edit the data. E Click [Update]. F Click [Close].
Fax via Computer Using the Machine's Address Book Data in the Destination List of the LAN-Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using “Address Management Tool” in “SmartDeviceMonitor for Admin”. Saved CSV files can be inserted into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in Address Book. Save the file again for the LAN-Fax Driver.
Sending Fax Documents from Computers A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The [LAN-Fax Cover Sheet Editor] dialog box appears. B Edit the cover sheet. For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a file name. E Click [Save]. Note ❒ Cover sheet data is stored in its own format (using “fcp” as its extension).
Fax via Computer J Click the [Send Options] tab, and then select the [Attach a Cover Sheet] check box. K Click [Send] or [Send & Print]. Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Programming Destination Information from Web Browser Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: • Compression type • Paper size • Resolution Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine.
Fax via Computer F Set the properties for Internet Fax data format other than the mode selection. If you change the mode to “Simple Mode”, you cannot set machine properties. G Click [OK] at the upper or lower left of the screen. To cancel the setting, click [Cancel] at the upper or lower left of the screen. The Address Book is displayed. H Close the Web browser. To Add New Receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser.
6. Appendix This section explains features and specifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ({F1}, {F2}, and {F3}).
Appendix Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.
Specifications ❖ IP-Fax Transmission and Reception Network LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE802.11b (wireless LAN) Scan line density 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character) Maximum original size Standard size: A3L, 11" × 17" Custom size: 297 × 1200 mm, 11" × 47" Maximum scanning size 297 × 1200 mm, 11" × 47" Transmission protocol Recommendation: T.
Appendix Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the specifications available in full mode, see “Internet Fax Transmission and Reception” in “Specifications”.
Maximum Values Maximum Values The following list contains the maximum value for each item. Item Description Memory 4 MB Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard ) Approx.
INDEX 1 Sided for 1st Page, 106 2 Sided from 1st Page, 106 2 Sided TX, 106 A Acceptable original sizes, 30 Add Dest, 15 Address Book, 151, 165 Address Book Management, 59 Add User, 172 Adjust Sound Volume, 5 Administrator Tools, 5 Advanced Search, 74 Attach a Cover Sheet, 161 Attaching a created cover sheet, 169 Attach Subject, 92 Authorized Reception, 5 Authorized Reception per Sender, 5 Auto e-mail reception, 115 Auto fax reception power-up, 123 Automatic Redial, 14 Auto Reception, 113 Auto Run program,
Enable H.
N Name of Major Option, 1 Names of major functions, 1 Notes on using Internet Fax, 25 Notes on using IP-Fax, 22 O OK key, 3 On Hook Dial, 78 On Hook Dial key, 78 On Hook Release Time, 5 Operation switch, 123 Original size, 30 Original sizes detected automatically, 34 Original sizes difficult to detect, 34 Original Type, 38 P 180 Page reduction, 127 Page separation and length reduction, 126 Paper size and scanned area, 31 Parallel Memory Transmission, 9, 14 Parameter Setting, 5 Password (PWD), 104 Passwo
Search Destination key, 62 Search Fax Destination, 68, 72 Searching for a destination in the Address Book, 62 Search LDAP, 62, 74 Select Dial/Push Phone, 5 Selecting type of transmission, 10 Selection keys, 3 Select Line, 44 Select Server, 74 Send at Specified Time, 87 Sender Settings, 89 Sending at a specific time, 87 Sending at specific time, 161 Sending by Internet Fax, 48 Sending by IP-Fax, 44 Sending fax documents from computers, 149 Sending multiple originals using the exposure glass, 13, 18 Sending o
182 AE AE D327-7624
Trademarks Microsoft®, Windows®, Windows NT®, Windows Server®, Windows VistaTM, and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
FAX Option Type 2500 Operating Instructions Facsimile Reference D327-7624 AE AE
