Operating Instructions Facsimile Reference ***c1-fax-350.tif*** Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
Operating Instructions Facsimile Reference Printed in China EN USA B168-8607
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
USA (This information is for facsimile users only.) FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i NOTICE ...................................................................................................................1 Important Safety Instructions ...............................................................................3 Caution.......................................................................................................................
Searching for a Destination ................................................................................34 Search by Destination Name ...................................................................................34 Selecting from Destination List.................................................................................35 Specifying a Registration Number............................................................................36 Search by Fax Number .........................................
NOTICE Note to users in the United States of America -Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
-Notice about the Telephone Consumer Protection Act (Valid in USA only).
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.
1. Getting Started Control Panel The illustration shows the control panel when options are installed. ABZ101S.eps 1. Communicating indicator 8. Indicators Lights during transmission or reception. Display errors and the machine status. h: Error indicator. See Network Guide and General Settings Guide. B: Load Paper indicator. See Copy Reference. D: Add Toner indicator. See Copy Reference. 2. Receive File indicator Lights to tell you a message has been received into memory.
Getting Started 1 12. {User Tools/Counter} key 20. {Pause/Redial} key Use to change default or operation parameters according to the operating conditions. Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. Redial: Press to redial one of the last ten destinations. 13. {Clear Modes} key Press to clear the current setting. 14. {Clear/Stop} key Clear: Clears an entered numeric value. Stop: Stops scanning or other operations. 15.
Control Panel Reading the Display The display shows you the machine status, messages, and guides you through operations. 1 Note This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using "Facsimile Auto Reset Timer". See “Timer Settings”, General Settings Guide. Reading the display and using keys Display contents will differ depending on installed optional units.
Getting Started AAN200.eps 1 1 2 3 1 5 4 1. Machine status or currently selected function 2. Message 3. Destination entry 4. Selection keys 5. Selectable items When Internet Fax Settings is ON ABZ300S.eps 1 ABZ300S 1. Switches the destination between fax number and e-mail address. Note To use the Internet Fax functions, the optional printer/scanner unit is required. You need to set Internet Fax Settings to On in Fax Features. See p.
Control Panel Communication display While communicating, the machine status is displayed. Memory Transmission (fax transmission) 1 ***FAX606.tif*** Reception ***FAX407.tif*** Immediate Transmission ***FAX607.tif*** TX Mode When a function is set to on, a “clip” mark is attached to that function name. ***FAX608.tif*** Note To set the transmission mode item, press [TX Mode].
Getting Started User code entry display When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. 1 ***FAX609.tif*** The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department. Note You can specify a user code with “System Settings”.
2. Faxing Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Note You can use Parallel Memory Transmission that dials while the original is being scanned. See p.28 “Parallel Memory Transmission”, Facsimile Reference . Memory Transmission Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you.
Faxing Important If power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.
Placing Originals Placing Originals You can set your originals either in the Document Feeder or on the exposure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass. How to place A4, B5 JIS (Japanese Industrial Standard), A5, 51/2"× 81/2" and 81/2"×11" size originals AAN055S.
Faxing 2 Make sure that all ink, correcting fluid etc., has completely dried before placing your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image. You can send the first pages from the exposure glass then the remaining pages from the ADF. After you have removed the last page from the exposure glass, insert the remaining pages in the ADF, and then press the {Start} key.
Placing Originals You can check information about the sizes and number of originals that can be placed in the ADF. See p.107 “Acceptable Types of Originals”, Facsimile Reference . A Adjust the document guide to match the size of the originals. B Align the edges of the originals and stack them in the ADF face up. ABZ026S.eps ABZ026S 1. Limit mark 2.
Faxing Memory Transmission In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one). Memory Transmission is useful because: • You can take your original away from the machine without having to wait too long. • While your message is being sent, other people can use the machine.
Memory Transmission B Place the original in the ADF, or on the exposure glass. Note You can send the first few pages from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF. Note that you cannot place originals on the exposure glass after you start using the ADF. Reference p.13 “Placing Originals” Reference p.29 “Entering a Fax Number” p.31 “Entering an E-mail Address” p.
Faxing To delete an entered destination, find it using {U} or {T}, press the {Clear/Stop} key, and then press [Delete]. G Press the {Start} key. Note Do not lift the ADF during scanning. 2 After scanning, the standby display appears. -Sending originals using the exposure glass A B C D E F Make sure the Memory Trans. indicator lights. If it is not, press the {Memory Trans.} key. Place the first page of your original face down on the exposure glass. Specify a destination.
Canceling a Memory Transmission Canceling a Memory Transmission Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you cannot cancel the transmission of a sent Internet Fax document. While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the {Start} key. 2 A Press the {Clear/Stop} key. ABZ105S.
Faxing If you cancel a message while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of your message may have already been sent and received at the other end. A Make sure that the standby dis- 2 play appears. Note If you press the {Clear/Stop} key while the original is being scanned, scanning stops. B Press the {Clear/Stop} key. ABZ105S.eps C Press [Stop TX]. ***FAX613.tif*** D Press [Delete]. ***FAX614.
Immediate Transmission Immediate Transmission With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.
Faxing Reference p.13 “Placing Originals”. C Select the scan settings you re- quire. Reference p.25 “Scan Settings” 2 p.26 “Original Type” p.27 “Image Density (Contrast)” E Press the {Start} key. The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original. ABZ106S.eps D Specify a destination. ***FAX615.
Immediate Transmission -Sending originals using the exposure glass A B C D E F Make sure the Memory Trans. indicator is off. If it is not, press the {Memory Trans.} key. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require. Press the {Start} key. Place the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original. 2 ***FAX616.tif*** G H Repeat steps D to F for all originals.
Faxing Canceling an Immediate Transmission Before You Have Pressed {Start} Key A Press the {Clear Modes} key. 2 ABZ104S.eps Note When the original is placed in the ADF, you can also cancel an Immediate Transmission by removing the original. After You Have Pressed {Start} Key A Press the {Clear/Stop} key, and then remove the original. ABZ105S.eps Note If the transmission finishes while you are carrying out this procedure, it will not be canceled.
Scan Settings Scan Settings You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Faxing A Press the {Resolution} key to switch between resolutions. The indicators above the key shows the current selection. ABZ107S.eps 2 Note The indicators are off when the resolution is set to Standard. You can select which original type (Text or Photo) is active when the machine is first turned on, or when the {Clear Modes} key is pressed, using [Home Position] under [Key Operator Tools]. See p.81 “Home Position”, Facsimile Reference (switch 02, bit 1).
Scan Settings Image Density (Contrast) When placing originals on the exposure glass The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density. Use the {Image Density} key to vary the image density within 5 levels.
Faxing When placing originals in the ADF Note Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation. 2 A Check which pages you want to scan with different settings. B Select the image density, resolution, and original type before the next page is scanned. ABZ110S.eps ABZ107S.
Specifying a Destination Specifying a Destination You can specify the destination using one of three methods. Fax number p.29 “Entering a Fax Number” E-mail address p.31 “Entering an E-mail Address” Destination list p.31 “Using the Destination List” This section covers these functions and others in more detail. Note The display shows the percentage of free memory space for storing originals.
Faxing Pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. ABZ111S.eps 2 Note A tone is shown as a “•” on the display. Using the Tone function with On Hook Dial A Press the {On Hook Dial} key. ABZ112S.eps Note You cannot insert a pause before the first digit of a fax number. If you press the {Pause/Redial} key at the first digit, a redial occurs. See p.24 “Redial”, Facsimile Reference .
Specifying a Destination Entering an E-mail Address When using Internet Fax transmission, specify the e-mail address in place of the fax number. Reference “Entering Text”, General Settings Guide The destination is specified. ***FAX624.tif*** Note You can enter up to 128 characters. 2 A Make sure that is displayed in the destination display column. ***FAX621.tif*** Using the Destination List Note If it is not displayed, press [ ]. B Press [Manual]. ***FAX622.
Faxing Limitation Group Dial can be used for Memory Transmission only; not Immediate Transmission. If you specify Immediate Transmission in Group Dial, the " Try again after switching to memory transmissi on. " message appears. When this happens, press [Exit], and then switch to Memory Transmission. 2 Note To check the contents of Quick Dial, print the destination list. See “Key Operator Tools”, General Settings Guide.
Specifying a Destination Note If you make a mistake, press the {Clear/Stop} key and try again. B Press the {Check Destination} key. ABZ114S.eps If you want to specify other destinations, press [Add Dest]. C Press the {Start} key. Note If you press an incorrect Quick Dial key, press the {Clear/Stop} key, and then press the Quick Dial key you want. 2 C If you specified more than one destination, display them one by one using {U} or {T}. ***FAX628.
Faxing Searching for a Destination Use this procedure to search through the destination lists for a particular destination. B Make sure [Search by Name] is selected. ***FAX629.tif*** Search by Destination Name p . 34 “ S e a r c h b y D es t ina t i o n Name” 2 Select by Display Destination List p.35 “Selecting from Destination List” Specifying a Registration Number p.36 “Specifying a Registration Number” Search by Fax Number p.37 “Search by Fax Number” Search by E-mail Address p.
Searching for a Destination F Press the {OK} key. ***FAX631.tif*** A Press [ ] to switch the destination to fax number or e-mail address . ***FAX001.tif*** A search progress starts, then search result appears. Note If no destination is matched for specified text, " Specified destination is not programmed. " is displayed. Press [Exit] to return to the display of B. G Select the destination name to specify using {U} or {T}. ***FAX632.tif*** 2 B Press the {Search Destination} key. ABZ115S.
Faxing F Press the {OK} key. The specified destination is selected. D Enter the three-digit registration number of desired Quick Dial key by number keys. ***FAX634.tif*** Note Press [Add Dest] to specify other destinations. You cannot specify destinations twice. If you try to, the “This 2 destination has already been programmed.” message appears. Press [Exit] to return to the standby display. Specifying a Registration Number You can search by Destination Lists.
Searching for a Destination E Enter a fax number to search for. Search by Fax Number ***FAX637.tif*** Note The search returns only destinations whose beginnings match the entered fax number. A Press [ ] to display . ***FAX636.tif*** B Press the {Search Destination} key. ABZ115S.eps 2 Note You can search with a part of the fax number. However, you must enter a number from top for beginning matching.
Faxing H Select the number to specify using {U} or {T}. ***FAX640.tif*** 2 The destination which you searched is specified. Note Press [Add Dest] to specify other destinations. Search by E-mail Address Note The search returns only destinations whose beginnings match the entered e-mail address. ] to display ing {U} or {T}. FAX629.tif I Press the {OK} key. A Press [ C Select [Search by E-mail Address] us- Note If [Search by E-mail Address] does not appear, is not selected in step A.
Searching for a Destination G Press the {OK} key. ***FAX643.tif*** 2 Search result appears. Note If no destination is matched for specified e-mail address, "Specified destination is not programmed. " is displayed. Press [Exit] to return to the display of C. H Select the e-mail address to specify using {U} or {T}. ***FAX644.tif*** I Press the {OK} key. The destination which you searched is specified. Note Press [Add Dest] to specify other destinations.
Faxing Reception There are two ways you can set up your machine to handle incoming calls: • Manual Reception (external telephone required) • Auto Reception 2 Auto Switch In this mode, the machine rings a number of times. You can answer the call while the machine is ringing. If you do not answer the call, the machine automatically changes to receive fax messages. Manual Reception When a telephone call comes in, the machine rings.
Reception B Select the reception mode using {U} or {T}, and then press the {OK} key. ***FAX645.tif*** 2 The standby display appears. Note To cancel the selection, press the {Cancel} key. Receiving a Fax in Manual Reception Mode A When the machine rings, pick up the handset of the external telephone. B If you hear beeps, press the {Start} key. (The {Start} key is only available in facsimile mode when an original is not placed.) C Select [Start RX] using {U} or {T}. ***FAX646.
Faxing 2 42
3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address. You can also print or forward received e-mail messages. ABZ028S.eps This machine E-Mail: aaaa@abc.
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail error notification. See p.99 “Server-Generated Error E-mail”, Facsimile Reference . However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important document by calling the other party.
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532) When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception confirmation request attached to the sent e-mail.
Using Internet Fax Functions Note If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually. However, this setting will be overwritten when the machine receives the return receipt. See p.58 “Editing Receiver's Fax Information Via Web Browser”, Facsimile Reference .
Transmitting Internet Fax Transmitting Internet Fax Preparation You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide. This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number. You can send Internet Fax documents only with Memory Transmission. If you specify Immediate Transmission in Internet Fax, the "Try again after switching to memory transmission." message appears.
Using Internet Fax Functions You can limit the size of transmitted e-mail messages. See p.68 “Email Settings”, Facsimile Reference . See p.56 “Received Images” for how e-mail is actually received by the computer when it is sent with mail options selected. When you transmit an Internet Fax specifying a user code, and the email address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed.
Transmitting Internet Fax D Press the {OK} key. The display returns to that of step A. Note If you press the {Cancel} key, entering a subject is canceled. The display returns to that of step A. Setting Return Receipt A Select [Return Receipt] using {U} or {T}, and then press the {OK} key. FAX649.tif To enter the programmed subject A Select [Attach Subject] using {U} or {T}, and then press the {OK} key. 3 B Press {U} or {T} to select [On]. ***FAX652.tif*** FAX649.
Using Internet Fax Functions The original can be placed either in the ADF or on the exposure glass, until the {Start} key is pressed. H To send the same document to multiple destinations, press [Add Dest]. ***FAX654.tif*** Reference p.13 “Placing Originals”. F Select the scan settings you re- quire. Note In Internet Fax transmission, the original is scanned using "Detail" resolution for transmission, even if you select "Fine". 3 Reference p.25 “Resolution” p.26 “Original Type” p.
Transmitting Internet Fax J Press the {Start} key. This machine starts scanning the document into memory. The email send operation starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts. Note With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory. To cancel transmission of an Internet Fax, see p.
Using Internet Fax Functions Confirming Reception When Return Receipt is set under “Email Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received. 3 Limitation The Return Receipt feature is only available if the receiver supports MDN (Message Disposition Notification). Simultaneous Broadcast is not available in this function.
Canceling Internet Fax Transmission Canceling Internet Fax Transmission When fax and Internet Fax destinations are specified simultaneously, you can cancel sending using the same method. Note You cannot cancel a transmission once scanning is complete. While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the {Start} key. A Press the {Clear/Stop} key. 3 ABZ105S.
Using Internet Fax Functions Receiving Internet Fax You can receive e-mail documents by Internet Fax. There are two methods of receiving email: Auto E-mail Reception and Manual E-mail Reception. Limitation E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with User Parameters. See p.
Receiving Internet Fax B Press the {Start} key. ***FAX656.tif*** ABZ106S.eps 3 Accesses the server to check for email. E-mail is in the server A Start printing and receiving in the memory. If the receiving is finished, the standby display appears. ***FAX657.tif*** E-mail is not in the server A Press [Exit]. ***FAX658.tif*** The standby display appears.
Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and received on a computer using Outlook e-mail software. The received image varies according to e-mail software. AAN052S.eps 3 January 4 This E-mail was sent from "Head Office" (XXXX). Queries to: aaaa@abc.company.com AAN052S 1. E-mail transmitted without specifying a subject in “E-mail Options”. 2. E-mail transmitted with a subject specified in “E-mail Options”. 3.
4. Programming Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important You can confirm programmed settings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings. See p.
Programming Note You can program up to 20 characters in Own Fax Number. Note When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. This prevents unauthorized people from changing registration. 4 Programming A Press the {User Tools/Counter} key. ABZ118S.eps D Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. ***FAX661.tif*** E Program your name and fax number.
Initial Settings and Adjustments B Enter an Own Name, and then press the {OK} key. ***FAX067.tif*** Editing Note This following procedure explains how to edit Fax Header, as an example of editing. Reference "Entering Text", General Settings Guide. Programming an Own Fax Number When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. A Press the {User Tools/Counter} key. 4 ABZ118S.
Programming D Select [Program Fax Information] us- ing {U} or {T}, and then press the {OK} key. H Press the {User Tools/Counter} key. The standby display appears. FAX661.tif Deleting This following procedure explains how to delete Fax Header, as an example of deleting. E Select [Fax Header] using {U} or {T}, and then press the {OK} key. FAX662.
Initial Settings and Adjustments D Select [Program Fax Information] us- ing {U} or {T}, and then press the {OK} key. FAX661.tif E Select [Fax Header] using {U} or {T}, and then press the {OK} key. FAX662.tif 4 F Press the {Clear/Stop} key. ***FAX663.tif*** All registered characters are deleted. Note Press the {Cancel} key to cancel deleting. The display returns to that of step E. G Press the {OK} key. The display returns to that of step E. H Press the {User Tools/Counter} key.
Programming Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group. Note When you try to return to the standby display after changing the contents of the Address Book, a message appears stating the destination list has been updated. Press [Exit]. The standby display then reappears.
5. Troubleshooting Adjusting the Volume You can change the volume of the following sounds that the machine makes. B Select [Fax Features] using {U} or {T}, and then press the {OK} key. FAX659.tif On Hook Mode Heard when the {On Hook Dial} key is pressed. At Transmission Heard when the machine sends a message. At Reception Heard when the machine receives a message. At Dialing Heard after pressing the {Start} key, until the line connects to the destination.
Troubleshooting G You can adjust the volume using {W} or {V}. ***FAX666.tif*** Note You can adjust the volume by seven levels. H Press the {OK} key. Note Press the {Cancel} key to cancel setting and the display returns to that of step E. 5 I Press the {User Tools/Counter} key. The standby display appears.
When {Facsimile} Key Is Lit in Red When {Facsimile} Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. ABZ119S.eps Problem Solutions A facsimile error has occurred. The facsimile has a problem. Contact your service representative. See p.67 “Error Messages and Their Meanings” The copier will still function normally. Out of paper Add more paper. 5 "Loading Paper", Copy Reference A network error has occurred.
Troubleshooting When Toner Runs Out When the machine has run out of toner, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important The number of communications, that have been executed after the toner has run out and that automatically-output Journal has not list, exceeds 100, communication will not be possible. Limitation The Memory Storage Report is not printed. 5 A Make sure that the machine is in facsimile mode. ABZ120S.
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Put original back, check it and press Start key. Original jammed during Memory Transmission. Place originals that have not been scanned again. Error occurred, and trans. was cancelled. A document jam occurred during Immediate Transmission.
Troubleshooting Message Causes and solutions Check whether there are any network problems. [14-09] E-mail transmission was refused by SMTP authentication or POP before SMTP authentication. • Check the user name and password for SMTP or POP before SMTP authentication are correctly programmed in Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.
Error Messages and Their Meanings Message Causes and solutions Check whether there are any network problems. [15-11] Cannot find the DNS server or POP3/IMAP4 server. • Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help. • Check the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help. • Check the network connection and radio wave status. • Consult your network administrator. Check whether there are any network problems.
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears dirty when received at the other end. Images from the back page appear. Adjust scan density. p.27 “Image Density (Contrast)” Printed or sent image contains spots. The ADF or exposure glass is dirty. Clean them. “Maintaining Your Machine”, Copy Reference Make sure that ink or correction fluid is dry before placing originals.
Solving Problems Problem Causes and solutions When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is not allowed. If the machine fails to detect the size of the original when the {Start} key is pressed, it performs a receiving operation. All fax messages stored in memory have been lost. Those messages include ones stored through Memory Transmission/Reception or Substitute Reception.
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.19 “Canceling a Memory sion. scanned, press the {Clear/Stop} Transmission” key. If the original is being sent, press the {Clear/Stop} key, [Stop TX], and then [Delete]. to cancel an Immediate Trans- Press the {Clear/Stop} key. mission. to cancel Internet Fax transmission. 5 Limitation Canceling Internet Fax transmission is possible only during scanning.
INDEX A Adjusting the Volume, 63 At Dialing, 63 At Printing, 63 At Reception, 63 At Transmission, 63 On Hook Mode, 63 Attach Subject, 47 Authorized Reception, 44 Auto E-mail Reception, 54 B Batch Transmission, 44 Broadcasting, 16 Broadcasting Sequence, 18 C Chain Dial, 44 Control Panel, 5 CSI->Own Fax Number, 57 D Destination List, 31, 35 Destination Name, 34 Detail, 25 Display, 7 Display panel, 7 E ECM, 44 E-mail Address, 38 Entering a fax number, 29 Entering an E-mail Address, 31 Error Messages, 67 F
Q Quick Dial Specifying a destination, 32 Specifying a group of destinations, 32 R Received Images, 56 Reception, 40 Auto Reception, 40 Manual Reception, 40 Registration Number, 36 Resolution, 25 Return Receipt, 47 RTI->Own Name, 57 S Scan Settings, 25 Standard, 25 Switching the Reception Mode, 40 T T.
MEMO 75
MEMO 76 EN USA B168-8607
