Printer/Scanner Unit Type 3030 Operating Instructions Printer Reference 1 Getting Started 2 Preparing the Machine 3 Setting Up the Printer Driver 4 Other Print Operations 5 Printer Features 6 Using the Document Server 7 The Functions and Settings of the Machine 8 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
TABLE OF CONTENTS Manuals for This Machine ..................................................................................... 1 How to Read This Manual ..................................................................................... 3 1. Getting Started Control Panel.......................................................................................................... 5 Display Panel .............................................................................................................
Printing with Parallel Connection.......................................................................45 Installing the PCL or RPCS Printer Driver................................................................45 Installing the Printer Driver Using IEEE 1394 (SCSI print)............................... 47 Windows 2000..........................................................................................................47 Windows XP, Windows Server 2003....................................................
Printing from List Per User ID.............................................................................98 Printing the Desired Print Job ..................................................................................98 Printing All Print Jobs ...............................................................................................98 Spool Printing ....................................................................................................100 Form Feed....................................
8. Appendix Software and Utilities Included on the CD-ROM .............................................143 Printer Drivers for This Printer................................................................................144 SmartDeviceMonitor for Admin ..............................................................................146 SmartDeviceMonitor for Client ............................................................................... 147 Troubleshooting.................................................
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
❖ Printer Reference (this manual) Describes system settings, operations, functions, and troubleshooting for the machine’s printer function. ❖ Scanner Reference (PDF file - CD-ROM 1) Describes operations, functions, and troubleshooting for the machine’s scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property. * The statements above are notes for your safety.
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1. Getting Started Control Panel AJO001S 1. Indicators 5. Main power indicator Display errors and machine status. d: Add Staple indicator D: Add Toner indicator B: Load Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator See “Control Panel”, General Settings Guide. Lights when the main power switch is turned on. 2. {User Tools/Counter} key Important ❒ Do not turn off the main power switch while the On indicator is lit or blinking. Doing so may damage the hard disk.
Getting Started 1 11. Function keys 12. Function status indicators Press to switch between the “Copy”, “Document Server”, “Fax”, Printer”, and “Scanner” screens. The indicator for the selected function lights. These show the status of the above functions: • Green: the function is active. • Red: the function has been interrupted. 13. m: Data In indicator The Data In indicator shows the status of data reception from a computer. • This indicator blinks when data is being received.
Control Panel 3. [Form Feed] 5. [Print Jobs] Press to print all the data left in the machine's input buffer. Press to display print jobs sent from a computer. Note ❒ When the machine is online, the status appears dimly. ❒ This function is not available with the RPCS printer language. 4. [Job Reset] Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled. 6.
Getting Started User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.
User Authentication Logoff (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. A Press the {User Tools/Counter} key. B Press [o Logout].
Getting Started Connecting the Machine Reference For information about connection using Ethernet and wireless LAN, see “Confirming the Connection”, Network Guide. 1 A Connect the USB 2.0 interface cable to the USB port. For information about connection using Bluetooth, see the manual that comes with the optional Bluetooth interface unit. Requirements Before using this machine, make sure all environmental and electrical requirements are met.
Connecting the Machine Connecting the Machine to the Host Using the Parallel Cable / IEEE 1394 (SCSI print) Cable Connect the machine to the host computer using the optional parallel board or the optional IEEE 1394 interface board. This machine does not come with a parallel cable to connect the machine to the host computer. The machine's parallel interface is a standard bidirectional interface. It requires a standard IEEE 1284 compliant 36-pin parallel cable and a parallel port on the host computer.
Getting Started E Turn on the computer. B Turn off the main power switch. Note ❒ When using Windows 95 / 98 / Me / 2000 / XP and Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen. For more information, see p.17 “Preparing the Machine”. 1 Important ❒ Make sure the main power is off. See “Turning On the Power”, General Settings Guide. C Connect the Ethernet cable to the 10 BASE-T / 100 BASE-TX port.
Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. Use the bypass tray to print onto OHP transparencies, labels, thick paper, and envelopes that cannot be loaded in the paper tray. Reference For details about setting paper in the regular paper tray, see General Settings Guide. Note ❒ When loading letterhead paper, pay attention to its orientation. See “Orientation-fixed Paper or TwoSided Paper”, General Settings Guide.
Getting Started B Adjust the paper guides to the paper size. Important ❒ If the paper guides are not flush against the paper, skewing and misfeeds might occur. 1 ❒ Fan the paper to get air between the sheets to avoid a multi-sheet feed. ❒ When setting an OHP transparency, make sure that its front and back sides are properly positioned. ❒ Select paper type when printing onto OHP transparencies or thick paper (over 127.9 g/m2). For details, see p.16 “Setting Thick Paper or OHP Transparencies”.
Setting Paper on the Bypass Tray Reference For printer driver settings, see the printer driver Help. For details about setting custom sizes, see p.15 “Setting Custom Size Paper”. A Press the {User Tools/Counter} key on the control panel. AJO009S B Press [System Settings]. C Press the [Tray Paper Settings] tab. Setting Custom Size Paper Note ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see p.
Getting Started H Enter the vertical size of the paper using the number keys, and then press [#]. 1 I Press [Horizontal]. J Enter the horizontal size of the paper using the number keys, and then press [#]. K Press [OK]. The paper sizes entered are displayed. L Press [OK]. M Press the {User Tools/Counter} key. ❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see p.128 “System”).
2. Preparing the Machine Quick Install Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0 users can easily install this software using the CD-ROM provided. Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set. Important ❒ To install printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.
Preparing the Machine I Click [Exit] in the first dialog box of the installer, and then take out the CDROM. Note ❒ To stop installation of the selected software, click [Cancel] before installation is complete. ❒ Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory. ❒ Select a machine to whose IP address is displayed in [Connect To] to install SmartDeviceMonitor for Client when using TCP/IP.
Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. 2 Network Connection This machine can be used as a Windows printing port or network printer. Using This Machine as the Windows Printing port Network connections can be established through Ethernet, IEEE 802.
Preparing the Machine ❖ Windows 2000 Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port IEEE 1394 (IP over 1394) 2 None ❖ Windows XP Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port Standard TCP/IP ❖ Windows Server 2003 Connection Method Available Ports Ethernet / IEEE 802.
Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. 2 ZZZ003S Reference See the explanation of how to install the printer driver for each type of network printer. For the Windows network printer, see p.34 “Using as a Windows Network Printer”. For the NetWare print server and remote printer, see p.36 “Using as a NetWare Print Server / Remote Printer”.
Preparing the Machine Local Connection Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods.
Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client 2 Important ❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒ Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port.
Preparing the Machine Installing the PCL or RPCS Printer Driver (TCP/IP) Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. 2 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings.
Using the SmartDeviceMonitor for Client Port M Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine. Under Windows 95 / 98 / Me, you cannot add an IP address partially similar to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use, “192.
Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. For this, log on as an Administrators or Power Users group member. 2 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings.
Using the SmartDeviceMonitor for Client Port L In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explorer 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer You can enter “http://printer's address/ipp” as the printer's address.
Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 95 / 98: 2 A Open the [Printers] window from the [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Details] tab, and then click [Port Settings].
Using the SmartDeviceMonitor for Client Port Windows XP, Windows Server 2003: A Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. B Click the icon of the machine you want to use. On the [File] menu, click [Properties]. The printer properties appear. 2 C Click the [Ports] tab, and then click [Configure Port]. The [Port Configuration] dialog box appears. • For TCP/IP, timeout setting can be configured.
Preparing the Machine Using the Standard TCP/IP Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000 / XP Professional, and Windows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. 2 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings.
Using the Standard TCP/IP Port M Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. N Click [Next >]. O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. 2 The installation start dialog box reappears. P Check that the port of the selected printer is displayed in [Port:].
Preparing the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. 2 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings.
Using the LPR Port L Enter the printer's IP address in the [Name or address of server providing lpd] box. M Enter “lp” in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. N Check that the port of the selected printer is displayed in [Port:]. O Configure the default printer as necessary. P Click [Continue]. 2 The printer driver installation starts. Q Click [Finish] in the installation completion dialog box.
Preparing the Machine Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 shared printer. This section assumes that the client has already been configured to communicate with a Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 print server.
Using as a Windows Network Printer H Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. I Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. 2 J Click [Port:], and then click [Add]. K Click [Network Printer], and then click [OK].
Preparing the Machine Using as a NetWare Print Server / Remote Printer This explains how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.
Using as a NetWare Print Server / Remote Printer H Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. I Click [Port:], and then click [Add]. J Click [Network Printer], and then click [OK]. K Double-click the name of the NetWare file server on the network tree. 2 The created queue is displayed. L Select the print queue, and then click [OK].
Preparing the Machine Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating system used: • Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer Settings] tab in the printer properties dialog box. • Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.
Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine. 2 Windows 98 SE / Me - USB Important ❒ Installation via USB is not possible under Windows 95 / 98. Upgrade to Windows 98 SE / Me.
Preparing the Machine H Specify the location where USB Printing Support is located, and then click [Next >]. If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location: D:\DRIVERS\USBPRINT\WIN98ME I Check the location, and then click [Next >]. 2 USB Printing Support is installed. J Click [Finish].
Installing the Printer Driver Using USB Q Click [Finish]. Installation is complete. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers] window. Note ❒ The number after “USB” varies depending on the number of printers connected. 2 ❒ It is not necessary to reinstall USB Printing Support when connecting a different machine via USB interface when USB Printing Support is installed.
Preparing the Machine H Specify the location where the source files of the printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • RPCS D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1 • PCL 5e D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1 • PCL 6 D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1 • PostScript 3 D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1 2 I Check the printer driver location, and then click [OK]. J Click [Next >]. K Click [Finish].
Installing the Printer Driver Using USB D In the Found New Hardware Wizard display, click [Search for a suitable driver for my device [recommended]], and then click [Next >]. E Insert the CD-ROM into the CD-ROM drive. Note ❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.
Preparing the Machine Troubleshooting for Using USB Problems Solutions The machine is not automatically recognized. Turn off the power of the machine, reconnect the USB cable, and then turn it on again. Windows has already configured the USB set- Open Windows' Device Manager, and then, tings. under [Universal Serial Bus controllers], remove any conflicting devices. Conflicting devices have a yellow [!] or [?] icon by them. Take care not to accidentally remove required devices.
Printing with Parallel Connection Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver. Installing the PCL or RPCS Printer Driver 2 Important ❒ To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. A Quit all applications currently running.
Preparing the Machine L Click [Finish]. The printer driver installation starts. M Click [Finish] in the installation completion dialog box. Note ❒ To stop installation of the selected software, click [Cancel] before installation is complete. 2 Reference A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.
Installing the Printer Driver Using IEEE 1394 (SCSI print) Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the supplied CD-ROM provided with this machine. 2 Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
Preparing the Machine E Insert the CD-ROM into the CD-ROM drive. Note ❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM. 2 F Click [Browse]. G Select the printer driver you want to use.
Installing the Printer Driver Using IEEE 1394 (SCSI print) J Follow the on-screen instructions. When installation is complete, the printer connected to “1394_00n” appears in the [Printers] window: (“n” shows the number of printers connected.) Note ❒ If the printer driver has already been installed, the printer icon is added to the [Printers] window. In this case, printer driver installation is not necessary.
Preparing the Machine Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to “active” from the control panel. For details, see Network Guide. ❒ Installing this printer driver requires Administrators permission. Log on using an account that has Administrators permission. 2 Note ❒ This machine can receive print data from one computer at a time only. If a job from a computer collides with other data, a message may appear on the computer.
Installing the Printer Driver Using IEEE 1394 (SCSI print) E Specify the location where the source files of the printer driver is stored, and then click [Next >].
Preparing the Machine Printing with Bluetooth Connection Supported Profiles ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. • When connecting more than one Bluetooth adaptor or Bluetooth-equipped computer at the same time, the first device that establishes connection is selected. When selecting the connection between the other devices, cancel the first established connection.
Printing with Bluetooth Connection A Start 3Com Bluetooth Connection Manager. B Check that the printer you want to use appears in 3Com Bluetooth Connection Manager. C On the [Tool] menu, click [COM port]. D Check that the message “Bluetooth Serial Client (COMx) “ appears under 2 Client Ports. (X indicates the COM port number used by Bluetooth.) E Click [Close]. F On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Preparing the Machine Configuring Security Mode Settings A Start 3Com Bluetooth Connection Manager. B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C Select the security mode in the [Security Mode:] list. 2 If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password. For information about entering the password, see p.54 “Printing in the Security Mode”.
If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates that the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95 / 98 / Me, Windows 2000 and Windows NT 4.0: 2 A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.
Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.58 “If Bidirectional Communication Is Disabled”. 2 Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.
Making Option Settings for the Printer ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be installed, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.
Preparing the Machine If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled. Limitation ❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member. 2 ❒ Under Windows NT 4.0, Full Control permission is required to change the printer properties in the [Printers] folder.
Installing Font Manager 2000 Installing Font Manager 2000 Limitation ❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, installing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission. 2 A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. The installer starts. C Click [Font Manager 2000]. D Follow the instructions on the screen.
Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Language)\DISK1\” on the CD-ROM. The “WIN9X_ME” folder inside the “PS” folder is for Windows 95 / 98 / Me. Use the folder at this level that is appropriate for the operating system you are currently using.
3. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window. Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.
Setting Up the Printer Driver D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use. ❒ With some applications, the printer driver settings are not used, and the application's own default settings are applied. ❒ Any settings you make in the following procedure are valid for the current application only.
PCL - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...]. 3 The [Printing Preferences] dialog box appears.
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. 3 ❒ You cannot change the printer default settings for each user.
PCL - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...]. 3 The [Printing Preferences] dialog box appears.
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. 3 ❒ You cannot change the printer default settings for each user.
PCL - Accessing the Printer Properties D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application.
Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. ❖ Multi-tab This dialog box type is designed for users who often change print settings to perform various printing operations.
RPCS - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95 / 98 / Me. Note ❒ The procedure to open the printer properties dialog box may vary depending on the application.
Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. 3 ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...]. 3 The [Printing Preferences] dialog box appears.
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. 3 ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...]. 3 The [Printing Preferences] dialog box appears.
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. 3 ❒ You cannot change the printer default settings for each user.
RPCS - Accessing the Printer Properties Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.
Setting Up the Printer Driver B Select the printer you want to use in the [Name] list, and then click [Properties]. The printer properties dialog box appears. C Make the necessary settings, and then click [OK]. D Click [OK] to start printing. Reference For details, see Printer Driver Help.
4. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Limitation ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒ This function is possible for genuine Adobe PDF files only. ❒ Version 1.3, 1.4, and 1.5 PDF files are compatible. ❒ Transparency and JBIG2 (functions of PDF version 1.4) are not compatible. ❒ PDF version 1.5 exclusive functions are not compatible.
Other Print Operations Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information. Using [Data security for copying] You can embed a pattern by setting it in the printer driver.
Unauthorized Copy Control ❖ Printing a document using [Data security for copying] op ing N oC o y g N o Cop ing N py N No ng o Co ying N op gN yin No C opying g g C n n i i o y y p N Cop g ng pyi g No opyin C n n i i o y op ing N Copy o y py Co ying N o Cop p Co ying N o Cop p N o Co 4 AJO041 1. The print preview of the pattern and text you have set is displayed. 2.
Other Print Operations Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. 4 ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. Note ❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together.
Unauthorized Copy Control Reference For details about setting [Mask type:], see Printer Driver Help. Limitation ❒ Only the RPCS printer driver is supported. ❒ Printing at 200 dpi is not possible. ❒ You cannot partially embed patterns and text strings in a document. Note ❒ Due to the effects of the settings, the results of copying, scanning, and saving documents in the document server may vary depending on the machine model and setting conditions.
Other Print Operations Using the Print Job List Print files stored in the machine can be printed. You can select the print files from the Complete List or List Per User ID screen. Selecting the Initial Print Job List For the print job list, select one of the two display types: • Complete List: displays a list of saved print jobs. • List Per User ID: displays a list of user IDs. Reference For details about list types, see p.83 “Displaying a Print Job List”. 4 A Press the {User Tools/Counter} key.
Using the Print Job List Displaying a Print Job List A list of files stored in the machine can be viewed on the display panel. A Press the {Printer} key. 4 AJO030S The Printer screen appears. B Press [Print Jobs]. Either the Complete List or List Per User ID screen appears, depending on the [Initial Print Job List] setting in [System] of [Printer Features]. For details, see p.82 “Selecting the Initial Print Job List”. ❖ Complete List If you select [Complete List] from [Initial Print Job List] (see p.
Other Print Operations 3. [Sample Print Job List] Displays only Sample Print files stored in the machine. See p.86 “Sample Print”. 4. [Hold Print Job List] Displays only Hold Print files stored in the machine. See p.92 “Hold Print”. 5. [Stored Print Job List] Displays only Stored Print files stored in the machine. See p.95 “Stored Print”. 6. User ID, Date/Time, and File Name display 4 Displays the time when the instruction to print the stored files was entered, User ID, and the file names. 7. [UPrev.
Using the Print Job List Reference For details about printing from the List Per User ID screen, see p.98 “Printing from List Per User ID”. Note ❒ The display is not updated if a new file is stored while the list of stored files is displayed. To update the display, press [Exit] to return to the Printer screen, and then press [Print Jobs] again. ❒ To store files in the machine, you can use the Document Server as well as Sample Print, Locked Print, Hold Print, or Stored Print. See p.
Other Print Operations Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel. This can reduce misprints due to mistakes in content or settings. Limitation ❒ A Sample Print file cannot be stored if: 4 • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100.
Sample Print B Start printing from the application's [Print] dialog box. Note ❒ Make sure to set more than two copies. E Press [Sample Print Job List]. A list of Sample Print files stored in the machine appears. The Sample Print job is sent to the machine, and the first set is printed. C On the machine's control panel, press the {Printer} key to display the Printer screen. The following items also appear: • User ID: The user ID set up by the printer driver.
Other Print Operations H Enter the new number of sets using the number keys. Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. If you do not want to change the set quantity, proceed to step I. Note ❒ You can enter up to 999 sets. ❒ Press {Clear/Stop} to correct any entry mistakes.
Locked Print Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel. Your confidential documents will be safe from being viewed by other people.
Other Print Operations D Press [Print Jobs]. F Select the file you want to print by pressing it. Note ❒ To select all print jobs, press [Select All Jobs]. A list of print files stored in the machine appears. E Press [Locked Print Job List]. A list of Locked Print files stored in the machine appears. 4 ❒ Press [UPrev.] or [TNext.] to scroll through the list. ❒ To cancel a selection, press the highlighted print job again. To clear all selections, press [Clear All].
Locked Print I Press [Yes]. The locked file is printed. Important ❒ When printing is completed, the stored file is deleted. Note ❒ Press [No] to cancel printing. ❒ To stop printing after printing has started, press [Exit], and then press [Job Reset]. The file will be deleted. Deleting Locked Print Files A Press the {Printer} key to display the Printer screen. B Press [Print Jobs]. A list of print files stored in the machine appears. C Press [Locked Print Job List].
Other Print Operations Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Limitation ❒ A Hold Print file cannot be stored if: • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.) • the file contains over 1,000 pages. • sent or stored files in the machine contain over 9,000 pages in total.
Hold Print C Start printing from the application’s [Print] dialog box. The Hold Print job is sent to the machine and stored. D On the machine’s control panel, press the {Printer} key to display the printer screen. E Press [Print Jobs]. A list of print files stored in the machine appears. F Press [Hold Print Job List]. A list of print files stored in the machine appears. G Select the file you want to print by pressing it. Note ❒ To select all print jobs, press [Select All Jobs]. ❒ Press [UPrev.
Other Print Operations Deleting Hold Print Files A Press the {Printer} key to display the Printer screen. B Press [Print Jobs]. A list of print files stored in the machine appears. C Press [Hold Print Job List]. A list of Hold Print files stored in the machine appears. 4 Note ❒ Depending on the security settings, certain print jobs may not be displayed. D Select the file you want to delete by pressing it. E Press [Delete]. The delete confirmation screen will appear.
Stored Print Stored Print Use this function to store a file in the machine, and then print it from the computer or the machine's control panel later. Limitation ❒ A Stored Print file cannot be stored if: • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.) • the file contains over 1,000 pages. • sent or stored files in the machine contain over 9,000 pages in total.
Other Print Operations B Click [Details...], and then enter a G Select the file you want to print Note ❒ You can also set a password. The same password must be entered when printing or deleting. Note ❒ To select all print jobs, press [Select All Jobs]. User ID in the [User ID:] box. C Start printing from the application’s [Print] dialog box. The Stored Print job is sent to the machine and stored. D On the machine’s control panel, press the {Printer} key to display the printer screen.
Stored Print I Press [Yes]. The Stored Print file is printed. Note ❒ Press [No] to cancel printing. ❒ To stop printing after printing has started, press [Exit], and then press [Job Reset]. A Stored Print file is not deleted even if [Job Reset] is pressed. ❒ A Stored Print file sent to the machine is not deleted unless you delete a file or select [Auto Delete Stored Print Jobs] (see p.128 “System”). For details, see p.97 “Deleting Stored Print Files”.
Other Print Operations Printing from List Per User ID If you select [List Per User ID] from [Initial Print Job List] in [System] of [Printer Features] (see p.82 “Selecting the Initial Print Job List”), you can select printing files from the list of user IDs. D Select the desired print jobs. Printing the Desired Print Job A On the Printer screen, press [Print Jobs]. 4 Note ❒ To cancel a selection, press the highlighted print job again. To clear all selections, press [Clear All]. E Press [Print].
Printing from List Per User ID B Press the user ID whose file you want to print. Note ❒ You cannot select multiple user IDs at the same time. ❒ Press [UPrev.] or [TNext.] to scroll through the list. ❒ Press [Clear] to cancel a selection. C Press [Print All Jobs]. If the selected user ID has multiple types of print jobs, the selection screen of the print job type appears. D Select the desired print job type, and then press [Yes].
Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.
Form Feed Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out.
Other Print Operations Canceling Form Feed A Press [Reset]. Delete the stored print jobs, and then cancel form feed. B Press [Reset Current Job] or [Reset All Jobs]. Note ❒ You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take considerable time to stop. Reference For details, see p.103 “Canceling a Print Job”.
Canceling a Print Job Canceling a Print Job Windows - Canceling a Print Job E Press [Job Reset] on the display panel or the {Clear/Stop} key on the control panel. A Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want F Press [Reset Current Job] or [Reset 4 All Jobs]. to cancel. C On the [Document] menu, click [Cancel Printing].
Other Print Operations G Press [Yes] to cancel the print job. Note ❒ Press [No] to return to the previous display. Important ❒ If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job. ❒ If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [Reset All Jobs] is pressed while “Waiting...” is on the display panel.
Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Limitation ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted. However, if the oldest error belongs to one of the following print jobs, it is not deleted. The error is stored separately until the number of those errors reaches 30.
Other Print Operations D Press [Details]. A detailed error log appears. Note ❒ Press [UPrev.] or [TNext.] to scroll the error files. ❒ Press [Exit] after checking the log. ❒ Press [Back to List] to return to the error log list. ❒ To print files that appear in the error log, resend them after stored files have been printed or deleted.
Covers Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒ The cover sheets should be the same size and orientation as the body of the paper.
Other Print Operations • Front cover printed on one side AEV032S • Blank • When printing one side 4 AEV018S • When printing both sides AEV033S ❖ Front and Back cover Prints the first and last page of the document as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected. • Back cover page face inside AEV034S • Print on both sides Prints on both sides of the cover sheets when duplex printing is selected.
Covers • Front cover printed on both sides, back cover page face inside, and the number of pages is even AEV036S • Front cover printed on both sides, back cover page face inside, and the number of pages is odd 4 AEV037S • Front cover printed on one side, back cover page face inside, and the number of pages is even 1 AEV038S • Front cover printed on one side, back cover page face inside, and the number of pages is odd 1 AGP009S • Blank • When printing one side AEV040S 109
Other Print Operations • When printing both sides AEV041S 4 110
Slip sheet Slip sheet ❖ Inserting a slip sheet between each page • Print 4 AEV019S • Blank AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print AEV020S • Blank AEU024S 111
Other Print Operations Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒ If “Auto Tray Select” has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation.
Chaptering Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. Reference For printing methods, see the printer driver Help. Note ❒ Up to 20 pages can be specified as the front pages of chapters using the printer driver. ❖ No slip sheets 4 AJO025S Note ❒ This function is only valid with duplex printing.
Other Print Operations • Print on front side only Prints on the front side of the chapter slip sheets even if duplex printing is selected. AJO022S • Blank 4 AJO024S Note ❒ The slip sheet should be the same size and orientation as the body of the paper. ❒ If “Auto Tray Select” has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation.
User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 6/5e printer driver only. ❒ If [Document Server] is selected under [Job Type:], User Defined Page cannot be used. ❒ If [User Defined Pages] is selected under [Paper Selection:] on [Paper] tab, [Layout:] cannot be selected.
Other Print Operations Collate When printing multiple documents such as handouts for meetings, you can separate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖ Collate Printed output is assembled as sets in sequential order. 4 AEU016S ❖ Rotating collate Every other print set is rotated by 90 degrees K. AEU017S ❖ Shift collate (The optional finisher is required for this function.
Collate Note ❒ You can set Collate in the RPCS printer driver. ❒ ❒ ❒ ❒ ❒ ❒ ❒ • If you cannot make Shift collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help. If Auto Continue occurs on the first set, Collate will be canceled. If forced printing occurs on the first set, Collate will be canceled.
Other Print Operations Printing with the Finisher You can collate or staple by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.119 “Staple”. ❖ Be sure to make settings for options installed on the machine in the printer drivers. Reference To make settings for options in the printer drivers, see p.
Printing with the Finisher Staple With the optional finisher installed, sets can be stapled individually when printing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: 4 AGP015S Reference • For paper sizes and maximum numbers of sheets available for stapling, see “Specifications”, General Settings Guide. • For printing methods, see the printer driver Help.
Other Print Operations Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating. ❒ When printing on letterhead, stapling may not be at the specified position.
Printing with the Finisher ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about paper sizes that can be stapled, see “Specifications”, General Settings Guide. • If positions other than those fixed for stapling are specified.
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5. Printer Features Reference For more information about copier features and system settings, see Copy Reference and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • List / Test Print • Maintenance • System • Host Interface • PCL Menu • PS Menu (optional) • PDF Menu (optional) You can select the functions in the following table: Menu Default List / Test Print Multiple Lists See p.126 “List / Test Print”. Config.
Printer Features Menu Default System Memory Usage See p.128 “System”. Duplex Copies Blank Page Print Edge Smoothing Toner Saving Printer Language *1 Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Edge to Edge Print 5 Default Printer Language *1 Tray Switching Host Interface I/O Buffer See p.132 “Host Interface”. I/O Timeout PCL Menu Orientation See p.132 “PCL Menu”.
Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Features gives you access to a number of settings that control basic printer operations. Printer Features settings you make are retained even when you turn off the machine. For more information about copier features and system settings, see Copy Reference and General Settings Guide.
Printer Features Printer Features Parameters List / Test Print ❖ Multiple Lists You can print the configuration page and error log. ❖ Config. Page You can print the machine's current configuration values. Reference For details, see p.126 “Printing the configuration page”. 5 ❖ Error Log You can print error logs listing all errors that occurred during printing. Note ❒ The most recent 30 errors are stored in the error log.
Printer Features Parameters Interpreting the configuration page ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. • Total Memory Displays the total amount of memory (SDRAM) installed on the printer. • Firmware Version • Printer Displays the version number of the printer firmware. • System Displays the version number of the system firmware. • Engine Displays the version number of the printer engine. • LCDC Displays the version number of the panel display.
Printer Features 5 Maintenance System ❖ Menu Protect This procedure lets you protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations. In a network environment, only administrators can make changes to menu settings. • Level 1 You can protect “Maintenance”, ”System”, “Host Interface”, “PCL Menu”, “PS Menu” and “PDF Menu”.
Printer Features Parameters ❖ Auto Delete Temporary Print Jobs You can select to automatically delete print jobs temporarily stored in the machine. • On • Off Note ❒ Default: Off ❒ If you select On, you can set up to 200 hours for auto file deleting. ❖ Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored in the machine. • On • Off Note ❒ Default: On (3 days) ❒ If you select On, you can set up to 180 days for auto file deleting.
Printer Features ❖ Blank Page Print You can select whether or not to print blank pages. • On • Off Pages that match one of the following conditions are identified as blank. • There are no images. • There are images but they are outside of the printable area. • There are only blank characters. Note ❒ Default: On ❒ The printer does not identify pages with white-coloured images as blank. 5 ❖ Edge Smoothing You can set to smoothen the edges of printed characters.
Printer Features Parameters Note ❒ Default: • Metric version: A4 • Inch version: 81/2 u 11 ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.
Printer Features Host Interface PCL Menu ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. • 128 KB • 256 KB ❖ Orientation You can set the page orientation. • Portrait • Landscape Note ❒ Default: 128 KB ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
Printer Features Parameters ❖ Point Size You can set the point size you want to use for the selected font. • 4.00 to 999.75 by 0.25 Note ❒ Default: 12.00 ❒ This setting is effective only with variable-space fonts. ❖ Font Pitch You can set the number of characters per inch for the selected font. • 0.44 to 99.99 by 0.01 Note ❒ Default: 10.00 ❒ This setting is effective only with fixed-space fonts. ❖ Symbol Set You can specify the set of print characters for the selected font.
Printer Features PS Menu PDF Menu This menu appears only when the optional PostScript 3 unit is installed. This menu appears only when the optional PostScript 3 Unit is installed. ❖ Data Format You can select a data format. • Binary Data • TBCP ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print.
6. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function. Reference For more information about Document Server functions, see General Settings Guide. For information about how to access Document Server from a client, see the printer driver Help.
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7. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all models, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.
The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine: R : Read W : Write : None Note ❒ Depending on the security settings, certain items may not be displayed. Menu Before login After login as Admin.
List of the Setting Items Menu Configuration Before login After login as Admin.
The Functions and Settings of the Machine Menu Configuration Security RC Gate Webpage Before login After login as Admin.
List of the Setting Items UNIX The following UNIX commands can be used with the machine: Device Option Value Function Summary binding longedge, shortedge, left, top, right Specifies the binding direction for duplex printing. copies Number of copies (1 - 999) Specifies the number of copies. duplex off, on Specifies whether duplex printing is on or off. filetype pcl, postscript (rps) Specifies the printer language for printing. filter text Specifies the text printing.
The Functions and Settings of the Machine Settings That Can be Used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed.
8. Appendix Software and Utilities Included on the CDROM Three CD-ROMs come with this printer: “Printer Drivers and Utilities”, “Operating Instructions”, and “Scanner Driver and Document Management Utility”. The following are included in the three separate CD-ROMs. ❖ Font Manager 2000 For installing new screen fonts, or organizing and managing fonts already in the system. For details about Font Manager 2000, see the manual on the CDROM labeled “Printer Drivers and Utilities”.
Appendix Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROM. A Insert the CD-ROM into the CD-ROM drive. The installer starts. B Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Printer Printing requires installing a printer driver appropriate to your operating system. The following drivers are included in the supplied CD-ROM with this machine.
Software and Utilities Included on the CD-ROM ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included on the CDROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language. Note ❒ Some applications may require installation of the PCL 5e printer driver. In this case, you can install PCL 5e without having to install PCL6. Reference See p.17 “Preparing the Machine”.
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this application. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CDROM.
Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions. We recommend that users install this application. • Printing in a peer-to-peer network, using TCP/IP or IPP from Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0. • Constantly monitoring the status of devices on the network using TCP/IP and IPX/SPX. ❖ File path SmartDeviceMonitor for Client is stored in the following folder on the CDROM.
Appendix ❖ Available functions SmartDeviceMonitor for Client has the following functions. • Peer-to-peer print function • Prints directly on the network printer without sending any data to a print server. • Prints on a substitute printer when there are too many jobs waiting on the specified printer, or when an error disables printing (Recovery Printing). • Allocates multiple print jobs to multiple printers (Parallel Printing).
Troubleshooting Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On the Power”, General Settings Guide. ❖ Status messages Message Status Hex Dump Mode In the Hex Dump mode, the machine receives data in hexadecimal format. Turn off the machine after printing, and then turn back on.
Appendix Messages/Second messages Causes Solutions IEEE 802.11b (Wireless LAN) has a problem. IEEE 802.11b interface unit was not inserted when the machine was turned on, or it was pulled out after the machine turned on. Turn off the machine and check the IEEE 802.11b interface unit is inserted correctly. Then, turn the machine on again. If the message appears again, call your service center. The settings are not updated although the unit is detected, or errors are found while accessing the unit.
Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. Is the machine online? If not, press [fOnline] on the display panel. Does the printer function status indicator stay red? If so, check the error message on the display panel and take required action.
Appendix Possible Cause Solutions When using wireless LAN, is the access point correctly set? Check access point settings when in the infrastructure mode. Depending on the access point, client access may be limited by MAC address. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.
Troubleshooting Problem Is the Data In indicator blinking or lit after starting the print job? Solutions If not, data is not being sent to the machine. ❖ When the machine is connected to the computer using the interface cable Check the machine port settings are correct. For parallel port connection, port LPT1 or LPT2 should be set. • Windows 95 / 98 / Me A Click the [Start] button, point to [Settings], and then click [Printers]. B Click the icon of the machine. On the [File] menu, click [Properties].
Appendix Other Printing Problems Problem Causes and Solutions The print on the entire page is faded. If the [Toner saving] check box is selected in the printer driver settings, the entire page will be faded when printed. For the RPCS printer driver, [Toner saving] is located on the [Print Quality] tab. For the PostScript 3 printer driver, see PostScript 3 Supplement. See the printer driver Help. Print is smudges.
Troubleshooting Problem Causes and Solutions When using Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT 4.0, combined printing does not come out as expected. Make sure the application's paper size and orientation settings match those of the printer driver. If a different paper size and orientation are set, select the same size and orientation. When using Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT 4.0, Auto Reduce/Enlarge print does not come out as expected.
Appendix Problem It takes a long time to complete a print job. Causes and Solutions Photographs and other data intensive pages take a long time for the machine to process, so simply wait when printing such data. Changing the following settings with the printer driver may help speed up printing: ❖ PCL 5e Select the lowest value for [Resolution] on the [Print Quality] tab in the printer properties dialog box. ❖ PostScript 3 Set the lower value in [Resolution]. The location of this setting is given below.
Troubleshooting Problem Causes and Solutions It takes a long time to complete a print job The data is so large or complex that it takes time to process. If the Data In indicator is blinking, data is being processed. Simply wait until printing resumes. If “Warming Up...” appears on the display panel, the machine is warming up. Wait for a while. It takes too much time to resume printing. The data is so large or complex that it takes time to process.
Appendix Problem No transmission when using 1394 interface connection Causes and Solutions Check using the following procedure: A Confirm the IEEE 1394 interface cable is connected securely. B Restart the computer. If the error occurs even after executing the above operation, proceed to the following steps. C Unplug the IEEE 1394 interface cable connected to the computer.
System Settings (Parallel Connection) System Settings (Parallel Connection) ❖ Parallel Timing Specifies the timing for the parallel interface. Normally, you do not need to change this setting. • ACK Inside • ACK Outside • STB Down Note ❒ Default: ACK Outside ❖ Parallel Communication Speed Specifies the communication speed of the parallel interface. If the speed is too high, data may not be transferred smoothly. If this happens, change the setting to “Standard”.
Appendix Precautions when using Windows Server 2003 Precautions When Using the Terminal Server Mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in the normal mode.
Specifications Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600 u 600 dpi 300 u 300 dpi 200 u 200 dpi Printing speed Type 1: • 25 ppm Type 2: • 30 ppm (A4 K, 81/2 u 11 K plain paper) Note ❒ Printing speeds depend on the machine. Check which type of machine you have. See General Settings Guide. Interface Standard: • Ethernet interface (100BASE-TX / 10BASE-T) • USB 2.
Appendix Component Specifications Operating systems supported by this machine Windows 95 / 98 / Me Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X v10.1 or higher Network cable 8 162 100BASE-TX / 10BASE-T shielded twisted-pair (STP, Category/Type5) cable.
Specifications Options Limitation ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 1394 interface board, the IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be installed concurrently. IEEE 1394 Interface Board Type B ❖ Transmission spec.
Appendix IEEE 1284 Interface Board Type A ❖ Transmission spec.: IEEE 1284 ❖ Required cableed: Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802.11b Interface Unit Type H ❖ Transmission spec.: Based on IEEE 802.11b (wireless LAN) ❖ Protocol: TCP/IP, IPX/SPX, AppleTalk Note ❒ SmartDeviceMonitor and Web Image Monitor are supported. ❖ Data transfer speed: Auto select from below speed 1 Mbps, 2 Mbps, 5.
INDEX B H Bluetooth Interface Unit Type 3245, 164 Bypass tray, 13 Hard disk, 161 Hold print, 92 deleting, 94 Host Interface, 132 C Canceling a job Windows, 103 Chaptering, 113 Clear/Stop key, 5 Collate, 116 Configuration page, 126 Connection Ethernet interface connection, 12 IEEE 1394 interface connection, 11 Parallel interface connection, 11 USB interface connection, 10 Control Panel, 5 printer features, 123 Control panel hold print, 92 locked print, 89 sample print, 86 stored print, 95 Covers, 107 Cus
P PageMaker, 60 PCL menu, 132 PDF Direct Print, 77 PostScript 3 Unit Type 3030, 164 Precautions when using the Terminal Server mode Windows Server 2003, 160 Precautions when using Windows Server 2003 Windows Server 2003, 160 printer driver, 144 Printer features adjusting, 125 menu, 123 parameters, 126 Printer Language, 161 Printing a PDF File Directly PDF Direct Print, 77 Printing Method PDF Direct Print, 77 Printing speed, 161 Printing with Bluetooth Connection Windows, 52 Printing with Parallel Connection
MEMO 167
MEMO 168 EN USA B767-7512
Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Printer/Scanner Unit Type 3030 Operating Instructions Printer Reference B7677512 Printed in Japan EN USA B767-7512
