Operating Instructions General Settings Guide 1 Connecting the Machine 2 System Settings 3 Copier Features 4 Fax Features 5 Printer Features 6 Scanner Features 7 Registering Addresses and Users for Facsimile/Scanner Functions 8 Other User Tools 9 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Display Panel..........................................................................................................
4. Fax Features General Settings/Adjust ......................................................................................75 Reception Settings ..............................................................................................77 E-mail Settings .....................................................................................................78 IP-Fax Settings .....................................................................................................80 Administrator Tools........
. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..................................................................................................... 135 Managing names in the Address Book ..................................................................138 Sending fax by Quick Dial ......................................................................................138 Sending e-mail by Quick Dial .............................................................................
Searching............................................................................................................264 Searching by Name................................................................................................264 Searching from the List ..........................................................................................265 Searching by Registration Number ........................................................................266 Searching by User Code ........................
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel. 2 1 ARG001S 1. The settings menu appears. Press the {U} or {T} key to scroll to the setting you want to specify or change, and then press the {OK} key to display the screen for specifying that setting. 2.
Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. Using the Machine IPv4 Address setting screen as an example, this section explains how to use the machine's control panel. ARH010S 1. Selection keys 3. {OK} key Correspond to items at the bottom line on the display. Press to set a selected item or an entered numeric value. • When the instruction "press [IP Add.]" appears in this manual, press the left selection key.
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or {Clear Modes} key is pressed. Reference p.4 “Changing Default Settings” Changing Default Settings This section describes how to change the settings of User Tools.
C Select the item using {U} or {T}, and then press the {OK} key. D Change settings by following instructions on the display, and then press the {OK} key. Note ❒ Press the {Escape} key to return to the previous display. ❒ To discontinue the operation and return to the initial display, press the {User Tools/Counter} key. Exiting User Tools This section describes how to end User Tools. A Press the {User Tools/Counter} key.
Changing Default Settings Using Web Image Monitor This section describes how to access the Web Image Monitor. You can also change the settings of this machine using Web Image Monitor. A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears. If the machine's host name has been registered on the DNS or WINS server, you can enter it.
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. ARH008S 1. USB port 3. IEEE 1284 port (optional) Port for connecting the USB 2.0 cable Port for connecting the IEEE 1284 interface cable 2. 10BASE-T/100BASE-TX port Port for connecting the 10BASE-T or 100BASE-TX cable 4.
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. 1 Important ❒ If the main power switch is on, turn it off. A A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable. Attach the ferrite core. ARH009S B Make sure the main power switch of the machine is off.
Connecting to the Interfaces E Turn on the main power switch of the machine. 1 AME005S A B Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation. Note ❒ For details about installing the printer driver, see "Preparing the Machine", Printer Reference.
Connecting the Machine Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port. 1 A Connect the USB 2.0 interface cable to the USB 2.0 port. ARH004S B Connect the other end to the USB port on the host computer. Note ❒ This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer. ❒ The USB 2.
Connecting to the Interfaces Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. 1 A Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. B Turn off the main power switch of the host computer. C Connect the IEEE 1284 interface cable to the IEEE 1284 port. ARH003S D Connect the other end of the cable into the interface connector on the host computer.
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (wireless LAN) interface. 1 Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the control panel of the machine, see "Interface Settings". ❒ Before using this machine with an IEEE 802.11b (Wireless LAN) connection, you must select [IEEE 802.11b] in [LAN Type]. Reference p.
Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. 1 ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b". ❒ For details about how to specify wireless LAN settings from other than the control panel on the machine, see "Using Utilities to Make Network Settings".
Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode 1 1 2 ZGDH600J 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange. 2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds. Print the configuration page to verify settings.
Network Settings Network Settings This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected. 1 Important ❒ These settings should be made by the system administrator, or with the advice the system administrator. Settings Required to Use the Printer/LAN-Fax This section lists the settings required for using the printer or LAN-Fax function.
Connecting the Machine Menu Interface Settings/Network User Tool Machine Name Setting Requirements As required Note ❒ IPv6 can be used only for the printer function. ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority. 1 Reference p.46 “Interface Settings” IEEE 802.
Network Settings Menu User Tool Setting Requirements Interface Settings/ IEEE 802.11b Communication Mode Necessary Interface Settings/ IEEE 802.11b SSID Setting As required Interface Settings/ IEEE 802.11b Channel As required Interface Settings/ IEEE 802.11b Security Type As required Interface Settings/ IEEE 802.11b Communication Speed As required 1 Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.
Connecting the Machine Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. 1 Ethernet This section lists the settings required for using Internet FAX. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ SMTP Server and Fax E-mail Account must be specified in order to use the send function. ❒ When POP before SMTP is set to [On], also make setting for Reception Protocol and POP3/IMAP4 Settings.
Connecting the Machine Menu 1 User Tool Setting Requirements Interface Settings/ IEEE 802.11b SSID Setting As required Interface Settings/ IEEE 802.11b Channel As required Interface Settings/ IEEE 802.11b Security Type As required Interface Settings/ IEEE 802.
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. 1 Ethernet This section lists the settings required for sending e-mail with Ethernet cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Reference p.46 “Interface Settings” p.53 “File Transfer” 1 IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When POP before SMTP is set to [On], also make setting for Reception Protocol and POP3/IMAP4 Settings. ❒ When setting POP before SMTP to [On], check POP3 port number in E-mail Communication Port.
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.46 “Interface Settings” p.53 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending file with IEEE 802.11b (wireless LAN).
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.46 “Interface Settings” p.
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ If Delivery Option is set to [On], check that IPv4 Address is set. 1 Reference p.46 “Interface Settings” p.53 “File Transfer” IEEE 802.
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ If Delivery Option is set to [On], check that IPv4 Address is set. 1 Reference p.46 “Interface Settings” p.
Connecting the Machine Reference p.46 “Interface Settings” IEEE 802.11b (wireless LAN) 1 This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings".
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. 1 Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide. ❒ For details about using SmartDeviceMonitor for Admin, see "Using SmartDeviceMonitor for Admin", Network Guide. ❒ For Details about using telnet, see "Remote Maintenance by telnet", Network Guide.
Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [IPv6 Stateless Setting] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting.
Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [Effective Protocol] → [IPv4] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: When in communication with this machine with IPX/SPX, TCP/IP setting is enabled.
Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [NW Frame Type] → [Ethernet 802.2] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting.
Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [Ping Command] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖ [Network] → [Permit SNMPv3 Communictn.
Connecting the Machine ❖ [IEEE 802.11b] → [Communication Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [IEEE 802.11b] → [SSID Setting] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [IEEE 802.
Network Settings ❖ [File Transfer] → [POP before SMTP] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Reception Protocol] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting.
Connecting the Machine ❖ [File Transfer] → [Default User Name/PW(Send)] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Fax E-mail Account] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting.
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone 1 This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. 1 2 ARH006S 1. G3 (analog) line interface connector 2.
Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". 1 Note ❒ This function is not available in some regions. Reference p.
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type. ❖ Prog/Change/Del User Text You can register text phrases you often use when specifying settings, such as “.com" and “Regards". You can register up to 40 entries.
System Settings ❖ Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is On. ❖ Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on. The default setting is On. 2 ❖ Copy Count Display The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). The default setting is Up.
General Features ❖ Measurement Unit You can switch the measurement between "mm" and "inch". The default setting is mm. Note ❒ If the Panel Key Sound setting is "Off", the beeper does not sound, whatever the Warm-up Beeper setting. 2 Reference p.
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected. 2 ❖ Paper Size: Tray 1 -2 Select the size of the paper loaded in the paper tray.
Tray Paper Settings ❖ Paper Type: Paper Tray 1-2 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray. • The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper, Letterhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock The default setting for "Paper Type" is No Display (Plain Paper). The default setting for "APS" is On.
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode" or "Sleep mode".
Timer Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec.. ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. The default setting is On. The time can be set from 10 to 999 seconds, using the number keys. The default setting time is 60 sec..
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. 2 Network This section describes the user tools in the Network menu under Interface Settings. ❖ Machine IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask. When you select [Specify], enter the [IP Add.] and [Subnet M] as "xxx.xxx.xxx.xxx"("x" indicates a number).
Interface Settings ❖ DNS Configuration Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x" indicates a number). The default settings of DNS server 1-3 are 000.000.000.000. ❖ DDNS Configuration Specify the DDNS settings. The default setting is Active. 2 ❖ Domain Name Specify the domain name. The default setting is Specify. ❖ WINS Configuration Specify the WINS server settings. The default setting is On.
System Settings ❖ SMB Work Group Specify the SMB work group. Enter the group name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Use uppercase letters for alphabet. ❖ Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. The default setting is Auto Select. • Setting the Ethernet Speed Confirm your network environment, and then select a speed that matches it using the following table.
Interface Settings ❖ Permit SNMPv3 Communictn. Set the encrypted communication of SNMPv3. The default setting is Encryption/Clear Text. If you select to [Encryption Only], you need to set an encryption password for the machine. ❖ Permit SSL/TLS Comm. Set the encrypted communication of SSL/TLS. The default setting is Ciphertext/Clear Text. If you set to [Ciphertext Only], you need to install the SSL certificate for the machine. 2 ❖ Host Name Specify the host name.
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK outside. 2 ❖ Parallel Comm. Speed Sets the communication speed for the parallel interface. The default setting is High Speed.
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. 2 ❖ Communication Mode Specifies the communication mode of the wireless LAN. The default setting is 802.11 Ad hoc.
System Settings ❖ Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. Reference p.4 “Accessing User Tools” Print I/F Settings List 2 You can check items related to the network environment. The configuration page shows the current network settings and network information. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Interface Settings] using {U} or {T}, and then press the {OK} key.
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Settings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server. The default setting is Off. Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.
System Settings ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Auth.] has elapsed. If you select [On], enter server name in [Reception Protocol].
File Transfer ❖ Admin. E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function. On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address.
System Settings ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. • SMB User Name • SMB Password • FTP User Name • FTP Password • NCP User Name • NCP Password Enter in up to 64 characters. 2 ❖ Auto Specify Sender Name Set whether or not to specify the name of the e-mail sender.
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. 2 ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see "Address Book".
System Settings ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: • Group Name • Regist. • Programd. User/Group • Auth. Protect You can register a protection code. • Register Group to You can put groups registered in the Address Book into a group. • Delete You can delete a group from the Address Book.
Administrator Tools ❖ Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Display/Print Counter]. • Display Press {U} or {T} to show all the numbers of prints. • Copier Counter • Printer Counter • Facsimile Print • Fax TX Page Counter • Scanner Send Counter: F.Clr • Scanner Send Counter: B&W • Print • All Users Prints the counter values for all the users.
System Settings ❖ Program/Change Admin. For details about this function, consult your administrator. ❖ Key Counter Management Specify that functions that you want to manage with the key counter. • Copier • Facsimile • Printer • Scanner 2 ❖ Extended Security Specify whether or not to use the extended security functions. For details about this function, consult your administrator.
Administrator Tools ❖ LDAP Search Specify whether or not to use the LDAP server for searching. The default setting is On. If you select [Off], [Search LDAP] does not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. The default setting is On. 2 ❖ Firmware Version You can check the version of the software installed in this machine. ❖ Network Security Level For details about this function, consult your administrator.
System Settings Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. Programing / Changing the LDAP server A Select [System Settings] using {U} or {T}, and then press the {OK} key. 2 B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Administrator Tools G Press the {OK} after setting each item. For details about specifying the settings, see "Programming the LDAP Server". H Press [Exit]. I Press the {User Tools/Counter} key. Reference p.64 “Programming the LDAP Server” 2 Deleting the programmed LDAP server A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. Entering an identification name A Select [Name] using {U} or {T}, and then press the {OK} key. 2 Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation. B Enter the name and then press the {OK} key. Entering a server name A Select [Server Name] using {U} or {T}, and then press the {OK} key. Register LDAP Server host name or IPv4 address.
Administrator Tools Entering the search base A Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the selected folder are search targets. 2 B Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, enter "dc=sales department, o=ABC". (In this example, the description is for an active directory.
System Settings Starting SSL communication A Select [SSL] using {U} or {T}, and then press the {OK} key. 2 B Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to "636". SSL setting must be enabled on this machine. For details, consult your network administrator.
Administrator Tools Entering the user name and password A Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search. Procedures for setting the user name differ depending on server environment. Check your server environment before making the setting.
System Settings Testing the connection A Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. 2 B Press [Exit]. Setting search conditions A Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again. This function does not check Search Conditions or Search Base.
Administrator Tools C Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book. 2 Setting search options A Select [Search Options] using {U} or {T}, and then press the {OK} key. B Enter attribute, and then press the {OK} key.
System Settings 2 70
3. Copier Features This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools". Copier Features This section describes the user tools in Copier Features. Default settings are shown in bold type. ❖ Auto Tray Switching If you load paper of the same size and in the same orientation in two trays, the machine automatically shifts to the other tray when the first tray runs out of paper (if [On] is selected.
Copier Features ❖ Original Type Setting You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)].
Copier Features ❖ Original Count Display You can set to display the count of originals and copying pages on the display when [On] is selected. The default setting is Off. ❖ Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected. Reduce or Enlarge ratios for setting are as follows: The default setting for "Ratio 1" is 50% (Metric version) / 65% (Inch version).
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4. Fax Features This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools". General Settings/Adjust This section describes the user tools in the General Settings/Adjust menu under Fax Features. Default settings are shown in bold type. ❖ Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission. The volume is factory-preset to the second lowest level.
Fax Features ❖ Set User Function Key1-3 Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on.
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fax Features. Default settings are shown in bold type. ❖ Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception. ❖ RX Mode Auto Switch Time Specify the number of rings with the Auto Switch Time. In Auto Select Mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically.
Fax Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Features. Default settings are shown in bold type. ❖ Internet Fax Settings You can select to display or not. When you want to send an Internet Fax, set On to display the icon. The default setting is Off. ❖ Maximum E-mail Size Use this setting to limit the size of sent e-mail, so that destinations that refuse e-mail over a certain size can still receive your e-mail.
E-mail Settings ❖ SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as illustrated by the following examples. • When the authorized e-mail address is set to "@aaa.abcd.
Fax Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Fax Features. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if necessary. Check the settings of the network to which this machine is connected before making settings.
IP-Fax Settings ❖ SIP Settings Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting list (switch 34, bit 1) to "On". The default is "Off". A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [SIP Settings] using {U} or {T}, and then press the {OK} key. D Select [Proxy Server Addr. (Main)] using {U} or {T}, and then press the {OK} key.
Fax Features ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Register to use the gateway without using the gatekeeper/SIP server. Program/Change: A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [Gateway Settings] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools Settings menu under Fax Features. Default settings are shown in bold type. ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. You can also print the journal using the {Job Information} key. ❖ Print TX Standby File List Use this function to print the transmission standby file list.
Fax Features ❖ Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For information about how to specify group destination, see "Registering a Names to a Group". The default setting is Do not E-mail.
Administrator Tools ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas. A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Select Dial/Push Phone] using {U} or {T}, and then press the {OK} key.
Fax Features Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒ You can confirm programmed settings from the Parameter Settings List. It is recommended to print and keep the Parameter Settings List when you program or change settings.
Registering Fax Information Registering Fax Information A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. 4 C Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. D Select fax information you want to program/change using {U} or {T}, and then press the {OK} key. E Program/change the selected fax information, and then press the {OK} key. F Press the {User Tools/Counter} key.
Fax Features Programming/Changing Fax Header A Select [Fax Header] using {U} or {T}, and then press the {OK} key. B Enter the fax header, and then press the {OK} key. 4 To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again. Note ❒ You can register up to 32 characters in the Fax Header. ❒ You can use characters, symbols, numbers, and spaces.
Registering Fax Information Note ❒ You can register "Own Name" using up to 20 alphanumeric characters and symbols. Reference "Entering Text", About This Machine Programming/Changing Own Fax Number A Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. 4 B Enter the source fax number using the number key, and then press the {OK} key. To change the programmed source fax header, press the {Clear/Stop} key, and then enter again. When you enter "+" and space, press [n], [Space] for each.
Fax Features Deleting Fax Information A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. 4 C Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. D Select fax information you want to delete using {U} or {T}, and then press the {OK} key. E Press the {Clear/Stop} key. The programmed information is deleted.
Registering Fax Information F Press the {OK} key. G Press the {User Tools/Counter} key.
Fax Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒ To use this function, set [Forwarding] under [Administrator Tools] to [On]. ❒ The Forwarding function does not forward documents received with Memory Lock.
Forwarding Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. How ever maximum of 100 destinations can be specified in a group. A Select [Fax Features] using {U} or {T}, and then press the {OK} key. 4 B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Forwarding] using {U} or {T}, and then press the {OK} key.
Fax Features F Press the {User Tools/Counter} key. Reference p.96 “Parameter Setting” (switch 21, bit 3) p.194 “Registering Folders” Canceling Receiver Settings A Select [Fax Features] using {U} or {T}, and then press the {OK} key. 4 B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Forwarding] using {U} or {T}, and then press the {OK} key. D Select [Off] using {U} or {T}, and then press the {OK} key. The set receiver name is deleted.
Forwarding Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. Specify whether or not to print a Forwarding Mark in the "Parameter Setting" (switch 02, bit 0). The default is "ON". 4 This function is not available when forwarding is performed to a folder destination. Reference p.
Fax Features Parameter Setting Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0" or "1". The right most bit is bit 0 and the left most is bit 7. You can adjust the settings to match your needs by switching the value of bits between "0" and "1".
Parameter Setting Switch Bit Item 0 05 Substitute the reception when the machine cannot print (because all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 2,1 1 01: Enabled when Own Name / Own Fax Number is received 11: Disabled (Reception off) 05 5 Print sheet is limited to that which has highest priority.
Fax Features Switch Bit Item 0 1 19 1 Sort Journal by line type Off On 20 0 Reprint documents that could not be printed using LAN-Fax Driver Off On 20 5,4,3,2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver when document reprint (switch 20, bit 1) has been set to on.
Parameter Setting Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Setting may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and store the "Parameter Settings List" when you program or change parameter settings. ❒ Do not change any bit switches other than those shown on the previous pages. A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
Fax Features F Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat step F to change another bit number for the same switch. G Press the {OK} key. 4 H Repeat steps E and F to change the switch settings. I After all the settings are finished, press the {User Tools/Counter} key. Reference p.
Parameter Setting Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of importance or often-used items are included in the list. A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. 4 C Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. D Select [Parameter Settings List] using {U} or {T}, and then press the {OK} key.
Fax Features Home Position Specify the type of original immediately after the power is turned on and when the {Clear Modes} key is pressed. ❖ Home Position • Image Density Allows one of five image density steps to be set as the home position. For details, see "Image Density (Contrast)", Facsimile Reference. • Resolution Allows either Standard, Details, or Fine to be set as the home position. For details, see "Resolution", Facsimile Reference.
Home Position ❖ Home Position Parameter List For details about setting parameters, see "Parameter Setting". Do not change switches other than those listed.
Fax Features Changing the Home Position A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. 4 C Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. D Select [Home Position] using {U} or {T}, and then press the {OK} key. E Select the switch number you want to change using the scroll keys, and then press the {OK} key. F Select the bit number you want to change.
Home Position G Press the {OK} key.
Fax Features Program Special Sender By programming particular senders in advance, you can set the following function for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender. If the machine is not from the same manufacturer, Own Fax Number is used. You can apply the same settings to all programmed numbers.
Program Special Sender Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. • Authorized RX • Memory Lock ❒ You can program up to 24 characters for the sender. ❒ To use Forwarding, with Internet Fax reception, program the sender's e-mail address.
Fax Features Forwarding Print received documents, and then transfer them to those receivers programmed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select "On" for "Forwarding" in "Reception Settings".
Program Special Sender Programming/Changing Special Senders Program and change Special Senders. A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. 4 C Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Select senders using {U} or {T}, and then press the {OK} key.
Fax Features F Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. G Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. 4 H Select items using {U} or {T}, and then press the {OK} key. You must select only the item you want to program. To cancel these settings, press the {Escape} key. The display returns to that of step E. I Press [Exit]. J Press the {User Tools/Counter} key. Reference p.
Program Special Sender Authorized RX (Authorized Reception) Specify when programming a Special Sender. A Select [Authorized RX] using {U} or {T}, and then press the {OK} key. B Select [On] or [Off] using {U} or {T}, and then press the {OK} key. 4 Forwarding Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations.
Fax Features C Specify an End Receiver using the Quick Dial keys or [ press the {OK} key. ], and then D Press the {OK} key. 4 Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools]. ❒ Press the button on the right of the display to switch the destination between fax number, e-mail address, IP-Fax destination, and folder. ❒ Set folder destinations using [Address Book Management] under [System Settings].
Program Special Sender Memory Lock Specify when programming a Special Sender. A Select [Memory Lock] using {U} or {T}, and then press the {OK} key. B Select [On] or [Off] using {U} or {T}, and then press the {OK} key. 4 Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Program Memory Lock ID] under [Administrator Tools]. Programming Initial Set Up of a Special Sender Program the "Initial Set Up" of a Special Sender.
Fax Features D Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. E Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key. 4 F Select [On] or [Off] using {U} or {T}, and then press the {OK} key. G Press the {User Tools/Counter} key. Deleting a Special Sender Use this function to delete "Initial Set Up" of a Special Sender. A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
Program Special Sender C Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. D Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. 4 E Select the sender you want to delete using {U} or {T}, and then press the {OK} key. F Press [Yes]. To cancel deleting a special sender, press [No]. The display returns to that of step D. G Press the {User Tools/Counter} key.
Fax Features Printing Special Sender List You can display programmed Special Senders. A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. 4 C Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. D Select [Print Special Sender List] using {U} or {T}, and then press the {OK} key. E Press the {Start} key. The screen returns to step C after completion of printing.
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the user tools in the Test Print menu under Printer Features. These items are related to test print, including printing the Config. Page.
Printer Features Note ❒ The layout of the list produced by the test print is fixed to A4 (letter size). We recommend you load A4 or letter size paper (plain or recycled) in one of the paper trays. ❒ The tray that contains A4 (letter) size paper is automatically selected. If A4 (letter) size paper is not loaded in any of the paper trays, Paper Tray Priority is selected. If the paper size loaded in the Paper Tray Priority is smaller than A4 (letter) size, the edges may be lost.
Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. ❖ List/Test Print Lock You can Lock the [List/Test Print] menu. The default setting is Off. Reference p.4 “Accessing User Tools” p.
Printer Features System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is Off. ❖ Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. The default setting is Off. ❖ Memory Overflow Select this to have a memory overflow error report printed.
System ❖ Toner Saving You can save toner. The default setting is Off. ❖ Printer Language Specify the printer language. The default setting is Auto. ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4 and LT) feature. The default setting is Off. ❖ Page Size You can select the default paper size.
Printer Features ❖ RAM Disk You can specify how much data the RAM disk can hold. If you do not want to use the RAM disk, select [0 MB]. This setting does not appear if the function upgrade option is installed. The default setting is 4 MB. Note ❒ Setting of [Bypass Tray Priority] is for bypass tray only. Reference p.
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is 128 KB. ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page. The default setting is 64 (Metric version) / 60 (Inch version). • 5 to 128 by 1 ❖ Font Source You can set the storage location of the default font. The default setting is Resident.
PCL Menu ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 81/2 inches. ❖ Append CR to LF When set to On, a carriage return will follow each line feed: CR=CR, LF=CR−LF, FF=CR−FF. The default setting is Off. ❖ Resolution You can set the print resolution in dots per inch. The default setting is 600 dpi.
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP. This setting is not effective when operating the machine with a parallel or EtherTalk connection.
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network. If security is a priority, set the password using this menu from the control panel.
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6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Default Scan Settings Various basic settings (resolution and scan size) can be set. You can register the scan settings in the same way as specifying them.
Scanner Features ❖ Colour Mode Priority Specify whether to scan originals in Full Colour or Black & White mode. The default setting is Black & White. Reference p.
Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server. ❖ Dest. List Priority 1 Select a destination list to be displayed when the machine is in the initial state. The default setting is Delivery Server. ❖ Update Server Dest.
Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
Send Settings ❖ Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All. • Print and Delete All The transmission/delivery journal is printed automatically. The printed journal is deleted.
Scanner Features ❖ E-mail Informatn. Language Select the language in which e-mail information such as title, date, administrator mail address is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul. The default setting is British English. The e-mail text which is a template cannot be changed.
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. You can also use Web Image Monitor to register names in the Address Book. For details about Web Image Monitor, see the Web Image Monitor Help.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Settings You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol. ❖ E-mail Settings You can register e-mail destinations in the Address Book.
Address Book ❖ Folder Information You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Register Group to You can put registered e-mail and folder destinations into a group for easier management. 7 Note ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book. ❒ For operating instructions, see SmartDeviceMonitor for Admin Help. Reference p.256 “SMTP Authentication” p.
Registering Addresses and Users for Facsimile/Scanner Functions Managing names in the Address Book By registering a name beforehand, you can specify e-mail and folder destinations simply by selecting the Quick Dial keys. Reference p.140 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address Book so you can specify a destination simply by selecting it from destination search or selecting the Quick Dial keys when sending a fax.
Address Book Preventing unauthorized user access to shared folders from the machine After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission. You can prevent unauthorized access to registered folders. Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Registering Names E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automatically displayed. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. F Enter the name and then press the {OK} key. For the user name, up to 20 characters are usable. G Press the {OK} key. 7 H Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Names F Enter the new name, and then press the {OK} key. G To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. H Press the {OK} key. I Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered Name This section describes how to delete a name. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Delete] using {U} or {T}, and then press the {OK} key.
Registering Names F Press [Yes]. G Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.
Authentication Information Registering a User Code This section describes how to register a user code. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Auth. Info] using {U} or {T}, and then press the {OK} key. I Select [User Code] using {U} or {T}, and then press the {OK} key. 7 J Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again. You can use up to eight digits for specifying the user code.
Authentication Information L Select the function you want to set the user code for using {V}, and then press the {OK} key. M Press the {Escape} key. N Press [End]. O Press the {OK} key. P Press the {User Tools/Counter} key. 7 Note ❒ You can enter a one-to eight-digit user code. ❒ For registration of a name, see "Registering Names". Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Changing a User Code This section describes how to change a user code. Important ❒ Even if you change a user code, the counter value will not be cleared. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Authentication Information F Press the {OK} key. G Press [Details]. H Select [Auth. Info] using {U} or {T}, and then press the {OK} key. I Select [User Code] using {U} or {T}, and then press the {OK} key. 7 J Enter the new user code using the number keys, and then press the {OK} key. K Select [Function Permissions] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions L Select the function you want to change the user code for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. M Press the {Escape} key. N Press [End]. O Press the {OK} key. P Press the {User Tools/Counter} key. 7 Note ❒ To change the name, see "Changing a Name". Reference p.
Authentication Information Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Auth. Info] using {U} or {T}, and then press the {OK} key. I Select [User Code] using {U} or {T}, and then press the {OK} key. 7 J Press the {Clear/Stop} to delete the user code, and then press the {OK} key. K Press the {Escape} key.
Authentication Information L Press [End]. M Press the {OK} key. N Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. A Select [System Settings] using {U} or {T}, and then press the {OK} key. 7 B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Disp.
Registering Addresses and Users for Facsimile/Scanner Functions D Select [Display] using {U} or {T}, and then press the {OK} key. E Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key. Counters for individual function usage under each user code appear. F Press the {OK} key. 7 G Press the {User Tools/Counter} key.
Authentication Information Printing the Counter for Each User This section describes how to print the counter for each user. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. 7 D Select [Print] using {U} or {T}, and then press the {OK} key. E Select [Per User] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions G Select the user to print. If you select [Manual] in step F, enter the user code and then press the {OK} key. If you select [Display List] in step F, confirm the user code using {V} and then press the {OK} key. H Select the function you want to print the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. 7 I Press the {Start} key. J Press the {User Tools/Counter} key.
Authentication Information Printing the Counter for All User This section describes how to print the counter for all user. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. 7 D Select [Print] using {U} or {T}, and then press the {OK} key. E Select [All Users] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions G Press the {Start} key. H Press the {User Tools/Counter} key. Clearing the Number of Prints This section describes how to clear the counter. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. 7 C Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. D Select [Clear] using {U} or {T}, and then press the {OK} key.
Authentication Information E Select [Per User] using {U} or {T}, and then press the {OK} key. F Select the path destination procedure using {U} or {T}, and then press the {OK} key. G Select the user to clear If you select [Manual] in step F, enter the user code and then press the {OK} key. 7 If you select [Display List] in step F, confirm the user code using {V} and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions J If you want to clear the counter for all users, select [All Users] using {U} or {T}, and then press the {OK} key. K Select the function you want to clear the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. L Press [Yes]. M Press the {User Tools/Counter} key.
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register "Name" for the fax destination. • You can register fax destinations by selecting them from redial function. • Registered Fax numbers can be used as sender's Fax numbers.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" before it at the top of the sheet. • Standard Message A registered two-line sentence is printed under "Destination Name".
Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Fax Settings] using {U} or {T}, and then press the {OK} key. I Enter the fax number using the number keys, and then press the {OK} key. 7 J Specify optional settings such as "SUB Code", "SEP Code", "International TX Mode", and "Label Insertion". K Press [End]. L Press the {OK} key.
Fax Destination M Press the {User Tools/Counter} key. Note ❒ After entering a fax number, be sure to press the {OK} key. If you press the {Escape} key without pressing the {OK} key, the entered number is not registered. ❒ When a group is registered, you can also add this fax destination to the group. For details about registering group, see "Registering Names to a Group". ❒ For registration of a name, see "Registering Names". Reference p.140 “Registering Names” p.
Registering Addresses and Users for Facsimile/Scanner Functions D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Fax Destination J Press [End]. K Press the {OK} key. L Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.170 “Changing a fax number” p.171 “Programming the SUB Code” p.172 “Programming the SEP Code” p.173 “Setting the International TX Mode” p.174 “Setting label insertion” p.142 “Changing a Registered Name” 7 Using a Fax Destination as a sender Following describes the procedure for using a fax number as the sender (sending number). A Press [Details].
Registering Addresses and Users for Facsimile/Scanner Functions C Select [Register as] using {U} or {T}, and then press the {OK} key. D Select [Sender Only] using {U} or {T}, and then press the {OK} key. E Press the {Escape} key. F Press [End]. 7 G Press the {OK} key. Reference p.147 “Registering a User Code” Changing a fax number A Enter the new fax number using the number keys, and then press the {OK} key.
Fax Destination Programming the SUB Code A Press [Option]. B Select [SUB Code] using {U} or {T}, and then press the {OK} key. C Enter the SUB Code using the number keys and then press the {OK} key. 7 D Enter the password using the number keys and then press the {OK} key. E Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Programming the SEP Code A Press [Option]. B Select [SEP Code] using {U} or {T}, and then press the {OK} key. C Enter the SEP Code using the number keys and then press the {OK} key. 7 D Enter the password using the number keys and then press the {OK} key. E Press [Exit].
Fax Destination Setting the International TX Mode A Press [Option]. B Select [International TX Mode] using {U} or {T}, and then press the {OK} key. C Select [On] or [Off] using {U} or {T}, and then press the {OK} key. 7 D Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Setting label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. A Press [Option]. B Select [Label Insertion] using {U} or {T}, and then press the {OK} key. C Select [On] or [Off] using {U} or {T}, and then press the {OK} key. 7 D Press [Exit].
Fax Destination Deleting a registered Fax Destination Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Fax Settings] using {U} or {T}, and then press the {OK} key. I Press the {Clear/Stop} key to delete the fax number, then press the {OK} key. 7 J Press [End]. K Press the {OK} key.
Fax Destination L Press the {User Tools/Counter} key. Note ❒ When you want to delete a user code along with the user itself, see "Deleting a User". Reference p.144 “Deleting a Registered Name” IP-Fax Destination This section describes how to register a IP-Fax destination. Reference For details about sending an IP-Fax, see "Sending by IP-Fax", Facsimile Reference.
Registering Addresses and Users for Facsimile/Scanner Functions D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Fax Destination J Select the protocol using {U} or {T}, and then press the {OK} key. K Enter the IP-Fax destination and then press the {OK} key. L Press [Option] to select the items to be set. M Press the {OK} key. 7 N Press [End]. O Press the {OK} key. P Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". Reference p.140 “Registering Names” p.147 “Registering a User Code” p.
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered IP-Fax Destination A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Fax Destination F Press the {OK} key. G Press [Details]. H Select [Fax Settings] using {U} or {T}, and then press the {OK} key. I Enter again the item to be changed. J Press [End]. 7 K Press the {OK} key. L Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.169 “Using a Fax Destination as a sender” p.182 “Changing a Registered IP-Fax Destination” p.
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered IP-Fax Destination A Press [IP]. B Select the new protocol using {U} or {T}, and then press the {OK} key. C Enter the new IP-Fax destination and then press the {OK} key. 7 Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered.
Fax Destination C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. 7 You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Registering Addresses and Users for Facsimile/Scanner Functions H Select [Fax Settings] using {U} or {T}, and then press the {OK} key. I Press [IP] and then press the {OK} key. J Press the {Clear/Stop} key to delete the IP-Fax destination, then press the {OK} key twice. K Press [End]. 7 L Press the {OK} key. M Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". ❒ When you want to delete a user code along with the user itself, see "Deleting a User". Reference p.
E-mail Destination E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "User (Destination) Name" for the e-mail destination. • You can register e-mail destinations as a group. • You can use the e-mail address as the sender's address when sending scan files in scanner mode.
Registering Addresses and Users for Facsimile/Scanner Functions C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. 7 You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
E-mail Destination H Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. I Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. J Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. K Select [Send] or [Do not send] to specify whether or not SMTP server is to be 7 used using {U} or {T}, and then press the {OK} key. L Press [End]. M Press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions N Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see "Registering a Name to Group". Note ❒ Up to 128 alphanumerical characters are usable for the mail address. ❒ For registration of a name, see "Registering Names". Reference p.140 “Registering Names” p.147 “Registering a User Code” p.
E-mail Destination E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details]. 7 H Select [E-mail Settings] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions J Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. K Select [Send] or [Do not send] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key. L Press [End]. M Press the {OK} key. 7 N Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.
E-mail Destination Deleting a Registered E-mail Destination A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. I Press the {Clear/Stop} key to delete the mail address, then press the {OK} key. 7 J Press [End]. K Press the {OK} key.
E-mail Destination L Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to an Net- Ware server. Note ❒ For details about protocols, server names, and folder levels, consult your network administrator.
Registering Folders B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. 7 You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Registering Addresses and Users for Facsimile/Scanner Functions H Select [Auth. Info] using {U} or {T}, and then press the {OK} key. I Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. J Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. K Enter the login user name, and then press the {OK} key. 7 L Press [Password]. M Enter the password, and then press the {OK} key.
Registering Folders N Enter the password again to confirm, and then press the {OK} key. O Press the {OK} key. P Press the {Escape} key. Q Select [Folder Info] using {U} or {T}, and then press the {OK} key. 7 R Select [SMB] using {U} or {T}, and then press the {OK} key. S Select [Manual Entry] or [Browse Network] to specify the path entry method using {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Registering Addresses and Users for Facsimile/Scanner Functions T Press [Com.Test] to check the path is set correctly. U Press [Exit]. V Press the {Escape} key. W Press [End]. 7 X Press the {OK} key.
Registering Folders Y Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ ❒ ❒ ❒ You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. If the connection test fails, check the settings, and then try again. When [Do not Specify] is selected in step J, the SMB User Name and SMB Password that you have specified in Default User Name / Password (Send) of File Transfer settings applies.
Registering Addresses and Users for Facsimile/Scanner Functions Locating the SMB folder using Browse Network A Select [Browse Network] using {U} or {T}, and then press the {OK} key. B Select a work group using the scroll keys, and then press the {OK} key. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. C Select a client computer using the scroll keys, and then press the {OK} key.
Registering Folders If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication. A Enter the login user name, and then press the {OK} key. Enter the login user name specified for folder authentication.
Registering Addresses and Users for Facsimile/Scanner Functions C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Registering Folders I Select [SMB] using {U} or {T}, and then press the {OK} key. J Select [Manual Entry] or [Browse Network] to specify the path entry method using {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. See "Locating the folder manually" and "Locating the folder using Browse Network". K Specify the folder. 7 L Press [Com.Test] to check the path is set correctly. M Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions O Press [End]. P Press the {OK} key. Q Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.199 “Locating the SMB folder manually” p.200 “Locating the SMB folder using Browse Network” p.142 “Changing a Registered Name” "Entering Text", About This Machine 7 Changing the protocol A Select [FTP] or [NCP] using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Registering Folders C Enter each item again. Reference p.208 “Registering an FTP Folder” p.219 “Registering an NCP folder” Deleting the SMB registered folder A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} 7 key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details].
Registering Folders J Press [Yes]. K Press the {Escape} key twice. L Press [End]. M Press the {OK} key. 7 N Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Connect". ❒ To register a folder in an NetWare server, see "Using NCP to Connect". Reference p.194 “Using SMB to Connect” p.219 “Using NCP to Connect” Registering an FTP Folder A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Registering Folders E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details]. 7 H Select [Auth. Info] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions K Enter the login user name, and then press the {OK} key. L Press [Password]. M Enter the password, and then press the {OK} key. N Enter the password again to confirm, and then press the {OK} key. 7 O Press the {OK} key. P Press the {Escape} key.
Registering Folders Q Select [Folder Info] using {U} or {T}, and then press the {OK} key. R Select [FTP] using {U} or {T}, and then press the {OK} key. S Enter the server name, and then press the {OK} key. T If you want to change the port number, enter the new port number, and then press the {OK} key. Otherwise, just press the {OK} key. 7 You can enter 1 to 65535. U Enter the path, and then press the {OK} key. You can also enter an IPv4 address. V Press [Com.
Registering Addresses and Users for Facsimile/Scanner Functions W Press [Exit]. X Press the {Escape} key. Y Press [End], and then press the {OK} key. Z Press the {User Tools/Counter} key. 7 Note ❒ For registration of a name, see "Registering Names". ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a server name using up to 64 characters.
Registering Folders Changing the FTP registered folder A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Folder Info] using {U} or {T}, and then press the {OK} key. I Select [FTP] using {U} or {T}, and then press the {OK} key. 7 J To change the server name, enter the new server name, and then press the {OK} key. Otherwise, just press the {OK} key. K To change the port number, enter the new port number, and then press the {OK} key. Otherwise, just press the {OK} key.
Registering Folders L To change the path, enter the new path, and then press the {OK} key. Otherwise, just press the {OK} key. M Press [Com.Test] to check the path is set correctly. N Press [Exit]. O Press the {Escape} key. 7 P When you have finished making changes, press [End]. Q Press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions R Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.142 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol A Select [SMB] or [NCP] using {U} or {T}, and then press the {OK} key. A confirmation message appears. B Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. 7 C Enter each item again. Reference p.
Registering Folders Deleting the FTP registered folder A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Folder Info] using {U} or {T}, and then press the {OK} key. I Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. 7 A confirmation message appears. J Press [Yes]. K Press the {Escape} key twice.
Registering Folders L Press [End]. M Press the {OK} key. N Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name” Using NCP to Connect 7 Note ❒ To register a shared folder configured in Windows, see "Using SMB to Connect". ❒ To register a folder in an FTP server, see "Using FTP to Connect". Reference p.194 “Using SMB to Connect” p.
Registering Addresses and Users for Facsimile/Scanner Functions B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to program using the number keys 7 or the Quick Dial keys, and then press the {OK} key.
Registering Folders G Press [Details]. H Select [Auth. Info] using {U} or {T}, and then press the {OK} key. I Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. J Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. 7 K Enter the login user name, and then press the {OK} key. L Press [Password].
Registering Addresses and Users for Facsimile/Scanner Functions M Enter the password, and then press the {OK} key. N Enter the password again to confirm, and then press the {OK} key. O Press the {OK} key. P Press the {Escape} key. 7 Q Select [Folder Info] using {U} or {T}, and then press the {OK} key. R Select [NCP] using {U} or {T}, and then press the {OK} key.
Registering Folders S Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. T Select [Manual Entry] or [Browse Network] to specify the path entry method using {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Registering Addresses and Users for Facsimile/Scanner Functions X Press [End]. Y Press the {OK} key. Z Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ If you select [NDS] for the connection type, after the user name, enter the context name where the user object resides. If the user name is "user" and the context name is "context", the user name you would enter is "user.context".
Registering Folders Locating the NCP folder manually A Select [Manual Entry] using {U} or {T}, and then press the {OK} key. B Enter the path name, and then press the {OK} key. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume. context\folder".
Registering Addresses and Users for Facsimile/Scanner Functions C Search for the destination folder in the NDS tree or NetWare server, and then press [Apply]. You can press [Up] to switch between levels. D Press the {OK} key. Note ❒ Only the folders you are allowed to access appear in [Browse Network]. ❒ If the languages used on the machine and the destination you want to view differ, the items in the list may not appear correctly. ❒ Up to 100 items can be displayed in the list.
Registering Folders D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. 7 G Press [Details].
Registering Addresses and Users for Facsimile/Scanner Functions J Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. K Select [Manual Entry] or [Browse Network] to specify the path entry method using {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Registering Folders O Press the {Escape} key. P Press [End]. Q Press the {OK} key. R Press the {User Tools/Counter} key. 7 Note ❒ To change the name, see "Changing a Registered Name". Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Changing the protocol A Select [SMB] or [FTP] using {U} or {T}, and then press the {OK} key. A confirmation message appears. B Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Reference p.194 “Registering an SMB folder” p.208 “Registering an FTP Folder” 7 Deleting the NCP registered folder A Select [System Settings] using {U} or {T}, and then press the {OK} key.
Registering Folders D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. 7 G Press [Details].
Registering Addresses and Users for Facsimile/Scanner Functions I Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears. J Press [Yes]. K Press the {Escape} key twice. 7 L Press [End]. M Press the {OK} key. N Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.
Registering Names to a Group Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒ When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ The maximum number of group is 10. ❒ The maximum number of destinations registrable to a group is 100.
Registering Addresses and Users for Facsimile/Scanner Functions D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. F Enter the group name, and then press the {OK} key. 7 G Press the {OK} key. H Press the {User Tools/Counter} key.
Registering Names to a Group Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Register Group to] using {U} or {T}, and then press the {OK} key. I Select the group name to which you want to register using {V}, and then press the {OK} key. 7 J Press [End]. K Press the {OK} key. L Press the {User Tools/Counter} key.
Registering Names to a Group Adding a Group to Another Group You can add a group to another group. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Register Group to] using {U} or {T}, and then press the {OK} key. I Select the group name to which you want to register using {V}, and then press the {OK} key. 7 J Press [End]. K Press the {OK} key. L Press the {User Tools/Counter} key.
Registering Names to a Group Displaying Names Registered in Groups You can check the names or groups registered in each group. A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Programd. User/Group] using {U} or {T}, and then press the {OK} key. All the user (destination) names in the specified group appear. I Press the {User Tools/Counter} key.
Registering Names to a Group Removing a Name from a Group A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book Management] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Register Group to] using {U} or {T}, and then press the {OK} key. I Select the group name from which you want to delete using {W}, and then press the {OK} key. 7 J Press [End]. K Press the {OK} key. L Press the {User Tools/Counter} key.
Registering Names to a Group Deleting a Group within Another Group A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Register Group to] using {U} or {T}, and then press the {OK} key. I Select the group you want to delete using {U} or {T}, then confirm it by pressing {W}, and then press the {OK} key. 7 J Press [End]. K Press the {OK} key. L Press the {User Tools/Counter} key.
Registering Names to a Group Changing a Group Name A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to change using the number keys and the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. G To change the registration number, press [Regist.]. H Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key. I Press the {OK} key. 7 J Press the {User Tools/Counter} key.
Registering Names to a Group Deleting a Group A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Delete] using {U} or {T}, and then press the {OK} key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Yes]. G Press the {User Tools/Counter} key.
Registering a Protection Code Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. • Sender's names You can prevent misuse of sender's names. Reference p.147 “Registering a User Code” Registering a Protection Code to a Single User A Select [System Settings] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions E Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details]. 7 H Select [Auth.
Registering a Protection Code J Select [None], [Destination Only ], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. K Select [Dest.Protect Obj.] using {U} or {T}, and then press the {OK} key. L Select [Folder] or [Sender] using {U} or {T}, and then press the {OK} key. If you select [Destination Only ] in [Register as], only [Folder] can be selected. If you select [Sender Only] in [Register as], only [Sender] can be selected.
Registering Addresses and Users for Facsimile/Scanner Functions O Enter a protection code using the number keys, and then press the {OK} key. P Press the {Escape} key. Q Press [End]. R Press the {OK} key. 7 S Press the {User Tools/Counter} key. Note ❒ Specify a protection code of up to eight digits. You can also specify "Protection" without specifying a protection code.
Registering a Protection Code Registering a Protection Code to a Group User A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. 7 D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions F Press the {OK} key. G Press [Details]. H Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. I Select [Folder Protect] using {U} or {T}, and then press the {OK} key. 7 J Select [On] using {U} or {T}, and then press the {OK} key. K Select [Destination Protect] using {U} or {T}, and then press the {OK} key.
Registering a Protection Code L Enter a protection code using the number keys, and then press the {OK} key. M Press [Exit], and then press [End]. N Press the {OK} key. O Press the {User Tools/Counter}. 7 Note ❒ Specify a protection code of up to eight digits. You can also specify "Protection" without specifying a protection code.
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒ When [Do not Specify] is selected for SMTP Authentication, the User Name and Password that you have specified in SMTP Authentication of File Transfer settings applies.
Registering SMTP and LDAP Authentication E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details]. 7 H Select [Auth. Info] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions K Enter the login user name, and then press the {OK} key. L Press the [Password]. M Enter the password, and then press the {OK} key. N Enter the password again to confirm, and then press the {OK} key. 7 O Press the {Escape} key twice. P Press [End].
Registering SMTP and LDAP Authentication Q Press the {OK} key. R Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 alphanumeric characters. ❒ You can enter up to 128 characters for the password. ❒ To change the SMTP Authentication settings, repeat step B to P. Reference p.140 “Registering Names” p.
Registering Addresses and Users for Facsimile/Scanner Functions LDAP authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. Important ❒ When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies.
Registering SMTP and LDAP Authentication E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination. F Press the {OK} key. G Press [Details]. 7 H Select [Auth. Info] using {U} or {T}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions K Enter the login user name, and then press the {OK} key. L Press [Password]. M Enter the password, and then press the {OK} key. N Enter the password again to confirm, and then press the {OK} key. 7 O Press the {Escape} key twice. P Press [End].
Registering SMTP and LDAP Authentication Q Press the {OK} key. R Press the {User Tools/Counter}} key. Note ❒ To register the name, see "Registering Names". ❒ When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies. ❒ You can enter up to 128 characters for the user name. ❒ To change the LDAP Authentication settings, repeat step B to P. Reference p.140 “Registering Names” p.
Registering Addresses and Users for Facsimile/Scanner Functions Searching You can search for the user information stored in [Address Book Management] under [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, user code, fax number, e-mail address, or destination folder name. This section explains how to search for a user name or destination registered in the address book.
Searching E Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of registered user names and destinations. A Press [Search]. 7 B Select [Display List] using {U} or {T}, and then press the {OK} key. The list of registered user names or destination names appears.
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Registration Number Search the address book using the registration number of a user or destination. A Press [Search]. B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. C Enter the registration number you want to search for using the number keys, and then press the {OK} key. 7 D Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Searching Searching by User Code Search the address book using registered user codes. A Press [Search]. B Select [Search by User Code] using {U} or {T}, and then press the {OK} key. C Enter the user code you want to search for using the number keys, and then press the {OK} key. 7 D Press the {OK} key. The search results appear. E Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Fax Number Search the address book using registered fax numbers. A Press [Search]. B Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. C Enter the fax number you want to search for using the number keys, and then press the {OK} key. To search by IP-Fax number, press [IP], enter the IP-Fax number, and then press the {OK} key. 7 D Press the {OK} key. The search results appear.
Searching Searching by E-mail Address Search the address book using registered e-mail addresses. A Press [Search]. B Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. C Enter the e-mail address you want to search for, and then press the {OK} key. You can also search by entering part of the e-mail address. 7 D Press the {OK} key. The search results appear. E Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Destination Folder Name You can search for a destination folder name registered in the address book. A Press [Search]. B Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. C Enter the destination folder name, and then press the {OK} key. You can also search by entering part of the destination folder name. 7 D Press the {OK} key. The search results appear.
Using Web Image Monitor Using Web Image Monitor This section describes how to access the Web Image Monitor. Using Web Image Monitor, you can register names in the Address Book. A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears. If the machine's host name has been registered on the DNS or WINS server, you can enter it.
Registering Addresses and Users for Facsimile/Scanner Functions 7 272
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respective settings, see "Accessing User Tools". Changing the Display Language Following describes [Language] provided for the machine. You can change the language used on the display. English is set as default. A Select [Language] using {U} or {T}, and then press the {OK} key.
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. A Select [Counter] using {U} or {T}, and then press the {OK} key. B To print the counter list, press [Print]. C Press the {Start} key. 8 A counter list prints out. Reference p.
9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.
Appendix NetBSD 9 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.
Copyright Information about Installed Software • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetBSD Project. • This product includes software developed by the NetBSD Foundation, Inc. and its contributors. • This product includes software developed by Manuel Bouyer. • This product includes software developed by Charles Hannum.
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Copyright Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Appendix MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Copyright Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Copyright Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.
Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Copyright Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed - MD5 is now external, in the OpenSSL library - RC4 support has been replaced with ARC4 support from OpenSSL - Blowfish is now
Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE PROGRAM TO OPERATE WITH A
Copyright Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Copyright Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
INDEX A Address Book: Print List, 57 Address Book Management, 57 Adjust Sound Volume, 75 Admin. Auth. Management, 57 Admin. E-mail Address, 53 Administrator Tools (Fax Features), 83 Administrator Tools (System Settings), 57 AOF (Always On), 57 Append CR to LF (PCL Menu), 124 Authorized Reception, 77 Authorized RX, 111 Auto Continue, 120 Auto Erase Memory Setting, 57 Auto Logout Timer, 44 Auto Off Timer, 44 Auto Specify Sender Name, 53 Auto Tray Switching, 71 B Bidirectional Comm.
G G3 Analog Line, 83 Gateway Settings, 80 General Features (System Settings), 39 General Settings/Adjust (Fax Features), 75 H H.323 Settings, 80 Hex Dump, 117 Host Interface (Printer Features), 123 Host Name, 46 N NCP Delivery Protocol, 46 Network (IEEE 802.11b), 51 Network (Interface Settings), 46 Network (Parallel Interface), 50 Network Security Level, 57 NW Frame Type, 46 O I IEEE 802.
Printer Features (PCL Menu), 124 Printer Features (PDF Menu), 127 Printer Features (PS Menu), 126 Printer Features (System), 120 Printer Language, 120 Print Error Report, 120 Print Journal, 83 Print Priority, 39 Print Reception Time, 77 Print Scanner Journal, 132 Print TX Standby File List, 83 Prog/Change/Del User Text, 39 Prog/Chnge/Del LDAP Server, 57 Program/Change Admin., 57 Program Fax Information, 75 Program Memory Lock ID, 83 Program Special Sender, 83 PS Config.
294 AE AE B284-7608
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat® is a registered trademark of Adobe Systems Incorporated. NetWare is a registered trademark of Novell, Inc.
Operating Instructions General Settings Guide Type for MP 161F/Aficio MP 161F/IS 2416F Type for MP 161SPF/Aficio MP 161SPF/IS 2416FPS AE AE B284-7608
