Quick Start Guide

Using the Document Server
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Using the Document Server
Following describes how to use the Document Server.
Storing Data
Following describes the procedure for storing documents on the Document
Server.
Important
❒ Should any trouble occur on the hard disk of the machine body, recorded data
can be destroyed. It is advisable not to use the hard disk for recording impor-
tant data. Please note that Ricoh shall not be held liable for any loss that can
result from the customer's lost data.
❒ When entering your password or recording it to your notebook or like, be
sure to protect it from being seen by others. Care must also be exercised for
safe keeping of its recording paper.
❒ Enter the password in the range of four and eight digits.
❒ It is advisable not to use the same number such as "0000" or continuous num-
bers such as "1234" for your password. These numbers are imagine fully and
they do not provide sufficient security.
❒ When you have selected a document using a correct password, it remains be-
ing selected after the operation is finished. As is, therefore, the document is
left operable to those who don't the password. After the operation, be sure to
press the {Clear Modes} key to cancel the selected state of the document.
❒ User names registered to the stored documents of the Document Server are
used for identifying the documents' authors and the nature of the documents.
They don't function as a protective means of confidential documents.
❒ When turning on the fax transmission or scanning by the scanner, make sure
that all other operations are ended.
❖ File Name
A document name such as "COPY0001" and "COPY0002" is automatically at-
tached to the scanned document. You can change the document name.
❖ User Name
You can specify the user name so that the person or department that has
stored the document can be identified. Two approaches are available in spec-
ifying the user name. One is specifying the name being registered from the
Address Book Management and the other is entering another name.
❖ Password
You can specify a password for a document to be stored. When a password is
set for a document, you are to enter that password for printing the document.
Above arrangement prevents unauthorized printing of the document. Lock
icon will be attached to the document for which a password has been set.