224C/1232C Operating Instructions General Settings Guide 1 What You Can Do With This Machine 2 Basics 3 Combined Function Operations 4 Document Server 5 User Tools (System Settings) 6 Troubleshooting 7 REMARKS 8 Specification For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes: Some illustrations may be slightly different from your machine. Certain options may not be available in some countries. For details, please contact your local dealer.
TABLE OF CONTENTS ENERGY STAR Program .......................................................................................1 Manuals for this Machine ...................................................................................... 3 Machine Types .......................................................................................................4 1. What You Can Do With This Machine Additional Functions Provided by Internal Options ...........................................5 Copy Mode..........
. Document Server Relationship between the Document Server and Other Functions.................43 Document Server Display ........................................................................................ 44 Using the Document Server................................................................................ 45 Scanning and Saving Originals ................................................................................45 Changing the File Name, User Name, or Password ............................
6. Troubleshooting If Your Machine Does Not Operate as You Want ..............................................99 General .................................................................................................................... 99 Document Server ...................................................................................................101 B Loading Paper ............................................................................................... 102 Loading Paper in Tray 1 and 2.......
8. Specification Mainframe ........................................................................................................... 133 Options ............................................................................................................... 137 Document Feeder .................................................................................................. 137 500-Sheet Finisher.................................................................................................
Notice Important Do not make copies of any item for which copying is prohibited by law. Copying the following items is normally prohibited by local law: Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The color copy samples in this book may differ slightly from the actual copies due to printing effects. The color on each Color key may differ slightly from that of the actual copy.
Copyrights and Trademarks Trademarks Ethernet® is a registered trademark of Xerox Corporation. PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated. Apple Talk, Apple, Macintosh are registered trademarks of Apple Computer, Incorporated. Novell, and Netware are registered trademarks of Novell, Inc. Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
• This product includes software developed by Terrence R. Lambert. • This product includes software developed by Adam Glass and Charles Hannum. • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Positions of Labels and Hallmarks for RWARNING and RCAUTION This machine has labels and hallmarks for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
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ENERGY STAR Program The machine model which meets the Guidelines is Type 2. As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
Specification Copier only Low Power Mode Off Mode Duplex Priority Power consumption 128.2W or less Default interval 15 minutes Recovery Time 30 sec. or less Power consumption 15 W or less Default interval 60 minutes 1 Sided→1 Sided ❖ Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.
Manuals for this Machine This is a multi-functional machine combining copier, facsimile, printer and scanner functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures for that functions. Please consult the relevant parts of manual. ❖ General Settings Guide (this manual) Provides an overview of the machine. This manual introduces the functions of the machine.
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover of this manual.
1. What You Can Do With This Machine Additional Functions Provided by Internal Options You can expand the capabilities of this machine to include fax functions. When you want to add a function, contact your sales or service representative.
What You Can Do With This Machine Document Server Mode You can save documents from copy functions, facsimile transactions, the printer, and the scanner to the hard disk. Documents can be printed later *1 , sent later *2 , or you can transfer the document data to a PC *3 . The machine can be controlled from a PC. 1 *1 *2 *3 You cannot print documents saved with the scanner. Only documents stored in facsimile mode can to be sent as faxes.
Additional Functions Provided by Internal Options Important ❒ Do not turn off the main power switch when the Operation Switch is on or the On indicator is lit or blinking. If you turn it off during an operation, the memory or hard disk might be damaged. 1 ❒ Avoid any strong shocks to the machine. This could damage the hard drive or delete stored files. For precautionary reasons, files should be copied to another local computer.
What You Can Do With This Machine User Management You can limit the users of the machine, and restrict their use of certain functions using user codes. 1 Using the User Code The user is requested to enter a registered user code to operate the machine. You can check the use of the machine by each user. ❖ Managing items • You can set allowed functions for each user as shown below. • You can output a list of usage amounts for each user.
2. Basics Guide To Components ZGJS001E 1. Exposure glass cover (option) or 4. Main power switch Document feeder (ADF) (option) If the machine does not operate after turning on the operation switch, check the main power switch is turned on. ⇒ p.20 “Turning On the Power” Lower the exposure glass cover over originals placed on the exposure glass for copying. If you have the document feeder, load a stack of originals here. They will be fed automatically, one by one.
Basics 8. Internal tray 2 (1 bin tray) (option) 9. Duplex unit (Unit for two-sided 11. Paper tray (upper: tray 1, lower: tray 2) copies) (option) Load paper here. 10. Front cover 12. Paper tray unit (option ) Open to access the inside of the machine. Load paper here. 2 1. Ventilation holes 3. Paper tray cover Prevent overheating. Do not obstruct the ventilation holes by placing objects near it or leaning things against it.
External Options External Options 2 ZGJS000E 1. 500-Sheet Finisher 7. Shift sort tray Sorts, stacks and staples copies. Sorts and stacks copies. 2. Bridge unit 8. Paper tray unit Relays copies to the finisher. Consists of two paper trays. 3. Exposure glass cover 9. Large Capacity Tray (LCT) Lower this over originals for copying. Holds 2000 sheets of paper. 4. Document feeder (ADF) 10. Bypass tray Load a stack of originals here. They will be fed automatically.
Basics Control Panel Note ❒ This illustration shows the Control Panel of the machine with options fully installed. 2 ZGJS777E 1. Screen contrast knob 6. Display panel Adjusts the brightness of the display panel. Shows operation status, error messages, and function menues. 2. {User Tools/Counter}} key 7. { On Hook Dial}} key (facsimile mode) • User Tools Press to change the default settings and conditions to meet your requirements. ⇒ p.
Control Panel 13. {Interrupt}} key (copy mode) 22. { Pause/Redial}} key (facsimile Press to make interrupt copies during a copy run. mode) 14. Main power indicator and power indicator The main power indicator goes on when you turn on the main power switch. The power indicator lights when the power is on. Important ❒ Do not turn off the power while the power indicator is blinking. Doing so may damage the hard disk. 15. Operation switch Press this switch to turn the power on (the On indicator goes on).
Basics Display Panel The display panel shows machine status, error messages and function menus. Important ❒ A force or impact of more than 30 N (about 3kgf) might damage the display panel. 2 The copying screen is displayed as default following power on. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as OK cannot be used.
Connecting the Machine (Network Connections) Connecting the Machine (Network Connections) IEEE 1394 board installed 2 Wireless LAN board installed ZGJS831E 1. Parallel port 2. IEEE 1394 ports (option) 3. 10BASE-T/100BASE-TX 4.
Basics Requirements Requirements Before using this machine, make sure that all appropriate environmental and electrical requirements are satisfied. Connect the machine to the host computer using the parallel port, Network Interface Board, or both. Make sure you have all the cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network. 2 Important ❒ The interface cable is not supplied.
Connecting the Machine (Network Connections) Note ❒ Consult your network administrator before connecting the machine to a network. ❒ Make sure to use a properly shielded and grounded cable (UTP, STP, Category/Type5) for the connection to the host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines.
Basics Connecting the Network Cable to the Network Limitation ❒ The IEEE 1394 Board (option) and the Wireless LAN Board (option) cannot be installed at the same time. Note ❒ Connect the machine to the computer. Set the network connection settings, then install any necessary software such as the printer driver. For details, see the Printer Reference. 2 Connecting to the Ethernet Interface A Turn off the main power switch.
Connecting the Machine (Network Connections) D Turn on the main power switch. ❖ Indicators on Network Interface Board 2 ZGJS834E 1. Indicator (green) 2. Indicator (yellow) Remains green when the machine is connected to the network correctly. Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T is operating. Connecting to the IEEE 1394 Interface (option) Important ❒ Before making the connection, touch the metallic part to dissipate static electricity.
Basics Turning On the Power This machine has two power switches. ❖ Operation switch (right side of the control panel) Press this switch to activate the machine. When the machine has warmed up, you can make copies. 2 Turning On the Main Power A Make sure that the power cord is firmly plugged into the wall outlet. B Open the switch cover and turn on the main power switch (make sure that the Main Power indicator goes on).
Turning On the Power Turning Off the Power A Make sure that the exposure glass cover or the document feeder is in the right position. B Press the operation switch to make the On indicator go off.
Basics Configuring the Network Configuring the Network Preparation This section describes the network settings using the System Settings menu. Required setting items depend on the mode to be used. 2 Mode Network Environment Network Settings Reference Distribute received fax documents *1 TCP/IP IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Fax RX File Transmission ⇒ p.26 “When using TCP/IP”, p.27 “Acquiring the IP Address from the DHCP Server”, p.
Configuring the Network Mode Network Environment Network Settings Reference Scanner (Network Twain Scanner) *2 Wireless LAN IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication Mode, Channel *9 , WEP, SSID *8 ⇒ p.26 “When using TCP/IP”, p.30 “When using the Wireless LAN Interface (option) in Ad hoc Mode”, p.31 “When using the Wireless LAN Interface (option) in Infrastructure Mode” *7 IP Address, Subnet Mask, Gateway Ad- ⇒ p.
Basics Mode Network Environment Network Settings Reference Printer Wireless LAN IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication Mode, Channel *9 , WEP, SSID *8 ⇒ p.26 “When using TCP/IP”, p.30 “When using the Wireless LAN Interface (option) in Ad hoc Mode”, p.31 “When using the Wireless LAN Interface (option) in Infrastructure Mode”, p.29 “When using the Wireless LAN Interface (option) in 802.
Configuring the Network Configuring the Network with the Operation Panel This section describes the basic procedures. Please make the settings appropriate for the network you are using. Important ❒ These settings should be made by your systems administrator or after consulting your systems administrator. 2 Note ❒ In this manual, minimum settings for network connections are described. For more details, see the Network Printing Guide. For default settings, see p.
Basics C Press [Interface Settings]. D Make [Effective Protocol] settings. Note ❒ You must configure the IP Address for using TCP/IP protocol. Consult the network administrator for help with the Address. You don't have to configure it if Network Boot is DHCP. 2 ❒ Press [Invalid] for redundant protocols. ❒ Press [Effective] for TCP/IP protocol when you use pure IP of NetWare 5/5.1. A Press [Effective Protocol]. B Press [Invalid] or [Effective] for each protocol. C Press [OK].
Configuring the Network Acquiring the IP Address from the DHCP Server To use the DHCP server to acquire the IP address, select [DHCP] from [Network Boot]. Note ❒ You need to make the settings when you use DHCP. See "Using DHCP" in the Network Printing Guide. 2 ❒ To always assign the same IP address to the machine, reserve the IP address for the machine on the DHCP server. See "Using DHCP" in the Network Printing Guide. ❒ Use the default IP address.
Basics A Make sure that [Network] is selected, and then press [NW Frame Type]. B Select the Frame Type, and then press [OK]. 2 When using the IEEE 1394 Interface (option) Note ❒ When you use the IEEE 1394 Interface, you cannot use the DHCP. You must set the fixed IP address. ❒ Be sure to set the IP over 1394 to "Effective". The factory default is set to "Effective". A Make sure that [Network] is selected, and then press [IEEE 1394]. B Press [IP Address].
Configuring the Network When using the Wireless LAN Interface (option) in 802.11 Ad hoc Mode Note ❒ You can set the 802.11 Ad hoc Mode from your computer when setting SSID (Network Name). ❒ The network administrator must check the environment and set the Communication mode, WEP key and SSID correctly. For details on settings, see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide. ❒ Characters used for setting SSID are which are casesensitive.
Basics When using the Wireless LAN Interface (option) in Ad hoc Mode Note ❒ You can set the Ad hoc Mode when you do not set SSID (Network Name) from your computer. In this case, setting SSID from this machine is ineffectual. ❒ The network administrator must check the environment and set the Communication mode and Channel correctly. For details on settings, see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide.
Configuring the Network When using the Wireless LAN Interface (option) in Infrastructure Mode Note ❒ The network administrator must check the environment and set the Communication mode, WEP key, and SSID correctly. For details on settings, see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide. ❒ Enter the WEP key in hexadecimal. You can enter 10 digits for 64-bit data or 26 digits for 128-bit data. ❒ Characters used for setting SSID are which are case -sensitive.
Basics E Press [Exit]. F Print out the list of the entered settings if necessary. Reference For details about List/Test Print, see "Printer Features Menu" in the Printer Reference. A Press [Printer Features]. 2 B Press [Confg. Page]. G Press the {User Tools/Counter}} key. The new settings become effective and the display returns to the main function menu. File Transfer Settings The following describes the file transfer settings required for sending received facsimile files and the scanner function.
Configuring the Network C Press [File Transfer]. When using a delivery server Note ❒ You must set the delivery server IP address from the ScanRouter V2 Lite/Professional. You cannot set the address from the machine. 2 A Press [Delivery Option]. B Press [ON]. C Press [OK]. Note ❒ The delivery server IP address set from the ScanRouter V2 Lite/Professional will be displayed on the machine. Making settings to transmit received facsimile files A Press [Fax RX File Transmission].
Basics Setting the recall interval time A Press [Scanner Recall Interval Time]. 2 B Use the number keys to enter the recall interval time, and then press [OK]. Setting the number of recalls A Press [Number of Scanner Recalls]. B To resend files to the delivery server, press [ON]. C Use the number keys to enter the number of recalls, and then press [OK]. D Press [Exit]. E Press the {User Tools/Counter}} key. The new settings become effective and the display returns to the main function menu.
3. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing the user tools • During interrupt copying • During On hook dialing for fax transmission • While scanning an original ⇒ p.62 “Function Priority” ❒ The copying screen is displayed as default following power on.
Combined Function Operations Saving Energy - Energy Saver Mode If you do not operate the machine for a certain period after an operation or when you press the {Energy Saver} } key, the display disappears and the machine enters Energy Saver mode. When you press the {Energy Saver} } key again, the machine returns to the ready condition. In Energy Saver mode, the machine uses less electricity.
Changing Modes • • • • • • • • When the User Tools/Counter screen is displayed When fixed warm-up is in progress When the facsimile, printer or other functions are operating When operations have been suspended during printing When the On-hook dialing function is in use When a recipient is being registered in the address list or group dial list When the Data In indicator is on or blinking When the sample print or confidential print screen is displayed 3 37
Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called Multi-accessing. This allows you to handle your jobs efficiently, regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Server. • While printing documents saved in the Document Server, the machine can receive print data.
Multi-Access B When the machine receives the printer data, the data-in indicator blinks. When printing the document is finished, the machine starts printing the printer data. - Sample operations The chart below shows the sample operations of when the "Print priority" is set to "Interrupt". ⇒ p.62 “Print Priority” |: Simultaneous operations are available. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done.
Combined Function Operations Facsimile 3 Interrupt Copying Mode before you select Operations for Copying Copying Facsimile Reception Transmission Transmission Operation/ Manual Reception Operation Scanning an original for Memory Transmission Memory Transmission Scanner Printer Print ❍❍ ❍× × × × | × | | | | | × × × × × | | ❍ ❍ ❍ × × × × | × | →| →→× × × × × →| $$$❍ ❍ × × | × | | | | | $$$$$| | × × × × × × × | × | | | | | × × × × × | | | | | | | | | | | | | | | | | | | | | | → *3 *3 *3 *7 Immediate Tr
Multi-Access DeskTopBinder V2 Document Professional/Lite Server Mode before you select Operations for Document Server Scanning a Document to Store in Document Server Printing from Document Server Printing from Document Server Sending a Facsimile from Document Server *1 *2 *3 *4 *5 *6 *7 Facsimile Printer Operations for Copying Stapling Sort Operations for Copying Interrupt Copying Copying Transmission Operation/Manual Reception Operation Transmission Scanning an Original for Memory Transmission Memor
Combined Function Operations Limitation ❒ Stapling cannot be used at the same time for multiple functions. Note ❒ A machine with the 500-Sheet Finisher installed cannot accept other jobs while printing with the stapling operation. ❒ A machine with the 1000-Sheet Finisher installed, that is printing with the stapling operation on paper larger than A4 size starts the subsequent job (for which Internal Shift Tray is specified as the output tray) only after the current print job finishes.
4. Document Server Relationship between the Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions.
Document Server Document Server Display ❖ Document Server Main Display 4 1. Operating status and messages appear. 2. The title of the currently selected screen appear. 3. The numbers of originals, copies, and printed pages appears. 4. The operation keys appear. 5. The modes in which the documents were stored are displayed. The icons below show the operation mode when documents have been stored in the Document Server.
Using the Document Server Using the Document Server Scanning and Saving Originals ❖ File name The saved documents will automatically be named as "COPY001", "COPY002". You can change assigned file names. ❖ User name You can register a user name to distinguish the person or department that saved the documents. To assign it, you can register the user name by using the name assigned to the user code or by entering the name. Reference For more information about the user codes, see ⇒ p.83 “User Code”.
Document Server D Place your originals either on the exposure glass or in the document feeder. Reference For more information about how to place the types of originals that can be placed, see the Copy Reference. To register or change the user name A Display the "Scan Original" display. B Press [User Name]. E Make any desired settings. If user names have already been registered, the "C ha nge User Name" display appears. 4 Reference For details, see the Copy Reference. F Press the {Start}} key.
Using the Document Server If user names have not been registered A Enter the new user name, and then press [OK]. Reference ⇒ p.97 “Entering Text”. To change the file name A Display the "Scan Original" display. B Press [File Name]. To set or change the password A Display the "Scan Original" display. B Press [Password]. C Enter the password using the number keys (4 digits), and then press [OK] or the {#} } key. 4 Changing the File Name, User Name, or Password A Press the {Document Server}} key.
Document Server E Enter the new file name, user name, or password using the letter keys or number keys, and then press [OK]. Reference ⇒ p.46 “To register or change the user name” ⇒ p.47 “To change the file name” ⇒ p.47 “To set or change the password” F Press [OK]. 4 Selecting a Document A Press the {Document Server}} key. B Select a document to be printed. Note ❒ If a password has been set for the document, enter the password, and then press [OK].
Using the Document Server B Press [Detail]. Detailed information about the document is displayed. Note ❒ If you have selected several documents, use [U U] and [T T] to view the details of each. ❒ Press [OK]. The "Select Files to Print" display appears. C Enter the file name using the letter keys, and then press [OK]. Only the files beginning with the name entered appear in the “Select Files to Print” display. Reference ⇒ p.97 “Entering Text”.
Document Server E Press [OK]. Only the files beginning with the name entered appear in the “Select Files to Print” display. Note ❒ To display all the files saved in the Document Server, press [File List]. Printing Saved Documents A Press the line for the document you want to print. 4 Note ❒ If a password has been set for the document, the password entry dialog box appears. Enter the password, and then press [OK]. ❒ You can print multiple documents. ⇒ p.
Using the Document Server ❒ Press [Select File] to return to the “Select Files to Print” display. ❒ "Stamp" cannot be set for documents saved in facsimile mode. C Enter the required number of prints using the number keys. Sample Copy If you print multiple sets using the Sort function, you can check if the print order or the print settings are correct by printing out only the first set using the {Sample Copy} } key. Limitation ❒ This function can be used only when the Sort function is selected.
Document Server Print First Page You can print the first page of the document selected in the “Select Files to Print” display to check content. If more than one document is selected, the first page of each is printed. A Select the document to be printed. Note ❒ If a password has been set for the document, the password entry dialog box appears. Enter the password, and then press [OK].
Using the Document Server C Press [Delete File]. D Press [Delete] to delete the document.
Document Server Settings for the Document Server ❖ Copier/Document Server Features ⇒ "General Features 4/5" in Copy Reference Items Copy Settings 4 Default settings Document Server Storage Key:F1 1 Sided → 2 Sided:T to T Document Server Storage Key:F2 2 Sided:T to T → 2 Sided:T to T Document Server Storage Key:F3 1 Sided → 1 Sided Combine: 2 Originals Document Server Storage Key:F4 1 Sided → 1 Sided Combine: 4 Originals Document Server Storage Key:F5 Create Margin ❖ System Settings ⇒ p.
5. User Tools (System Settings) User Tools Menu (System Settings) $ These items must be set to use the function. Be sure to set them before using the corresponding function. ❍ These items must be set if required. ❖ General Features ⇒ p.
User Tools (System Settings) 5 Default Copier Facsimile Printer Tray Paper Size: Tray 3 Auto Detect ❍ ❍ ❍ Tray Paper Size: Tray 4 Auto Detect ❍ ❍ ❍ Paper Type: Bypass tray No display ❍ ❍ Paper Type: Tray 1 No display/2 ❍ Sided Copy/Auto Paper Select ❍ Paper Type: Tray 2 No display/2 ❍ Sided Copy/Auto Paper Select ❍ Paper Type: Tray 3 No display/2 ❍ Sided Copy/Auto Paper Select ❍ Paper Type: Tray 4 No display/2 ❍ Sided Copy/Auto Paper Select ❍ Cover Sheet Tray OFF ❍ ❍ Slip
User Tools Menu (System Settings) Default Copier Facsimile Printer Scanner ❍ Scanner Auto 60 seconds Reset Timer Set Date -- $ $ Set Time -- $ $ ❖ Interface Settings ⇒ p.70 “Interface Settings/Network”, p.72 “Interface Settings/Parallel Interface”, p.73 “Interface Settings/IEEE 1394 (Option)”, p.74 “Interface Settings/IEEE 802.11b (Option)” Default Network Parallel interface Facsimile Printer Scanner IP Address 011.022.033 .044 ❍ ❍ ❍ *3 Sub-net Mask 000.000.000 .
User Tools (System Settings) Default IEEE 1394 5 *1 *2 *3 Facsimile Printer Scanner IP address 000.000.000 .000 ❍ ❍ ❍ *3 Sub-net Mask 000.000.000 .000 ❍ ❍ ❍ *3 IP over 1394 Active ❍ ❍ ❍ *3 SCSI Print (SBP-2) Active ❍ Bidirectional SCSI print ON ❍ Communication Mode 802.
User Tools Menu (System Settings) ❖ Key Operator Tools Default Copier Facsimile Printer Scanner User Code Management OFF ❍ ❍ ❍ ❍ Key Counter Management All OFF ❍ ❍ ❍ ❍ External Charge Unit Management -- ❍ ❍ ❍ ❍ Key Operator NO Code ❍ ❍ ❍ ❍ Panel Off Level Level 1 ❍ ❍ Display/ Print Counter -- ❍ ❍ ❍ ❍ Display/ Clear/Print Counter per User Code -- ❍ ❍ ❍ ❍ Address Book Management -- ❍ ❍ ❍ ❍ Address -Book: Program/Chang e/Delete Group ❍ Address Book: Change O
User Tools (System Settings) Default 5 60 Key Operator's E-mail Address -- AOF (Always ON) ON Copier Facsimile Printer Scanner ❍
Accessing User Tools (System Settings) Accessing User Tools (System Settings) This section is the key operators in charge of this machine. You can change or set the machine's default settings. Note ❒ Operations for system settings are different from normal operations. After using User Tools, be sure to exit. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} } or { Clear Modes} } key is pressed.
User Tools (System Settings) Settings You Can Change with the User Tools Reference For how to access User Tools, see p.61 “Changing Settings”. General Features ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒ Default: ON ❖ Warm Up Notice (Copier/Document Server) Specify whether the beeper sounds when the machine becomes ready for copying after Energy Saver mode is deactivated or the power is turned on.
Settings You Can Change with the User Tools ❒ When the optional Internal Tray, Shift Sort Tray, 500-Sheet Finisher, or 1000-Sheet Finisher is installed on the machine, you can specify an output tray to which documents are delivered. For more information about how to specify an output tray for each function, see the following descriptions: • p.63 “Output: Copier (Copy mode)” • p.64 “Output: Document Server (Document server)” • p.64 “Output: Facsimile (Facsimile)” • p.
User Tools (System Settings) ❖ Output: Document Server (Document server) You can specify a tray to which documents are delivered. Note ❒ Default: Internal Tray 1 ❒ For details about output trays, refer to p.63 “Output: Copier (Copy mode)”. ❖ Output: Facsimile (Facsimile) You can specify a tray to which documents are delivered. Note ❒ Default: Internal Tray 1 ❒ For details about output trays, refer to p.63 “Output: Copier (Copy mode)”.
Settings You Can Change with the User Tools Tray Paper Settings ❖ Paper Tray Priority:Copier (Copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ Paper Tray Priority:Printer (Printer) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ Tray Paper Size: (Tray 1–4) Select the size of the copy paper set in the paper tray.
User Tools (System Settings) ❖ Paper Type:Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: • Plain paper, Recycled paper, Special paper, Colour paper, Letterhead, OHP, Label paper, Punched paper, Bond paper, Cardstock, Plain paper (Dup. Back), Thick paper (Dup. Back) Note ❒ Paper size which can be detected automatically, will be detected in L direction.
Settings You Can Change with the User Tools ❖ Cover Sheet Tray Allows you to specify and display the paper tray to set cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. Note ❒ Default: • Tray to program: NONE ❒ The functions that use the Cover Sheet Tray setting are the front cover function and front/back cover function.
User Tools (System Settings) Timer Setting ❖ Auto Off Timer The machine turns off automatically to conserve energy after a specified amount of time has passed following job completion. This function is called "Auto Off". The machine status after the Auto Off operation is called "Off mode" or "Sleep mode". For the Auto Off Timer, specify the time to elapse before the Auto Off function is activated. The time can be set from 1 minute to 240 minutes using the number keys.
Settings You Can Change with the User Tools ❖ Copier/Document Server Auto Reset Timer (Copier/Document Server) Specifies the time to elapse before the copier and Document Server functions reset. Note ❒ If [No] is selected, the machine will not automatically switch to the user code entry screen. ❒ Default: 60 seconds ❒ The time can be set from 10 to 999 seconds using the number keys. ❖ Facsimile Auto Reset Timer (Facsimile) Specifies the time to elapse before the facsimile function is reset.
User Tools (System Settings) Interface Settings/Network ❖ IP Address Before using this machine with the network environment, you must configure the IP address. Note ❒ Default: 011.022.033.044 ❒ Do not use an IP address that is used for another machine. To get the addresses, contact your network administrator. ❒ If you install the IEEE 1394 board (option) and use the IEEE 1394 interface, you must set the address of the domain, different from the IP address of [IEEE 1394].
Settings You Can Change with the User Tools ❖ Effective Protocol Select the protocol to use in the network. Note ❒ Default: TCP/IP:Effective, NetWare:Effective, NetBEUI:Effective, AppleTalk: Effective ❖ NW Frame Type Select the frame type when you use NetWare. Note ❒ Default: Auto select ❖ LAN Type When you have installed the Wireless LAN board (option), select the interface, Wireless LAN (IEEE 802.11b) or Ethernet. Note ❒ Default: Ethernet 5 ❖ Ethernet Speed Set the access speed for networks.
User Tools (System Settings) Interface Settings/Parallel Interface ❖ Parallel Timing Specifies the timing setting for the parallel interface. Under normal circumstances, you will not need to change this setting. Note ❒ Default: ACK outside ❖ Parallel Communication Speed Specifies the communication speed of the parallel interface. If the communication speed is set too fast, data transfer may not flow smoothly. If this occurs, change the setting to “Standard”.
Settings You Can Change with the User Tools Interface Settings/IEEE 1394 (Option) Preparation You must install the IEEE 1394 board (option) into the machine. The Wireless LAN board (option) cannot be installed at the same time. ❖ IP Address When you connect this machine to a network using the IEEE 1394 board (option), you must configure the IP address. Note ❒ Default: 000.000.000.000 ❒ When you use the IEEE 1394 interface on a network, you cannot use the Ethernet interface in the same domain.
User Tools (System Settings) ❖ SCSI Print (SBP-2) When you print using the SCSI Print client function supported by Windows 2000 or Windows XP, you must set SCSI Print. For details, see the Network Reference. Note ❒ Default: Active ❒ When using the SCSI Print (SBP-2), setting the IP Address and the Sub-net Mask is not required. ❖ Bidirectional SCSI Print Specifies the printer's response mode and so forth for a status request when using the IEEE 1394 interface.
Settings You Can Change with the User Tools ❖ Wireless LAN Signal Shows the radio-wave status of the access point connected in Infrastructure mode. Radio wave status is shown when you press [Wireless LAN Signal]. ❖ WEP (Encryption) Setting Specifies encryption of the Wireless LAN. If this is set to effective, you must enter the WEP key. Note ❒ Default: Inactive ❖ Transmission Speed Specifies the communication speed of the Wireless LAN.
User Tools (System Settings) • Print at Delivery Specifies whether or not received fax documents that are sent to ScanRouter V2 Professional should also be printed by the machine at the same time. Note ❒ Default: No • File to Deliver Specifies whether all received fax documents or only received fax documents that include delivery codes (documents with an ID and F code) should be sent to ScanRouter V2 Professional.
Settings You Can Change with the User Tools Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. ❖ User Code Management Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management. ⇒ p.83 “User Code”.
User Tools (System Settings) • If you selected “All Initial Settings” An access code will be required to access all the items in the System Settings, Copier/Document Server Features, Facsimile Features, Printer Features, and Scanner Features. ❒ If you select “All Initial Settings”, you will need to enter the access code to access the Key Operator Code screen. ❖ Panel Off Level Specifies the panel off level.
Settings You Can Change with the User Tools ❖ Display/Clear/Print Counter per User Code Allows you to view and print the number of prints accessed with user codes and to set the values to 0. Note ❒ Press [U U] and [T T] to show all the number of prints. • Print Counter per User Code Prints the number of prints for each of the user codes. • Clear Counter per User Code Sets the number of prints for each of the user codes to 0.
User Tools (System Settings) ❖ Address Book: Program/Change/Delete Group You can register multiple users in a group. Then you can easily control the registered users for each group. • [Program/Change] This registers new groups, or changes the group name, key display, title selection, or registration number. • [Delete] Deletes a group. ❖ Address Book: Change Order Changes the order of the registered user (destination).
Settings You Can Change with the User Tools The user (destination) selected in step E moves to the place selected in step F, and the keys for the other users will shift. Note ❒ You can select a user using the number keys. ❖ Address Book: Edit Title You can edit the title to find a desired user easily. } key. A Press the {User Tools/Counter} B Press [System Settings]. C Press [Key Operator Tools]. D Press [Address Book: Edit Title]. E Press the title key to be changed.
User Tools (System Settings) ❖ Auto Delete File Specifies whether the documents stored in the document server are to be deleted or not after a specified period of time. Note ❒ Default: Yes After 3 day(s) ❒ ❒ ❒ ❒ If you select Yes, the documents stored after this setting will be deleted. If you select No, documents will not be deleted automatically. If you select Yes, enter the number of days within the range of 1 - 180.
User Code User Code By registering user codes, you can limit users to particular functions and check their use of each function. By installing an optional external charge unit in the machine, you can summarize and manage data on each function and monitor function usage in more detail. The management and control items for each function are as follows: ❖ Copier When you set User Code Management, entering the user code is requested before using the Copy function.
User Tools (System Settings) ❖ Scanner Limits users who can use the Scanner function and manages the use of each user code. Note ❒ Select the Scanner function in User Code Management settings (⇒ p.77). Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits of that code will become invalid. 5 Registering the New User Code A Press the {User Tools/Counter}} key. ZGJS002E B Press [System Settings]. E Press [New Program].
User Code Note ❒ The keys you can select are as follows: • [Freq.]… Added to the page that is displayed first. • [AB],[CD],[EF],[GH],[IJK],[ LMN],[OPQ],[RST],[UV W],[XYZ]… Added to the list of items in the title selected. ❒ You can only select one page for “Title Select”. G Press [User Code]. H Enter the user code using the number keys and then press [#]. Changing a User Code A Press the {User Tools/Counter}} key. B Press [System Settings]. C Press [Key Operator Tools].
User Tools (System Settings) B Press [Change], and then enter the new user code using the number keys. Clearing a User Code Important ❒ This operation also deletes user codes registered for multiple functions. User control with the deleted user code will be disabled. C Press [#]. To change the available functions A Press [User Code]. B Press the key to select the functions to be enabled. 5 Note ❒ Press the key to make it highlighted, and the key will be enabled. H Press [OK]. I Press [Exit].
User Code E Press [Exit]. F Press the {User Tools/Counter}} key. Displaying the number of prints for Each User Code You can check the number of prints for each function's user code. A Press the {User Tools/Counter}} key. B Press [System Settings]. C Press [Key Operator Tools]. D Press [Display/Clear/Print Counter per User Code]. E Press [Print Counter]. The individual function counters for each user code are displayed. D Press [Display/Clear/Print Counter per User Code].
User Tools (System Settings) E Press [Print Counter]. F Press [Print]. To clear the number of prints for all user codes A Press [Clear] for “All User Codes.” Clearing the number of prints A Press the {User Tools/Counter}} key. B Press [System Settings]. C Press [Key operator Tools]. D Press [Display/Clear/Print Counter per User Code]. E Select the User Code to clear. 5 To clear the number of prints for each user code A Select a User Code from the left side of the display.
E-mail Destination E-mail Destination By registering an E-mail destination, you can send scanned documents by E-mail. • It is easy to select the E-mail destination if you register “User (destination) name” and “Key name” for the E-mail destination. • You can register an E-mail destination as a group. • You can use the E-mail address as the Sender's address. In this case, you can set a password in order to prevent the use of other people. E Press [New Program].
User Tools (System Settings) To select the title A To classify the user with the title, press the title key from “Select Title”. Note ❒ The keys you can select are as follows. • [Freq.]… Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [UKC], [LMN], [OPQ], [RST], [UVW], [XYZ],… Added to the list of items in the title selected. ❒ You can only select one page for “Title Select”. 5 G Press [E-mail Address]. H Press [Change] on the right of the “E-mail Address”.
E-mail Destination Changing a Registered E-mail Destination A Press the {User Tools/Counter}} key. G Enter the items. To change the E-mail address A Press [Change] on the right of the E-mail address. B Enter the E-mail address, and then press [OK]. Reference ⇒ p.97 “Entering Text” To change the password ZGJS002E B Press [System Settings]. C Press [Key Operator Tools]. D Press [Address Book Management]. The registered user list appears.
User Tools (System Settings) Clearing a Registered E-mail Address A Press the {User Tools/Counter}} key. To clear all user information A Press [Delete]. B Select the user you want to clear. Press the user key you want to clear or enter the registered number using the number keys. C Press [Yes]. E Press [Exit]. ZGJS002E B Press [System Settings]. 5 C Press [Key Operator Tools]. D Press [Address Book Management].
Registering E-mail Destinations to a Group Registering E-mail Destinations to a Group Registered groups can be used as followings: • To easily control registered E-mail destinations for each group. • To send the same messages to multiple addresses in a group. To divide E-mail destinations into groups, the groups must be registered beforehand. F Press [Change] on the right of the group name. G Enter the group name, and press [OK].
User Tools (System Settings) H Press [OK]. Registering the E-mail Destinations to a Group Note ❒ When registering new E-mail destinations, you can also register groups at the same time. Deleting an E-mail Destination from a Group A Press the {User Tools/Counter}} key. A Press the {User Tools/Counter}} key. 5 ZGJS002E ZGJS002E B Press [System Settings]. B Press [System Settings]. C Press [Key Operator Tools]. D Press [Address Book Management].
Registering E-mail Destinations to a Group H Press [OK]. Deleting a Group A Press the {User Tools/Counter}} key. Displaying the E-mail Destinations You can confirm the user (destination) of each group. A Press the {User Tools/Counter}} key. ZGJS002E B Press [System Settings]. 5 ZGJS002E B Press [System Settings]. C Press [Key Operator Tools]. D Press [Address book: Program/Change/Delete Group]. C Press [Key Operator Tools]. D Press [Address book: Program/Change/Delete Group].
User Tools (System Settings) Changing a Group Name A Press the {User Tools/Counter}} key. ZGJS002E B Press [System Settings]. 5 C Press [Key Operator Tools]. D Press [Address book: Program/Change/Delete Group]. E Press the group key you want to change. F Press [Change] on the right of the group name. G Enter the new group name, and then press [OK]. H Press [OK]. The group name is changed.
Entering Text Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that character. Available Characters • Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols • Numerals 0123456789 Keys 5 ZGJS838E Note ❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.
User Tools (System Settings) How to Enter Text Entering letters A Press [Shift] to switch between uppercase and lowercase. B Press the letters you want to enter. Deleting characters A Press [Backspace] or [Delete All] to delete characters.
6. Troubleshooting If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action Please wait. This message appears Wait for the machine to get ready. when you turn on the operation switch or change the toner bottle. The display panel is off. The screen contrast knob is Set the screen contrast knob to the turned to the dark position. light position for proper viewing of the display panel. The machine is in Panel Off mode or Energy Saver mode.
Troubleshooting Machine Status Problem/Cause Action The main power indicator continues blinking and does not turn off when pressed. This occurs in the following cases: Wait till the blinking stops, and then turn off the operation switch. • The exposure glass cover or document feeder (ADF) is open. • The machine is in communication with external equipment. • The hard disk is in operation. The original images are printed on the reverse side of the paper. You may have loaded the paper incorrectly.
If Your Machine Does Not Operate as You Want Document Server Problem Action "Scanned pages exceeded max. number. Do you want to store the scanned pages as a file?" appears. The number of scanned pages exceeds the capacity per file of the Document Server. You forgot your password. You can confirm your password. If you want to store scanned originals as a file, press [Store File]. The originals are stored as a file in the Document Server.
Troubleshooting B Loading Paper Reference Regarding Paper types and sizes, ⇒ p.144 “Copy Paper” C Load paper into the tray with the print side up. Loading Paper in Tray 1 and 2 Note ❒ You can change the paper size ⇒ p.112 “Changing the Paper Size” A Pull out the paper tray slowly un- ZGJS140E til it stops. Important ❒ Confirm that the top of the stack is not higher than the limit mark inside the tray. 6 D Slide the paper tray into the printer carefully until it stops.
B Loading Paper B Load paper into the tray with the print side up. B Align the paper and load it in the tray with the print side up. ZGJS180E ZGJS230E Important ❒ Check that the top of the stack is not higher than the limit mark inside the tray. C Slide the paper tray into the printer carefully until it stops. Loading Paper in the Large Capacity Tray (option) Note ❒ Load copy paper of the same size and direction in both left and right side trays. A Pull out the large capacity tray.
Troubleshooting D Adding Toner When D is displayed, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒ If you use toner other than that recommended, an error might occur. ❒ When adding toner, do not turn off the operation switch.
Removing Toner Removing Toner • 1: Open the front cover of the machine. ZGJS791E • 2: Pull the lever and open the green cover. 6 • 3: Gently pull out the toner cartridge.
Troubleshooting Inserting Toner • 1: Hold a new cartridge and shake it 10∼12 times. Note ❒ Do not touch the “metal contact point” of the cartridge, or it may be damaged. ZGJS792E • 2: Insert the cartridge horizontally, and gently push it in completely. ZGJS792E-02 6 • 3: Close the green cover. • 4: Close the front cover of the machine.
x Clearing Misfeeds x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the machine. ❒ If paper misfeeds occur repeatedly, contact your service representative. Note ❒ More than one misfeed area may be indicated.
Troubleshooting 6 108
x Clearing Misfeeds Turn the blue dial to the left and remove the misfed paper.
Troubleshooting 6 110
x Clearing Misfeeds 6 111
Troubleshooting Changing the Paper Size Preparation Be sure to select the paper size with the user tools. Otherwise, misfeeds might occur. ⇒ p.65 “Tray Paper Size: (Tray 1–4)” Important ❒ If you wish to change the paper size set in the optional large capacity tray (LCT), contact your service representative. ❒ The procedures for changing the paper size are different depending on the tray (paper tray 1, paper tray 2 or the optional paper tray units).
Changing the Paper Size D Set the paper guide lock to the "unlocked" position. G Load paper into the tray with the print side up. ZGJS140E E Pushing the green lever of the side guide (A A ), move the side guide toward you to open it (B B). Important ❒ Confirm that the top of the stack is not higher than the limit mark inside the tray. H Pushing the green lever of the side guide (A A ), move the side guide toward the paper stack until it stops (B B).
Troubleshooting J Pinching both sides of the end guide (A A), move the end guide toward the paper stack until it stops (B B). C Set the paper guide lock to the "unlocked" position. ZGJS200E ZGJS330E K Slide the paper tray into the print- D Pushing the green lever of the side guide (A A ), move the side guide toward you to open it (B B). er carefully until it stops. Changing the Paper Size of Tray 3 and 4 (option) 6 A Pull out the paper tray slowly until it stops.
Changing the Paper Size F Load paper into the tray with the print side up. I Pinching both sides of the end guide (A A), move the end guide toward the paper stack until it stops (B B). ZGJS230E Important ❒ Confirm that the top of the stack is not higher than the limit mark inside the tray. G Pushing the green lever of the side guide (A A ), move the side guide toward the paper stack until it stops (B B). ZGJS250E J Slide the paper tray into the printer carefully until it stops.
Troubleshooting C Press [Tray Paper Settings]. D Select the tray to customize the paper size. E Press [Custom Size] on the "Tray Paper Size" display. F Press [Vertical] or [Horizontal] to specify the vertical or horizontal size respectively. Then enter the size with the number keys, and then press [#]. 6 Note ❒ To correct the entered value, press [Clear], and then enter the correct value. G Press [OK]. H Press [EXIT]. I Press the {User Tools / Counter}} key.
d Adding Staples d Adding Staples Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. Reference For the type of finisher, refer to “External Options” ⇒ p.11 500-Sheet Finisher • 1: Open the side cover. 6 • 2: Remove the cartridge. • 3: Take out the empty refill in the direction of the arrow. • 4: Push in the new refill until it clicks.
Troubleshooting • 5: Pull out the ribbon. • 6: Reinstall the cartridge. • 7: Close the side cover. 1000-Sheet Finisher 6 • 1: Open the front cover of the finisher and pull out the staple unit. • 2: Hold the green lever and pull out the cartridge gently. • 3: Hold both sides of the cartridge. • 4: Pull up the upper unit of the cartridge.
d Adding Staples • 5: Take out the empty refill in the direction of the arrow. • 6: Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks. • 7: Push down the upper unit into the cartridge gently. 6 • 8: Pull out the ribbon. • 9: Hold the green lever and reinstall the cartridge until it clicks. • 10: Push back the staple unit and close the front cover of the finisher.
Troubleshooting e Removing Jammed Staples Note ❒ Staples might jam because of curled copy paper. In such a case, try turning the copy paper over in the tray. If there is no improvement, change to a copy paper with less curl. ❒ When the 500-Sheet Finisher is installed, after removing jammed staples, staples might not be ejected the first few times you try to use the stapler. Reference For the type of finisher, refer to “External Options” ⇒ p.11 500-Sheet Finisher • 1: Open the side cover.
e Removing Jammed Staples • 5: Reinstall the cartridge. • 6: Close the side cover. 1000-Sheet Finisher • 1: Open the front cover of the finisher and pull out the staple unit. 6 • 2: Hold the green lever and pull out the cartridge gently. • 3: Open the face plate of the cartridge. • 4: Remove jammed staples.
Troubleshooting • 5: Pull down the face plate of the cartridge until it clicks. • 6: Hold the green lever and reinstall the cartridge until it clicks. • 7: Push back the staple unit and close the front cover of the finisher.
7. REMARKS Do's And Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. Important ❒ If you want to unplug the power cord or turn off the main power switch, make sure that the remaining memory space indicates 100% on the display for facsimile mode. ❒ While the machine is unplugged, you can neither send nor receive a fax.
REMARKS Saving Colour Copies • There is no difference between colour prints and colour copies in terms of fading. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. • Toner may also melt when using solvent type adhesive agents for pasting prints. • When folding prints, toner in the folds will come off.
Toner Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒ If you use toner other than the recommended type, a fault might occur. Reference If you want to add toner. ⇒ p.
REMARKS Where to Put Your Machine Machine Environment Environments to avoid Your machine's location should be carefully chosen because environmental conditions greatly affect its performance. • Locations exposed to direct sunlight or strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes might cause condensation within the machine.
Where to Put Your Machine Limitation ❒ Carefully move the machine. If you do not, the machine might be damaged or a stored file might be deleted. ❒ Do not take off the holding stand. ❒ Protect the machine from strong shock. This could damage the hard disk and cause stored files to be deleted. As a precautionary measure, files should be copied to another computer. Power Connection R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual.
REMARKS Maintaining Your Machine If the exposure glass, exposure glass cover, or document feeder belt is dirty, you might not be able to make clean copies. Clean these parts when you find them dirty. Cleaning the Exposure Glass Cover ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. Then, wipe it with a dry cloth to remove the water. Important ❒ Do not use chemical cleaner or organic solvents, such as thinner or benzene.
Other Functions Other Functions Printing inquiry information Inquiry The inquiry function lets you confirm the telephone numbers to contact for repairs or to order toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. for ordering • Toner ❖ Diagnostics • Telephone No. for ordering • Machine No. A Press [Print Inquiry List]. B Press the {Start} } key. Inquiry information is printed. C Press [Exit]. D Press [Exit].
REMARKS C Press [Exit]. D Select the plain paper type for each tray depending on the paper to be set and press [OK]. The menu appears in French. Changing Paper Thickness Settings Select [Thin] or [Normal] for plain paper type, depending on the thickness of the paper to be set. Note ❒ Settings will be saved even when the {Clear Modes} } key is pressed or the power is turned off. ❒ All trays are set to [Normal] as default. A Press the {User Tools/Counter}} key. 7 ZGJS002E B Press [Maintenance].
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. A Press the {User Tools/Counter}} key. B Press [Counter]. C To print a counter list, press [Print Counter List]. 7 D Press the {Start}} key. A counter list is printed.
REMARKS 7 132
8.
Specification • Bypass (custom size): Vertical: 90 – 305mm, 3.55" – 12.00" Horizontal: 148 – 457.2mm, 5.83" – 18.00" • Duplex: A3L – A5KL, 11" × 17"L – 51/2" × 81/2"L (impossible on 51/2" × 81/2" K) • LCT: A4K, 81/2" × 11"K ❖ Copy paper weight: • Internal tray 1, 2: 60 – 105g/m2, 16 – 28 lb. • Bypass tray: 60 – 163g/m2, 16 – 43.6 lb. • Duplex: 60 – 105g/m2, 16 – 28 lb. ❖ Non-reproduction area: • Leading edge: Less than 4 ± 2mm • Trailing edge: Less than 2 ± 2mm/1.
Mainframe ❖ Black, Yellow, Magenta, Cyan A4K A3L Standard mode Thick mode OHP mode Type 1 24 copies/minute 6.5 copies/minute 3.2 copies/minute Type 2 32 copies/minute Type 1 12 copies/minute 3.2 copies/minute 1.6 copies/minute Type 2 16 copies/minute (When copying continuously in full size.
Specification • Complete system *1 Type 1/Type 2 Warm-up less than 1.5 kW Stand-by less than 200 W During copying less than 1.1 kW Maximum less than 1.5 kW *1 The Complete System consists of the mainframe, document feeder, 1000-sheet finisher, duplex unit, internal tray 2, paper tray unit, fax unit, ISDN, extra G3 interface unit, expansion memory, JBIG function upgrade unit, printer unit, and memory unit. ❖ Dimensions (W × D × H up to exposure glass): Type 1, 2: 550 × 670 × 781mm, 21.7" × 26.
Options Options Document Feeder ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode ❖ Original size: • A3L – A5KL • 11" × 17"L – 51/2" × 81/2"KL • Vertical: 105 – 297mm, 4.2" – 11.6" • Horizontal: 128 – 1,200mm, 5.1" – 47.0" (128 – 432mm, 5.1" – 17.0" for Copier and Scanner functions) ❖ Original weight: • 1-sided originals: 40 – 128g/m2 (11 – 34 lb.) • 2-sided originals: 52 – 105g/m2 (14 – 28 lb.) (Duplex) ❖ Maximum number of originals: 50 sheets (80g/m2, 20 lb.
Specification 500-Sheet Finisher ❖ Paper size: A3L, B4L, A4KL, B5KL, A5K, 11" × 17"L, 81/2" × 14"L, 8 1/2" × 11"KL, 81/2" × 13"L, 81/2" × 51/2"K, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 8kL, 16kKL ❖ Paper weight: 60 – 128g/m2, 16 – 34 lb. ❖ Stack capacity: • 500 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.) • 250 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.) ❖ Staple capacity: • 30 sheets (80g/m2, 20 lb.
Options 1000-Sheet Finisher Finisher Tray 1: ❖ Paper size: A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12" × 18"L, 11" × 17"L, 81/2" × 14"L, 101/2" × 71/4"KL, 81/2" × 13"L, 81/2" × 11"KL, 8" × 13"L, 81/4" × 13"L, 51/2" × 81/2"KL, 8kL, 16kK ❖ Paper weight: 60 – 163g/m2, 16.0 – 43.6 lb. ❖ Stack capacity: • 250 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.) • 50 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.
Specification ❖ Power consumption: Less than 50W (power is supplied from the mainframe) ❖ Dimensions (W × D × H): 527 × 520 × 790mm, 20.7" × 20.5" × 31.1" ❖ Weight: Approx. 25kg, 55.2 lb. Bridge Unit ❖ Paper Size: • Internal tray: A3L – A6L, 12" × 18"L – 51/2" × 81/2"L • 500-Sheet Finisher: A3L – A5K, 11" × 17"L – 51/2" × 81/2"L • 1000-Sheet Finisher: A3L – A5KL, 12" × 18"L – 51/2" × 81/2"KL ❖ Paper weight: 60 – 163g/m2, 16.0 – 43.6 lb. ❖ Stack Capacity: 250 sheets ❖ Dimentions: 418 × 446 × 128mm, 16.
Options Duplex Unit ❖ Paper size: A3L, B4L, A4KL, B5KL, A5KL, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"L, 8 1/ " × 11"KL, 8" × 13"L, 8 1/ " × 13"L, 81/ " × 14"L, 8 1/ " × 13"L, 11" × 2 2 2 4 17"L, 8kL, 16kKL ❖ Paper weight: 60 – 105g/m2, 16 – 28 lb. ❖ Power consumption (Max): 35W (power is supplied from the mainframe) ❖ Dimensions (W × D × H): 121 × 479 × 510mm, 4.8" × 18.9" × 20.1" ❖ Weight: Approx. 6kg, 13.3 lb.
Specification Bypass Tray ❖ Paper size: • Standard size: A3L – A6L, 12" × 18"L – 51/2" × 81/2"KL • Custom size: Vertical (90.0 – 305.0mm, 3.55" – 12.00"), Horizontal (148.0 – 457.2mm, 5.83" – 18.00") ❖ Copy paper weight: 60 – 163g/m2, 16 – 43.6 lb. ❖ Dimensions (W × D × H): 310 × 380 × 275mm, 12.4" × 15.2" × 11" ❖ Paper capacity: • 60 – 90g/m2, 16 – 20 lb: 100 sheets ❖ Weight: Approx. 3kg, 6.6 lb. Large Capacity Tray (LCT) ❖ Paper size: A4K, 81/2" × 11"K ❖ Paper weight: 60 – 105g/m2, 16 – 34 lb.
Options Paper tray unit ❖ Copy paper weight: 60 – 128g/m2 (16 – 34 lb.) ❖ Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"L, 51/2" × 81/2" L, 8kL, 16kKL ❖ Maximum power consumption: Less than 30 W (power is supplied from the mainframe) ❖ Paper capacity: 500 sheets (80g/m2, 20 lb.) × 2 trays ❖ Dimensions (W × D × H): 540 × 600 × 270mm, 21.3" × 23.6" × 10.6" ❖ Weight: Approx. 25 kg, 55.2 lb.
Specification Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Type Paper Type and Weight Metric Version Inch Version A3L, B4L, A4KL, B5 A4L, B5KL, 11" × KL, A5K, 81/2" × 11"L 17"L, 81/2" × 14"L, 81/2" × 11"KL Tray 1, 2 60-105g/m2 (16-28 lb.
Copy Paper Tray Type Paper Type and Weight Paper 60 - 105g/m2 tray (16-28 lb.) unit (option) Bypass 60-105g/m2 Tray (16-28 lb.) (option) Metric Version *2 Vertical: 148.0 - 297.0 mm 106-163g/m2 (28.3-43.5 lb.) A3L, A4L, 8" × 13"L, A5L *3 B4L, A4K, B5KL, A5K, B6L, A6L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"KL, 71/4" × 101/2"KL, 81/2" × 13"L, 81/4" × 13"L, 12" × 18"L, 8kL, 16kKL Custom size Custom size Vertical: 5.83" - 11.69" 500 sheets ×2 Horizontal: 5.83" - 17.
Specification *1 *2 *3 *4 *5 *6 *7 *8 *9 Select the paper size in System Settings. ⇒ p.65 “Tray Paper Size: (Tray 1–4)” Specify the paper size. ⇒ p.65 “Tray Paper Size: (Tray 1–4)” Place the paper in the bypass tray, and select the paper size. ⇒ “Copying from the Bypass Tray” in Copy Reference Place the paper in the bypass tray, and specify the paper size. ⇒ “Copying from the Bypass Tray” in Copy Reference With paper longer than 457mm, misfeeds, jams and creasing is more likely.
Copy Paper • The minimum vertical length of envelopes that can be loaded is 140 mm, including opened flap. • Do not print on both sides. • Do not stack more than 10 envelopes in the output tray. • Do not use double-flapped envelopes. • Do not use envelopes with released tabs attached to the sealed part. • Some kinds of envelopes might wrinkle or the print quality may be affected, especially on overlaps. • Load envelopes bottom side first and flaps open. • Before loading envelopes, flatten opened flaps.
Specification Note ❒ To prevent misfeeds, do not use the following kinds of paper: • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper with little stiffness • Paper with a dusty surface ❒ If you copy onto rough grain paper, the image might be blurred. Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight.
INDEX D Displaying the Total Counter, 131 Display panel, 12, 14 Document Feeder, 137 Document feeder, 9 Cleaning, 128 Document feeder (ADF), 11 Document Server, 43 Deleting, 52 Printing, 50 Using the Document Server, 45 Do's And Don'ts, 123 Duplex unit, 11, 141 1000-sheet finisher, 11 10BASE-T/100BASE-TX, 15 500-Sheet Finisher, 11 A Access to the Machine, 127 Adding Staples, 117 Adding Toner, 104 Adjust/Program Colour key (copy mode), 12 Auto Off, 36 B Bridge unit, 11 Bypass tray, 10, 11, 142 E Energy S
L Large Capacity Tray (LCT), 11, 142 Loading Paper, 102 Large Capacity Tray (option), 103 Tray 1 and 2, 102 M Machine Environment, 126 Mainframe, 133 Main power indicator, 13 Main power switch, 9, 20 Maintenance, 128 Messages, 99 Misfeeds, 107 Multi-Access, 38 N Network Connections, 16 Number keys, 13 O On Hook Dial key, 12 Operation switch, 13, 20 Options, 137 P Paper Changing, 112 Loading, 102 Paper tray, 10 Paper tray unit, 11 Parallel port, 15 Power Connection, 127 Power indicator, 13 Program key, 1
Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Copyright © 2002 Ricoh Co., Ltd.