Printer/Scanner Unit Type 3260 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 1 1.
4. Storing Files Storing Files .........................................................................................................43 Storage Procedure ...................................................................................................44 Displaying the List of Stored Files ..................................................................... 47 Viewing the List ........................................................................................................
8. Troubleshooting If Your Machine Does Not Operate As You Want..............................................85 When Scanning Is Not Performed as Expected.......................................................85 When the Delivery Function Does Not Work............................................................ 86 When Stored Files Cannot Be Accessed .................................................................86 Network Cannot Be Browsed When Sending a Scan File .......................................
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How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
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1. Getting Started Control Panel This illustration shows the control panel when options are installed. AFR003S 1. {User Tools/Counter}} key 6. {Clear Modes}} key Use to change default or operation parameters according to the operating conditions. Press to clear the current settings. 2. Indicators Display errors and the machine status. See "Control Panel", General Settings Guide.
Getting Started 10. Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Settings Guide. 1 Note ❒ This key is inactive while scanning or setting scanner defaults. 11. Function status indicators • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted.
Network Scanner Network Scanner By installing the printer/scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner. 1 E-mail A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Reference p.
Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. 1 Reference p.29 “Sending Scan Files by Scan to Folder” ZZZ602S 1. This machine 3. Client computer A scan file can be sent to the FTP server folders using FTP or to the shared Windows folders using SMB. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.
Network Scanner Store A scan file is stored on the hard disk of the machine and can be viewed, copied, deleted, or retrieved using DeskTopBinder from a client computer via a network. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file. 1 Reference p.43 “Storing Files” ZZZ603S 1. This machine 2. Client computer A scan file from the originals scanned by the machine is stored.
Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. 1 Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.
Network Scanner Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”. 1 Network TWAIN Scanner The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE 802.11b (wireless LAN). Reference p.69 “Using the Network TWAIN Scanner Function” ZZZ605S 1. This machine 2.
Getting Started Installing Software This section describes how to install the software supplied on the “Scanner Driver and Document Management Utility” CD-ROM. 1 Reference For details about the software on the CD-ROM and the system requirements of the software, see p.115 “Software Supplied on CDROM”. Quick Install When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.
Installing Software Reference If the installer does not start automatically, see p.10 “Quick Install”. B Click [TWAIN Driver]. The Software Setup screen appears. C The installer of the TWAIN Driver starts. Follow the instructions. Note ❒ When the installation is complete, a message about restarting the client computer may appear. In this case, restart the client computer. ❒ After the installation is complete, a folder with the name of the machine in use is in [Program] on the [Start] menu.
Getting Started User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.
User Authentication Log Off (Using the Control Panel) 1 Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication is set. A Press {User Tools / Counter}}. B Press [Logout]. C Press [Yes]. D Press{{User Tools / Counter}}.
Getting Started Programming E-mail Addresses and Folders 1 You can program e-mail addresses and folders using Address Book Management in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide.
2. Sending Scan Files by E-mail Scan files can be sent from this machine to specified destinations using the email system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by E-mail To send scan files by the e-mail system, the preparation described below is required.
Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 2 1. Destination field 6. [Attach Sender's Name] [Return Re- Displays the selected destination.
Sending Scan Files by E-mail Sending Scan Files by E-mail Procedure for Sending E-mail E Make the scan settings. Reference There are two ways to specify scan settings, as described below: A scan file is sent after scan settings and destinations are specified. A Press the {Scanner}} key. 2 • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.82 “Programs”. F If ZZZ606S Note ❒ The illustration is an example.
Sending Scan Files by E-mail Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide. 2 ❒ For details about the maximum number of destinations that can be selected for each transmission, see p.117 “E-mail”. ❒ Before selecting the destination, be sure to select [To]. If necessary, select [Cc] or [Bcc] and the respective destinations.
Sending Scan Files by E-mail Manual entry of an e-mail address A Press [Manual Input]. The soft keyboard appears. Note ❒ Depending on the security settings, [Manual Input] may not be displayed. B Enter the e-mail address. Note ❒ For details about the maximum number of characters that can be entered, see p.117 “E-mail”. ❒ It is possible to enter alphanumeric characters and periods. The symbols ( ) \ , ; : ” and spaces cannot be entered. For details, see p.117 “E-mail”. C Press [OK].
Sending Scan Files by E-mail ❒ It is necessary to differentiate between uppercase and lowercase letters. D Press [OK]. E Select a destination. 2 ❒ Make sure that the LDAP server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears. E Press [OK]. F Press [Advanced Search]. F Press [Exit]. Searching for a destination in the LDAP server A Press [ ]. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server.
Sending Scan Files by E-mail ❒ If you select [S SSearch Options] in [Program / Change / Delete LDAP Server] in [Administrator Tools] in [System Settings], you can add a field for LDAP search. For details, see Network Guide. ❒ When the search condition [Name] is used for searching, whether the first name or sirname is searched for depends on the setting made by the administrator. For example, if you want to search for "John Doe", enter "John" or "Doe" according to the setting made by the administrator.
Sending Scan Files by E-mail ❒ To display details about the destination, press [Details]. J Select a destination. K Press [Exit]. Note ❒ An e-mail address found in a search can be registered in the list. Press [ProgDest], and a screen for entering the email address appears. For more information, see General Settings Guide. 2 Checking selected destinations A Use the destination field at the top of the scre en to check which destinations are selected. Note ❒ Press [U UPrev.
Sending Scan Files by E-mail Selecting a sender from the list A Press [Attach Sender's Name]. B Enter the five digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the { #} } key after the last number. Example: To enter 00006 Press the { 6} } key, and then press the {#} } key. 2 B Select the sender.
Sending Scan Files by E-mail B Press [ ]. F Select the sender. 2 C Press [User (Dest.) Name]. The soft keyboard appears. Note ❒ To search for an e-mail address, press [E-mail Address]. D Enter part of the sender name. Note ❒ Enter the first character or ch arac ters of th e s en der name. ❒ It is also possible to perform a combined search using [User (Dest.) Name] and [E-mail Address]. ❒ It is necessary to differentiate between uppercase and lowercase letters. E Press [OK].
Sending Scan Files by E-mail ❒ For details about the maximum number of characters that can be entered, see p.117 “E-mail”. ❒ When a subject has been specified, this information is added to the scan file. The subject is automatically placed in the subject field of the e-mail. ❒ The subjects that can be selected from the list must be registered in [System Settings] in advance. See Network Guide. The procedure to specify the subject “[Urgent] New product appearance” is explained as an example here.
Sending Scan Files by E-mail C Select a message. 2 D Press [OK] twice. Manual entry of a message A Press [Subject / Message]. B Press [E-mail Message]. ❒ To interrupt scanning, press the {Clear/Stop} } key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.79 “Scanning Originals in Several Times”. Simultaneous Storage and Sending by E-mail You can use the e-mail function and the storage function together.
Sending Scan Files by E-mail B Make settings for original orien- tation, the sides scanned, and other settings if necessary. Reference p.76 “Making the Settings Related to the Orientation of the Original and Scanned Sides” C Make the scan settings. Note ❒ There are two ways to specify scan settings, as described below: H Specify file information if necessary. Reference For details about specifying file information, see p.45 “Specifying file information”. I Press [OK]. J Press the {Start}} key.
Sending Scan Files by E-mail Checking the E-mail Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.105 “Print & Delete Scanner Journal”. 2 ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time “Error” or “Cancelled” was confirmed is displayed.
3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Windows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by Scan to Folder To send scan files by Scan to Folder, the preparation described below is required.
Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 3 1. Destination field 6. [Attach Sender's Name] [Return Re- Displays the selected destination.
Preparation for Sending by Scan to Folder Note ❒ When the entire list does not fit on one screen, press [U U ] or [T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol ( ).
Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder Reference p.76 “Making the Settings Related to the Orientation of the Original and Scanned Sides” Procedure for Sending by Scan to Folder A scan file is sent after scan settings and destinations are specified. A Press the {Scanner}} key. 3 E Make the scan settings. Reference There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”.
Sending Scan Files by Scan to Folder G Specify the destination folder. You can specify the destination folder in the following ways: • Select it from the destination list. • Specify its registration number. • Enter the path for the folder of a client computer on the same network directly. • Specify the folder in the FTP server. • Select it from the client computers on the same network. Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings].
Sending Scan Files by Scan to Folder Press the { 4} } key, and then press the {#} } key. 3 Note ❒ If a protection code has been set for the shared folder, a screen for entering the protection code appears. C To select more destination folders, repeat step B. Note ❒ To deselect a destination, press [U UPrev.] or [T TNext] to display the destination in the destination field, and then press the {Clear/Stop} } key.
Sending Scan Files by Scan to Folder L Press [Connection Test]. ❒ To check the selected destinations, press the { Check Modes} } key. Specifying a folder in the FTP server A Press [Enter Destination]. B Press [FTP]. A connection test is performed to check whether the specified shared folder exists. 3 Note ❒ The connection test may take time. ❒ You may not be able to press [Connection Test] right after pressing [Cancel] during a connection test.
Sending Scan Files by Scan to Folder Note ❒ For details about the maximum number of characters that can be entered, see p.118 “Scan to Folder”. ❒ The following is an example of a path where the folder name is “user” and the subfolder name is “lib”: user\lib H Press [OK]. I If entering a user name to log on is required, press [Manual Input] on the right side of the user name field. The soft keyboard appears. J Enter the user name.
Sending Scan Files by Scan to Folder Searching for a destination folder in client computers on the network D Select the client computer that has the destination folder. A Press [Enter Destination]. Note ❒ If authentication is required for the selected computer, a log-on screen appears. Enter the user name and password. B Press [SMB]. C Press [Browse Network] on the right side of the path field. The list of client computers on the same network appears.
Sending Scan Files by Scan to Folder Searching for a destination folder in the destination list A Press [ E Select a destination folder. ]. F Press [Exit]. Checking selected destinations 3 B Press [Search by Dest. Name]. The soft keyboard appears. Note ❒ To search by path, press [Search by Folder Name]. C Enter part of the destination folder name. Note ❒ Enter the first character or characters of the destination name. ❒ It is necessary to differentiate between uppercase and lowercase letters.
Sending Scan Files by Scan to Folder Note ❒ A scan file is given a 21-digit (excluding the extension) file name which combines the time and date the original was scanned with a 4-digit page number. (Example : When one page is scanned in TIFF at 15.10 seconds, 3.30 p.m., 31 December, 2020, the file name is 202012311530150100001.tif) D Press [OK]. E Press [OK]. J Press the {Start}} key. Note ❒ For details about the maximum size of the scan file that can be sent, see p.118 “Scan to Folder”.
Sending Scan Files by Scan to Folder C Make the scan settings. Note ❒ There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.82 “Programs”. 3 D Select the destination. E Specify the sender, subject, and message when sending e-mail is performed at the same time. F Press [Store File]. G Make sure that [Send & Store] is selected.
Checking the Scan to Folder Results Checking the Scan to Folder Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.105 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time sending was requested or the date and time “Error” or “Cancelled” is confirmed is displayed.
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4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒ A password can be set for every stored file.There is a risk that stored files without a password can be accessed by someone using DeskTopBinder on the same LAN.
Storing Files Reference There are two ways to specify scan settings, as described below: Storage Procedure You can scan and store files. A Press the {Scanner}} key. • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.82 “Programs”. F Make the settings for storing scan 4 ZZZ606S files. A Press [Store File]. Note ❒ The illustration is an example. The actual appearance may be different.
Storing Files G Specify file information. Specify a user name, file name, and password for the file. The File Information screen appears. Reference For details about specifying file information, see p.45 “Specifying file information”. H Press the {Start}} key. Note ❒ To interrupt scanning, press the {Clear/Stop} } key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.79 “Scanning Originals in Several Times”.
Storing Files Specifying a file name Scan files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name. A Press [File Name]. The soft keyboard appears. B Enter the file name. Reference For information about how to enter characters, see General Settings Guide. 4 C Press [OK]. Specifying a password When a password is specified, only a person who knows the password can view the file. A Press [Password]. B Enter a four to eight digit number using the number keys.
Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file information. To show the list of stored files, perform the following steps: Note ❒ You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor. For details, see p.51 “Checking Stored Files from a Client Computer”. 4 A Press the {Scanner}} key. ZZZ606S Note ❒ The illustration is an example.
Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . Note ❒ Depending on the security settings, certain files may not be displayed.
Displaying the List of Stored Files 5. List of stored files Displays the list of stored files. Searching for Files Note ❒ The files that are stored by functions other than the scanner can be displayed by pressing the [Document Server] key. ❒ If the file is not displayed, press [U UPrev.] or [T TNext] to scroll through the list. ❒ For files which are password protected, a key symbol( ) is shown to the left of the user name. You can search for files from the stored files using the user name or file name.
Storing Files Searching by file name A On the screen with the list of stored files, press [Search by File Name]. The soft keyboard appears. B Enter the file name. Note ❒ It is necessary to differentiate between uppercase and lowercase letters. Reference For information about how to enter characters, see General Settings Guide. 4 C Press [OK]. The search starts, and files whose name starts with the entered string appear.
Displaying the List of Stored Files C To select multiple files, repeat step B. Checking Stored Files from a Client Computer You can view the list of stored files from a client computer using DeskTopBinder and Web Image Monitor. Note ❒ For details about the maximum number of files that can be selected at once, see p.119 “Store”. ❒ If you select multiple files, the files will be sent or delivered in the order they were selected.
Storing Files Reference For details about installing DeskTopBinder, see p.11 “DeskTopBinder”. For details about the functions of DeskTopBinder, such as transferring files to a client computer, see the manuals related to DeskTopBinder manuals. See p.i “Manuals for This Machine”. Viewing a list of stored files using Web Image Monitor 4 The stored files are displayed and can be checked also in Web Image Monitor.
Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation ❒ Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also delete the stored files. See General Settings Guide. ❒ When you select a password protected file, the Password entry screen appears. Enter the correct password, and then press [OK].
Storing Files B Press [Manage / Delete File]. C Select the file for which you want to change the file information. Note ❒ The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. Note ❒ When you select a password protected file, the password entry screen appears. Enter the correct password, and then press [OK].
Managing Stored Files Changing the password A Press [Change Password]. E Make sure that the file informa- tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} } key. Note ❒ To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation. E Press the {#} } key. F Press [OK]. Important ❒ Do not forget the password.
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5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used. Important ❒ A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function.
Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802.11b interface unit is required. See Network Guide. To deliver scan files, the following [System Settings] settings must be specified correctly.
Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 5 1. Network delivery scanner icon ( ) Indicates that the network delivery scanner screen is displayed. 2. Destination field The selected destination is shown here.
Delivering Scan Files Delivering Scan Files D Make settings for original orien- Delivery Procedure A scan file is delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. tation, the sides scanned, and other settings if necessary. Reference p.76 “Making the Settings Related to the Orientation of the Original and Scanned Sides” E Make the scan settings.
Delivering Scan Files G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Search for it. • Enter the e-mail address directly. Note ❒ The destination list is updated automatically. ❒ Depending on the security settings, certain destinations may not be displayed. Selecting a destination from the list A Select the destination.
Delivering Scan Files Searching for a destination A Press [ F Select a destination. ]. G Press [Exit]. B Press [Search Address Book]. Manual entry of a destination A Press [Manual Input]. 5 C Press [Search by Dest. Name]. Note ❒ To search by comment, press [Search by Comment]. The soft keyboard appears. D Enter part of the destination name. Note ❒ Enter the e-mail address of the destination when sending via the delivery server.
Delivering Scan Files Note ❒ To deselect a destination, press [U UPrev.] or [T TNext] to display the destination in the destination field, and then press the {Clear/Stop} } key. Selecting a sender from the list A Press [Attach Sender's Name]. ❒ To check the selected destinations, press the { Check Modes} } key. D To enter more destinations, repeat steps A to C. Checking selected destinations B Select the sender.
Delivering Scan Files Press the { 6} } key, and then press the {#} } key. C Press [OK]. D Enter part of the sender name. Note ❒ Enter the first character or c h ara c t e r s o f t he s e nd e r name. ❒ It is necessary to differentiate between uppercase and lowercase letters. E Press [OK]. F Select a sender. Searching for a sender A Press [Attach Sender's Name]. 5 G Press [Exit]. H Press [OK]. I Specify [Return Receipt] if neces- sary. B Press [ ]. C Press [User (Dest.) Name].
Delivering Scan Files ❒ When a subject has been specified, this information is added to the scan file. ❒ The subjects that can be selected from the list must be registered in [System Settings] in advance. See Network Guide. The procedure to specify the subject name “[Urgent] New product appearance” is explained as an example here. A Press [Attach Subject]. K Press the {Start}} key. Note ❒ To interrupt scanning, press the {Clear/Stop} } key or press [Stop] on the display panel.
Delivering Scan Files C Make the scan settings. Note ❒ There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.82 “Programs”. D Select the destination. E Specify the sender and a subject if necessary. 5 F Press [Store File]. G Make sure that [Send & Store] is selected. H Make settings for file information if necessary.
Checking the Status of Delivery Checking the Status of Delivery The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.105 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time the delivery was requested or the date and time “Error” or “Cancelled” was confirmed is displayed.
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6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. Note ❒ When using the TWAIN scanner, you can scan the original without entering a user code even if [Weekly Timer Code] has been selected in [System Settings]. See "System Settings", General Settings Guide. A Start DeskTopBinder, and then select the scanner driver.
Scanning Originals D Click [Scan] in the scanner proper- ties dialog box. When there are additional originals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security settings, a dialog box requesting your user name and password may appear when you press [Scan]. E Save the scan file in DeskTopBinder. A On the [File] menu, click [Exit]. B Enter the file name, and then click [OK].
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7. Configuring/Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A Press [Scan Settings]. B Select items such as resolution and original size, and then change their settings.
Configuring/Registering Scan Settings • Text / Photo For originals containing a mixture of text and photographs • Photo For originals containing photographs and other pictures (two-value). Creates scanned images suitable for printing. • Gray Scale For originals containing photographs and other pictures (multi-value). Creates scanned images suitable for displaying on a computer screen. When the original is scanned in full color, the following items should be set.
Specifying Scan Settings ❖ Edit Make editing settings. • Erase Border Delete the borders of the scanned original according to the width specified. If you select [Same Width], you can specify, in millimeters, a uniform width for deleting all sides (top, bottom, left, and right). If you select [Diff. Width], you can specify, in millimeters, a different width for deleting each side. Note ❒ If you set [Scan Size] to [Auto De te ct] an d sp ecify [Mixed Sizes], one of the sides cannot be deleted. C Press [OK].
Configuring/Registering Scan Settings Making the Settings Related to the Orientation of the Original and Scanned Sides To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation and page flow must be set when placing the original. For E-mail, Scan to Folder, and a Network Delivery Scanner A Make settings for 1 Sided Original/2 Sided Original, Original Orientation, SADF/Batch, Mixed Sizes, and Divide.
Making the Settings Related to the Orientation of the Original and Scanned Sides B Make settings for original orien- tation,Batch/SADF, mixed original sizes, and divide by pressing [Original Feed Type]. ❒ To enable [Wait Time for Next Original(s): SADF] in [Scanner Features], select [SADF]. To wait until the next originals are placed, select [Batch]. See p.101 “Switch to Batch”. Mixed size selection A When originals of different sizes are placed, select [Mixed Sizes].
Configuring/Registering Scan Settings Note ❒ If the final page of a divided original is blank, you can skip scanning that page. To do this, select [1 Side] in [Last Page] in [2 Sided Original]. To scan the blank page, click [2 Sides]. For details, see p.76 “One-sided original/Twosided original selection”. C Press [OK]. Note ❒ The current settings are displayed. 7 For a Network TWAIN Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver.
Scanning Originals in Several Times Scanning Originals in Several Times Originals can be divided and scanned to form a single file using either the exposure glass or the ADF. When originals are divided and scanned, the machine can wait two different ways for additional originals. • Wait a specified length of time for the next original (Time limit set) • Wait indefinitely for the next original (No time limit set) A Place the originals.
Configuring/Registering Scan Settings When using the exposure glass A Press the {Start} } key. When scanning is finished, the time remaining to place additional originals is displayed. Note ❒ The selected destination appears while scanning the originals. B When there are additional originals, place them within the specified time, and then press the {Start} } key. Repeat this step until all originals are scanned.
Scanning Originals in Several Times When a Time Limit Is Not Specified for Additional Originals A Place the originals. Reference The procedure for placing the originals is the same as that for placing the originals for copying. For details about placing the originals, see “Placing Originals”, Copy Reference. D Make settings for sending by email, or Scan to Folder, storing, or delivering. Reference p.17 “Procedure for Sending Email” p.32 “Procedure for Sending by Scan to Folder” p.
Configuring/Registering Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. m Register]. C Press [m Note ❒ You can register up to 10 programs for the scanner mode. ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features]. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} } key.
Programs Recalling a Program A Make sure the {Scanner}} key is selected, and then press the { Program} } key. B Recall]. B Press [B G Press the number of the program for which you changed settings or the number of a different program in which you want to register the changed settings. m Register]. H Press [m Note ❒ When you want to overwrite a program that is already registered, a confirmation message appears. I Enter a program name. J Press [OK].
Configuring/Registering Scan Settings Changing the Program Name A Make sure the {Scanner}} key is selected, and then press the { Program} } key. B Press [Change Name]. C Press the number of the program for which you want to change the name. D Enter a new program name. Note ❒ A program name can be entered using up to 40 characters. 7 E Press [OK]. The new program name appears briefly, and then the display returns to the initial display.
8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions. If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as Expected Problems Causes and solutions The scanned image is dirty. The exposure glass or the exposure glass cover is dirty.
Troubleshooting When the Delivery Function Does Not Work Problems Causes and solutions The delivery scanner func- • If the network TWAIN scanner screen appears when the mation screen is not dischine is switched to scanner mode, press [Exit] to switch to the played. network delivery scanner screen. • If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.97 “Initial Scanner Setup”, and then make the appropriate settings.
If Your Machine Does Not Operate As You Want The Network Delivery Function Cannot Be Used Problems Causes and solutions The network delivery function cannot be used. The delivery software may be an old version or a security setting may be specified. Consult the machine administrator. Operations are not possible when messages appear Problems Causes and solutions ”Updating the des- The destination list is being updated from the network using SmartDeviceMonitor for Admin.
Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
When a Message Is Displayed Message Causes and solutions Cannot send scanned data. Exceeded max. number of files. Unable to capture files. For details about the maximum number of files that can be stored, see p.119 “Store”. Reduce the number of stored files for transmission or delete unnecessary stored files. Captured file exceeded max. number of pages per file. Cannot send the scanned data. For details about the maximum number of pages per file that can be stored, see p.119 “Store”.
Troubleshooting Message Causes and solutions Exceeded max. file capacity. Delete the unnecessary stored files. For details about the maximum number of files that can be stored, see p.119 “Store”. Reduce the number of stored files for transmission or delete unnecessary stored files. Exceeded max. No. of search results which can be displayed. Max.: nnn Search again after changing the search conditions. Note ❒ “nnn” in the message represents a changeable number. 8 90 Exceeded max.
When a Message Is Displayed Message Causes and solutions Exceeded time limit for LDAP server search. Check the server status. A network error has occurred and connection has failed. Try the operation once more. If the message is still shown, the network may be crowded. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide. LDAP server authentication has failed. Check the settings.
Troubleshooting 8 Message Causes and solutions Selected file is currently in use. Cannot change password. You cannot delete the password of a file whose status is “Waiting...” or that is being edited with DeskTopBinder. Delete the password after canceling delivery or completing editing. Selected file is currently in use. Cannot change user name. You cannot change the user name for a file whose status is “Waiting...” or that is being edited with DeskTopBinder.
When a Message Is Displayed Message Causes and solutions The destination list has been updated. Specified destination(s) or sender's name has been cleared. A specified destination or sender's name was cleared when the destination list in the delivery server was updated. Specify the destination or sender's name again. The E-mail address entered is not cor- Make sure the e-mail address is correct, and then enter it again. rect. Please re-enter. The entered path is not correct. Please re-enter.
Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative.
When a Message Is Displayed Message Causes and solutions [Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning area. [Clear Misfeed(s) in ADF.] Remove jammed originals, and place them again. Check whether the originals are suitable to be scanned by the machine. [Communication error has occurred on the network.] Check whether the client computer can use the TCP/IP protocol. [Error has occurred in the scanner.
Troubleshooting Message Causes and solutions [Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the computer or copy Winsock from the operating system CD-ROM. [No response from the scanner.] • Check whether the machine is connected to the network correctly. • The network is crowded. Wait for a while, and then try to reconnect. [No User Code is registered. Consult your system admin- Access is restricted with user codes. Conistrator.
9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide. Scanner Features The settings for using the network scanner functions of the machine are listed below. Make the necessary settings. Note ❒ Make settings for the items marked with ❍ if necessary.
Initial Scanner Setup ❖ Destination List Settings For explanations of settings, see p.104 “Destination List Settings”.
Adjusting Scanner Features Adjusting Scanner Features In Scanner Features, you can make settings for basic operations when using this machine as a scanner. Normally, you can use the machine with its default settings. However, you can change the settings to suit your needs. This section describes the Scanner Features settings. For details about the settings for the whole system, see General Settings Guide. F Press [OK]. G Repeat steps C to F to make the necessary settings, and then click [Exit].
Initial Scanner Setup Settings Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the following. For the table about settings and defaults, see p.97 “Scanner Features”. ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set. You can register the scan settings in the same way as specifying them. For details, see p.73 “Specifying Scan Settings”.
Settings ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Changing the settings such as the scan settings • Opening the upper cover of the ADF • Pressing the {Interrupt} } key to activate the copy mode Note ❒ This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. For details, see p.77 “Batch/SADF selection”.
Initial Scanner Setup ❖ Original Orientation Priority Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier. Reference p.
Settings D Enter the scan size (area) with the number keys. Select and enter values for [X3] and [Y3], and then press the {#} } key. • Original Size X1: 140-432 mm (5.5”-17.0”) Y1: 140-297 mm (5.5”-11.7”) • Scan Area X3: 10-432 mm (0.4”-17.0”) Y3: 10-297 mm (0.4”-11.7”) Keep the scan area settings within these ranges. E When all dimensions are entered, press [OK].
Initial Scanner Setup Destination List Settings Send Settings Select the defaults for the titles and the display priority for the destination list in the machine and the delivery server. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function. The settings consist of the following. For the table about settings and defaults, see p.97 “Scanner Features”.
Settings ❖ Compression (Black & White) Select whether or not to compress black and white scan files. Note ❒ The actual time required for file transfer will vary depending on the file size and network load. Note ❒ When printed, all records are deleted after printing. When not printed, records over the limit are automatically deleted in su cces sion from the oldest record. ❒ Compression reduces the time required for transferring the scan file.
Initial Scanner Setup Note ❒ When [Multi-page: TIFF] or [Multipage: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected. ❒ When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. ❒ When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.
10. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine.
Appendix ❖ When Full Color is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table.
Relationship between Resolution and File Size When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN Driver Help. ❖ When Binary, Halftone, Gray Scale, 8 Colors, or 8 Colors (halftone) is selected as the Colors/ Gradations The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S).
Appendix ❖ When 16770K colors is selected as the Colors/ Gradations The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S).
Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File Relationship between File Type Specified for Scanning and File Type Specified for Email/File The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.
Appendix Placing Originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒ Normally, an original is or , but in the table below, a square original is used to make original orientation easy to understand.
Placing Originals The original displayed on a computer *1 When using the machine as a network TWAIN scanner, this is the standard orientation for the TWAIN Driver. Normally, set the original this way.
Appendix Scanning Documents of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals. Settings E-mail/Scan to Folder/Store/Network Delivery Scanner • Auto detection is used to de[Mixed Sizes] is not termine the size of each origispecified. ([Scan Size] *1 nal placed on the exposure is set to [Auto Detect]) glass.
Software Supplied on CD-ROM Software Supplied on CD-ROM Table of files CD-ROM Wizard for the TWAIN Driver and utilities Drivers Twain Utility DeskV2 TWAIN Driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0 DeskTopBinder Lite Type 3260 TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
Appendix DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files.
Specifications for Transmission/Store/Delivery Functions Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below.
Appendix Scan to Folder Maximum Number of Characters That Can Be Entered for Scan to Folder Destination folder path: 256 characters SMB User name: 128 characters Password: 128 characters FTP Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 characters Maximum Number of Destinations That Can Be Specified at Once 50 *1 Maximum Number of Destinations That Can Be Registered in the Destination List 2000 *2 Maximum Transmittable Size 2000 MB per
Specifications for Transmission/Store/Delivery Functions Store Maximum Number of Characters That Can Be Entered for Stored File Information File Name 64 *1 User Name 20 *1 Password 4-8 digit number Maximum Number of Stored Files That Can Be Selected at Once 30 Maximum number of files that can be stored 2000 *2 Maximum number of pages that can be stored 9000 *2 Maximum Number of Pages per file That Can Be Stored 1000 *1 *2 On the control panel, the first 16 characters are displayed.
Appendix Specifications Scan method Flatbed scanning Maximum power consumption 1500W Image sensor type Surface of exposure glass/ADF: CCD Image Sensor Back of ADF: Contact Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) (optional), and IEEE 802.
INDEX A A.C.S.
S Save, 71 Scanning originals, 70 Scanning Originals in Several Times, 79 Scan Settings, 97, 100 Scan Size, 74 Scan to Folder, 6, 29, 118 Scan to Folder Screen, 30 Scan Type, 73, 74 Selecting a custom size, 102 Select Title, 104 Send Settings, 98, 104 Simultaneous Storage and Delivery, 65 Simultaneous Storage and Sending by E-mail, 26 Simultaneous Storage and Sending by Scan to Folder, 39 SMB, 6, 34 SMTP server, 5 Software supplied on CD-ROM, 115 sRGB, 74 {Start} } key, 4 Store, 7, 43, 119 Store File Priori
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Printer/Scanner Unit Type 3260 Operating Instructions Scanner Reference EN USA B737-8513
