Quick Reference Guide User guide

3
Weigh Out
1. To complete an open ticket, select the ticket from the list of open tickets.
2. Verify transaction information.
3. Click the Print Ticket button to print the transaction ticket.
Canceling a Transaction
To cancel a transaction for any reason, click the Cancel button. This will return TransAct to the first weigh form.
Accounting Processes: Generating and Printing Invoices
1. Select Accounting » Invoices, Statement, & Posting.
2. Click the Invoice radio button, if not already selected.
3. Select the Group of accounts to be invoiced from the drop-down list (default group is All).
4. Select a date range using the From and To date fields. All transactions processed during this date range
will appear on the Invoice.
Note: Invoice Date is the date invoices were generated and printed. The current date will always be displayed. It may be
necessary to change this date when invoices are not posted on the same date invoices are printed.
5. Select the Print Invoices radio button.
6. Click the View button.
7. Select Yes to make a backup, verify the drive and directory for the backup and click the Backup button.
8. An account list appears. Invoices will be generated for the selected account. Click the OK button to
continue.
Note: Step 8 is considered an exclusive process and must be completed when all other computers are not accessing TransAct.
Typically this process takes only a few seconds, but may take longer (up to 2 minutes) when the database is stored on a shared
server.
9. Use the arrow buttons to navigate through the invoices and the printer button to print the invoices.
10. Click the X in the right corner to close the report window.
11. The Post button will now be active. If invoices are correct and ready to be sent, click the Post button.
When Invoices are not posted right away, a message will appear to indicate invoices are available for
posting. Select No to not post invoices and continue.
Generating and Printing Statements
1. Select Accounting » Invoices, Statement, & Posting.
2. Click the Statement radio button, if not already selected.
3. Select the Group of accounts to generate statements for from the drop-down list (default group is All).
4. Select a statement To date.
5. Select a credit and payment Grace Period (optional).
6. Select a Sort Order.
7. Select a Format.
• Balance Forward - This statement starts with the account's previous balance (from the last statement)
followed by a list of new invoices, receipts, and credits.
• Open Invoice - This statement lists all unpaid invoices along with receipts and credits applied to
them. Unpaid balances are aged.
• Balance Forward (List Tickets) - This is a hybrid statement that includes an invoice (list of unpaid
tickets) and a balance forward statement.
8. Select Statement Options.
• Apply Finance Charge
• Print Balances on or Over (enter a dollar amount, minimum amount is $1.00)